The Most Popular Upgrade Alternatives To QuickBooks
The Most PopularUpgrade Alternativesto QuickBooks
The Most Popular Upgrade Alternatives to QuickBooksTable of ContentsIntroduction1Moving Beyond QuickBooks2The 10 Most Popular Upgrades4Dynamics GP5Intacct7Sage 300 ERP9SAP Business One11Sage 100 ERP13NetSuite15Dynamics NAV17Sage 100 Contractor19Denali Business Accounting21Acumatica23Upgrade Options by Industry25Professional Services26Construction and it Organizations34Government Organizations36Property Management38Methodology40About Find Accounting Software41
The Most Popular Upgrade Alternatives to QuickBooksIntroductionWith data from over 4,000 QuickBooks replacement reviews at ourfingertips, we wanted to provide access to something software buyershave never had before: A breakdown of the most popularQuickBooks replacement alternatives based on actual reviews.Interested? Alright, then. Let’s start with a spoiler.The three most popular programs buyers considered when they wereready to move beyond QuickBooks were Dynamics GP, Intacct, andSage 300 ERP.Given their overall popularity, each program makes a strong case asthe place to start your consideration of QuickBooks alternatives. Thenagain, your company isn’t just any company. That’s why we’veprovided additional data on the most popular QuickBooks replacementproducts by industry, brief product profiles, and insight into the typicaltotal project costs for buyers who have reviewed these softwareoptions.1
The Most Popular Upgrade Alternatives to QuickBooksMoving Beyond QuickBooksSo why do companies decide to replace QuickBooks?QuickBooks after all is used by millions of companies, offers a widerange of functionality, and many versions cost less than a year ofcable television to run.When it comes to switching software, everyone has their reasons. Butthese are the common reasons buyers tell us they’re looking toupgrade from QuickBooks. We need more (or more customizable) reportingWe want stronger security for access control, authorization, andapprovalsWe’ve exceeded the file size limitationsWe run into performance issues when multiple users areaccessing the softwareWe want something scalable that can grow with our companyWe need something that is designed for our particular industryWe’re looking for more comprehensive functionality (ie, CRM,project management, estimating, etc.)We need more knowledgeable, consultative support than whatis providedWe need more flexibility to handle our specific workflowsTo sum it up, when companies want to replace QuickBooks, it’s usuallybecause they’ve simply outgrown it in some critical way.None of this means QuickBooks is a bad product. In fact, other thanthe operating systems and office productivity tools offered by Microsoftand Apple, perhaps no other business software has offered as much2
The Most Popular Upgrade Alternatives to QuickBooksvalue to so many small businesses at so low a price as QuickBookshas.Intuit, the developer responsible for QuickBooks, has simply decided tofocus on developing a product for the smaller side of the smallbusiness market. With nearly 23 million non-employer firms andanother 3 million businesses with fewer than 5 employees in the U.S.,it’s not a bad strategy. Moreover, the nearly uninterrupted rise inIntuit’s stock price since its initial public offering in 1993, suggeststhey’re doing a pretty successful job of meeting the needs of thismarket base.There are a handful of other fantastic low-cost programs on themarket that can be licensed at costs in the QuickBooks range (under 1000 a year). But for growing companies looking to upgrade beyondQuickBooks, programs like Xero, Sage 50, Wave, Freshbooks, andother entry-level accounting usually aren’t the most relevant choices.Overall, they provide a similar level of functionality as QuickBooks.But there are hundreds of programs that do provide a functionalupgrade from QuickBooks for companies looking to support businessexpansion, seeking improved efficiency, or simply looking for broaderfeature support. Let’s take a closer look at the most popular amongthem.3
The Most Popular Upgrade Alternatives to QuickBooksThe Ten Most Popular UpgradesAnalyzing the products considered by 4,000 buyers over the last fiveyears revealed the following top 10 most commonly reviewedQuickBooks replacement products:While the products vary in terms of pricepoint, deployment (cloud/onpremise), and feature support, each owns a well-established history asa popular accounting software choice for the SMB market.4
The Most Popular Upgrade Alternatives to QuickBooksDynamics GPDynamics GP is an accounting/ERP product developed by Microsoft.The product was originally released in 1993. The current version ofDynamics GP includes functionality supporting: Financial management and accountingInventory management and operationsSales and servicesBusiness intelligence and reportingHuman resources and payrollstry ve5
