BS OHSAS 18001 Occupational Health And Safety
BS OHSAS 18001Occupational Health andSafety ManagementIt’s your dutyYour implementation guide
BS OHSAS 18001 - Occupational Health and Safety ManagementBackgroundBS OHSAS 18001 is the globally recognized standard for occupational healthand safety management.To date the standard has helped organizations from all sectors and of allsizes put in place structured management frameworks to minimize theiroperational risks, deliver optimum working conditions and meet legal,industry and customer requirements.But BS OHSAS 18001 is not just about protecting people – it is also essentialfor protecting the longevity, health and integrity of an organization.This guide will help you understand how BS OHSAS 18001 can help youprovide a safe working environment, reduce the likelihood of accidents andpotential legal breaches, and improve your corporate reputation bydemonstrating your commitment to best practice.BSI can support you all the way along this journey - through training,guidance, independent assessment and software solutions.We can help you manage your risk and secure a safer future usingBS OHSAS 18001 – and with BSI your journey starts here.2
bsigroup.aeReaping the benefits of health andsafety managementNo organization can afford to ignore its duty of care to its employees and members of the public. Stringentlegislation and a greater awareness of employee wellbeing, mean that organizations are under increasingpressure to demonstrate that they are actively managing these risks. Failure to do so will clearly jeopardizethe commercial longevity and reputation of an organization.Using a management system approach can help your business address these issues.A management system is simply a structured framework to help youmanage your people, processes and resources and in the case ofBS OHSAS 18001, your occupational health and safety risks.For example your health and safety management objectives mayinclude: reducing or eliminating operational risks and hazards, createbetter working conditions for employees or meeting legal, industry orcustomer requirements.Whatever your focus, this guide will help you understand that you canuse BS OHSAS 18001 to establish an occupational health and safetymanagement system which is both flexible and scalable to yourbusiness and one that will be able to evolve to meet the specific needsof your market and your organization.Benefits which BSI clients have experienced as a result of implementing aBS OHSAS 18001 occupational health and safety management system:Management77% reported it helped with abiding by the law Reduced risk of prosecutions for health andsafety failuresFinance32% reported a decrease inoverall costs of accidents**17% reported a decrease ininsurance premiums Positive impact on thebottom lineLess costs incurred to coverlong term sicknessSales &Marketing64% reported improvementin company image Improved corporatereputationAccess to tendersBenefitsOperationsFacilities55% reportedimproved training* Reduced downtime due tominor incidentsImproved awareness ofhealth & safety risks52% reported improvedincident reporting* Improved efficiencyImproved incident reportingmeans preventative actionsare identified to reduce thelikelihood of future incidentsHR53% reported reduction in lost hours through sickness** Less staff absence Improved employee well-beingImproved employee satisfaction and moraleUnderstanding and communicating the benefits above will help you structure your processes and securecommitment and support from your organization - these are critical factors for ensuring the success ofyour health and safety management system. Spanish survey by ISO. * BSI White Paper – Does BS OHSAS 18001 work? November 2010. ** BSI Excellerator Research 2011.3
BS OHSAS 18001 - Occupational Health and Safety ManagementGetting started with BS OHSAS 18001BS OHSAS 18001 is not just applicable to high risk sectors such as waste and recycling, manufacturing,construction and engineering. The standard is suitable for any organization regardless of its size, sectoror geographical location. While the standard sets out a best practice framework for health and safetymanagement, it is written in a way which gives you the flexibility to adapt it to meet your individualbusiness objectives.Essentially BS OHSAS 18001 requires you to demonstrate that youtake a systematic approach to ensuring your organization is legallycompliant and is effectively managing potential risks and hazards.Once you have put processes and procedures in place to achieve this,the standard then asks you to review and improve your system toensure on-going best practice and a commitment to continuousimprovement.Learn more about the standards and guidesavailable from BSI bsigroup.ae/shopPurchasing a copy of the standard is your first step. Then simplyfollow the steps in this guide to help you meet the core requirementsof BS OHSAS 18001.The principal requirements of the standard are illustrated below:Establish, implement,maintain andimprove a healthand safetymanagement systemin line with therequirements ofBS OHSAS 18001Follow asystematicapproach toachievingcontinualimprovementDemonstrate thatprocesses are inplace to measure,document, report,design and procurepractices in allaspects of health andsafety managementThe next few pages of the guide will take you through more specific requirements of BS OHSAS 18001using the Plan-Do-Check-Act (PDCA) methodology.4
