Academic Year Task Force Questionnaire For Colleges And .

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Academic Year Task ForceQuestionnaire for Colleges and Administrative OfficesDraft Distribution ListAdministrative OfficesHousing and Food ServiceRegistrar’s OfficeResidence LifeOffice of Cultural and Academic TransitionInternational Studies ProgramOffice of Planning and BudgetOffice of the Community LiaisonCollegesCollege of Agriculture and Natural ResourcesCollege of Arts and LettersCollege of Communication Arts and SciencesCollege of EducationCollege of EngineeringCollege of Human MedicineCollege of LawCollege of MusicCollege of Natural SciencesCollege of Osteopathic MedicineCollege of Social ScienceCollege of Veterinary MedicineThe Eli Broad College of Business and the Eli Broad Graduate School of ManagementHonors CollegeJames Madison CollegeLyman Briggs CollegeResidential College in the Arts and Humanities

To: Colleges and Administrative OfficesFrom: Academic Year Review Task ForceRe: Request for Input on Review of MSU Academic CalendarDate: Feb. 10, 2009We request you to provide input to the Academic Calendar Review Task Force onthe features that should be incorporated in the MSU calendar. Response requestedby Feb. 27, 2009.By action of Faculty Council, MSU Academic Governance has formed a Task Force toreview the MSU Academic Calendar and make recommendations about possiblechanges that could optimize the learning experience of our students and make thecalendar more family‐friendly to students, faculty, and staff. It is expected that theTask Force will make its recommendations by the end of March and that Faculty andAcademic Councils will consider the academic calendar by the end of this semester.The Board of Trustees determines the official calendar, and the plan is to have aproposal they can consider this summer (2009) so that any approved changes canbe implemented for the 2010‐11 academic year.Changes being studied include beginning the Fall Semester after Labor Day,incorporating a two‐day Fall Break during the Fall Semester, creating a new 3‐ or 4‐week January term (“J‐term”) to provide new instructional opportunities, andcoordinating spring semester break times with the local K‐12 calendars (byincorporating a 2‐day President’s day break and delaying spring break to thebeginning of April). Each of these changes would have implications for the lengthand shape of the traditional Fall and Spring Semesters, changing the number ofinstructional days, the number of each type of daily schedule (i.e. the number of“Mondays”, “Tuesdays”, etc. per term), and/or the number of “uninterrupted” weeks(weeks with an uninterrupted 5‐day cycle of classes).Attached we have included some background material, including a summary of theapproved 2009‐10 MSU calendar, a survey of semester length in other MichiganUniversities and CIC institutions, and a survey by the AAU Registrars of Semesterlengths at various universities nationwide. Notably, other Michigan universitieshave semester lengths that vary between 65 and 74 instructional days (with MSU atthe higher end of this range), while nationwide semester length varies from 60 daysto 75 days. For the purposes of illustration, we also include four MSU calendaroptions that incorporate several of the features listed above.Input on any of aspects of the MSU calendar are invited – and we would especiallyappreciate input that addresses the questions listed on the following page. It wouldbe most helpful if input could be received by e‐mail to the Faculty GovernanceOffice, slj@msu.edu, by Feb. 27, 2009 as noted above.Thanks for your help in this process.

