SUPPLY CHAIN MATERIAL RELEASE EDI IMPLEMENTATION

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SUPPLY CHAINMATERIAL RELEASEEDI IMPLEMENTATION GUIDEX12 VERSION 4010 – 830 TRANSACTION SETApril 27, 2004

EDI 830 Implementation Guide, version 4010Document StatusDocument NumberKB toys 830 4010 IG 1 0Version1.0File NameSupply Chain Material Release – EDIImplementation GuideIssue Date9/9/03OwnerCathy CovellDescriptionAn EDI Implementation Guide for KB toys SupplyChain Material Release (X12 version 4010, 830transaction set).Document Revision HistoryVersion #DateAuthor’s NameRevisions Made1.0September 9, 2003C. CovellInitial draft of document.2.0April 27, 2004C. CovellUpdate to Introduction regarding theBulk PO type code. The type codeto be sent on the Bulk orders will beSA not BK as originally indicated inthe spec.4/27/2004

EDI 830 Implementation Guide, version 4010Table of ContentsDocument Status. iDocument Revision History . iIntroduction .1Structure of the 830 Transaction Set .2830Material Release . 2Table / Loop Usage within the 830 Transaction Set . 4Segment / Element Data Content .5STTransaction Set Header . 5BFRBeginning Segment for Material Release . 5XPOPreassigned Purchase Order Number . 6REFReference Numbers. 6REFReference Numbers. 7REFReference Numbers. 7PERAdministrative Communications Contact . 7FOBF.O.B Related Instructions . 8SACService, Promotion, Allowance, or Charge Information. 9ITDTerms of Sale . 9DTMDate / Time Reference . 10N1Name . 10N3Address Information. 10N4Geographic Location. 11LINItem Identification . 11P03Additional Item Detail . 11PIDProduct / Item Description . 12PO4Item Physical Details . 12REFReference Numbers. 13FSTForecast Schedule. 13CTTTransaction Totals. 14SE4/27/2004Transaction Set Trailer . 14

EDI 830 Implementation Guide, version 4010IntroductionThis EDI Implementation Guide defines the format and data content of the EDI Material Release(Planning Schedule with Release Capability) KB toys will trade with its Suppliers.This Implementation Guide is based upon ANSI ASC X12 version 4010. The Material Release is theX12 830 transaction set. Should a Trading Partner prefer to utilize a different X12 version for theMaterial Release, please contact KB toys’s EDI team: KB EDI@kodiakgroup.com.The 830 will contain the original Master PO number and the new release PO number. The proposedprocess is as follows: KB toys will send a Master PO (850) using the current EDI format. The Master PO number sent will end in the alpha character “M” that represents the newvirtual warehouse. The detail section of the PO will provide the same information as sent on the stand aloneorders today. To release shipments against the Master PO KB will send the 830.The first step in the implementation of an EDI Material Release would be a joint review of this EDIImplementation Guide, involving the Supplier and the KB toys EDI Team. The 830 transaction set, aswith any EDI transaction set, contains both mandatory and optional data. The Supplier and KB toyswill need to agree on the use of all the proposed data elements.The data content of the EDI Material Release will be driven by the business requirements of both KBtoys and its Suppliers. As such, the initial review of this EDI Implementation Guide may raise certainbusiness issues that will need to be addressed in order to successfully implement this transaction set.These business issues include (but are not necessarily limited to):1. Timely processing of the Material Release.2. Ensuring vendor data maintained by KB toys (such as vendor product codes, units ofmeasure, unit prices, etc.) are kept in synchronization with the Supplier.3. Supplier’s ability to reconcile Material Release line items with original Purchase Order.May 7, 20031

EDI 830 Implementation Guide, version 4010Structure of the 830 Transaction Set830 Material on Set HeaderM1020BFRBeginning Segment for Planning ScheduleM1025XPOPurchase Order Number Assigned to ReleaseO 1050REFReference Identification(Vendor Number)O12050REFReference Identification(Letter of Credit Number)O12050REFReference Identification(Notes)O12060PERAdministrative Communications ContactO3080FOBF.O.B Related InstructionsO1100SACService, Promotion, Allowance or Charge Info.O25120ITDTerms of Sale / Deferred Terms of SaleO2130DTMDate / Time ReferenceO10GROUP N1OLOOP REPEAT200230N1NameM1250N3Address InformationO2260N4Geographic LocationO1May 7, 20032

EDI 830 Implementation Guide, version 4010DetailPOS.TAGNAMEGROUP LINSTATUS REPEATM 1010LINItem IdentificationM1060PO3Additional Item DetailO25080PIDProduct / Item DescriptionO1000120PO4Item Physical DetailsO1140REFReference Identification(Closeout Indicator)O12GROUP FST410FSTForecast ScheduleLOOP REPEATOM 11SummaryPOS.TAGNAMESTATUS REPEAT010CTTTransaction TotalsO1020SETransaction Set TrailerM1LOOP REPEATCTT segment note: Number of line items (CTT01) is the accumulation of the number of LIN segments.May 7, 20033

