National Defense Industrial Association (NDIA) Small .

National Defense IndustrialAssociation (NDIA) SmallBusiness ConferenceFaye EsaiasSpace and Naval Warfare SystemsCenter San Diegofaye.esaias@navy.milNDIA Small Business Conference

What is the government buying? Items to support ourmilitary forces in Iraqand Afghanistan. Also, items to supportfighting the war againstterrorism, and homelandsecurity. Items to support otherAgency specificprograms.NDIA Small Business Conference

What dictates the governmentprocurement process? Federal AcquisitionRegulations (FAR) Defense FederalAcquisition RegulationSupplement (DFARS) Agency specific policies& procedures Activity specific Policies& ProceduresNDIA Small Business Conference

How is the Government buying? Mandatory sources Agency requiredsources Using electroniccommerce New initiativesNDIA Small Business Conference

Required Sources ofSupplies(i)(ii)(iii)(iv)Agency inventories;Excess from other agencies;Federal Prison Industries, Inc.;Supplies which are on the Procurement List maintained by theCommittee for Purchase From People Who Are Blind or SeverelyDisabled;(v) Wholesale supply sources, such as stock programs of the GeneralServices Administration (GSA), the Defense Logistics Agency, theDepartment of Veterans Affairs, and military inventory controlpoints;(vi) Mandatory Federal Supply Schedules;(vii) Optional use Federal Supply Schedules; and(viii) Commercial sources (including educational and nonprofitinstitutions).NDIA Small Business Conference

Required Sources ofServices(i) Services which are on the Procurement Listmaintained by the Committee for PurchaseFrom People Who Are Blind or SeverelyDisabled;(ii) Mandatory Federal Supply Schedules;(iii) Optional use Federal Supply Schedules; and(iv) Federal Prison Industries, Inc., or commercialsources (including educational and nonprofitinstitutions).NDIA Small Business Conference

Key Procurement Thresholds Estimated dollar amount drives process– Actions under 2,500 (Government CommercialPurchase Card, no competition required).– All actions over 2,500 but under the SimplifiedAcquisition Threshold (SAT) are reserved for smallbusinesses unless the Contracting Officer determines inwriting there ARE NOT 2 or more responsible SmallBusiness concerns that are competitive in terms of price,quality and delivery.– All actions above the SAT are processed in a mannerwhich should promote competition while considering SBPreference programs.NDIA Small Business Conference

Procurement Process cont.(Procurement strategy) “SPAWAR shall provide maximum practicable opportunity inits acquisitions to small business concerns. Such concernsshall have the maximum practicable opportunity toparticipate both as prime contractors and as subcontractors.Efforts to ensure small business participation in eachparticular acquisition shall be documented utilizing theDD2579.” FAR and DFARS require the Small Business representative toreview all acquisitions exceeding 10,000 and makerecommendations as to how an acquisition shall be awarded.This review is required before synopsis, issuance of thesolicitation, or contract modification for a new procurementover 10,000, and shall be documented on the DD2579, whichis maintained in the contract file.NDIA Small Business Conference

Procurement Process cont.(Market Research) Historical data Internet Dynamic Small Business Search (formerlyknown as PRO-Net) Used by procuring agencies and contracting officers as theauthoritative source for vendors that are certified in SBA's8(a) Business Development program, HUBZoneEmpowerment Contracting Program and SmallDisadvantaged Business program. They access thisinformation to conduct market research and confirmeligibility for SBA's procurement preference programs.NDIA Small Business Conference

Procurement Process cont.(Publicizing actions) If using simplified acquisition procedures, and notposting a notice, competition ordinarily will beobtained by soliciting quotations or offers from atleast 3 qualified sources within the local trade area All procurements over 25K are required to besynopsized unless waived by the ContractingOfficer. https://e-commerce.spawar.navy.mil/NDIA Small Business Conference

Future and Current Opportunities!NDIA Small Business Conference

Other Opportunities http://www.gsa.gov/NDIA Small Business Conference

Other Opportunities cont. DoD Emall : WWW.EMALL.DLA.MIL Mission: The DOD EMALL Strives to be the singleentry point for purchasers to find goods and servicesfrom the commerical marketplace and governmentservices.––––Currently 300 commercial contracts (162 SB’s)NSN & commercial catalogs for 480 vendors25,000 user accounts (adding 200 new users each week)Users are DOD, Civil Agencies, National Guard, ReservesNDIA Small Business Conference

Other ImportantInitiativesSEAPORT eNDIA Small Business Conference

Navy Wide Paradigm Thousands of contracts for similar services forvarious Navy activities scattered around thecountry No consistent acquisition policy or strategyacross Navy enterprise Significant duplication in procurement costs Limited strategic relationships Business information is limitedNDIA Small Business Conference