Academic Year Calendar Questions1. Is the schedule of the academic programs in your unit determined by theofficial MSU calendar published by the Registrar’s Office? If not, pleaseexplain. sp)2. Are there features of the currently approved 2009‐10 MSU AcademicCalendar that are problematic for your unit? If so, please explain.3. Is some minimum number of instructional days essential for fulfilling theinstructional or support mission(s) of your unit? If so, please explain.4. Is some minimum number of complete weeks (i.e. weeks with completecycles of uninterrupted Monday through Friday daily schedules ‐‐ unlike, forexample, Thanksgiving week in the current calendar) essential for fulfillingthe educational or support missions(s) of your unit? If so, please explain.5. Most semester calendars have a different number of the five daily schedules,i.e. the number of Monday schedules in a given semester does not equal thenumber of Tuesday schedules, etc. What problems are caused for your unitby this variation, and how much variation is acceptable?6. Should the Fall and Spring semesters have the approximately the samenumber of instructional days? If so, how close should their lengths be?7. Are there any advantages for your unit to having Fall semester graduationprecede finals week, as is the case in the current calendar?8. Would your unit take advantage of the creation of a “J‐Term” (a 3‐ or 4‐weekJanuary term) to provide new opportunities to students? What kinds ofprograms would you create? (Assume, for the moment, that compensationfor instruction during a “J‐Term” would involve overbase payment, similar toinstruction during summer session.)9. Would the delay of spring break to the first week of April be harmful to yourunit? If so, please explain.10. Is it essential for your unit that MSU maintain two seven‐week summersessions? What variations of summer schedule would be acceptable, orpreferred?11. Of the sample calendar options attached (labeled A, A1, B, and C), are thereany that are particularly attractive from the point of view of your unit? Arethere any that are particularly unattractive? Please explain.We welcome any additional input that you may have on the MSU academiccalendar. In your response, we ask that you identify the unit responding tothe questions, and identify a contact person whom the Task Force couldcontact for additional information. Questions can be relayed to the TaskForce by e‐mailing slj@msu.edu.

The Current MSU CalendarSummary: The current calendar is based on 15‐week semesters and a one‐weekfinals period, and with the Fall semester beginning the Wednesday before LaborDay. Fall Welcome is to be held on the Monday/Tuesday of the first week of class.The Fall semester contains 70 instructional days (with the first Wednesdayfollowing a “Monday” schedule of classes) and has 12 full (uninterrupted) weeks;the Spring semester contains 74 instructional days and 14 uninterrupted weeks.The summer sessions remain two seven‐week periods, with no finals weeks and aone‐week break after Spring semester and before the beginning of Fall semester.2009‐10 Academic Year CalendarFall BeginsDate(s)Wednesday, Sept. 2Fall EndsFall ExamsFriday, Dec. 11M‐F, Dec. 14‐18Spring BeginsMonday, Jan. 111st Monday after firstbusiness day in January1.Spring BreakMar. 8‐12Spring EndsSpring ExamsFriday, Apr. 30M‐F, May 3‐7First week after the middleof term16 weeks after startWeek after end ofinstructionSummer IMay 17‐Jul. 2Summer IIJul. 5‐Aug. 201Jan. 2 is not counted as a business day.RuleWednesday before LaborDay15 weeks after startWeek after end ofinstruction7 weeks beginning oneweek after spring examsare complete7 weeks beginning afterSummer I

.Dec.Dec.Dec. 20(none?)Dec. 19Dec. 12Dec. 20Fall 2009 Calendar ation0 Dec. 1165556Dec.Dec.Dec.Dec.Dec.Dec.Dec.Whole Weeks149114117556565Exams EndDec.Dec.Dec.Dec.Dec.9111116111115Exam Days011000Dec.Dec.Dec.Dec.Dec.Dec.Dec.Classes End1200001000001Study Days70020000000020Fall Break14 14 14667065.572650000000"Odd" Days131413141372727470747472Total DaysM131413141314141513151514F14 14141413.5151314141513151514RStart Date131414151315141515151515WSchoolSept. 2131413141315151515151515TMSUSept. 8Aug. 31Sept.8Aug. 24Sept. 91415141414141419202019191912 Dec. 11-12U MichiganWayne StateWesternCentralEasternAug. 24Aug. 31Aug. 24Sept. 8Aug. 24Aug. 24Sept. 2Thanksgiving: November 26Saturday Exam DayThanksgiving week offClasses meet on Labor DayHalf day on Wednesday prior to ThanksgivingCalendar day does not agree with class schedule dayNumber of mid-week study days (not including weekends)Number of weeks with uninterrupted M-F schedule5 Dec. 18IllinoisIndianaIowaMinnesotaPenn StatePurdueWisconsin1234(Other CIC Institutions - Chicago, OSU, NWU - on Quarter System)Notes:"Odd Days":Study Days:Whole Weeks:Labor Day 2009 occurs on Sept. 7, as late as possible.R. Sekhar ChivukulaNotes4123212112/8/08Page 2

