Electronic Components Industry Association Guideline EDI .
Electronic Components Industry Association GuidelineEDI Transaction Set855 Purchase Order AcknowledgmentX12 Version 4010February 2012ECIA’s EDI Committee has reviewed this transaction set and made modifications that willbenefit the electronics industry by simplifying the transaction focusing on industryspecific needs.
ECIA855 Purchase Order AcknowledgmentFunctional Group ID PRIntroduction:This Draft Standard for Trial Use contains the format and establishes the data contents of the Purchase OrderAcknowledgment Transaction Set (855) for use within the context of an Electronic Data Interchange (EDI)environment. The transaction set can be used to provide for customary and established business and industrypractice relative to a seller's acknowledgment of a buyer's purchase order. This transaction set can also be used asnotification of a vendor generated order. This usage advises a buyer that a vendor has or will ship merchandise asprearranged in their BAKBaseStatusMNameTransaction Set HeaderBeginning Segment for Purchase Notes andCommentsLoopRepeat100000Notes ACK8280DTMBaseStatusNameLOOP ID - PO1Baseline Item DataUserStatusMax.UseO1Line Item AcknowledgmentO1Date/Time ReferenceO1LOOP ID - tion TotalsO10030SETransaction Set TrailerM11BaseStatusNameLOOP ID - CTTUserStatusMax.Use1MLoopRepeat1Notes andCommentsn21APPENDIX – Sample 855TransactionTransaction Set Notes1.PO102 is required.2.The number of line items (CTT01) is the accumulation of the number of PO1 segments. If used, hash total(CTT02) is the sum of the value of quantities ordered (PO102) for each PO1 segment.STSegment:Transaction Set HeaderECIA Guideline EDI Transaction Set 8552Revised: 3/4/2011
ax Use:1Purpose:To indicate the start of a transaction set and to assign a control numberSyntax Notes:Semantic Notes:1 The transaction set identifier (ST01) is used by the translation routines of theinterchange partners to select the appropriate transaction set definition (e.g., 810 selects the Invoice TransactionSet).Comments:Data Element meAttributesAttributesTransaction Set Identifier CodeM ID 3/3MCode uniquely identifying a Transaction Set855Purchase Order AcknowledgmentTransaction Set Control NumberM AN 4/9MIdentifying control number that must be unique within the transaction set functional groupassigned by the originator for a transaction setA Sequential number assigned by the supplier.ECIA Guideline EDI Transaction Set 8553Revised: 3/4/2011
ECIABAKSegment:Beginning Segment for Purchase Order MandatoryMax Use:1Purpose:To indicate the beginning of the Purchase Order Acknowledgment Transaction Set andtransmit identifying numbers and datesSyntax Notes:Semantic Notes:1 BAK04 is the date assigned by the purchaser to purchase order.2 BAK08 is the seller's order number.3 BAK09 is the date assigned by the sender to the acknowledgment.Comments:Data Element ibutesTransaction Set Purpose CodeM ID 2/2MCode identifying purpose of transaction set00OriginalAcknowledgment TypeM ID 2/2MCode specifying the type of acknowledgmentACAcknowledge - With Detail and ChangeADAcknowledge - With Detail, no ChangeAEAcknowledge – With Exception Detail OnlyAHAcknowledge – Hold StatusAKAcknowledge - No Detail or ChangeATAcceptedRDReject with DetailRFReject with Exception Detail OnlyRJRejected - No DetailZZMutually definedPurchase Order NumberM AN 1/22MIdentifying number for Purchase Order assigned by the orderer/purchaserDateM DT 8/8MDate expressed as CCYYMMDDPurchase order date.Reference IdentificationO AN 1/30Reference information as defined for a particular Transaction Set or as specified by theReference Identification QualifierSupplier's sales order number.DateO DT 8/8Date expressed as CCYYMMDDAcknowledgment date.ECIA Guideline EDI Transaction Set 8554Revised: 3/4/2011
