BID SPECIFICATIONS City Of Northfield, New Jersey

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BID SPECIFICATIONSCity of Northfield, New JerseyOne (1) New, Unused Condition, Single Axle 5 Yard DumpTruck with 10’ Single Axle Dump BodyFebruary 19, 2010Owner:City of Northfield1600 Shore RoadNorthfield, NJ 08225609-641-2832

TABLE OF CONTENTSNotice to Bidders Bid Document Checklist .Bid Proposal Form .Instructions to Bidders and Statutory Requirements .Submission of Bids .Bid Security and Bonding Requirements Interpretation and Addenda Insurance and Indemnification Pricing for Preparation of Bids .Mandatory Affirmative Action Certification Information .Stockholder Disclosure Information Proof of Business Registration Pay to Play .Method of Contract Award .Causes for Rejecting Bids Payment Termination of Contract .Stockholder Disclosure Certification .Non Collusion Affidavit Form Sample Bid Bond .Sample Consent of Surety .ADA .Mandatory EEO Language .Indemnity and Hold Harmless Agreement .Technical Requirements and Specifications City of Northfield Bid Specs for One (1) New, Unused Condition, Single Axle 5 Yard Dump Truck with 10’ Single Axle Dump Body; p. 8-192021-41

NOTICE TO BIDDERSNOTICE IS HEREBY GIVEN that sealed bids will be received by the Municipal Clerk for theCity of Northfield, County of Atlantic, State of New Jersey for:One (1) New, Unused Condition, Single Axle 5 YardDump Truck with 10’ Single Axle Dump BodyProposals are to be opened and read in public on Friday, February 19, 2010 at 10:00am,prevailing time at Northfield Municipal Offices, Council Chambers, 1600 Shore Road,Northfield, NJ 08225. Specifications may be obtained at no cost at www.cityofnorthfield.org, inthe ‘forms’ section.Bids must be made on the Standard Proposal Forms contained in the specifications andmust be enclosed in a sealed envelope and plainly marked “Single Axle 5 Yard DumpTruck with10’ Single Axle Dump Body” bearing the name and address of the Bidder on theoutside.Each proposal shall be accompanied by a Certified Check, Cashier’s Check, or Bid Bond, in anamount not less than 10% of the amount bid for the project, but in no case in excess of 20,000.00. Bidder shall submit with bid a Certificate (Consent of Surety) with Power ofAttorney for the full amount of bid price from a Surety Company authorized to do business in theState of New Jersey and acceptable to the owner stating that it will provide said Bidder with aPerformance Bond in the full amount of the bid. The City of Northfield is an equal opportunityemployer.Bidders are required to comply with the requirements of N.J.S.A. 10:5-31 et seq. and N.J.A.C.17:27-1 et seq.Mary Canesi, RMCMunicipal ClerkCity of Northfield Bid Specs for One (1) New, Unused Condition, Single Axle 5 Yard Dump Truck with 10’ Single Axle Dump Body; p. 3

City of Northfield, New JerseyBID DOCUMENT CHECKLIST*Required byownerSubmission RequirementInitial eachrequired entryandsubmit the itemBid Proposal FormXStockholder Disclosure CertificationXReferences XNon-Collusion Affidavit XXX Bid Guarantee(with Power of Attorney for full amount of Bid Bond)Consent of Surety(with Power of Attorney for full amount of Bid Price)XMandatory Affirmative Action Language XAmericans with Disabilities Act of 1990 Language XProof of Business RegistrationXCertificates of InsuranceXHold Harmless Agreement *You MUST submit this completed form along with your bid.City of Northfield Bid Specs for One (1) New, Unused Condition, Single Axle 5 Yard Dump Truck with 10’ Single Axle Dump Body; p. 4

BID PROPOSAL FORMCity of Northfield, New JerseyFOR: SUPPLY AND DELIVERY OF ONE (1)NEW, UNUSED CONDITION, FORD F-650 CHASSIS WITHDUMP BODY OR APPROVED EQUIVALENTThe Undersigned as bidder, declares that the only person, persons, company or parties interestedin this Proposal are named herein.The prices submitted in the Proposal are for the specified services/equipment which shall becomplete as specified, delivered at a site specified, placed in operation, and include the cost ofthe unit complete, including demonstration, fuel, etc., also the delivery to the site specified,placing in operation in the manner and within the time therein prescribed.One (1)New, Unused Condition Ford F-650 Dump Truck: Dollarsand Cents ( ).Option: Boss Snow Plow Per Specifications Dollars and Cents( ).Company NameFederal I.D. # or Social Security #AddressSignature of Authorized AgentType or Print NameTitle:Telephone NumberFax NumberDELIVERY DATEDateE-mail addressEXCEPTIONS TO SPECIFICATIONS:YESNOEXCEPTIONS TO DELIVERY:YES NOCity of Northfield Bid Specs for One (1) New, Unused Condition, Single Axle 5 Yard Dump Truck with 10’ Single Axle Dump Body; p. 5