4/30 - 5/2May. 8Apr. 24May. 8Apr. 25Spring 2010 Calendar Comparisons1213131311May 15-16May. 8May. 15-16May. 16?May 14-16May 14-16May 15-172026162816GraduationApr. 29May. 4Apr. 23May. 7Apr. 2313141414141414Whole Weeks14714157814Exams End65556May.May.May.May.May.May.May.Exam DaysApr.Apr.Apr.Apr.Apr.6556565Classes End0 3/8-3/121102May. 5Apr. 30May. 7May. 7Apr. 30Apr. 30May. 7Study pring -3/123/15-3/193/29-4/2"Odd" Days15 15 1569706972660000000Total 515R141414151414151515151515WStart Date M141414151315151515151515TSchoolJan. 1113141314121515151515151514 May 7-96114116141414141414145 May. 7MSUJan.Jan.Jan.Jan.Jan.19111919111119No Classes on MLK Day, Jan. 18No classes on Friday, Apr. 2Saturday Final ExamsWinter term: Dec. 28 - Jan 15, w/Jan. 1 off, 3 credits maximumCalendar day does not agree with class schedule datNumber of mid-week study days (not including weekends)Number of weeks with uninterrupted M-F schedule0 Apr. 30U MichiganWayne Jan.14 15IllinoisIndianaIowaMinnesotaPenn StatePurdueWisconsin1234(Other CIC Institutions - Chicago, OSU, NWU - on Quarter System)Notes:"Odd Days":Study Days:Whole Weeks:Labor Day 2009 occurs on Sept. 7, as late as possible.R. Sekhar ChivukulaNotes1143111111,2,31,312/8/08Page 3

AAU Registrars Survey 11/2008Semester LengthIns tu onBrandeis UniversityBrown University# of instruc onal days, I65‐66Fall: 64‐69 ‐ Since the beginningof classes is determined bywhen Labor Day falls, the fullterm expands and contracts tobetween 72 and 77 days. Giventhat, the number of class daysWITHOUT the reading periodvaries between 64 and 69 dayswith an 8 day exam period.Spring: 68 ‐ Second semester isalways 77 days in length,comprised of 68 class days and 9exam days.85 exam days – 2 of the exam days are before aweekend and the other 3 exam days are a]era weekend, thus building in addiPonal studydays, assuming students take advantage of theweekend8 (including Saturday)# of study (reading) days, S# of days in the final exam period, F1 to 26 to 7There is a reading period PmeFall: 8 days Spring: 9 daysframe but observance is at thediscrePon of the professor sosome classes will go right up tothe day before exams.Fall: The opPonal reading periodoverlaps with the end of the 64‐68 day period and is the last 5days before exams (includingweekend days). Spring: TheopPonal reading period is the last12 days before exams, includingweekends.Carnegie‐MellonCornell UniversityFall: 705 ‐ 2 (Sat‐Sun) before exams; 1 6 exam days (Mon‐Tues; Thu‐Fri; Mon‐Tues)Spring: 71.5(Wed during exams); 2 (Sat‐Sunduring exams)72 days (does not include 104 days (not including weekends) 9 days (includes one weekend day for make‐Saturdays when there are someup exams)labs and a few lectures)682 “reading days” betweenclasses and the exam period62Emory UniversityHarvard University5125 (Mon‐Fri)4.5‐5 There are 5 days in the Final ExamPeriod in each semester except when LaborDay is September 5. In those years there are 41/2 days of Final Exams in the Fall Term.0Fall: 3‐4Spring: 3 Depending on whenLabor Day is, the number of studydays is 3 or 4 (including Saturdayand Sunday) in the Fall. Thereare always 3 study days (includingSaturday and Sunday) in theSpring Term.12 (Sat‐Sun)No fewer than 74Fall: 63‐65Spring: 65 ‐ The number ofinstrucPonal days in the FallTerm depends upon when LaborDay falls. When Labor Day isSeptember 6 or 7, there are 63instrucPonal days. Otherwise,there are 65.65Fall: 70Spring: 74Iowa State UniversityMassachuse s InsPtute for TechnologyMcGill UniversityMichigan State UniversityLinks/CommentsTotal (I S F)73‐7472‐7781‐82.5857573‐74h p://www.news.harvar 78d.edu/gaze e/2008/02.07/99‐calendar.html79h p://www.public.iastate.edu/ 91Page 4