EDI 830 Implementation Guide, version 4010Table / Loop Usage within the 830 Transaction SetHeader LevelThe Header level (Table 1) is intended to provide information that pertains to the entire MaterialRelease. This includes information such as the purchase order number, date, terms, etc.There is one looping structure that will be used at Header level. It is the Group N1, however it is onlybeing used once. The N1 loop will provide ship to information.Detail LevelThe Detail level (Table 2) is intended to provide line item information. This includes information suchas quantity ordered, unit price, and vendor product codes.There are two looping structures within the Detail level. The first loop is the LIN loop. This loopincludes the LIN segment, which contains the line item information; the PO3 segment to providequantity and price information; the PID segment to provide product description information; the PO4segment to provide pack information and the REF segment to indicate close out items.The second loop in the detail section is the FST loop, which contains the FST segment. Thissegment will provide quantity and ship date information.Summary LevelThe Summary level (Table 3) is intended to provide a Line Item Count for the entire Material Release.May 7, 20034

EDI 830 Implementation Guide, version 4010Segment / Element Data ContentThis section of the EDI Implementation Guide details the specific usage of segments and dataelements for the 830 transaction set. Within a specific segment, such as the BFR segment, specificvalues for the data elements are provided. This Implementation Guide is not intended to provide allthe possible X12 element values, but rather the ones that KB toys will use for this transaction set.ST Transaction Set /AMandatoryTo indicate the start of a transaction set and to assign a control number.Transaction Set Identification Code830ST02Loop:MID3/3MAN4/9Planning Schedule – Material ReleaseTransaction Set Control NumberA transaction set identification number that is unique within a specificFunctional Group.BFR Beginning Segment for Material :N/AMandatoryTo indicate the beginning of the Planning Schedule transaction set; whether aship or delivery based forecast; and related forecast envelope dates.BFR01 Transaction Set Purpose Code00MID2/2CAN1/30MID2/2MID1/1MDT8/8Original – To use for original releaseBFR03 Release NumberSequentially assigned by KBBFR04 Schedule Type QualifierDLDelivery BasedBFR05 Schedule Qty QualifierAActual Discrete QuantitiesBFR06 Date – Forecast Start Date(BFR segment continued on next page)May 7, 20035

EDI 830 Implementation Guide, version 4010BFR08 Date - Forecast Generation DateMDT8/8BFR11 Purchase Order NumberOAN1/22Original Master PO Number sent on 850 ending in the alpha character “M”.XPO Preassigned Purchase Order N/AOptionalTo specify identifying information.This segment provides the purchase order number assigned by KB toys for product distributionXPO01 PO NumberMAN1/22Purchase order number assigned to this release.REF Reference :N/AOptionalTo specify identifying information.This segment provides the four-digit vendor number assigned by KB toysREF01 Ref No QualifierIAMID2/2CAN1/4Internal Vendor NumberREF02 Reference NumberKB toys assigned vendor numberMay 7, 20036

EDI 830 Implementation Guide, version 4010REF Reference :N/AOptionalTo specify identifying information.This segment provides the letter of credit number assigned by KB toysREF01 Ref No QualifierLCMID2/2CAN1/30Letter of Credit NumberREF02 Reference NumberLetter of Credit NumberREF Reference :N/AOptionalTo specify identifying information.This segment provides notes associated with the purchase orderREF01 Ref No QualifierZZMID2/2CAN1/80Mutually DefinedREF03 DescriptionNotesPER Administrative Communications :N/AOptionalTo identify a person or office to whom administrative communication should bedirected.(PER segment continued on next page)May 7, 20037

EDI 830 Implementation Guide, version 4010This segment provides the Buyer’s contact information.PER01 Contact Functional CodeBDMID2/2OAN1/60CID2/2CAN1/80Buyer Name or DepartmentPER02 NameBuyer NamePER03 Contact Functional CodeTETelephonePER04 NumberTelephone NumberFOB F.O.B Related /AOptionalTo specify transportation instructions relating to shipmentFOB01 Shipment Method of PaymentMID2/2CID1/2OAN1/80CCCollect / Collect InternationalCFCollect, Freight Credited Back to CustomerPCPrepaid but Charged to CustomerPPPrepaid / Prepaid InternationalFOB02 Locations QualifierCACountry of OriginCCFOB CountryCIFOB CityZZCity of OriginFOB03 DescriptionMay 7, 2003Status:8

