Fisher Scientific EDI Specifications 856 - Advance Ship .

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EDI Specifications856 - Advance Ship Notice (Customer v4010)December 2010

EDI Specifications856 - Advance Ship Notice856Ship Notice/Manifest- Functional Group SHVER. 4010FISHER SCIENTIFICThis Standard contains the format and establishes the data contents of the Fisher Scientific CustomerShip Notice/Manifest Transaction Set (856) for use within the context of an Electronic Data Interchange(EDI) environment. Please refer to the EDI Services Guide for additional information. All information contained herein is subject to change at the discretion of Fisher Scientific Company, L.L.C.Heading:POSIDSegment NameReqMax Use010STTransaction Set HeaderM1020BSNBeginning Segment for Ship NoticeM1040DTMDate/Time ReferenceO10IDSegment NameReqMax UseRepeatNotesRepeatNotesDetail:POSLOOP ID - HL200000010HLHierarchical LevelM1020LINItem IdentificationO1030SN1Item Detail (Shipment)O1040SLNSubline Item DetailO1000050PRFPurchase Order ReferenceO1070PIDProduct/Item DescriptionO200120TD5Carrier Details (Routing Sequence/TransitTime)O12150REFReference Identification 1LOOP ID - CLD170CLD200Load DetailO1LOOP ID - N1200220N1NameO1230N2Additional Name InformationO2240N3Address InformationO2250N4Geographic LocationO1www.FisherWebServices.comPage 2

EDI Specifications856 - Advance Ship NoticeSummary:POSIDSegment NameReqMax Use010CTTTransaction TotalsO1030SETransaction Set TrailerM1RepeatNotesN1/010Comments:1.The HL segment is the only mandatory segment within the HL loop, and by itself, the HL segmenthas no meaning.Notes:1/010Number of line items (CTT01) is the accumulation of the number of HL segments. If used,hash total (CTT02) is the sum of the value of units shipped (SN102) for each SN1 segment.www.FisherWebServices.comPage 3

EDI Specifications856 - Advance Ship NoticeSTPOS: 010Max: 1Heading - MandatoryLoop: N/AElements: 2Transaction Set HeaderTo indicate the start of a transaction set and to assign a control number.Element Summary:RefIDSegment NameReqTypeMin/MaxST01143Transaction Set Identifier CodeCode Name856Ship Notice/ManifestMID3/3ST02329Transaction Set Control NumberMAN4/9NotesSemantics:1.The transaction set identifier (ST01) used by the translation routines of the interchange partnersto select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).www.FisherWebServices.comPage 4

EDI Specifications856 - Advance Ship NoticeBSNBeginning Segment forShip NoticePOS: 020Max: 1Heading - MandatoryLoop: N/AElements: 4To transmit identifying numbers, dates, and other basic data relating to the transaction set.Element Summary:RefIDSegment NameReqTypeMin/MaxBSN01 353Transaction Set Purpose CodeCode Name00Original14Advance NotificationMID2/2BSN02 396Shipment IdentificationMAN2/30BAN03 373DateMDT8/8BSN04 337TimeMTM4/8NotesSyntax:1.1. C0706 -- If BSN07 is present, than BSN06 is requiredSemantics:1.BSN03 is the date the shipment transaction set is created.2.BSN04 is the time the shipment transaction set is created.3.BSN06 is limited to shipment related codes.Comments1.BSN06 and BSN07 differentiate the functionality of use for the transaction set.www.FisherWebServices.comPage 5

EDI Specifications856 - Advance Ship NoticeDTMDate/Time ReferencePOS: 040Max: 10Heading - OptionalLoop: N/AElements: 4To specify pertinent dates and times.Element Summary:RefIDSegment NameReqTypeMin/MaxNotesN1/374DTM01 374Date/Time QualifierCode Name011Shipped017Estimated DeliveryMID3/3DTM02 373DateCDT8/8DTM03 337TimeCTM4/8DTM04 623Time CodeCode NameESEastern Standard TimeOID2/2Syntax:1.R020305 -- At least one of DTM02, DTM03 or DTM05 is required.2.C0403 -- If DTM04 is present, than DTM03 is required3.P0506 -- If either DTM05 or DTM06 are present, then the others are required.Notes:1/374Pease refer to the EDI Services Guide for additional requirements.www.FisherWebServices.comPage 6