Instructions To Bidders And Statutory RequirementsI. SUBMISSION OF BIDSA. Sealed bids shall be received by the contracting unit, hereinafter referred to as “owner,” in accordance withpublic advertisement as required by law, with a copy of said notice being attached hereto and made a part of thesespecifications.B. Sealed bids will be received by the designated representative at the designated time and place as stated in theNotice to Bidders, and at such time and place will be publicly opened and read aloud.C. The bid shall be submitted in a sealed envelope: (1) addressed to the owner, (2) bearing the name and address ofthe bidder written on the face of the envelope, and (3) clearly marked "BID" with the contract title of the contractbeing bid.D. It is the bidder's responsibility that bids are presented to the owner at the time and at the place designated. Bidsmay be hand delivered or mailed; however, the owner disclaims any responsibility for bids forwarded by regularor overnight mail. If the bid is sent by express mail service, the designation in sub-section C, above, must alsoappear on the outside of the express mail envelope. Bids received after the designated time and date will bereturned unopened.E. Sealed bids forwarded to the owner before the time of opening of bids may be withdrawn upon writtenapplication of the bidder who shall be required to produce evidence showing that the individual is or representsthe principal or principals involved in the bid. Once bids have been opened, they shall remain firm for a period ofsixty (60) calendar days.F. All prices and amounts must be written in ink or preferably machine-printed. Bids containing any conditions,omissions, unexplained erasures or alterations, items not called for in the bid proposal form, attachment ofadditive information not required by the specifications, or irregularities of any kind, may be rejected by theowner. Any changes, whiteouts, strikeouts, etc. in the bid must be initialed in ink by the person signing the bid.G. Each bid proposal form must give the full business address, business phone, fax, e-mail if available, the contactperson of the bidder, and be signed by an authorized representative as follows: Bids by partnerships must furnish the full name of all partners and must be signed in the partnershipname by one of the members of the partnership or by an authorized representative, followed by thesignature and designation of the person signing. Bids by corporations must be signed in the legal name of the corporation, followed by the name of theState in which incorporated and must contain the signature and designation of the president, secretary orother person authorized to bind the corporation in the matter. Bids by sole-proprietorship shall be signed by the proprietor.City of Northfield Bid Specs for One (1) New, Unused Condition, Single Axle 5 Yard Dump Truck with 10’ Single Axle Dump Body; p. 6