EDI 830 Implementation Guide, version 4010SAC Service, Promotion, Allowance, or Charge atus:SACOptionalTo request or identify a service, promotion, allowance, or charge; to specify theamount or percentage for the service, promotion, allowance, or chargeSAC01 Allowance or Charge IndicatorAMID1/1CID4/4AllowanceSAC02 Allowance or Charge CodeA260Advertising AllowanceC000Defective AllowanceC540Early Buy AllowanceD240Freight AllowanceF050Other (See related description in SAC15)F670Price & Marketing Allowance (Mark down per piece)F800Promotional Allowance (Mark Down)I170Trade DiscountI530Volume DiscountSAC05 AmountON21/15SAC06 Allowance/Charge % QualifierCID1/1SAC07 Allowance/Charge %CR1/6SAC15 DescriptionCAN1/801Item List (Gross) Cost2Item Net CostZMutually DefinedDescription for F050 ‘Other' in SAC02ITD Terms of onalTo specify terms of saleITD12 DescriptionMay 7, 2003Loop:OAN1/809

EDI 830 Implementation Guide, version 4010DTM Date / Time us:N/AOptionalTo specify pertinent dates and timesDTM01 Date / Time Qualifier001MID3/3CDT8/8Cancel After DateDTM02 DateN1 ptionalTo identify a party by type of organization, name, and codeEntity ID CodeSTN102Loop:MID2/2CAN1/30CID1/2CAN4/4Ship ToNameKB toys DC or Store NameN103ID Code Qualifier92N104Assigned by Buyer or Buyer's AgentID CodeKB toys DC or Store NumberN3 Address InformationLevel:Position:HeaderPurpose:May 7, 2003Loop:250Status:N1OptionalTo specify the location of the named partyN301Address InformationMAN1/55N302Address InformationOAN1/5510

EDI 830 Implementation Guide, version 4010N4 Geographic s:N1OptionalTo specify the geographic place of the named party.N401City NameOAN2/30N402State or Prov codeOID2/2N403Postal CodeOID3/15LIN Item LINMandatoryStatus:LIN loop is mandatory. If the LIN loop is used, the LIN segment is mandatoryPurpose:To specify basic item identification.LIN01 Assigned e item number.LIN02 Product/Service ID QualifierCBBuyer’s Catalog NumberLIN03 Product/Service IDKB toys Stock NumberLIN04 Product/Service ID QualifierUPVendor’s Item Number.LIN05 Product/Service IDVendor’s Item Number.P03 Additional Item nal(PO3 segment continued on next page)May 7, 200311

EDI 830 Implementation Guide, version 4010Purpose:To specify additional item-related data involving variations in normalprice/quantity structureP0301 Change Reason CodeMID2/2CID3/3P0304 Unit PriceOR1/17P0306 QuantityMR1/15P0307 Unit/Basis Meas CodeMID2/2ZZMutually DefinedP0303 Price ID CodeACTEAActualEachPID Product / Item atus:LINOptionalTo describe a product or process in coded or free form format.PID01 Item Description TypeFMID1/1CAN1/80Free FormPID05 DescriptionProduct description.PO4 Item Physical :LINOptionalTo specify the physical qualities, packaging, weights, and dimensions relating tothe item(PO4 segment continued on next page)May 7, 200312

EDI 830 Implementation Guide, version 4010P0401 PackONO1/6CR1/8Number of Inner Packs in the Master Pack(If there is no Inner Pack, then PO401 “1”)P0402 SizeQuantity of SKUs within the Inner Pack( If there is no Inner Pack, then PO402 Quantity of SKUs within the MasterPack)P0403 Unit of MeasureEACID2/2EachREF Reference :N/AOptionalTo specify identifying information.This segment provides the Closeout indicator if the order is a close out order.REF01 Ref No QualifierPDMID2/2CAN1/30Promotions/DealsREF02 Reference Number‘Closeout’FST Forecast ionalStatus:FST loop is mandatory. At least one occurrence of segment FST is required,either in the FST loop or within the SDP loop. These two loops are mutuallyexclusive.Purpose:To specify the forecasted dates and quantities.(FST segment continued on next page)May 7, 200313

EDI 830 Implementation Guide, version 4010FST01 QuantityMR1/15MID1/1MID1/1MDT8/8ODT8/8Quantity to shipFST02 Forecast QualifierQOrder Release AuthorizationFST03 Forecast Timing QualifierZMutually DefinedFST04 DateDelivery RequestedFST05 DateRequested ShipCTT Transaction :N/AOptionalTo transmit a hash total for a specific element in the transaction set.CTT01 Number of Line ItemsMN01/6Count of the number of line items in this Material Release.SE Transaction Set tatus:N/AMandatoryTo indicate the end of the transaction set and provide the count of the transmittedsegments (including the beginning (ST) and ending (SE) segments).Number of Included SegmentsMN01/10Count of the number of segments in the transaction set, including the ST and SEsegments.SE02Transaction Set Control NumberMAN4/9Same value as the ST02 element.May 7, 200314

EDI 830 Implementation Guide, version 4010 Document Status Document Number KB toys 830 4010 IG 1_0 Version 1.0 File Name Supply Chain Material Release – EDI Implementation Guide Issue Date 9/9/03 Owner Cathy Covell Description An EDI Implementation Guide for KB toys Supply Chain Material Release

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