JSA EVMS Overview Presentation 2013
Jefferson Science AssociatesEarned Value Management SystemOverview4 December 2013Dennis Miner, PMPPMO
EVMS Source Documents ANSI/EIA-748 Earned Value Management Systems NDIA EVMS Intent Guide JSA Project Control System Manual2
EVM System OverviewSchedule InputsCharts & ReportsScheduling SystemMonthly ProgressEVM System (PMB)Change RequestsFinancial System3
ANSI/EIA-748-B EVMS Standard JSA EVMS structured around five ANSI/EIA-748-B eportsRevisionsandDataMaintenance4
OrganizationKey Organizational Documents Work Breakdown Structure WBS Dictionary Organization Breakdown Structure Responsibility Assignment Matrix5
Work Breakdown StructureOrganization12 GeV WBS CodeWBS Title1.3.2Construction Accel Systems Power Systems1.3.2.1Construction Accel Systems Power Systems RF1.3.2.1.1Construction Accel Systems Power Systems RF Power1.3.2.1.1.1Construction Accel Systems Power Systems RF Klystrons1.3.2.1.1.2Construction Accel Systems Power Systems RF DC Power1.3.2.1.1.2.1Construction Accel Systems Power Systems RF HV DCPower SuppliesConstruction Accel Systems Power Systems RF HPA Systems1.3.2.1.1.2.21.3.2.1.1.3Construction Accel Systems Power Systems RF WaveguideComponents1.3.2.1.2Construction Accel Systems Power Systems RF Control1.3.2.1.2.1Construction Accel Systems Power Systems RF Control FieldControl (RF items)Construction Accel Systems Power Systems RF ControlResonance Control & Interlocks (interlocks, tuner controls)1.3.2.1.2.21.3.2.1.2.3Construction Accel Systems Power Systems RF ControlPackaging/Interface (racks, crates)1.3.2.1.2.4Construction Accel Systems Power Systems RF Control CPU& Software1.3.2.1.2.5Construction Accel Systems Power Systems RF Control TestStandNot UsedConstruction Accel Systems Power Systems RF Control HPAControls1.3.2.1.2.61.3.2.1.2.76
Organization Work Breakdown StructureCIO* from 2011 DOE EVMS ReviewWork Breakdown Structure – As stated in the PCSM, for DOE projects, the WBS Level 2segments will normally be funding types. The standard expectation is that the WBSshould be a product-oriented structure. Implement a product-oriented WBS on allfuture capital asset projects and revise in the System Description.7
WBS DictionaryOrganization12 GeV WBS .2.1.1.2.11.3.2.1.1.2.2WBS TitleThis summary WBS covers the equipment and installation of the accelerator RF and magnetpower systems.Construction Accel Systems Power Systems RFThis summary WBS covers the high power & low level RF system equipment and installation: 10new zones of 8 cavities x 13 kW/cavity.Construction Accel Systems Power Systems RF PowerThis summary WBS covers the high power RF system equipment and installation: 10 zones, 80cavities.Construction Accel Systems Power Systems RF KlystronsThis WBS element includes the procurement and testing of the 13kW RF Power Source: 10zones, 80 RF Power Devices (Tubes).Construction Accel Systems Power Systems RF DC PowerThis summary WBS covers the procurement, assembly, installation, and testing of the HV DCPower systems and HPA assembly and support electronics: 10 zones Includes 10 HV DC powersupplies, RF source (tube) support electronics, interlocks and controls as well as mechanicalassembly for mounting all hardware.Construction Accel Systems Power Systems RF HV DCThis WBS element includes the procurement, installation, and testing of 10 HV DC PowerPower SuppliesSupplies, each supplying power to eight 13 kW CW klystrons.Construction Accel Systems Power Systems RF HPA Systems This WBS element includes the procurement, assembly, installation, and testing of HPA (HighPower Amplifier) systems for 10 zones. Systems include auxiliary electronics (filament, modanode, solenoid power supplies, etc.), interlocks and interfaces to external systems and controls,cabinets, and support structures to accommodate eight klystrons and associated equipment.1.3.2.1.1.3Construction Accel Systems Power Systems RF WaveguideComponents1.3.2.1.2Construction Accel Systems Power Systems RF Control1.3.2.1.2.1Construction Accel Systems Power Systems RF Control FieldControl (RF items)Construction Accel Systems Power Systems RF ControlResonance Control & Interlocks (interlocks, tuner controls)1.3.2.1.2.21.3.2.1.2.3Construction Accel Systems Power Systems RF ControlPackaging/Interface (racks, crates)1.3.2.1.2.4Construction