bsigroup.aeUnderstanding the principles ofcontinual improvementThe Plan-Do-Check-Act (PDCA) cycle is the operating principle of all ISO management system standards,including BS OHSAS 18001.By following this cycle, you can effectively manage and continually improve your organization’seffectiveness.Whether you are the managing director setting the direction of the business, or an individual focusingon a specific task, the PDCA cycle is very useful in achieving continuous improvement.The four phases in the Plan-Do-Check-Act Cycle involve:ActPlanCorrect and improveyour plans to meetand exceed yourplanned resultsEstablish objectives anddraft your plans (analyseyour organization’s currentsystems, establish overallobjectives, set interimtargets for review anddevelop plans to achievethem)CheckDoMeasure and monitoryour actual resultsagainst your plannedobjectivesImplement your planswithin a structuredmanagement framework“The BS OHSAS 18001 standard has helped us deliver a step-change inthe culture of our business and to manage and mitigate health andsafety risks. Our on-going drive towards zero accidents and incidentsresulted in the achievement of an Accident Frequency Rate (‘AFR’) of 0.11in 2011, which represents a reduction of 27% over the previous yearand a 35% reduction in the last four years.”Tony Blanch, Business Improvement Director, Costain5
BS OHSAS 18001 - Occupational Health and Safety ManagementPlan – defining your policy, objectivesand targetsBS OHSAS 18001 outlines the following planning steps in order to build a robust occupationalhealth and safety management system:Hazard identification, risk assessment and controlsObjectives and programmeUse these processes to form the basis of your management system.The flexibility of the BS OHSAS 18001 standard allows you tomanage the complexity of these processes relative to the size ofyour business, your own workplace situations and the nature andsignificance of your specific hazards.The way to achieve your health and safety policy is through definedobjectives. When setting these make sure they are specific,measurable, agreed, realistic and time bound. Responsibility andauthority for achieving these objectives need to be evident as well asa plan to review them at regular intervals.Legal and other requirementsThe standard asks that you develop and evaluate procedures thatenable you to identify the legal and other health and safetyrequirements relating to your organization.Examples of objectives may include: to plan and implement anaction plan to reduce site transport risks to a level as low asreasonably practicable within six months; or to increase usage ofhearing protection in designated hearing protection zones from thepresent value of 20% to 100% within one year.BSI has a range of training courses to support you on your journey.Call us on 971 4 3364917 or visit bsigroup.ae/training6
bsigroup.aeDo – implementing your health andsafety management systemYou have the commitment and direction from management and the necessary resources to dothe job. Now it’s time to put your plan into action.Resources and responsibilityEncourage your senior management toappoint a management representative whowill ensure the availability of resources forthe project. This person will assumeresponsibility for reporting performance andcompliance of the management systemagainst the requirements ofBS OHSAS 18001.Communication, participationand consultationParticipation and involvement of staff inhazard identification, risk assessments andincident investigation is necessary, as aregood levels of internal communication. Yourexternal contractors and visitors also have arole to play and must be briefed.Documentation and controlCompetence, training andawarenessYou need to ensure that your employees arecompetent to deliver the managementsystem. Make sure they understand theirroles and responsibilities and theimportance of conforming to the health andsafety policy and procedures – considertraining to plug any knowledge andawareness gaps.Consult the BS OHSAS 18001 standard tounderstand the essential documentationand records which you must hold, how youshould control and update them. You mustmake sure you have a framework andprocedures for managing deviation fromyour policy and for the review of objectivesand targets. Ensure that your suppliers andcontractors adhere to these too.Operational controlYou will need to regularly check that yourrisk control measures are being properlymanaged. This includes the development ofappropriate procedures and themaintenance of records. These records mayrelate to purchased goods, equipment andservices, contractors, visitors and more.Emergency preparedness andresponseMake sure you have plans in place to be ableto respond to emergency situations andaccidents and periodically test and reviewthese plans to ensure they work.Consider using BSI’s Entropy Software to manage your system.Call us on 971 4 3364917 or visit bsigroup.ae/entropy7