The Most Popular Upgrade Alternatives to QuickBooksDynamics GP is traditionally offered as an on-premise solution withupfront licensing fees and annual support/update fees. It can also beprovisioned as a hosted solution on the Microsoft Azure platform.Subscription pricing is available.Pricing depends on a variety of factors, including which modules are licensed, usercount, implementation requirements, training needs, and the extent of contractedsupported services. Figures quoted are for the expected maximum price buyersreviewing Dynamics GP said they’d be willing to consider, rather than final purchasecost.6
The Most Popular Upgrade Alternatives to QuickBooksIntacctIntacct was founded in 1999 and was one of the first web-based, cloudaccounting products available for the SMB market.Intacct includes support for core accounting, financial reporting,billing, purchasing, sales and use tax, inventory management, andproject accounting.The Intacct solution is particularly popular with professional servicescompanies based on extensive support of time-based billing, ease ofuse for remote professionals, and strong project accounting features.7
The Most Popular Upgrade Alternatives to QuickBooksAs a developer-hosted cloud option, licensing for Intacct is offered on asubscription basis.Pricing depends on a variety of factors, including which modules are licensed, usercount, implementation requirements, training needs, and the extent of contractedsupported services. Figures quoted are for the expected maximum price buyersreviewing Intacct said they’d be willing to consider over the course of 3 years ofusage, rather than final purchase cost.8
The Most Popular Upgrade Alternatives to QuickBooksSage 300 ERPSage 300 ERP is an accounting and business management solution. Itwas initially developed in 1976 and has had a number of namechanges over the years. Many people still refer to it by the nameAccpac, which Sage officially dropped from the product title in 2012.Along with core accounting, billing, human resources/payroll, inventorycontrol, and purchasing, Sage 300 ERP also offers support fordocument management, customer relationship management (CRM),and project management.Because of the breadth of its functionality, Sage 300 ERP is popularacross a wide variety of business types.9
The Most Popular Upgrade Alternatives to QuickBooksSage 300 ERP is available for both client/server and web-based, clouddeployments.Pricing depends on a variety of factors, including which modules are licensed, usercount, implementation requirements, training needs, and the extent of contractedsupported services. Figures quoted are for the expected maximum price buyersreviewing Sage 300 ERP said they’d be willing to consider, rather than final purchasecost.10
The Most Popular Upgrade Alternatives to QuickBooksSAP Business OneSAP is a name that many business management software buyersassociate with the enterprise market. However, since 1996 SAP hasoffered SAP Business One as an ERP solution targeted specifically forthe SMB market.SAP Business One offers functionality for accounting and financialmanagement, customer relationship management (CRM), operationsand distribution, and human resources management.Because of a focus on operations processes such as supply chainmanagement, warehouse management, and production planning, SAPBusiness One is popular with distributors and manufacturers.11
The Most Popular Upgrade Alternatives to QuickBooksSAP is traditionally licensed for client/server deployments. However,via the SAP Business One Cloud option it is available as an authorizedvendor-hosted option on a subscription (SaaS) basis.Pricing depends on a variety of factors, including which modules are licensed, usercount, implementation requirements, training needs, and the extent of contractedsupported services. Figures quoted are for the expected maximum price buyersreviewing SAP Business One said they’d be willing to consider, rather than finalpurchase cost.12
The Most Popular Upgrade Alternatives to QuickBooksSage 100 ERPLike the similarly named Sage 300 ERP program, Sage 100 ERP isanother accounting and business management solution with a longhistory spanning a series of name changes.Sage 100 ERP provides accounting, inventory, order entry & billing, jobcost, and manufacturing (work orders, bill of materials, and materialrequirements planning) functionality.13