EDI Specifications856 - Advance Ship NoticeHLHierarchical LevelPOS: 010Max: 1Detail - MandatoryLoop: HLElements: 4To identify dependencies among and the content of hierarchically related groups of data segments.Element Summary:RefIDSegment NameReqTypeMin/MaxHL01628Hierarchical ID NumberMAN1/12HL02734Hierarchical Parent ID NumberOAN1/12HL03735Hierarchical Level CodeCode NameIItemOOrderSShipmentMID1/2HL04736Hierarchical Child CodeCode Name0No Subordinate HL Segment in thisHierarchical Structure1Additional Subordinate HL DataSegment in this Hierarchical StructureOID1/1NotesComments:1.The HL segment is used to identify levels of detail information using a hierarchical structure, suchas relating line item data to shipment data, and packaging data to line-item data.2.The HL segment defines a top-down/left-right ordered structure.3.HL01 shall contain a unique alphanumeric number for each occurrence of the HL segment in thetransaction set. For example, HL01 could be used to indicate the number of occurrences of theHL segment, in which case the value of HL01 would be “1” for the initial HL segment and wouldbe incremented by one in each subsequent HL segment within the transaction.4.HL02 identifies the hierarchical ID number of the HL segment to which the current HL segment issubordinate.5.HL03 indicates the context of the series of segments following the current HL segment up to thenext occurrence of an HL segment in the transaction. For example, HL03 is used to indicate thatsubsequent segments in the HL loop form a logical grouping of data referring to shipment, order,or item-level information.6.HL04 indicated whether or not there are subordinate (or child) HL segments related to the currentHL segment.www.FisherWebServices.comPage 7

EDI Specifications856 - Advance Ship NoticeLINItem IdentificationPOS: 020Max: 1Detail - OptionalLoop: HLElements: 5To specify basic item identification data.Element Summary:RefIDSegment NameReqTypeMin/MaxLIN01350Assigned IdentificationOAN1/20LIN02235Product/Service ID QualifierCode NameVPVendor’s (Seller’s) Part NumberMID2/2LIN03234Product/Service IDMAN1/48LIN04235Product/Service ID QualifierCode NameVPVendor’s (Seller’s) Part NumberCID2/2LIN05234Product/Service IDCAN1/48NotesSyntax:1.P0405 -- If either LIN04 or LIN05 are present, then the others are required.2.P0607 -- If either LIN06 or LIN07 are present, then the others are required.3.P0809 -- If either LIN08 or LIN09 are present, then the others are required.Semantics1.LIN01 is the line item identification.Comments:1.See the data Dictionary for a complete list of IDs.2.LIN02 through LIN31 provide for fifteen different product/service IDs for each item. For example:Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.www.FisherWebServices.comPage 8

EDI Specifications856 - Advance Ship NoticeSN1Item Detail (Shipment)POS: 030Max: 1Detail - OptionalLoop: HLElements: 3To specify line-item detail relative to shipment.Element Summary:RefIDSegment NameReqTypeMin/MaxSN101 350Assigned IdentificationOAN1/20SN102 382Number of Units ShippedMR1/10SN103 355Unit or Basis for Measurement CodeCode yntax:1.P0506 -- If either SN105 or SN106 are present, then the others are required.Semantics1.SN101 is the ship notice line-item identification.Comments:1.SN103 defines the unit of measurement for both SN102 and SN104.www.FisherWebServices.comPage 9

EDI Specifications856 - Advance Ship NoticeSLNSubline Item DetailPOS: 040Max: 1000Detail - OptionalLoop: HLElements: 7To specify the location of the named party.Element Summary:RefIDSegment NameReqTypeMin/MaxSLN01 350Assigned IdentificationMAN1/20SLN02 350Assigned IdentificationOAN1/20SLN03 662Relationship CodeCode Name1IncludedMID11/1SLN04 380QuantityCR1/15SLN05 C001Composite Unit of MeasureCComp355Unit or Basis for Measurement CodeCode ponentOR1/15649MultiplierOR1/10SLN06 212Unit PriceCR1/17SLN07 639Basis of Unit Price CodeCode NameCTContractOID2/2NotesSyntax:1.P0405 -- If either SLN04 or SLN05 are present, then the others are required.2.C0706 -- If SLN07 is present, than SLN06 is requiredwww.FisherWebServices.comPage 10

EDI Specifications856 - Advance Ship NoticeSemantics:1.SLN01 is the identifying number for the subline item.2.SLN02 is the identifying number for the subline level. The subline level is analogous to the levelcode used in a bill of materials.3.SLN03 is the configuration code indicating the relationship of the subline item to the baselineitem.4.SLN08 is a code indicating the relationship of the price or amount to the associated segment.Comments:1.See the Data Element Dictionary for a complete list of IDS.2.SLN01 is related to (but not necessarily equivalent to) the baseline item number. Example: 1.1 or1A might be used as a subline number to relate to baseline number 1.3.SLN09 through SLN281 provide for ten different product/service IDs for each item. For example:Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.www.FisherWebServices.comPage 11