Rice UniversityIns tu onPenn State UniversityPrinceton UniversityPurdue University14 weeks of instrucPonFall: 69‐70Spring: 69Fall: 69Spring: 67# of instruc onal days, I7460744# of study (reading) days, S2 (Sat‐Sun)907 days in the final exam period. However, noexams on Sun and only 1 on the 2nd Wed. Onthe other 5 days, 3 exam periods (morning,a]ernoon, evening) each day.6 (not including Sunday)Fall: 4 days (three full days, two 1/2 days)Spring: 5 days# of days in the final exam period, F5116AAU Registrars Survey 11/2008Semester LengthRutgers UniversitySyracuse UniversityLinks/CommentsTotal (I S F)8180h p://www.purdue.edu/r 8279832Fall: 3 days (Sat./Sun. a]er thelast day of classes, plus two 1/2days (Tu., Th.)Spring: 3 days (1st day a]er lastday of classes (Tu.), plus oneweekend)21202 (not included in term count)467 (including weekends)56Texas A & MUniversity of ArizonaUniversity of California ‐ BerkeleyUniversity of Colorado ‐ BoulderUniversity of Florida56 (excluding weekends)117074737475 (includes Saturdays counPngas 1/2 instrucPonal day each)72756 (including Saturdays)University of Illinois ‐ Urbana‐ChampaignUniversity of Kansas0‐1 ‐ There is allowance for onestudy day, unless the last day ofclasses is a Friday, in which casethe first day of exams would beMondayh p://senate.illinois.edu/ 79ep0529.aspWe are thinking of81requesPng to change to74 instrucPonal days, nostudy days (but a deadweek) and 5 final days.73University of Maryland66 ‐ Maryland uses a 72 daysemester calendar broken downas follows:forty‐three 50‐minute periods(for MWF classes) including thefinal exam, and twenty‐nine 75‐minute periods (for TTh or MWclasses) including the final exam.2Page 5

# of days in the final exam period, F5AAU Registrars Survey 11/2008Semester LengthIns tu onUniversity of Missouri# of instruc onal days, I# of study (reading) days, S72 ‐ Each campus should set the 1last day of class to allow for atleast 43 Monday, Wednesday,and Friday classes for each classscheduled to meet on thosedays of the week, and 29Tuesday and Thursday classes forclasses scheduled to meet onthose days.Total (I S F)7880‐81Links/Comments678‐8380.579‐802681h p://www.secfac.wisc.e 79‐82du/senate/2008/1103/2081.pdf22 (Sat‐Sun)4.52 ‐ We have two study days, one 6 ‐ The exam period is six days and thisright a]er last class day and then requires one Saturday exam day.another about half way throughthe exam period.University of Nebraska ‐ LincolnUniversity of North CarolinaFall: 72Spring: 73Fall: 70Spring: 757072‐747471‐72 days (14 weeks); Eachcourse must meet 2100 minutesplus 180 for the required finalexam. The total is 2280 minutes.Our basic meePng pa erns are 3X 50 minutes MWF or 2 X 75 TH.This has been pre y consistently71 or 72 days. In effect we have14 weeks, one exam week, and arequired exam so it usually mapsacross 16 to 17 weeks.University of Southern CaliforniaUniversity of Texas ‐ AusPnUniversity of VirginiaUniversity of Wisconsin ‐ Madison471 study day at the start of the6‐7 daysfinal exam period with one finalexam period at 7:25 pm that day3Page 6

