MARINE CORPS INSTALLATIONS COMMAND 3000 MARINE
UNITED STATES MARINE CORPSMARINE CORPS INSTALLATIONS COMMAND3000 MARINE CORPS PENTAGONWASHINGTON, DC 20350·3000IN REPLY REFER TO:7000G-8JUN 2 4 2014MARINE CORPS INSTALLATIONS POLICY LETTER 3-14From :To:Commander, Marine Corps Installations Command (MCICOM)Distribution ListSubj :GUIDANCE FOR CONFERENCE REQUEST AND APPROVALRef :(a) OMB Memo dtd 11 May 20 1 2(b) USN Delegation of Conference Approval AuthorityDtd 2 Oct 2012(c) DCMO DoD Conference Guidance dtd 6 Nov 2013Encl:(1) I n struction s for Requesting Approval to Host aConferen ce(2) Instructions to Request Attendance at a Non-DoDHosted Conference (2014-05-15)(3) Required Reporting Templates1. Situat i on. On 11 May 2012 , reference (a) was issued topromote further efficiency a nd cost consciousness in the Federalgovernment ' s operations. The Office of Management and Budget(OMB) requirements were later codified in law in March 2013,through Public Law Number 113-6 (P.L. 113-6) , "Consolidated a n dFurther Continuing Appropriations Act, 2013. " The currentfiscal environment demands all MCICOM leaders critically examineevery aspect of the business enterprise to improve effectivenessand to drive down the cost of business operations.2. Mi ssion. Establish clear and concise procedures and policyfor hosting and attending conferences in order to comply withthe established references and to facilitate prudent managementof appropriated resources .3.Executi ona.Commander ' s Intent and Concept of Operations .(1 ) Commander ' s Intent. MCICOM commanders and staff atall levels will ensure resources are respon sibly managed whe nexecuting conferences sponsored by MCICOM and when authorizingMCICOM personnel to attend conferences hosted by others.Commanders wi l l assess necessity and cost when conferences are
Subj :GUIDANCE FOR CONFERENCE REQUEST AND APPROVALrecommended as a method to achieve a particular mission criticalobjective.It is not the intent of this policy to negativelyimpact operations critical to the day-to-day execution of ournational security mission, but rather to provide commandoversight to ensure we are operating prudently and withinestablished authorities.(2) Concept of Operations.References (b) and (c)established the Department of Defense (DoD) and Department ofthe Navy (DoN) conference approval authorities.To date, noauthority has been given to the Marine Corps for conferenceapproval, therefore all conference requests for hosting andattending must be routed to the DoN for approval.The MCICOMAssistant Chief of Staff (AC/S) G-8 has been designated as theconference manager for MCICOM. All subordinate commands willdesignate a representative on their staff as a conferencemanager for coordination purposes. All conference requests willbe routed through the conference manager for review, prior tobeing routed though the chain of command for endorsement andconsideration. All conference requests will be endorsed by thefirst General Officer in the chain of command prior to beingrouted to COMMCICOM, via the AC/S G-8, for approval andforwarding.b.Coordinating Instructions(1) Conference Requests. All conference requests willbe submitted by e-mail to the MCICOM conference manager inaccordance with the applicable instructions contained within theenclosures of this policy.Timeliness of submission is criticalin approval of a conference request.All requests are endorsedby COMMCICOM, forwarded to HQMC Administration and ManagementDivision, Programs and Resources, and Director of Marine CorpsStaff (DMCS) via MCATS prior to being submitted to the DoN,Assistant for Administration (DoN/AA) for review.Therefore,requests should be submitted to AC/S G-8 at least 6 weeks priorto the registration of or the start date of the conference,whichever is earlier. Requests submitted inside this window maynot be reviewed and approved prior to the conference and theselate requests may be denied due to insufficient processing time.(a) Hosting. When it is determined only aconference will suffice to accomplish official business, MCICOMleaders must ensure that all conferences comply with law,regulation, and policy. Refer to reference (c) to see thedefinition of a conference and which expense items must beidentified in your total cost, as well as, the exemptions which2