When requested, satisfactory evidence of the authority of the officer signing shall be furnished.H. Bidder should be aware of the following statutes that represent “Truth in Contracting” laws: N.J.S.A. 2C:21-34, et seq. governs false claims and representations by bidders. It is a serious crime forthe bidder to knowingly submit a false claim and/or knowingly make material misrepresentation. N.J.S.A. 2C:27-10 provides that a person commits a crime if said person offers a benefit to a publicservant for an official act performed or to be performed by a public servant, which is a violation ofofficial duty. N.J.S.A. 2C:27-11 provides that a bidder commits a crime if said person, directly or indirectly, confersor agrees to confer any benefit not allowed by law to a public servant. Bidder should consult the statutes or legal counsel for further information.II. BID SECURITY AND BONDING REQUIREMENTSThe following provisions shall be applicable to this bid and be made a part of the bid documents:A. BID GUARANTEEBidder shall submit with the bid a certified check, cashier's check or bid bond in the amount of ten percent(10%) of the total price bid, but not in excess of 20,000, payable unconditionally to the owner. Whensubmitting a Bid Bond, it shall contain Power of Attorney for full amount of Bid Bond from a surety companyauthorized to do business in the State of New Jersey and acceptable to the owner. The check or bond of theunsuccessful bidder(s) shall be returned pursuant to N.J.S.A. 40A:11-24a. The check or bond of the bidder towhom the contract is awarded shall be retained until a contract is executed and the required performance bondor other security is submitted. The check or bond of the successful bidder shall be forfeited if the bidder fails toenter into a contract pursuant to N.J.S.A. 40A:11-21.Failure to submit a bid guarantee shall result in rejection of the bid.B. CONSENT OF SURETYBidder shall submit with the bid a Certificate (Consent of Surety) with Power of Attorney for full amount of bidprice from a Surety Company authorized to do business in the State of New Jersey and acceptable to the ownerstating that it will provide said bidder with a Performance Bond in the full amount of the bid. This certificateshall be obtained in order to confirm that the bidder to whom the contract is awarded will furnish Performanceand Payment Bonds from an acceptable surety company on behalf of said bidder, any or all subcontractors or byeach respective subcontractor or by any combination thereof which results in performance security equal to thetotal amount of the contract, pursuant to N.J.S.A. 40A:11-22.Failure to submit consent of surety form shall result in rejection of the bid.C. PERFORMANCE BONDBidder shall simultaneously with the delivery of the executed contract, submit an executed bond in the amountof one hundred percent (100%) of the acceptable bid as security for the faithful performance of this contract.The performance bond provided shall not be released until final acceptance of the whole work and then only ifany liens or claims have been satisfied. The surety on such bond or bonds shall be a duly authorized suretycompany authorized to do business in the State of New Jersey pursuant to N.J.S.A. 17:31-5.Failure to submit this with the executed contract shall be cause for declaring the contract null and void pursuantto N.J.S.A. 40A:11-22.City of Northfield Bid Specs for One (1) New, Unused Condition, Single Axle 5 Yard Dump Truck with 10’ Single Axle Dump Body; p. 7

III. INTERPRETATION AND ADDENDAA. The bidder understands and agrees that its bid is submitted on the basis of the specifications prepared by theowner. The bidder accepts the obligation to become familiar with these specifications.B. Bidders are expected to examine the specifications and related bid documents with care and observe all theirrequirements. Ambiguities, errors or omissions noted by bidders should be promptly reported in writing to theappropriate official. Any prospective bidder who wishes to challenge a bid specification shall file suchchallenges in writing with the contracting agent no less than three business days prior to the opening of thebids. Challenges filed after that time shall be considered void and having no impact on the contracting unit orthe award of a contract pursuant to N.J.S.A. 40A:11-13. In the event the bidder fails to notify the owner ofsuch ambiguities, errors or omissions, the bidder shall be bound by the requirements of the specifications andthe bidder’s submitted bid.C. No oral interpretation and or clarification of the meaning of the specifications for any goods and services willbe made to any bidder. Such request shall be in writing, addressed to the owner’s representative stipulated inthe specification. In order to be given consideration, a written request must be received at least seven (7)business days prior to the date fixed for the opening of the bid for goods and services.All interpretations, clarifications and any supplemental instructions will be in the form of written addenda tothe specifications, and will be distributed to all prospective bidders. All addenda so issued shall become part ofthe specification and bid documents, and shall be acknowledged by the bidder in the bid. The owner’sinterpretations or corrections thereof shall be final.When issuing addenda, the owner shall provide required notice prior to the official receipt of bids to anyperson who has submitted a bid or who has received a bid package pursuant to N.J.S.A. 40A:11-23c.1.D. Discrepancies in Bids1. If the amount shown in words and its equivalent in figures do not agree, the written words shall bebinding. Ditto marks are not considered writing or printing and shall not be used.2. In the event that there is a discrepancy between the unit prices and the extended totals, the unit pricesshall prevail. In the event there is an error of the summation of the extended totals, the computation bythe owner of the extended totals shall govern.IV. INSURANCE AND INDEMNIFICATIONThe insurance documents indicated below shall include but are not limited to the following coverages:A. INSURANCE REQUIREMENTS1. Worker's Compensation InsuranceWorkers Compensation insurance shall be maintained in full force during the life of the contract, coveringall employees engaged in performance of the contract pursuant to N.J.S.A. 34:15-12(a) and N.J.A.C.12:235-1.6.2. General Liability InsuranceGeneral liability insurance shall be provided with limits of not less than 1,000,000.00 aggregate forproperty damage, and shall be maintained in full force during the life of the contract.City of Northfield Bid Specs for One (1) New, Unused Condition, Single Axle 5 Yard Dump Truck with 10’ Single Axle Dump Body; p. 8