Calendar OptionsFeature all/SpringSemesters 70 daysFall/Springhave 13full weeksFall startpostLabor‐Day3‐4 weekJ‐TermSpringBreakw/K‐12October FallBreakOption AOption A1Option BOption C (70/74)(67/69‐70)(67/67‐68)(75/74)(70/69) (70/74)(67/69‐70)(67/67‐68)(75/74)(70/69) (no Fall Break) (12 full weeks)

Calendar Option A:Post Labor Day Fall Semester & J‐TermSummary: This option is based on semesters with 14 instructional weeks and a one‐week finals period, with the Fall semester beginning after Labor Day. Fall Welcomecould be held on the Sunday/Monday of Labor‐Day weekend. This option includestime for a 4‐week “January‐term” between the Fall and Spring semesters whichcould be used for study‐abroad or accelerated four‐week online courses. The Fallsemester contains 67 instructional days (13 copies of the Monday, Thursday, andFriday schedules and 14 copies of the Tuesday and Wednesday schedule) andremains with 12 full (uninterrupted) weeks; the Spring semester contains either 69or 70 instructional days (depending on whether the Spring semester begins theweek of Martin Luther King Day, or the week after) and the number ofuninterrupted weeks either remains at 14 or (in the case of a 69‐day semester) isreduced to 13. The summer sessions remain two seven‐week periods, with no finalsweeks and a one‐week break after Spring semester and before the beginning of Fallsemester.Example for 2009‐10 Academic YearFall BeginsFall EndsFall ExamsDate(s)Tuesday, Sept. 8Friday, Dec. 11M‐F, Dec. 14‐18RuleDay after Labor Day14 weeks after startWeek after end ofinstruction“J‐Term”Dec. 28‐Jan. 22Four weeks before Springsemester2.Spring BeginsMonday, Jan. 253rd Monday after firstbusiness day in January3.Spring BreakSpring EndsSpring ExamsMar. 15‐19Friday, May 7M‐F, May 10‐14Middle of Term15 weeks after startWeek after end ofinstructionSummer IMay 24‐Jul. 9Summer IIJul. 12‐Aug. 277 weeks beginning oneweek after spring examsare complete7 weeks beginning afterSummer IIn some years, this period would include both Christmas and New Years.If this Monday is Martin Luther King Day, instruction begins on Tuesday. Jan. 2 isnot counted as a business day.23

Calendar Option A1:President’s Day and Delayed Spring BreaksSummary: This calendar is a modification of Option A (post Labor‐Day Fall semesterand J‐term) above to align, to the extent possible, MSU’s calendar with the local K‐12public school calendars. In particular, the Spring semester is modified by adding atwo‐day break in February for President’s day (the third Monday and the followingTuesday) and Spring Break is delayed until the first week in April. Such a changewould reduce the number of instructional days in the spring semester by two, with67 or 68 instructional days (having either 12 or 13 Monday, 13 Tuesday, and 14copies each of Wednesday, Thursday, and Friday schedules depending on theconfiguration of Martin Luther King Day) and the number of uninterrupted weeks isreduced to 13 or (in the case of a 67‐day semester) to 12.Example for 2009‐10 Academic YearFall BeginsFall EndsFall ExamsDate(s)Tuesday, Sept. 8Friday, Dec. 11M‐F, Dec. 14‐18RuleDay after Labor Day14 weeks after startWeek after end ofinstruction“J‐Term”Dec. 28‐Jan. 22Four weeks before Springsemester4.Spring BeginsMonday, Jan. 253rd Monday after firstbusiness day in January5.President’s DayM‐T, Feb. 15 & 16Spring BreakSpring EndsApril 5‐9, 2010Friday, May 73rd Monday in Februaryand following TuesdayFirst full week in April15 weeks after startSpring ExamsM‐F, May 10‐14Summer IMay 24‐Jul. 9Summer IIJul. 12‐Aug. 27Week after end ofinstruction7 weeks beginning oneweek after spring examsare complete7 weeks beginning afterSummer IIn some years, this period would include both Christmas and New Years.If this Monday is Martin Luther King Day, instruction begins on Tuesday. Jan. 2 isnot counted as a business day.45

