Video Teleconferencing Using WebEx Hosting A WebEx

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Excellence in Educational Technology Service and InnovationSupporting Undergraduate Dental and Medical Education and the Graduate SchoolTelephone: 860-679-8870Email: aits@uchc.eduVideo Teleconferencing Using WebExA video teleconference (VTC) is a conference call in which participants join from different locationsand communicate using audio and/or video signals via telephone, a web browser, a desktopapplication or dedicated VTC equipment. WebEx is one example of a cloud-based VTC service that isavailable to the UConn community. Every UConn student, faculty, or staff at UConn has a personalmeeting room, which they can use to host a meeting and invite others to join. The personal meetingroom is linked to the person’s NetID. Below are instructions for initiating, scheduling, and dialing intoWebEx meetings.Hosting a WebEx Meeting from a Web Browser1.Start the meeting using your personal meeting room:a. Open your favorite browser and type the url: https://uconn-cmr.webex.comb. Select Login in the upper-right corner (if you do not see Login, click the " " arrow in thecenter of the screen).c. Enter your NetID and password. If you do not know your NetID or password, go tohttp://netid.uconn.edu to find your NetID or reset your password.d. Download and install the WebEx add-on if prompted (one time only).e. Click Start Meeting.

2. Select your audio connection:a. Select I Will Call In to dial using your telephone. The system will display the calling numberand access code to use from your phone.b. Or, select Call Using Computer. Make sure your computer has a microphone (if your systemdoes detect a microphone, it will display the warning message “We can’t detect amicrophone. Make sure your device is connected correctly and try again.” Note, if you have acamera attached to your computer, it will most likely have a built-in microphone, which youcan use here).

3. Select your video connection. Select this option if you are using a camera.4. Invite participants to join the meeting. Press the 3 dots icon next to the red circle and selectInvite & Remind. Enter attendees’ email addresses, separated by a semicolon. Include yourself ifyou want to receive a copy of the email.5. Use the icons to control in-call functions: mute audio and video, share content, record meeting,toggle participant bar, type chat with meeting participants, invite and end call.

Hosting or Joining a WebEx Meeting from a VTC UnitDedicated VTC systems use a different protocol - called Session Initiation Protocol (SIP) - to establisha conference call. Every VTC system has a unique SIP address. A SIP address is a lot like an emailaddress in that it also serves as a locater of the VTC system. SIP addresses even look very similar toemail addresses. Like email addresses, they are comprised of two parts: a username, and a domain.For mpany.comTo initiate a WebEx call from a VTC unit, you must dial the SIP address associated with the hostpersonal meeting room, which takes the form:{NetID}@uconn-cmr.webex.com, where {NetID} is the host NetID.To initiate the call:1. From the VTC interface, dial the host SIP address. For example, for a host with NetID kda14221,you would type: kda14221@uconn-cmr.uconn.edu2. If you are the host, enter the host PIN when prompted, otherwise, proceed.3. The host PIN is stored in the host personal meeting room. If you are the host and don’t knowwhat your host PIN is, follow these steps to locate it:a. Login to your personal meeting room found at https://uconn-cmr.uconn.edu using yourNetID/password.b. Click on the icon as shown to display your connection parameters, including the host PIN.XXXXXXXX

Scheduling a WebEx Meeting1. Open your favorite browser and type the url: https://uconn-cmr.webex.com2. Download and install WebEx add-on (one time only)3. Click: the 3 line icon in the upper right corner.4. Using the WebEx Meetings menu tab select Schedule a Meeting on the left.

5. Fill in the required fields, separate email addresses using a semicolon. Either include yourself orcheck the Send a copy of the invitation to me check box. Click Schedule Meeting.6. You will receive an email from the WebEx scheduler. You can add it your calendar and launchWebEx by clicking the blue join the meet link from either the email or calendar event.

VTC to VTC Conference CallsIf you are establishing a video conference call between two VTC units, you can initiate the call fromone unit and dialing into the other using the SIP address.

WebEx meetings. Hosting a WebEx Meeting from a Web Browser . 1. Start the meeting using your personal meeting room: a. Open your favorite browser and type the url: https://uconn-cmr.webex.com b. Select Login in the upper-right corner (if you do not see Login, click the " " arrow in the

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