Virtual SYSCOM (VS) A mechanism for cross collaboration betweenNavy System Commands Alignment of contracting functions across theVS is essential to: reduce unnecessary overhead costs improve productivity eliminate redundant operationsNDIA Small Business Conference

(VS) SOLUTIONSeaPort-e will be the acquisition vehicle of choice tocompetitively procure Engineering, Financial andProgram Management contractor support services, withthe exception of:1. Contract support services which do not fit intoEngineering, Financial or Program Management areas2. When use of an alternate vehicle is in the best interest ofthe Government3. Existing contract support services contracts which areauthorized for continued use until the expiration of theperformance period, including option periodsUse of SeaPort-e for other types of services is encouragedNDIA Small Business Conference

Current Situation Seaport e consists of 151 MAC primes in 7 geographic zones Ordering activities with NAVSEA issued warrants place TaskOrders against MACs Statement of work encompasses a broad range of engineeringservices subdivided into 21 areas aligned with NAVSEAWarfare Center product areas Place of performance indicates in which zone work is competed Web portal automates and streamlines process to generaterequirements, compete and award Task Orders and monitorperformance across NAVSEA enterpriseNDIA Small Business Conference

Current Contract Characteristics Five year base and two five year Award Terms - Total of 15year period of performance. Task Orders that involve Service Contract Act provisionsmust limit that effort to five years. Limits on pass-through, fees and annual escalation.Guaranteed savings clause. Rolling Admissions clause to add primes (now closed, newawards about to be announced). Minimum guarantee at MAC Level, not by Zone. Cost and Fixed Price Task Orders permitted. No Time and Material Task Orders allowed.NDIA Small Business Conference

Desired End Result Leverage the successes and efficiencies of the SeaPort ebusiness model by expanding and designating SeaPort e as thevehicle of choice for future Engineering, Financial, and ProgramManagement contractor support services for all VirtualSYSCOM ordering activities. Expand SeaPort e to include all Virtual SYSCOM orderingactivities and the vendor base that supports them in a MAC thatfeatures streamlined processes and generates cost savings.NDIA Small Business Conference

Benefits of Approach Consolidated contracts provide for consistent application ofsound Acquisition Strategy, Business Rules and policy. Provides Virtual SYSCOM the ability to develop strategiccommercial business relationships on a Corporate level. Web Portal provides a dependable information gatheringvehicle. Reduction in total Acquisition costs.NDIA Small Business Conference

Acquisition Strategy Solicit (in a single Rolling Admissions solicitation) the entirenation for Virtual SYSCOM requirements. Add additional prime contractors to Seaport e and allow currentMAC primes to compete for additional zones. Contractors may be awarded contracts providing them theability to compete for Task Orders in a single or multiple Zones. Each Task is competed by the ordering activity that has therequirement in the applicable Zone.NDIA Small Business Conference

Geographic Zonesand Current MAC Holders36 - Small Business32 - Large Business62 - Small Business40 - Large Business61 - Small Business42 - Large Business1 - Not For Profit38 - Small Business33 - Large Business56 - Small Business42 - Large Business(1) Northeast Zone(2) National Capital Zone(3) Mid-Atlantic Zone52 - Small Business39 - Large Business(4) Gulf Coast Zone(5) Midwest Zone(6) Southwest Zone(7) Northwest Zone87 - Small Business46 - Large Business1 - Not For ProfitNDIA Small Business Conference

MORE INFOWWW.SEAPORT.NAVY.MILNDIA Small Business Conference

Helpful Sources of Information Federal Acquisition Regulation Homepage– They have created the Acquisition News to keepyou in the know about the FAR, new FACs,proposed rules, public meetings, and other FARrelated issues of interest. http://www.arnet.gov/far/NDIA Small Business Conference

Helpful Hints Validate/update firm profile information in theCCR/Dynamic Small Business Search Use local resources available to help smallbusinesses– Small Business Administration– Small Business Deputies at local activities– Vendor Small Business Liaison OfficersNDIA Small Business Conference

Helpful Hints cont. See handout for information and POC’s for theNavy Southwest Region activities whichincludes ––––––Who they areLocationWhat they buySmall Business Office informationHome WebsiteBusiness Opportunities WebsiteNDIA Small Business Conference

Thank you for yourattention and interestin becoming afederal industrypartner.NDIA Small Business Conference

NDIA Small Business Conference Geographic Zones and Current MAC Holders (1) Northeast Zone (2) National Capital Zone (3) Mid-Atlantic Zone (4) Gulf Coast Zone (5) Midwest Zone (6) Southwest Zone (7) Northwest Zone 36 - Small Business 32 - Large Business 61 - Small Business 42 - Large Busin