Human Resource Policies And Procedures Manual For The .
REPUBLIC OF KENYAPUBLIC SERVICE COMMISSIONHuman Resource Policiesand Procedures Manual forthe Public ServiceMay, 2016PRINTED BY THE GOVERNMENT PRINTER, NAIROBI
Human Resource Policiesand Procedures Manual forthe Public ServiceMay, 2016!
2016 PUBLIC SERVICE COMMISSION!
TABLE OF CONTENTSDEFINITION OF TERMS .xiiiSECTION A . 1INSTITUTIONAL FRAMEWORK .1Values and Principles of Public Service .1National Values and Principles of Governance .2Functions of State Departments .3Role of the Chief of Staff and Head of Public Service.3Role of Cabinet Secretaries .3Role of Principal Secretaries .4Role of the Attorney General .5Functions and Powers of the Public ServiceCommission . 5Communication with the Public Service Commission.6Notification of the Commission’s Decisions .7Role of the Ministry Responsible for Public Service .7Ministerial Human Resource Management ees- . 7PART II: RECRUITMENT, SELECTION, APPOINTMENTAND TRANSFERS. 21SECTION B . 21Introduction . 21RECRUITMENT AND APPOINTMENT . 21Human Resource Plans . 21Reporting of Vacancies . 22Advertisement of Vacant Posts . 22Recruitment . 23Application for Employment . 23iii
Offer of Appointment . 23Categories of Appointment . 23Appointment Procedures . 23Letters of Appointment . 24Date of Appointment . 24Appointment documents . 24Next of Kin . 25Record of Previous Employment . 25Medical Examination . 26AppointmentonProbationtoPensionableEstablishment . 26Admission to Pensionable Establishment . 27Confirmation in Appointment and Admission toPensionable Establishment . 28Procedure for Confirmation in Appointment . 28Appointment on Contract Terms . 29Re-designation . 30Non Discrimination in Employment . 31Rights and Privileges of Persons with Disabilities . 32Recruitment of Non-Citizens . 32PROMOTIONS . 33Dates of Promotion . 34Seniority . 35Release of Officer(s) Selected for Promotion in StateDepartments . 35Transfer from One State Department to another . 36Transfer of Service . 37Secondment . 37PART III: TERMS AND CONDITIONS OF SERVICE . 41iv
SECTION C . 41SALARY AND ALLOWANCES . 41Payment of Salary . 41Salary Structure . 42Annual Incremental Dates . 43Determination of Salary on Promotion/ Upgrading . 43Determination of Salary of an officer Transferredfrom Another Administration . 45Advance of Salary . 45Allowances . 46House Allowance . 46Commuter Allowance . 47Hardship Allowance . 47Leave Allowance . 47Entertainment Allowance . 47Extraneous Allowance . 48Acting Allowance . 48Special Duty Allowance . 50Daily Subsistence allowance (Local Travel) . 51Meal Allowance . 52Daily Subsistence Allowance while Travelling on DutyOutside Kenya . 52Overtime Allowance. 53Transfer Allowance . 53Field Allowance . 54Baggage Allowance . 54Other Allowances . 55SECTION D . 57BENEFITS . 57v
Introduction . 57Allocation of Government Houses . 57Occupation of Government Houses . 57Government Mortgage Scheme . 58MEDICAL BENEFITS . 58Medical Treatment outside Kenya . 58Medical Ex-gratia Assistance . 58TRANSPORT . 59Eligibility for Transport. 59Travelling by Public Service Transport . 60Travelling by Government Vehicles . 60Use of Personal Vehicle . 60Travelling by Air . 60Travelling for Interview. 61Travelling on Retirement. 61Transport Facilities on Bereavement . 62EXIT FROM THE SERVICE AND TERMINAL BENEFITS . 62Resignation. 63Termination of Appointment. 64Mandatory Retirement Age . 64Retirement under the ’50 Year’ Rule . 64Retirement on Medical Grounds . 65Retirement on Abolition/Re-organization of Office . 66Dismissal . 66Death . 66National Social Security Fund (NSSF) Benefits . 66Widows’ and Children Pensions Scheme . 67Refund of Contributions . 67vi