Subj:GUIDANCE FOR CONFERENCE REQUEST AND APPROVALmay apply to the event you are considering conducting.Enclosure (1) must be completed by the command or directoraterequesting approval for the conference.(b) Attending.It is the responsibility of eachcommand and staff directorate to prepare the package requestingapproval for attendance at a conference hosted by non-DoDentities and deemed mission critical. The conference managerwill aid the staff in determining if an event should beclassified as a conference, as defined by reference (c). Referto reference (c) for the definition of a conference and whichexpense items must be identified in your total cost, as well as,the exemptions which may apply to the event you are inquiringabout.Currently, only DMCS can make the determination on anevent exemption status, commands are not authorized to make thisdetermination. Once the event has been identified as aconference, the command or directorate requesting attendancemust complete enclosure (2), and route through the chain ofcommand via e-mail to the AC/S G-8 for appropriate action andfollow-on consideration.Commands that are sending attendees toa DoD-hosted conference may rely on the approval obtained by theconference host.1.Currently, DON/AA primarily approvesrequests to attend non-DoD conferences when USMC personnel arein an active role (speaker, panelist, etc.), earning continuingeducation credits for work-related credentialing certifications,receiving an award, or can attend at no cost to the government(i.e., costs are 100% gifted). MCICOM personnel MAY be approvedto attend if compelling justification is provided. Accordingly,a separate bullet should be added to the DMCS Action Memo inorder to make this information very clear to DON/AA.2. All conference attendance must be deemedmission critical and stated as such in the General Officerendorsement.In general, an activity is mission critical if thecommander determines that delaying or not performing it wouldresult in the potential failure of the organization toaccomplish its assigned missions, functions, and tasks.(2) Exemptions.Refer to reference (c) for a completelisting. The following are highlighted as specific MCICOMexamples due to the amount of command attention.It should benoted, an event is not categorized based on why an attendee isgoing to it, but the forum in which it is being offered.3
Subj:GUIDANCE FOR CONFERENCE REQUEST AND APPROVAL1 . Conference approval for formal classroomtraining. The training exemption is for formal classroomtraining, whi c h means it is a s t andardized, recurring type oftraining, not presentations provided at a c o nference .2. Meetings to consider internal agency businessmatters . This exemption would include activi t ies such asmee t ings that take place as part of an organization ' s regularcourse of daily business (e.g . opera tional assessment groups,installation boards, training aboard an installation concerninginstallation matter, etc . ).(3) Conference Alternatives.Prior to submitting aconference request for hosting or attending, it must beconfirmed that attendance at said conference is missioncritical, c ost effe c tive and alternative means of delivering therelevant information have been considered.(4) Reporting Requirements . Quarterly reporting willinclude all USMC hosted conferences and attendance at all non DoD conferences, regardless of cost, to include conferences whenthere is no cost to the government for local attendees. Thequarterly reports, enclosure (3), will be due by the 5th day ofthe month following the end of a fiscal quarter (January, April,July, and October) . All reports wil l be submitted via theSharePoint site listed below .(5) No Cost to the DoD. Approval is not required forconferences that have no cost to the DoD, including no cost forattendee travel, in accordance with this guidance . This includesinstances when all costs are paid for by a non - DoD entity inaccordance with DoD gift acceptance rules .4.Administration and Logisticsa. The point of contact for this policy i s t h e MCI COMResource Evaluation and Ana l ysis office.b. All documentation, as well a s conferenc e approvalrequest status , will be available to conference managers on theMCICOM SharePoint site at :h ttps :/ / i l . usmc .mil / org/ I L/ MCICOM/GB/REA/Con ferences / Si tePages/Home . aspx5.Command and Signal4
Subj:GUIDANCE FOR CONFERENCE REQUEST AND APPROVALa . Command. This policy is applicable to all personnel,civil service and non - appropriated fund, within MCICOM, itsvarious commands and subcommands.b . Signal.signed .This Policy Letter is effective the date By directionDISTRIBUTION:Cs