The Most Popular Upgrade Alternatives to QuickBooksSage 100 ERP is typically purchased as an on-premise solution.However, in recent years Sage has made an online version accessible.The online version is not natively web-based (as Sage 300 ERP is), buthosted in a Sage data-center and made available via the use of Citrixremote access software. The online version is available viasubscription (SaaS) pricing.Pricing depends on a variety of factors, including which modules are licensed, usercount, implementation requirements, training needs, and the extent of contractedsupported services. Figures quoted are for the expected maximum price buyersreviewing Sage 100 ERP said they’d be willing to consider, rather than final purchasecost.14
The Most Popular Upgrade Alternatives to QuickBooksNetSuiteNetSuite is perhaps the most well-known cloud-based ERP option.NetSuite includes a broad range of ERP functionality including: Financial managementSupply chainInventory controlProcurementBilling managementWarehouse & fulfillmentHuman capital managementNetSuite also offers a development platform for 3rd party softwaredevelopers enabling a robust market of add-on products.15
The Most Popular Upgrade Alternatives to QuickBooksAs a web-based, cloud software product, NetSuite is licensed on asubscription (SaaS) basis.Pricing depends on a variety of factors, including which modules are licensed, usercount, implementation requirements, training needs, and the extent of contractedsupported services. Figures quoted are for the expected maximum price buyersreviewing Intacct said they’d be willing to consider, rather than final purchase cost.16
The Most Popular Upgrade Alternatives to QuickBooksDynamics NAVAnother ERP option from Microsoft’s Dynamics line of ERP solutions,Dynamics NAV was originally published by a Danish developer in 1987as “Navision.”Dynamics NAV provides core financial management, purchasing, ordermanagement, inventory control, customer relationship management,and human resources management.Built on a different code base from Dynamics GP, many buyersnevertheless will find themselves reviewing both solutions. DynamicsNAV is particularly well suited for companies doing internationalbusiness or manufacturers who need more in depth functional supportfor operational processes such as bill of materials management,requirements planning, and production management.17
The Most Popular Upgrade Alternatives to QuickBooksDynamics ickBooksProperty ManagementMonthly recurring billing, property/tenant based reporting, andmaintenance tracking are just some of the unique management tasksfaced by property management businesses.Software adapted for property management can help addressadministrative challenges in a more cost effective manner.38
The Most Popular Upgrade Alternatives to QuickBooksCommon requirements for property managers replacing QuickBooksinclude: Tenant managementProperty/unit specific reportingInvestment reporting for split ownership scenariosWork order management39
The Most Popular Upgrade Alternatives to QuickBooksMethodologyThe data presented in this report comes from 4,143 organizations whoactively reviewed QuickBooks replacements in the last five years.In order to identify the most popular replacement programs forcompanies using QuickBooks, we tallied the individual programs thatthese companies considered purchasing. Each product included in thecount was either: a) one that was referred to the buyer via our freematching service, or b) one that the contact reported independentlyreviewing.Only reviews including requirements for general ledger and least twoother main modules were examined, in order to eliminate instanceswhere buyers were looking to augment QuickBooks, rather thanreplace it. In collecting the data sample, no distinction was madebetween current users of the various QuickBooks product versions(Pro, Premier, Enterprise).Statistics, of course, are only ever as meaningful as the sample fromwhich they are derived. To our knowledge, no larger or more relevantdata set has ever been considered in pursuit of the answer to thequestion of which programs are the most popular among companieslooking to move on from QuickBooks.40
The Most Popular Upgrade Alternatives to QuickBooksAbout Find Accounting SoftwareFind Accounting Software provides a free matching software matchingservice to buyers regardless of company size or organization type. Atpresent, software sellers representing 3,000 unique businessmanagement software products actively partner with Find AccountingSoftware on a paid membership basis.factors for manufacturers seeking a technicaland business management edge oncompetitors.41
The Sage 100 Contractor—formerly known as Master Builder—includes support for core financial management, billing, purchasing, inventory control, and budgeting. Additionally, Sage 100 Contractor provides features for typical construction and contracting processes like estimating, j
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