ECIASegment:Position:Loop:Level:Usage:Max Use:Purpose:Syntax Notes:PO1 Baseline Item Data010PO1OptionalDetailOptional1To specify basic and most frequently used line item data1 If PO103 is present, then PO102 is required.2 If PO105 is present, then PO104 is required.3 If either PO106 or PO107 is present, then the other is required.4 If either PO108 or PO109 is present, then the other is required.5 If either PO110 or PO111 is present, then the other is required.6 If either PO112 or PO113 is present, then the other is required.7 If either PO114 or PO115 is present, then the other is required.8 If either PO116 or PO117 is present, then the other is required.9 If either PO118 or PO119 is present, then the other is required.10 If either PO120 or PO121 is present, then the other is required.11 If either PO122 or PO123 is present, then the other is required.12 If either PO124 or PO125 is present, then the other is required.Semantic Notes:Comments:1 See the Data Element Dictionary for a complete list of IDs.2 PO101 is the line item identification.3 PO106 through PO125 provide for ten different product/service IDs per each item.For example: Case, Color, Drawing No., U.P.C. No., ISBN No., Model No., or SKU.Data Element ibutesAssigned IdentificationO AN 1/20Alphanumeric characters assigned for differentiation within a transaction setPurchase order line item number for line item being acknowledged.Quantity OrderedX R 1/15Quantity orderedTotal Quantity ordered for all requested ship dates provided in "SCH" or "DTM"segments.Unit or Basis for Measurement CodeO ID 2/2Code specifying the units in which a value is being expressed, or manner in which ameasurement has been takenEAEachINInchFTFootCMCentimeterMRMeterUnit PriceX R 1/17Price per unit of product, service, commodity, etc.Unit Price with maximum of five decimal places.Basis of Unit Price CodeO ID 2/2Code identifying the type of unit price for an itemPEPrice per EachHPPrice per HundredTPPrice per ThousandProduct/Service ID QualifierX ID 2/2ECIA Guideline EDI Transaction Set 8555Revised: 3/4/2011
ECIAPO107234PO108235PO109234Code identifying the type/source of the descriptive number used in Product/Service ID(234)BPBuyer's Part NumberProduct/Service IDX AN 1/48Identifying number for a product or serviceCustomer’s part number.Product/Service ID QualifierX ID 2/2Code identifying the type/source of the descriptive number used in Product/Service ID(234)VPVendor's (Seller's) Part NumberProduct/Service IDX AN 1/48Identifying number for a product or serviceVendor's part number.ECIA Guideline EDI Transaction Set 8556Revised: 3/4/2011
ECIASegment:Position:Loop:Level:Usage:Max Use:Purpose:Syntax Notes:ACK Line Item Acknowledgment270ACKOptionalDetailOptional1To acknowledge the ordered quantities and specify the ready date for a specific line item1 If either ACK02 or ACK03 is present, then the other is required.2 If ACK04 is present, then ACK05 is required.3 If either ACK07 or ACK08 is present, then the other is required.4 If either ACK09 or ACK10 is present, then the other is required.5 If either ACK11 or ACK12 is present, then the other is required.6 If either ACK13 or ACK14 is present, then the other is required.7 If either ACK15 or ACK16 is present, then the other is required.8 If either ACK17 or ACK18 is present, then the other is required.9 If either ACK19 or ACK20 is present, then the other is required.10 If either ACK21 or ACK22 is present, then the other is required.11 If either ACK23 or ACK24 is present, then the other is required.12 If either ACK25 or ACK26 is present, then the other is required.13 If either ACK27 or ACK28 is present, then the other is required.14 If ACK28 is present, then both ACK27 and ACK29 are required.Semantic Notes:1 ACK29 Industry Reason Code may be used to identify the item status. In addition, itmay be used in conjunction with ACK01 to further clarify the status.Comments:Notes:Data elements ACK04 and ACK05 (schedule date) are mandatory when the code inelement ACK0 is "IC" or "IA" (schedule with or without changes).Data Element BaseUserNameAttributesAttributesLine Item Status CodeM ID 2/2MCode specifying the action taken by the seller on a line item requested by the buyerACItem Accepted - Order Forwarded to Alternate Supplier orLocationARItem Accepted and Released for ShipmentBPItem Accepted - Partial Shipment, Balance BackorderedDRItem Accepted – Date RescheduledIAItem Accepted – No ChangesIBItem BackorderedICItem Accepted - Changes MadeIDItem DeletedIHItem on HoldIPItem Accepted – Price ChangedIQItem Accepted – Quantity ChangedIRItem RejectedISItem Accepted – Substitution MadeR2Item Rejected – Invalid Item Product NumberR7Item Rejected – Reorder Item as a Drop ShipmentSPItem Accepted - Schedule Date PendingQuantityX R 1/15Numeric value of quantityUnit or Basis for Measurement CodeX ID 2/2Code specifying the units in which a value is being expressed, or manner in which ameasurement has been takenECIA Guideline EDI Transaction Set 8557Revised: 3/4/2011