BS OHSAS 18001 - Occupational health and safety managementCheck and Act – measurementreview and improvementYour management system is a living framework which needs to be reviewed on a regular basis.Make sure you continue to review your health and safety performance and management objectivesfrequently to ensure your system remains relevant and appropriate to the organization.Performance measurement andmonitoringA process for monitoring and measuring isrequired. This will give you the confidencethat you are in control of your health andsafety risks and should provide a mechanismto determine your progress towardsachieving your objectives. Where equipmentis required to monitor or measureperformance, this equipment should becalibrated and records kept.Evaluation of complianceMeeting and keeping abreast of legalrequirements is essential, as is the evaluationand documentation of your organization’sperformance against these criteria.Incident investigation,non-conformity, corrective andpreventative actionProcedures are required for the handling,investigation and analysis of accidents,incidents and non-conformities in order toeliminate the actual or potential cause. Youwill also be required to put in place aprocedure to address non-conformities andfor taking corrective and preventative actions.Control of recordsEnsure you are able to identify, store, protect,retrieve, retain and dispose of records inaccordance with the standard and ensurethey remain legible.Internal auditsThese are required at regular intervals toassess your system’s suitability and on-goingeffectiveness. Audits provide evidence thatyour health and safety system is working andthat you are in control. Make sure that youraudits are impartial and objective.Management reviewYour top management will need to meetperiodically to ensure that the managementsystem is still suitable and effective. Usethese meeting to review your organization’spolicy and performance against itsobjectives. The review should also considerthe changing business environment and thefuture management programme.Consider an optional gap-analysis to help you identify anyweaknesses or omissions prior to formal assessment.Call us on 971 4 33649178
bsigroup.ae1012tips on makingBS OHSAS 18001work for youTop management commitment is vital ifthe system is to be introduced successfully.Make sure senior managers are activelyinvolved, approve resources and agree thekey processes of the business with regardto the system.Review systems, policies, procedures andprocesses you have in place at the moment.Then compare those with whatBS OHSAS 18001 asks for. You may besurprised how much you already do. Thestandard will allow you to keep the thingsthat work for you while refining those thatdon’t.3Make sure you have good internalcommunication channels and processeswithin the organization. Your employeesneed to be involved and kept informed ofwhat’s going on.4Give some thought to how departmentswork together. It’s important that the peoplewithin your organization don’t work inisolation but work as a team for the benefitof your customers and the business.5Don’t ignore the impact that introducingthese systems will have on your keystakeholders. Speak to them to gain insightas to how they feel improvements could bemade.6Clearly lay out a well-communicated planof activities and timescales. Make sureeverybody understands them and their rolein achieving them.7Consider using your IT systems or softwaresuch as BSI’s EntropyTM Software to manageyour system and documentation moreefficiently. The nature and complexity of yourdocumentation will depend on the scopeof the system, the size of an organizationand the nature of its activities and theorganizational culture.8Use competitions and incentives toencourage input – for example an incentivefor the first completed OH&S process. Makethe achievement of BS OHSAS 18001engaging and fun. This will increasemotivation.9Train your staff to carry out internal audits ofyour system. Auditing can help with anindividual’s development and understandingas well as providing valuable feedback onpotential problems and opportunities forimprovement.10And lastly if you feel you are doing somethingjust for the sake of the standard and it doesn’tadd any value to your business – questionwhether it’s necessary.9
BS OHSAS 18001 - Occupational Health and Safety Management“Our reasons for implementingBS OHSAS 18001 were predominantlycustomer and legislation driven, but ourdesire to look after the health and safetyof staff and the environment were alsomotivating factors.”Stuart Coomber, Managing Director,Laminar Medica“Although we have now been awardedcertification to BS OHSAS 18001, this iswhere the real hard work begins. As per therequirements of the standard, we arestriving to constantly improve our safetyrecord at both our sites and will continue toadapt our processes and proceduresaccordingly.”John Frazer, BS OHSAS 18001 Coordinator,Goodyear Dunlop“Independent assessment and certification to a recognizedstandard is an important way for us to clearly demonstrate ourcommitment to the safety of our employees and the widercommunity. By operating to a structured risk managementframework, our service is in a stronger position to minimizethe evident risks associated with our activities.”Iain Low, Health and Safety Advisor,Cambridgeshire Fire and Rescue Service10
bsigroup.aeHow BSI supports youthroughout your implementationof BS OHSAS 18001Speak to someone at BSI to help you understand the processIf you are new to management systems then we know this may seem rather daunting at first. But don’t worry - just pickup the phone to speak to one of our people. We can turn jargon into English and put you on the right track for success– simply call 971 4 3364917.Commit to best practice and start making excellence a habitOnce we have received your application, we will identify the best people to assist you on your journey – those that knowyour industry sector and will clearly understand your specific challenges. We also have some useful self-assessment toolsto help you get started.Engage your team and the rest of the organizationSuccess will depend on a team effort so get the backing of your organization by helping them understand how they cancontribute to the system. Consider whether people have the necessary skills and if not equip them accordingly. BSI offersa number of courses, workshops and online seminars to