EDI Specifications856 - Advance Ship NoticePRFPurchase Order ReferencePOS: 050Max: 1Detail - OptionalLoop: HLElements: 3To provide reference to a specific purchase order.Element Summary:RefIDSegment NameReqTypeMin/MaxPRF01 324Purchase Order NumberMAN1/22PRF02 328Release NumberOAN1/30PRF04 373DateODT8/8NotesSyntax:1.PRF04 is the date assigned by the purchaser to purchase order.www.FisherWebServices.comPage 12

EDI Specifications856 - Advance Ship NoticePIDProduct/Item DescriptionPOS: 070Max: 200Detail - OptionalLoop: HLElements: 2To describe a product or process in coded or free-form format.Element Summary:RefIDSegment NameReqTypeMin/MaxPID01349Item Description TypeCode sSyntax:1.R0405 - At least one of PID04 or PID05 is required.2.C0403 -- If PID04 is present, than PID03 is requiredSemantics:1.Use PID03 to indicate the organization that publishes the code list being referred to.2.PID04 should be used for industry-specific product description codes.33PID08 describes the physical characteristics of the product identified in PID04. A "Y" indicatesthat the specified attribute applies to this item; an "N" indicates it does not apply. Any other valueis indeterminate.4.PID09 is used to identify the language being used in PID05.Comments;1.If PID01 equals “F”, then PID05 is used. If PID01 equals “S”, then PID04 is used. If PID01 equals“X”, then both PID04 and PID05 are used.2.Use PID06 when necessary to refer to the product surface or layer being described in thesegment.3.PID07 specifies the individual code list of the agency specified in PID03.www.FisherWebServices.comPage 13

EDI Specifications856 - Advance Ship NoticeTD5Carrier Details (RoutingSequence/Transit Time)POS: 120Max: 12Detail - OptionalLoop: HLElements: 2To specify the carrier and sequence of routing and provide transit time information.Element Summary:RefIDSegment NameReqTypeMin/MaxTD501133Routing Sequence CodeCode NameOOrigin Carrier (Air or 204050612 -- At least one of TD502, TD504, TD505, TD506 or TD512 is required.Semantics:1.TD515 is the country where the service is to be performed.Comments:1.When specifying a routing sequence to be used for the shipment movement in lieu of specifyingeach carrier within the movement, use TD502 to identify the party responsible for defining therouting sequence, and use TD503 to identify the actual routing sequence, specified by the partyidentified in TD502www.FisherWebServices.comPage 14

EDI Specifications856 - Advance Ship NoticeREFReference IdentificationPOS: 150Max: 1Detail - OptionalLoop: HLElements: 2To specify identifying information.Element Summary:RefIDSegment NameReqTypeMin/MaxREF01 128Reference Identification QualifierCode NameLSBar-Coded Serial NumberSOShipper’s Order (Invoice Number)MID2/3REF02 127Reference IdentificationCAN1/30NotesSyntax:1.R0203 -- At least one of REF02 or REF03 is required.Semantics;1.1. REF04 contains data relating to the value cited in REF02.www.FisherWebServices.comPage 15

EDI Specifications856 - Advance Ship NoticeCLDPOS: 170Max: 1Detail - OptionalLoop: CLDElements: 2Load DetailTo specify the number of material loads shipped.Element Summary:RefIDSegment NameReqTypeMin/MaxCLD01 622Number of LoadsMN01/5CLD02 382Number of Units ShippedMR1/10NotesSyntax:1.C0504 -- If CLD05 is present, than CLD04 is requiredSyntax:1.CLD05 is used to dimension the value given in CLD04.Comments;1.The CLD data segment may be used to provide information to aid in the preparation of move tagsand/or bar coded labels.www.FisherWebServices.comPage 16