Conditions Attached to Payment of Benefits . 68Definitions of Terms used in Pensions . 69Eligibility for Pension/Gratuity . 70Refunds on Termination of Appointment or Dismissal. 71Reporting of Retirements to the Treasury. 71Retirement Benefits Payable Under the Pensions Act. 72Transfers and Secondments of Pensionable Officers. 72Public Service Superannuation Scheme . 74Objectives of the Scheme . 74Rates of Contribution . 74Vesting Period . 75Transition Modalities. 76Management of the Scheme. 76Certificate of Service . 79Testimonials and Letters of Commendation . 79SECTION E . 81LEAVE . 81Introduction . 81Categories of Leave . 81Annual Leave . 81Commutation of Leave. 83Maternity Leave . 84Child Adoption Leave . 84Paternity Leave . 85Unpaid Leave . 85Compassionate Leave . 86Special Leave for Sportspersons . 86Sick Leave . 87vii
Terminal Leave . 88Festival Holidays . 89Application for Leave . 89SECTION F . 93WORK ENVIRONMENT . 93HEALTH AND SAFETY . 93Introduction . 93Guidelines to General Safety . 93Emergency Preparedness . 93Fire Precautions . 94Fire Prevention. 94Notification of Fires . 96Medical Examination . 97Provision of Protective Equipment and Clothing . 97Safe Use of Potentially Dangerous Equipment . 97Compensation to Government Officers In case ofInjury or Death . 98Reporting of Accident . 98Approval and Distribution of Compensation . 99Recourse to Court . 100Compensation Payable During Sick Leave UnderWIBA . 101Source of Compensation Funds . 101Reporting Injury, Serious Illness or Death . 101Group Personal Accident Policy. 102Guidance, Counseling and HIV/AIDS Management inthe Public Service . 103Counseling Services . 104HIV/AIDS Support Programme . 104viii
Fighting Stigma and Discrimination . 105Screening for Purposes of Employment/ Recruitment . 106Continuation of Employment . 106Drug and Substances Abuse . 106Employee Welfare and Wellness . 106PART IV : PERFORMANCE MANAGEMENT, TRAININGAND DEVELOPMENT . 109SECTION G . 109PERFORMANCE MANAGEMENT . 109Introduction . 109Strategic Planning . 109Performance Contracting . 110Staff Performance Appraisal System . 110Objectives of Performance Appraisal . 111Scope of Application . 112Work Planning and Setting of Performance Targets . 112Appraisal Period . 113Staff Performance Appraisal Process . 113Strategic Objectives. 113Continuous Performance Appraisal . 113Performance Measurement . 114Mid-Year Performance Review . 114End of Year Appraisal Process . 115Rewards and Sanctions . 115Types of Rewards and Sanctions . 116Ministerial Performance Management Committee(MPMC) . 116Rules of Conduct for the Ministerial PerformanceManagement Committee . 116ix
SECTION H . 121TRAINING AND DEVELOPMENT . 121Introduction . 121Management and Co-ordination of Training . 121Training Needs Assessment . 122Training Programmes . 123Training Levy . 124Induction Training . 124Eligibility for Training . 125Course Approval . 125Undergraduate Training . 126Masters Programmes . 126PhD Programmes . 127Training revolving fund . 127Training Bond . 128Skills Inventory . 129Allowances Payable to Government SponsoredTrainees . 129Incidental Expenses. 130Annual Leave . 130Donor Funded Courses . 131Workshops, Retreats and Conferences . 131Reimbursement of Tuition and Examination Fees . 131Industrial Attachment . 132Internship . 133PART V: CODE OF CONDUCT, DISCIPLINARYCONTROL AND LABOUR RELATIONS . 137SECTION J . 137CODE OF CONDUCT . 137x
Office Hours . 138Public Holidays . 138Rule of law . 139Public trust . 139Performance of duties . 140Professionalism . 140Financial integrity . 140Pecuniary Embarrassment . 140Moral and ethical requirements . 141Gifts or benefits in kind. 141Wrongful or unlawful acquisition of property . 142Conflict of interest . 142Acting for foreigners . 144Care of property . 144Misuse of official information . 144Political neutrality . 144Impartiality . 144Collections and Harambees . 145Conduct of private affairs . 145Bullying . 145Sexual Harassment . 145Nepotism . 146Acting through others . 146Reporting improper orders . 146Declaration of Income, Assets and Liabilities . 146Uniforms for Officers . 147Dress Code . 148SECTION K . 149xi