INSTRUCTIONS FOR REQUESTING APPROVAL TO HOST A CONFERENCE1. Purpose: Provide Marine Corps specific guidance and ensure conference requests are standardized,submitted, and approved in accordance with ref (a .2. Background: Marine Corps commands must exercise strict fiscal responsibility for planning andconducting Marine Corps sponsored conferences. When it is determined that only a conference willsuffice to accomplish official business, Marine Coq s leaders must ensure that all conferences complywith law, regulation, and policy. The goal is to reduce tota l costs and eliminate waste in conferenceplanning and execution.3. Conference Request: Conference requests will be submitted by standard nava l letter through thechain of command to the appropriate approval authority described in reference (a). Commands arerequired to use the conference request template provided in this document. Conference requestguidance can be fo und here. To access the website, users must have an eHQMC portal account.eHQMC portal accounts may be requested here.4. Calculat ing Total Conference Costs: All costs required by reference (b) are still valid and must beincluded in conference request enclosure (3). However, conference sponsors must also include themanpower costs associated w ith planning and hosting the conference. For example, if the commandestimates that one Major (0-4) will spend a total of 8 days planning and hosting the confere nce, usingt he Office of the Secretary of Defense Cost Tool. t he estimated cost calculated from inputting t he datainto Box 6 would be 4,995.69. Addit ionally, in all cases, individuals using the Cost Tool shall input" N/A" in Box 8, Total Event Cost Recovery, and use one unit with a unit va lue of 0.00. After complet ingall the required information, click on "Save & Display Results." Include t his document as enclosure (2) inyour conference request package. Total costs will include but are not limited to: travel, per diem, localtransit (rental car, taxi, shuttle), manpower to plan and host the conference, room rental, audiovisual,speaker/honorarium fees, contractor support, printing, and information technology. The Marine Corpsdoes not authorize activities to charge a conference fee In order to offset the cost of holding aconference or to reimburse t he appropriation from which the conference is funded. Marine Corpsactivities that sponsor a confere nce must fund all costs from its unit operating budget. As a general rule,appropriated funds are not authorized t o purchase food and beverages.5. After Action Reporting: Upon completion of a conference, the sponsor must provide a Fiscal AfterAction Report (FAAR) verifying the actual number of conference attendees and update conferenceexpenditures. Specific reporting requirements will be provided in separate guidance.6. Audit: Commands shall maintai n three years of h istori ca l conference approval documentation inanticipation of an Auditor General of t he Navy audit.Enclosure ( t )
CONFERENCE REQUEST TEMPLATECommand Letter HeadFrom: (Requestor)To:Staff Director, Headquarters Marine CorpsVia:(1) Administration and Resources Management(2) Programs and Resources Department(3) Counsel for the CommandantSubj: CONFERENCE APPROVAL REQUEST FOR (NAME OF CONFERENCE)Ref:(a)(b)(c)(d)(e)DSD memo of 29 Sep 2012UNSECNAV memo of 2 Oct 2012ASN(FM&C) Budget Guidance Memo BG 13-lD of 7 Jun 2013JERJFTREncl:(1) Conference Agenda(2) Event hosting cost estimate (from OSD website)(3) Total Cost comparison (will include three potentiallocations if more than 30 attendees in TAD status)1.In accordance with the references, the subject conference approvalis submitted for approval.The following conference information isprovided:Conference Sponsor:Conference Dates: (do not includ travel days)Frequency of Conference: (quarterly, semiannually, etc. and last datesheld)Estimated number of attendees: (# of attendees in TAD status, # oflocal attendees)Conference location: (include both facility and city, state)Total cost: (should match total provided in enclosures (2) & (3))Conference point of contact:(name of USMC POC and phone number)2.Purpose.Provide a statement of the conference's purpose, themission requirements, and how the conference is suited to meet missionrequirements. Explain the expected conference end-state.3."Execution of this event is mission critical."(Sentence mustappear exactly as written. Additionally, provide explanation whyattendance is mission critical, citing any applicable references,statutes, and/or stating licensure or accreditation requirements).4. Non-Federal Entity Support. If the conference is being held inconjunction with or in co-sponsorship with a non-federal entity,include an ethics review from command legal counsel and, if required,the associated co-sponsorship agreement.Enclosure ( I )