MRMeterDate/Time QualifierO ID 3/3Code specifying type of date or time, or both date and time017Estimated Dock Date067Current Schedule Delivery (ship date from supplier)068Schedule Ship DateDateX DT 8/8Date expressed as CCYYMMDDECIA Guideline EDI Transaction Set 8558Revised: 3/4/2011
ECIASegment:Position:Loop:Level:Usage:Max Use:Purpose:Syntax Notes:DTM Date/Time Reference280ACKOptionalDetailOptional1To specify pertinent dates and times.To identify requested delivery dates.1 At least one of DTM02 DTM03 or DTM05 is required.2 If DTM04 is present, then DTM03 is required.3 If either DTM05 or DTM06 is present, then the other is required.Semantic Notes:Comments:Data Element AttributesDate/Time QualifierM ID 3/3Code specifying type of date or time, or both date and time002Delivery Requested071Requested for Delivery (After and Including)DateX DT 8/8Date expressed as CCYYMMDDRequested delivery date.UserAttributesMECIA Guideline EDI Transaction Set 8559Revised: 3/4/2011
ECIASegment:Position:Loop:Level:Usage:Max Use:Purpose:Syntax Notes:Semantic Notes:Comments:and correctness.CTT Transaction Totals010CTTOptionalSummaryOptional1To transmit a hash total for a specific element in the transaction set1 If either CTT03 or CTT04 is present, then the other is required.2 If either CTT05 or CTT06 is present, then the other is required.1This segment is intended to provide hash totals to validate transaction completenessData Element NameAttributesAttributesNumber of Line ItemsM N0 1/6MTotal number of line items in the transaction setHash TotalO R 1/10Sum of values of the specified data element. All values in the data element will be summedwithout regard to decimal points (explicit or implicit) or signs. Truncation will occur on theleft most digits if the sum is greater than the maximum size of the hash total of the dataelement. Example: -.0018 First occurrence of value being hashed. .18 Second occurrence ofvalue being hashed. 1.8 Third occurrence of value being hashed. 18.01 Fourth occurrenceof value being hashed. --------- 1855 Hash total prior to truncation. 855 Hash total aftertruncation to three-digit field.Sum of quantities in element PO102.ECIA Guideline EDI Transaction Set 85510Revised: 3/4/2011
ECIASESegment:Transaction Set ryMax Use:1Purpose:To indicate the end of the transaction set and provide the count of the transmittedsegments (including the beginning (ST) and ending (SE) segments)Syntax Notes:Semantic Notes:Comments:1 SE is the last segment of each transaction set.Data Element eAttributesAttributesNumber of Included SegmentsM N0 1/10MTotal number of segments included in a transaction set including ST and SE segmentsTransaction Set Control NumberM AN 4/9MIdentifying control number that must be unique within the transaction set functional groupassigned by the originator for a transaction setThis number must match the transaction set control number (ST02) in the transactionset header segment.ECIA Guideline EDI Transaction Set 85511Revised: 3/4/2011
ECIAAPPENDIXSample 855 Transaction SetISA 00 00 ZZ SUPPLIER 01 DISTY 060717 1905 U 00401 000045812 0 T GS PR SUPPLIER DISTY 20060717 1905 45813 X 004010ST 855 91309BAK 00 AC P7962206580 20060717 4396736 20060717PO1 1 2 EA 14.25 PE BP 636121 VP 37004-25ACK IC 2 EA 067 20060802DTM 002 20060802CTT 1 2SE 7 91309GE 1 45813IEA 1 00004581ECIA Guideline EDI Transaction Set 85512Revised: 3/4/2011
Electronic Components Industry Association Guideline EDI Transaction Set 855 Purchase Order Acknowledgment X12 Version 4010 February 2012 ECIA’s EDI Committee has reviewed this transaction set and made modifications that will benefit the electronics industry by simplif
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