DISCIPLINARY CONTROL. 149Disciplinary Powers . 149Disciplinary procedure . 150General provisions . 150Specific Provisions . 151Conduct of investigations . 152Interdiction . 153Suspension . 154Absence from Duty without leave or reasonable orlawful cause. 155Appeals . 156Reviews . 156Defence of Officers in Criminal and Civil Suits . 157Civil Proceedings by Officers for Defamation . 157SECTION L . 161LABOUR RELATIONS . 161Introduction . 161Union Membership . 161Recovery of Union Dues. 162Dispute Resolution . 162Employee Participation in Strikes .
renamed Human Resource Policies and Procedures Manual for the Public Service in tandem with best human resource practices. The Human Resource Policies and Procedures Manual provides guidelines in the management and development of human resource capacity towards the achievement of various national goals and objectives.
Human Resource Management Human Resource Policy QUADRANT-I Module 4: Human Resource Policy 1. Learning Outcome 2. Definition 3. Employee understanding on HR Policy 4. Benefits of policy 5. Specific Personal policies 6. Responsibility for policy making 7. Formulation of Human Resource Policy 8. Principles 9. Procedures 10. Programs 11. Summary 1.
Human Resource policies are formal rules and procedures that dictate how certain matters should be addressed in the workplace, including employee rights and duties. HR policies are tied to employment law. To avoid non-compliance and penalties from the government, employers must adhere to HR policies. 1.2 Types of Human Resource Policies
Handbook F-66, General Investment Policies and Procedures. Handbook F-66A, Investment Policies and Procedures — Major Facilities. Handbook F-66B, Investment Policies and Procedures — Major Equipment. Handbook F-66C, Field Investment Policies and Procedures. Handbook F-66D, Investment
Ans Human resource planning can be defined as the process of identifying the number of people required by an organization in terms of quantity and quality. All human resource management activities start with human resource planning. So we can say that human resource planning is the principle/primary activity of human resource management.
human resource functions while keeping them satisfied in their work. It covers a wide range of chapters on human resource management such as human resource functions, performance management and human resource development and empowerment. This module serves the purpose of a resource handbook for carrying out training on Human Resource Management
Human Resource Management Question Answer Bank MBA-203 Q.1 What is Human Resource Management Human Resource Management is a process, which consists of four main activities, namely, acquisition, development, motivation, as well as maintenance of human resources. Scott, Clothier and Spriegel have defined Human Resource Management as that
corporate human resource priorities as well as critical human resource issues within each department. Departmental human resource plans will be analyzed to identify human resource issues and trends that are common across government. This information will be used by the Deputy Minister Human Resources Sub-Committee to identify the future human .
RUMINANT ANIMAL NUTRITION ANN 503 BY Prof. C. F. I. Onwuka Dr. O.A.Isah *Dr. A.O. Oni Dr(Mrs) R.Y. Aderinboye *Course coordinator. COURSE OUTLINE Course introduction , preview and expectation The Nature of ruminant Stomach Physiology, microbiology and biochemistry of rumen Utilization of roughages in ruminant feeding The use of agro industrial by-products in ruminant feeding Importance and .