5 . Length/Frequency of Conference. Justify conference length and whyit must be held at the prescribed frequency (e.g., semi-annual ,quarterly, or annual ).6 . Number of At t endees . Identifyand physical location i n enclosurein TAD and l ocal status (no TAD) .how the number of attendees is theconference mission.number of attendees by organization(3). Show the number of attendeesProvide a justification detailingminimum required to achieve7 . Cost Analysis . Use OSD cost tool at :(ht t p s : // www.ca pe . osd.mi l/ co stguida n ce/Cos t OfHos ting Event / HostingEventWorksheet PROD. a sp ). Attach a print out of results in enclosure (2).Provide total cost of t he conference in enclosu re(3) . Also, providecost comparison for three geographic sites if there are more than 30attendees i n TAD status in enc l osure (3). Discuss other optionsconsidered (teleconferencing, v ideo conferencing, or train-thetrainer} and why they were not acceptable. Include any cost savingsstrategies compared to previous conferences . Discuss efforts toreduce audio/visual equipmen t rental and support costs .8. Location . Mi litary instal l ations or Government - owned or leasedspace must receive first consideration. Explain all efforts to firstsecure military or Government space a nd why military or Governmentspace is unavailable or unsuitable.a.A minimum of three geographic sites should be considered forconferences with 30 or more attendees in a TAD status. (see e nclosure(3)) . Provide an ana lysis of the three sites to include anyoverriding operational reason why the conference must be he l d in these l ected city .b. Confirm that the con ference sponsor consider ed : (1)avai lab ility of rooms at estab lished gove r nment per diem rates ; (2)travel distance for the majori ty of att e ndees ; (3) Trave l costsincluding local travel, ground transportation , use of rent al cars; (4)consideration of lower, off - season hot el rates and their willingnessto exempt taxes for lodging.9 . Lodging and Meals. As a general rule , appropriated funds are nota uthorized to purchase food and beverages. If meals are beingprovided at government expense in l ieu of per diem provide thefollowing:(a) A just ification for using appropriated fund s to pur chase foodand beverages, wit h local legal endorsement.(b} The cost of each meal being provided .(c} Whether meals are contracted separately.(d ) Wheth er the appropriate proportional meal rate (PMR) has beenused (for additional info rmat i on on PMR, go tohttp : //www .defensetravel . dod.mil/si t e/fagpropmeal . cfm}.Enclosure ( r )
(e)Whether the cost of government-furnished meals plus the PMRexceeds the per diem rate for the location.(f)Whether each traveler will receive notice to ensure travelerscorrectly annotate their travel orders to not allow full per diem.10.If spousal travel is required for the event, provide a detailedjustification for the spousal travel, to include the purpose oftravel, an agenda of spousal events, and an estimate of the totalcosts associated with the spousal travel.11.Honorariums or Speaker Fees.State whether honorariums orspeaker fees will be paid and costs per speaker.DoD guidance capsspeaker fees at 2,000 per speaker. Any exceptions must be approvedby the next higher organizational echelon or command. Attach a copyof the approval.12.Security Assessment.Provide threat and vulnerabilityassessments for the conference facility site and any specific securityrequirements for the conference facility.By submitting this conference request, I hereby attest to the accuracyof the information in the request, including the necessity for theconference, the cost-benefit analysis, and the cost estimates.I understand that: All conference related contracts must be signed by a warrantedcontracting officer or, when authorized a government purchasecardholder. A government employee will not commit the government to the useof any facility, sign any agreement or otherwise obligate thegovernment for conference facilities or support before approvalof the conference by the conference approval authority. Lodging and meals for local attendees is not authorized.NAMEEnclosure ( 1·)