help you plug this knowledge gap.Call our training team on 971 4 3364917Gain better management control with easy reportingBS OHSAS 18001 requires that you hold and make documents and information available. You can make life easier byusing BSI’s web-based business improvement software which allows you to track and report all of your key metrics inreal-time – call 0845 080 9000 to find out more. – call 971 4 3364917 to find out more.Get ahead with pre-assessment and identify potential loopholesMany BSI customers like to get reassurance that they are on the right track before committing to the official stage 1assessment. At your discretion BSI will carry out an optional ‘gap-analysis’ or pre-assessment visit to help you identify anyweaknesses or omissions prior to formal assessment. Call 971 4 3364917 to book a pre-assessment.Celebrate the achievement of your official BS OHSAS 18001 certificateBSI will assess your health and safety management system in two stages. Our ‘Stage 1’ visit will involve the review of thesystem against the requirements of the standard. ‘Stage 2’ verifies that your management system has been effectivelyimplemented and that any issues raised during Stage 1 have been satisfactorily addressed. Now it is time to celebrateyour success.Use your certificate to promote your businessOnce certified you will be able to make your own mark by displaying the BSI Assurance Mark. It’s a valuable marketingtool that you can use to promote your organization; differentiate you from your competitors and win new business.Help for continuous improvementBSI’s support extends far beyond the issue of a certificate. Your certificate is valid for three years, however our team willcontinue to work with you to ensure that your business remains compliant and you strive for continual improvement.Call 971 4 3364917 to find out more about BSI’s Entropy Software which can help you manage your systems.11
BSI/UK/276/SC/1013/en/BLD BSI Group 2013We know BS OHSAS 18001;BSI shaped the original standard.BSI. Shaped the original BS OHSAS 18001 standard Has the most highly trained and knowledgeable assessors Offers the widest range of support solutions in the market place Is the number one certification body in the UK, USA and Korea Looks after more than 70,000 global clients Has an unrivalled International reputation for excellence2013BSI Management Systems LimitedSuite 208, 2nd FloorSultan Business CentrePO Box 26444Dubai - UAET: 971 4 336 4917F: 971 4 336 0309BSI Management Systems LimitedSuite 1503, 15th FloorAl Niyadi BuildingAirport Road, P.O. Box 129835Abu Dhabi - UAET: 971 2 443 9660F: 971 2 443 9664British Standards Institution GroupMiddle East LLCLevel 22 TorT nado ToT werWest BayDoha - QatarT: 974 44 29 2568 / 2569 / 2570F: 974 44 29 2571BSI Healthcare Saudi Arabia LLC854 Olaya StreetAl Ghadir District, 13311-3008Riyadh - Saudi ArabiaT: 966 1 210 7732
BS OHSAS 18001 is the globally recognized standard for occupational health and safety management. To date the standard has helped organizations from all sectors and of all sizes put in place structured management frameworks to minimize their operational risks, deliver optimum working conditions and meet legal, .File Size: 781KB
1. Overview of OHSAS: 18001 It covers what, why and how for OHSAS: 18001. It also includes benefits of OHSAS: 18001 and guidelines for various OHSAS: 18001 standards. Also summary for OHSAS: 18001 2. Key Terminology It covers Key Terminology and definitions based on OHSAS 18001 standard. 3. OHSAS: 18001-2007 Requirements
1. Introduction to OHSAS 18001 system 2. OHSAS 18001 Terms and Definition 3. Summery of OHSAS Management system Elements 4. Documentation for OHSAS 18001 5. Steps for OHSAS 18001 installation 6. OHSAS Audit Questionnaire 7. Annex - 1 Correspondence between OHSAS 18001 It is given in word. You may also use it for further reading and
OHSAS 18001:2007 IMPLEMENTATION COURSE (MODULE 1) COURSE DURATION: 3 DAYS FOR OHSAS 18001:2007 Course Summary: The implementation course provides the participant with an in-depth level of knowledge on the requirements of OHSAS 18001:2007 standard. Our course is designed for personnel who are
approaches to the implementation of BS OHSAS 18001. Correspondence with other standards The table on the following page represents the correspondence between BS OHSAS 18001, ISO 14001 and ISO 9001. As previously discussed BS OHSAS 18001 closely follows the principles of quality management (Plan, Do, Check and Act)
1. OHSAS Manual: It covers sample copy of OHSAS manual and clause wise details for how OHSAS: 18001 systems are implemented. It covers list of procedures as well as overview of organization and covers tier1 of OHSAS: 18001 docum
BS OHSAS 18001 outlines the following planning steps in order to build a robust occupational health and safety management system: 6 BS OHSAS 18001 - Occupational Health and Safety Management BSI has a range of training courses to support you on your journey. Call us on 31 (0)20 346 0780 or visit bsigroup.nl/training
6 ISO 18001 // OCCUPATIONAL HEALTH AND SAFETY MANAGEMENT SYSTEM LINK OF OHSAS 18001 WITH OTHER STANDARDS _ OHSAS 18001 is developed in compatibility with the ISO 9001:2000 Quality Management System standard and the ISO 14001:2004 Environmental Management System standard, in order to facilitate the integration
Vazquez-Ordas, 2008). This standard is described in OHSAS 18001. The Occupational Health and Safety Assessment Series 18001 (OHSAS 18001), which formulated by international certifying bodies based on British Standard 8800 (BS 8800), provides a framework for organizations to p