EDI Specifications856 - Advance Ship NoticePKGPOS: 303Max: 1Detail - OptionalLoop: PKGElements: 5Marking, Packaging,LoadingTo describe marking, packaging, loading and unloading requirements.Element Summary:RefIDSegment NameReqTypeMin/MaxPKG01 349Item Description TypeCode NameFFree-formCID1/1PKG02 753Packaging Characteristic CodeOID1/5PKG03 559Agency Qualifier CodeCID2/2PKG04 754Packaging Description CodeOAN1/7PKG05 352DescriptionCAN1/80NotesSyntax:1.R040506 -- At least one of PKG04, PKG05 or PKG06 is required.2.C0403 -- If PKG04 is present, than PKG03 is required3.C0501 -- If PKG05 is present, than PKG01 is requiredSemantics:1.PKG04 should be used for industry-specific packaging description codes.Comments:1.Use MEA (Measurements) Segment to define dimensions, tolerances, weights, counts, physicalrestrictions, etc.2.If PKG01 equals “F”, then PKG05 is used. If PKG01 equals “S”, then PKG04 is used. If PKG01equals “X”, then both PKG04 and PKG05 are used.3.Use PKG03 to indicate the organization that publishes the code list being referred to.4.Special marking or tagging data can be given in PKG05 (description).www.FisherWebServices.comPage 17

EDI Specifications856 - Advance Ship NoticeN1POS: 220Max: 1Detail - OptionalLoop: N1Elements: 4NameTo identify a party by type or organization, name and code.Element Summary:RefIDSegment NameReqTypeMin/MaxN10198Entity Identifier CodeCode NameBTBill-to-PartySTShip ToSESelling PartyMID2/3N10293NameCAN1/60N10366Identifier Code QualifierCode Name91Assigned by Seller or Seller’s AgentCID1/2N10467Identification CodeCAN2/80NotesSyntax:1.R0203 -- At least one of N102 or N103 is required.2.P0304 -- If either N103 or N104 are present, then the others are required.Comments:1.This segment, used alone, provides the most efficient method of providing organizational identifycation. To obtain this efficiency the "ID Code" (N104) must provide a key to the table maintainedby the transaction processing party.2.N105 and N106 further define the type of entity in N101.www.FisherWebServices.comPage 18

EDI Specifications856 - Advance Ship NoticeN2Additional NameInformationPOS: 230Max: 2Detail - OptionalLoop: N1Elements: 2To specify additional names or those longer than 35 characters in length.Element Summary:RefIDSegment 60www.FisherWebServices.comNotesPage 19

EDI Specifications856 - Advance Ship NoticeN3Address InformationPOS: 240Max: 2Detail - OptionalLoop: N1Elements: 2To specify the location of the named party.Element Summary:RefIDSegment NameReqTypeMin/MaxN301166Address InformationMAN1/55N302166Address ge 20

EDI Specifications856 - Advance Ship NoticeN4Geographic LocationPOS: 250Max: 1Detail - OptionalLoop: N1Elements: 3To specify the geographic place of the named party.Element Summary:RefIDSegment NameReqTypeMin/MaxN40119City NameOAN2/30N402156State or Province CodeOID2/2N403116Postal CodeOID3/15NotesSyntax:1.C0605 -- If N406 is present, than N405 is requiredComments:1.A combination of either N401 through N404, or N405 and N406 may be adequate to specify alocation.2.N402 is required only if city name (N401) is in the U.S. or Canada.www.FisherWebServices.comPage 21

EDI Specifications856 - Advance Ship NoticeCTTPOS: 010Max: 1Summary - OptionalLoop: N/AElements: 1Transaction TotalsTo transmit a hash total for a specific element in the transaction set.Element Summary:RefIDSegment NameCTT01354Number o Line ItemsReqTypeMin/MaxMN01/6NotesComments:1.This segment is intended to provide hash totals to validate transaction completeness and correctness.www.FisherWebServices.comPage 22

EDI Specifications856 - Advance Ship NoticeSEPOS: 020Max: 1Summary - MandatoryLoop: N/AElements: 2Transaction Set TrailerTo indicate the end of the transaction set and provide the count of the transmitted segments (includingthe beginning (ST) and ending (SE) segments)Element Summary:RefIDSegment NameReqTypeMin/MaxSE0196Number of Included SegmentsMN01/10SE02329Transaction Set Control NumberMAN4/9NotesComments:1.SE is the last segment of each transaction set.www.FisherWebServices.comPage 23

EDI Specifications856 - Advance Ship NoticeSample 856:Below is a complete example of an 856 transmission:ISA*00**00**14*004321519IBMP *ZZ*7777777777*070919*2317*U*00400*000455158*0*P* *VAC TUBE 3ML e 24

EDI Specifications 856 - Advance Ship Notice Page 4 Ref ID Segment Name Req Type Min/Max Notes ST01 143 Transaction Set Identifier Code Code Name 856 Ship Notice/Manifest M ID 3/3 ST02 329 Transaction Set Contr

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