EDI Implementation Guide 855 (version 4010 - ISBN13)

RANDOM HOUSEEDI Implementation Guide855 Purchase Order AcknowledgmentX12 Version 4010Effective: 6-26-2006

Random House EDI855 Purchase Order AcknowledgmentNotes: The Random House EDI Implementation Guide for the 855 transaction documents only the segmentsand elements used by the RH EDI system. There are additional segments and elements valid for the855 (version 4010). Segments and elements not listed in this documentation will not be included bythe standard RH EDI programs.X12 Version 401011/14/2013Page 2

Random House EDI855 Purchase Order Acknowledgment855 Purchase Order AcknowledgmentSTTransaction Set HeaderIndicates the start of a transaction set and assigns a control ction Set Identifier Code855Purchase Order AcknowledgmentST02329Transaction Set Control NumberAssigned sequentially by the sender to uniquely identify the transaction setX12 Version 401011/14/2013NamePage 3

Random House EDI855 Purchase Order AcknowledgmentBAKBeginning Segment for Purchase Order AcknowledgmentIndicates the beginning of the Purchase Order Acknowledgment Transaction Set and transmits identifying numbers and ction Set Purpose Code00OriginalBAK02587Acknowledgment TypeACComplete Acknowledgment with DetailBAK03324Purchase Order NumberAssigned by customer in Transaction 850-BEG03BAK04373DatePurchase order date assigned by customer in Transaction 850-BEG05Format is CCYYMMDDBAK06326Request Reference NumberThe Random House assigned order number.BAK09373DateDate order loaded to the Random House application system.Assigned by Random House.Format is CCYYMMDDX12 Version 401011/14/2013NamePage 4

Random House EDI855 Purchase Order AcknowledgmentCURCurrencyTo specify the currency used in a tity Identifier CodeSESelling PartyCUR02100Currency CodeUSDUS DollarCADCanadian DollarX12 Version 401011/14/2013NamePage 5

Random House EDI855 Purchase Order AcknowledgmentN1NameTo identify a party by type of organization, name and code.(Mandatory)Ref.Des.DataElementN10198Name Identifier CodeBTBill-to partySTShip-toVNVendorN10366Identification Code Qualifier01DUNS Number15SAN (preferred by Random House)92Assigned by buyerN10467Identification CodeX12 Version 401011/14/2013NamePage 6

Random House EDI855 Purchase Order AcknowledgmentPO1Baseline Item DataSpecifies line item data.(Mandatory)Notes: There will be one occurrence of the PO1 for each line item ordered.Customers have the following two options available for type of data they would like provided in the PO1 segment:o Option 1 (Customer data) - Random House will “echo” back the line item information from the original 850 purchaseorder. The PO1 segment will be identical to the PO1 segment from the originating 850. Important: Since the PO1information is “echoed”, the price provided in the PO1-04 should not be interpreted as the Random Housediscounted unit price. The Random House pricing information for the item ordered is provided in the CTPsegments when the “echo” option is selected.o Option 2 (Random House data) - The PO1 segment will contain the following Random House data.§ Line item number - Random House assigned line item§ Quantity – reported in units§ Price - the Random House discounted unit price will be provided (qualifier will be NT)§ Product codes - 3 product codes will be provided. The ISBN-10, ISBN-13 and GTIN as ordered by icationOption 1 - The line item identification number as provided by the customer in the850-PO101Option 2 – The Random House assigned line item numberPO102330Quantity OrderedOption 1 - The quantity provided by the customer in the 850-PO102Option 2 – The quantity provided by the customer in the 850-PO102PO103355Unit of Measurement CodeOption 1 - The basis for measurement code provided by the customer in the 850-PO103Option 2 UNUnitsPO104212Unit PriceOption 1 - The unit price provided by the customer in the 850-PO104Notes: The unit price is only provided in the PO1 if the customer has included the price in theoriginating 850 document The Random House net (discounted) price is provided in the CTP segment (qualifierequals NET)Option 2 - The Random House net (discounted) unit priceX12 Version 401011/14/2013Page 7

Random House EDI855 Purchase Order AcknowledgmentPO105639Base of Unit Price CodeOption 1 - The unit price qualifier provided by the customer in the 850-PO105Examples:NTNet (discounted) unit price (preferred by Random House)PEPrice per EachSRSuggested list priceOption 2 –NTNet (discounted) unit pricePO106235Product ID QualifierOption 1 – The qualifier provided by the customer in the 850-PO106Option 2 IBISBN (10-digit)PO107234Product identifying numberPO108235Product ID QualifierOption 1 - The qualifier provided by the customer in the 850-PO108Option 2 ENEAN (13-digit)PO109234Product identifying numberPO110235Product ID QualifierOption 1 – The qualifier provided by the customer in the 850-PO110Option 2 UKGTIN (14-digit)PO111234Product identifying numberPO112235Product ID QualifierOption 1 – The qualifier provided by the customer in the 850-PO112Option 2 - Not applicable when option 2 is selected.PO113X12 Version 401011/14/2013234Product identifying numberPage 8

Random House EDI855 Purchase Order AcknowledgmentCTPPricing InformationTo specify pricing and discount rice Identifier CodeSLPSuggested List PriceNETThe Random House discounted unit priceCTP03212Unit PricePrice of one unitCTP06648Price Multiplier QualifierDISDiscount MultiplierCTP07649MultiplierValue to be used as the multiplier to determine the discount priceNameExample:Suggested List Price 20.00Discount Multiplier 0.54Discount Price would be 10.80 per unit ( 20.00 x .54)Discount Rate would be 46%Note:If the “echo” option is chosen, Random House provides two CTP segments for each detail. The first CTP segment containsthe suggested list price and discount multiplier. The second CTP segment contains the Random House discounted unit price.If the “echo” option is not chosen, only the CTP segment containing the suggested retail price will be provided. The RandomHouse discounted price will be provided in the PO104.X12 Version 401011/14/2013Page 9