Accel Systems Power Systems RF Control CPU& Software1.3.2.1.2.5Construction Accel Systems Power Systems RF Control TestStandNot UsedConstruction Accel Systems Power Systems RF Control HPAControls1.3.2.1.2.61.3.2.1.2.7WBS DescriptionConstruction Accel Systems Power SystemsWBS is under formalChange ControlThis WBS element includes procurement and installation of circulators, couplers, and waveguideplumbing for 10 zones and connections from the high power RF device output to the cavity inputfor 80 cavities. Also includes 40 HOM waveguide filters.This summary WBS covers the low level RF system equipment procurement, construction andinstallation for 80 cavities.This WBS element includes procurement, building, testing and installation of 80 LLRF controlmodules and support hardware for cavity gradient and phase control.This WBS element includes procurement, building, testing and installation of cavity tuningelectronics and cavity interlocks and includes 80 Stepper motor controls, 80 Piezo electric tunercontrols, 10 zones of cavity and system interlocks.This WBS element includes procurement, building, testing and installation of racks & interface forcavity LLRF, tuning and interlock controls and includes 2 racks per zone, cable and interconnecthardware, auxiliary power supplies.This WBS element includes procurement, building, testing and installation of LLRF embeddedIOC and communications hardware. The WBS element also includes the development andcheck software/EPICS interface for 10 zones and includes 11 PC104 processors andassociated hardware per zone.This WBS element includes the build of offline test stands for LLRF controls calibration andtesting.Not Used.This WBS element includes procurement, building, testing and installation of a HPA controller for10 zones of new RF.8
OrganizationOrganization Breakdown Structure12 GeVProject OfficeC. RodeA. LungAcceleratorL. HarwoodCryomodulesJ. HoganPower SystemsW. MerzCryogenicsD. AreniusPhysicsG. YoungCivilR. YaskyHall AJ. LeRoseHall BL. ElouadrhiriHall CH. FenkerBeam TransportM. BevinsExtractionM. SpataHall DE. ChudakovI&C/Safety SystemsM. SpataAccelerator DivisionEngineering DivisionPhysics Division9
WBS & OBS rolAccount1.4.3.2HullSystem1.1America’s CupTeamSailDivisionWork PackagesWP 1.4.1.2.1WP 1.4.1.2.2WP 1.4.1.2.3Activities14121005141210101412101510
OrganizationResponsibility Assignment Matrix11
Planning, Scheduling, and BudgetingSchedule InputsScheduling SystemEVM System (PMB)12
Planning,Scheduling,andBudgetingWork Package Sheet Used for initial work package data entry to P613
Planning,Scheduling,andBudgetingResource-Loaded Schedule14
Planning,Scheduling,andBudgeting Schedule IntegrityCAR from 2011 DOE EVMS ReviewSchedule Integrity – The subcontractor’s schedules are not integrated into the projectschedules. All capital asset projects must be able to produce a critical path schedule.The projects must be able to demonstrate horizontal and vertical integration of theschedule.15
Planning,Scheduling,andBudgetingCost Development Cost Estimating (Primavera P6) Procurements (direct )Labor (direct )Supplies & Material (direct )Expenses (direct ) Cost Budgeting (Primavera Cost Manager) Aggregate project elements- Activities to Work Packages to Control Accounts- Total Cost Baseline Includes indirect plus escalation Performance Measurement Baseline16
Planning,Scheduling,andBudgetingP6 Schedules Baseline Schedule Current Schedule17
Planning,Scheduling,andBudgeting Control Account PlanCAR from 2011 DOE EVMS ReviewControl Account Plan – Data contained in Primavera (P6) does not include the detailedschedule and budget information as defined within the Project Controls System Manual(PCSM). JSA-JLAB should ensure that as a minimum, the CAP contains a time-phasedbudget, work definition and schedule (including resource planning), and can beappended to the Work Authorization Document (WAD).18
Planning,Scheduling,andBudgetingWork Authorization Document Original documentbefore work begins Updated with eachChange Request19