Calendar Option B:A “75 Day” Fall Semester or Fall BreakSummary: This option recovers a 75‐day fall semester, with the Fall semesterbeginning two Wednesdays prior to Labor Day. Fall Welcome could be held on theMonday/Tuesday before the beginning of Fall instruction. The Fall semestercontains 75 instructional days and contains 13 full (uninterrupted) weeks; theSpring semester (unchanged from the current configuration) contains 74instructional days and 14 uninterrupted weeks. The summer sessions remain twoseven‐week periods with no finals weeks and a one‐week break after Springsemester, but only a Monday/Tuesday after the 2nd session and before the beginningof Fall instruction.This configuration could be modified to accommodate a two day Monday/TuesdayFall Break in October, reducing the number of instructional days to 73 and leaving 12full weeks in the Fall semester. A modification to the spring semester, along the lines inOption A1 above, could also be incorporated.Example for 2009‐10 Academic YearFall BeginsDate(s)Wednesday, Aug. 26Fall EndsFall ExamsFriday, Dec. 11M‐F, Dec. 14‐18Spring BeginsMonday, Jan. 111st Monday after firstbusiness day in January6.Spring BreakMar. 8‐12The week following themiddle of the term.Spring EndsSpring ExamsFriday, Apr. 30M‐F, May 3‐7Summer IMay 17‐Jul. 2Summer IIJul. 5‐Aug. 2016 weeks after startWeek after end ofinstruction7 weeks beginning oneweek after spring examsare complete7 weeks beginning afterSummer I6Jan. 2 is not counted as a business day.RuleWednesday two weeksprior to Labor Day16 weeks after startWeek after end ofinstruction

Calendar Option C:Semester Parity with Minimal ChangeSummary: This option brings first and second semesters closer to parity by reducingspring semester by one week; the calendar is otherwise unchanged. As in thecurrent calendar, the number of Fall instructional days is 70, and the number of fullinstructional weeks is 12. The number of Spring instructional days is reduced to 69and the number of full weeks is reduced to 13. The summer sessions remain twoseven‐week periods with no finals weeks and a one‐week break after Springsemester, but only a Monday/Tuesday after the 2nd session and before the beginningof Fall instruction.This option could accommodate a three week “J term” between fall and springsemesters.Example for 2009‐10 Academic YearFall BeginsDate(s)Wednesday, Sept. 2RuleWednesday prior to LaborDay15 weeks after startWeek after end ofinstructionFall EndsFall ExamsFriday, Dec. 11M‐F, Dec. 14‐18Spring BeginsTuesday, Jan. 182nd Monday after firstbusiness day in January7.Spring BreakMar. 8‐12The middle of the term.Spring EndsSpring ExamsFriday, Apr. 30M‐F, May 3‐7Summer IMay 17‐Jul. 2Summer IIJul. 5‐Aug. 2015 weeks after startWeek after end ofinstruction7 weeks beginning oneweek after spring examsare complete7 weeks beginning afterSummer IIf this day is Martin Luther King day, as it is in 2009‐10, instruction begins onTuesday. Jan. 2 is not counted as a business day.7

Academic Councils will consider the academic calendar by the end of this semester. The Board of Trustees determines the official calendar, and the plan is to have a proposal they can consider this summer (2009) so that any approved changes can be im

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