Random House EDI855 Purchase Order AcknowledgmentPIDProduct/Item DescriptionTo describe a product in coded or free-form format.(Optional)Ref.Des.DataElementPID01349Item Description TypeFFree-formPID02750Product/Process Characteristic Code08ProductPID03559Agency Qualifier CodeBIBook Industry Systems Advisory Committee (BISAC)PID04751Product Description CodeT1TitlePID05352DescriptionProduct titleX12 Version 401011/14/2013NamePage 10

Random House EDI855 Purchase Order AcknowledgmentPO4Item Physical DetailsTo specify the physical qualities relating to an item.(Optional)Ref.Des.DataElementP0401356X12 Version 401011/14/2013NamePackCarton quantityPage 11

Random House EDI855 Purchase Order AcknowledgmentACKLine Item AcknowledgmentTo acknowledge the ordered quantities for a specific line item.(Optional)Ref.Des.DataElementACK01668NameLine Item Status CodeBasic status only. See ACK29 for details status code values.Values:IAItem Accepted (item will be shipped or was backordered)IRItem Rejected (item cancelled)ACK02380QuantityACK03355Unit or Basis for Measurement CodeUNUnitNote:Customers have the following options available for which product codes will appear in the ACK segment:Substitution option – Option 1 – Always provide product codes in the ACK segment Option 2 – Only provide product codes when a substitution has occurred (i.e., the ISBN shipping is different thanthe ISBN ordered). When this option is selected, alternate identifiers (i.e., AI, SR, RR) will be provided.ISBN type option –Customers determine which (ISBN10, ISBN13, and/or GTIN) product codes will appear in the ACK segment.ACK07235Product/Service ID QualifierIBISBN-10ENISBN-13UKEAN/UCC-14 (GTIN)AIAlternate ISBN-10RRAlternate ISBN-13SRAlternate EAN/UCC-14 (GTIN)ACK08234Product/Service IDProduct codeACK09235Product/Service ID QualifierIBISBN-10ENISBN-13UKEAN/UCC-14 (GTIN)AIAlternate ISBN-10RRAlternate ISBN-13SRAlternate EAN/UCC-14 (GTIN)ACK10234Product/Service IDProduct codeX12 Version 401011/14/2013Page 12

Random House EDI855 Purchase Order AcknowledgmentACK11235Product/Service ID QualifierIBISBN-10ENISBN-13UKEAN/UCC-14 (GTIN)AIAlternate ISBN-10RRAlternate ISBN-13SRAlternate EAN/UCC-14 (GTIN)ACK12234Product/Service IDProduct codeX12 Version 401011/14/2013Page 13

Random House EDI855 Purchase Order AcknowledgmentACK27559Agency Qualifier CodeCode identifying the agency assigning the code valuesValue:BIBook Industry Systems Advisory Committee (BISAC)ACK28822Source Sub QualifierACKBISAC Acknowledgment Code ListACK291271Industry CodeDetailed line item status codeValues:Backordered Status Codes:BABackordered:Not yet publishedBRBackordered:Temporarily out of stock(Not shipped)(Not shipped)Shipping Status Codes:ACItem accepted: Released for shippingISItem accepted: Substitution made(Shipping)(Shipping)Cancelled Status Codes:CACancelled:Not yet availableCBCancelled:No longer our publicationCDCancelled:Delay in publicationCHCancelled:Rights no longer oursCOCancelled:Out of stock indefinitelyCPCancelled:Price Variance ExceededCQCancelled:Did not meet minimum orderrequirementsCRCancelled:To be reprintedCXCancelled:Publication cancelledIRCancelled:Item cancelledKKCancelled:ISBN incorrect/unknownKMCancelled:Market for this ISBN is restrictedKPCancelled:Out of PrintKRCancelled:Title remainderedX12 Version 401011/14/2013(Not shipped)(Not shipped)(Not shipped)(Not shipped)(Not shipped)(Not shipped)(Not shipped)(Not shipped)(Not shipped)(Not shipped)(Not shipped)(Not shipped)(Not shipped)(Not shipped)Page 14

Random House EDI855 Purchase Order AcknowledgmentSCHLine Item ScheduleTo specify the data for scheduling a specific line titySCH02355Unit or Basis for Measurement CodeUNUnitSCH05374Date Qualifier080Scheduled for Shipment (After and Including)100No Shipping Schedule Established as ofNote:Use of qualifier 100 is new functionality Random House has added to the 855 process.Random House will provide the “100” qualifier and current system date when an item hasbeen backordered and the expected shipping date is not known.SCH06X12 Version 401011/14/2013373DateFormat is CCYYMMDDPage 15

Random House EDI855 Purchase Order AcknowledgmentCTTTransaction TotalsTransmits a hash total for a specific element in the transaction set.Ref.Des.DataElementCTT01354Number of Line ItemsNumber of PO1 segments in the transaction (PO)CTT02347Hash TotalNumber of total units in the transaction (PO)X12 Version 401011/14/2013NamePage 16

Random House EDI855 Purchase Order AcknowledgmentSETransaction Set TrailerIndicates the end of the transaction set and provides a count of the transmitted segments, including the beginningST and ending SE segments.Ref.Des.DataElementSE0196Number of Included SegmentsTotal number of records in the transaction (PO)SE02329Transaction Set Control NumberSequential number assigned by the sender; will be the same as the control number in ST02X12 Version 401011/14/2013NamePage 17