Enclosure (1) Conference AgendaThe agenda should list all planned speakers, programs, ceremonies andother activities. The agenda should provide planned or proposedlocations for each event.If break-out sessions are planned, theagenda should explain the purpose and objectives of each session.*** Unofficial functions, such as socials and ice-breakers paid byattendees out-of-pocket should not be included as part of theconference request. ***Note: Additional events should not be considered if they result in theextension of conference attendees in TDY status or delay theattendees' return to their duty stations.Enclosure ( I )
Enclosure (2) Event hosting cost estimate document from the OSD website tool.Tool is accessible at ingEvent/HostingEventWorkshee t PROD.asp) - This template needs to be revised and this sample is an olderversion . The current version looks different . Include both pages .Preparati on of this event cost the Department of Defense a total of approximately 9,195.19.Generated on 20111117ReflD: O·CD702CD11. Event TitleMarine Corps Confere nce Ex amplep.Event Dat eJ2b. Durat ion2012-01-17 ·Event LocotionCountry: ate:UNITED STATESoCALIFORNIAA.f ity!. .Camp Pendleton, CA Name of Organization(s) Sponsoring EventInsert your command name heres. Totol EventActivities I temized Cost s:ItemUnitsUnit AmountEstimated CostAu:dioNisu a l (AV) support1Fa eilities Roorn RentalsIntern et connection2 1 ,000.00 750.00 30.00 1 ,000. 001 1,SOO. OO 300.00101Spea k e r Fee 500.00SS00.00Subtotal: 3, 300.006. Totol Event Government Manpower Costs:Oversi ght/Act ivit DescriptionGrade Manpower Qualif ier!Ev en t Ex ecutionPh:mnh19 a nd hos tjng conferencetime -4 Estimatedcost 4. 995.69DaysSubtotal: 4 ,995. 69if, Cost of Governm ent Travel Expenses Incurred while Pl anning the Event
UNITED STATES MARINE CORPS MARINE CORPS INSTALLATIONS COMMAND 3000 MARINE CORPS PENTAGON WASHINGTON, DC 20350-3000 MARINE CORPS INSTALLATIONS COMMAND ORDER 1650.lA From: To: Commander, Marine Corps Installations Command Distribution List MCICOMO 1650.lA G-1 HAR 2 3 2020 Subj: MARINE CORPS INSTALLATIONS COMMAND
UNITED STATES MARINE CORPS MARINE CORPS INSTALLATIONS WEST-MARINE CORPS BASE BOX 555010 CAMP PENDLETON, CALIFORNIA 92055-5010 5090 G-3/5 AVN 9 May 2019 From: Director, G-3/5 Aviation, Marine Corps Installations West, Marine Corps Base Camp Pendleton To: Operations Support Group Manager, Federal Aviation Administration Western Service Center,
Marine Corps units to Armed Forces Reserve Center Madison, WI. Close Navy Marine Corps Reserve Center Baton Rouge, LA and relocate the Marine Corps units to Armed Forces Reserve Center Baton Rouge, LA. Close Navy Marine Corps Reserve Center Tulsa, Ok and relocate the Navy and Marine Corps units to Armed Forces Reserve Center Broken Arrow, OK.
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A majority of the Marine Corps' ranges and training areas are located within the Western United States. In California and Arizona there are seven Marine Corps installations that support the readiness of operating forces with extensive ranges and training areas. Five of the seven Marine Corps installations within the Western United States
UNITED STATES MARINE CORPS MARINE CORPS INSTALLATIONS EAST TRAINING AND EDUCATION COMMAND MEMORANDUM 01' AGREEMENT BETWEEN TECOM C461 . Minor Construction projects (Rl/R2) to TRNGCMD G-4 for staffing to all TECOM tenants at MCBCL. TRNGCMD G-4 will return a single prioritized listing of c
Marine Corps Facility Planning and Programming System (MCFPPS) . The Marine Corps Facilities Planning and Programming System is the Marine Corps system to plan, program, budget, and . Manual for the Department of the Navy. It provides descriptions of each dat
EDUQAS A LEVEL - COMPONENT 1 BUSINESS OPPORTUNITIES AND FUNCTIONS SUMMER 2018 MARK SCHEME SECTION A Q. Total 1 Give one example of a business using batch production and describe two benefits of this method of production. Award 1 mark for an appropriate example. AO1: 1 mark Indicative content: A baker making loaves of bread; a clothing manufacturer making batches of a particular garment; a .