3. Automotive Liability InsuranceAutomotive liability insurance covering contractor for claims arising from owned, hired and non-ownedvehicles with limits of not less than 1,000,000.00 each accident for property damage shall be maintainedin full force during the life of the contract.4.Professional Liability / Errors and Omissions CoverageProfessional Liability insurance covering contractor for claims that arise from negligence on part of saidcontractor shall be obtained in the amount of not less than 1,000,000 aggregate, and shall be maintained infull force during the life of the contract.B. CERTIFICATES OF THE REQUIRED INSURANCECertificates of Insurance for those policies required above shall be submitted with the contract. Suchcoverage shall be with an insurance company authorized to do business in the State of New Jersey and shallname the owner as an additional insured.Self-insured contractors shall submit an affidavit attesting to their self-insured coverage and shall name theowner as an additional insured.C. INDEMNIFICATIONBidder shall indemnify and hold harmless the owner from all claims, suits or actions, and damages or costsof every name and description to which the owner may be subjected or put by reason of injury to the personor property of another, or the property of the owner, resulting from negligent acts or omissions on the partof the contractor, the contractor's agents, servants or subcontractors in the delivery of goods and services, orin the performance of the work under the contract.V. PRICING INFORMATION FOR PREPARATION OF BIDSA. The owner is exempt from any local, state or federal sales, use or excise tax.B. Estimated Quantities (Open-End Contracts): The owner has attempted to identify the item(s) and theestimated amounts of each item bid to cover its requirements; however, past experience shows that theamount ordered may be different than that submitted for bidding. The right is reserved to decrease orincrease the quantities specified in the specifications pursuant to N.J.A.C. 5:30-11.2 and 11.10. NOMINIMUM PURCHASE IS IMPLIED OR GUARANTEED.C. Contractor shall be responsible for obtaining any applicable permits or licenses from any government entitythat has jurisdiction to require the same. All bids submitted shall have included this cost.D. Bidders shall insert prices for furnishing goods and services required by these specifications. Prices shall benet, including any charges for packing, crating, containers, etc. All transportation charges shall be fullyprepaid by the contractor, F.O.B. destination and placement at locations specified by the owner. Asspecified, placement may require inside deliveries. No additional charges will be allowed for anytransportation costs resulting from partial shipments made for the contractor's convenience.City of Northfield Bid Specs for One (1) New, Unused Condition, Single Axle 5 Yard Dump Truck with 10’ Single Axle Dump Body; p. 9

VI. STATUTORY AND OTHER REQUIREMENTSThe following are mandatory requirements of this bid and contract.A. MANDATORY AFFIRMATIVE ACTION CERTIFICATIONNo firm may be issued a contract unless it complies with the affirmative action provisions of N.J.S.A.10:5-31 et seq. and N.J.A.C. 17:27-1 et seq. The following information summarizes the full, requiredregulatory text, which is included as Exhibit A of this bid specification.1. Goods and Services (including professional services) ContractsEach contractor shall submit to the public agency, after notification of award but prior to executionof a goods and services contract, one of the following three documents:i. A photocopy of a valid letter that the contractor is operating under an existing Federallyapproved or sanctioned affirmative action program (good for one year from the date of theletter); orii. A photocopy of a Certificate of Employee Information Report approval, issued in accordancewith N.J.A.C. 17:27-4; oriii. A photocopy of an Employee Information Report (Form AA 302) provided by the Divisionand distributed to the public agency to be completed by the contractor in accordance withN.J.A.C. 17:27-4.B. AMERICANS WITH DISABILITIES ACT OF 1990Discrimination on the basis of disability in contracting for the purchase of goods and services isprohibited. Bidders are required to read Americans With Disabilities language that is included asAppendix A of this specification and agree that the provisions of Title II of the Act are made a part ofthe contract. The contractor is obligated to comply with the Act and to hold the owner harmless.C. STOCKHOLDER DISCLOSUREN.J.S.A. 52:25-24.2 provides that no corporation or partnership shall be awarded any contract for theperformance of any work or the furnishing of any goods and services, unless, prior to the receipt of thebid or accompanying the bid of said corporation or partnership, bidders shall submit a statement settingforth the names and addresses of all stockholders in the corporation or partnership who own tenpe

One (1) New, Unused Condition, Single Axle 5 Yard Dump Truck with 10’ Single Axle Dump Body February 19, 2010 Owner: City of Northfield 1600 Shore Road Northfield, NJ 08225 609-641-2832 . City of Northfield Bid Specs for One (1) New, Unused Condition, Single Axle 5 Yard Dump Truck with 10’ Single Axle Dump Body; p. 2

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