Work Authorization Document CIO* from 2011 DOE DOE EVMS ReviewWork Authorization Documents – Project Managers (PM)/CAMs cannot approve theirown WADs. CAR (corrected on site during review) System Description requiresupdating.From the PCS Manual .B. To authorize the expenditure of effort andbudget for a control account, the ProjectManager will issue a Work AuthorizationDocument (WAD) (Exhibit 8) to the ControlAccount Manager at the appropriate period inthe project schedule. The WAD contains thecontrol account information, a list of associatedwork packages, approval signatures, andacceptance signature of the Control AccountManager. (Note: If the Project Manager alsoserves as the CAM for a particular controlaccount, the WAD must be approved andsigned by the Project Manager’ssupervisor.)20
Planning,Scheduling,andBudgetingOther CAP Documents Resource Plan Time-Phased Budget21
Planning,Scheduling,andBudgetingRisk Management22
Planning,Scheduling,andBudgetingContingency andManagement Reserve 12 GeV Upgrade Project has both Contingency andManagement Reserve Supports coverage of identified project risks Approval Levels- Contingency: Project Customer (DOE)- Management Reserve: Project Manager Change Control process used for allocation23
Accounting ConsiderationScheduling SystemMonthly ProgressEVM System (PMB)Financial System24
AccountingConsiderationsAccounting Considerations All project financial transactions are documented,approved, and recorded in the JLab financialaccounting system– Actual project costs are imported into the EVM System(Cost Manager) monthly– Indirect costs are applied to each project at the currentapproved rate The EVM System allows summary costs to beaggregated via the WBS and OBS25
AccountingConsiderationsProject Costs Actual costs are updated ona daily basis Available to CAMs via JLabManagement InformationSystem26
Progress Status Data input into “current” P6 schedule27
Earned Value Method Codes28
Analysis and Management ReportsCharts & ReportsScheduling SystemEVM System (PMB)Financial System29
AnalysisandManagementReportsEVM Data30
AnalysisandManagementReportsSchedule & Cost Variance31
AnalysisandManagementReportsSPI & CPI Trends32
AnalysisandManagementReportsSPI & CPI Trends Chart Program33
AnalysisandManagementReportsVariance Analysis ReportVariance Thresholds34
AnalysisandManagementReportsP6 Schedule Analysis35
Cost Analysis
AnalysisandManagementReportsCost Analysis37
Revisions and Data MaintenanceChange RequestsScheduling SystemEVM System (PMB)38
RevisionsandDataMaintenanceChange Request Form39
RevisionsandDataMaintenanceChange Request Classifications Classification Leveldetermines FinalApproval Authority40
RevisionsandDataMaintenanceChange Request Log41
Contingency/MR Log12 GeV1.0Cont.TECOPCTPCManagementReserve 2,663k 0k 2,664kTotal 32,125k 2,609k 34,734kClaus contingency file thru CR11-059 34,733kContingnecy 29,462k 2,608k 32,070kCD-2FY08 ChangesFY09 ChangesFY10 ChangesFY11 ChangesCurrent 11k 0k 0k 0k 0k 11k1.1MRCont.1.2MRCont. 0k 527k 0k 1,813k 44k ( 458k) 65k ( 114k) 0k ( 42k) ( 108k) ( 1,127k) 0k ( 36k) 0k ( 921k) 0k 0k 0k 0k 44k ( 9k) ( 43k) ( 349k)1.3MRCont.Construction 0k 64,888k 232k( 7k) 117k ( 2,549k) 7k ( 16,178k) 0k ( 16,344k) 356k 29,810k1.4MR 0k 1,658k( 1,635k) 3,041k( 756k) . 4,612k 0k( 266k)( 541k)( 1,200k) 2,606k1.9MR 0k 0k 0k 0k 0k 0kCont.1.10MRCont.TotalMRCont.MR 0k 0k 71,851k 0k 0k 0k 0k 0k ( 579k) 1,999k 0k 0k 0k 0k ( 3,983k) ( 1,626k) 0k ( 3,644k) ( 140k) ( 484k) ( 17,816k) ( 1,081k) 0k 0k 0k 0k ( 17,544k) ( 756k) 0k ( 3,644k) ( 140k) ( 484k) 31,930k ( 1,464k)
RevisionsandDataMaintenanceImplementation DocumentationControl Account Planis updated43
CAM Notebook Electronic webpage withlinks to documents, filesand folders44
EVMS Training CIO* from 2011 DOE EVMS ReviewTraining – Some Control Account Manager (CAM) responses were tentative and lackedan understanding of the EVMS process. Recommend more prescriptive, periodic, andinteractive EVMS training including continuous refresher training.45
Jefferson Science AssociatesEarned Value Management SystemQUESTIONS ?
ANSI/EIA-748-B EVMS Standard JSA EVMS structured around five ANSI/EIA-748-B categories Organization Planning, Scheduling, and Budgeting Accounting Considerations Analysis and Management Reports Revisions and Data Maintenance 4. Organization
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19-Aug-2013 FRA EVMS 2013 Surveillance Review 5 FRA EVMS Documents EVMS Documents - FRA Earned Value Management System Description - 12.PM-001 Project WBS, OBS, RAM - 12.PM-002 Control Accounts, Work Packages, Planning Packages - 12.PM-003 Work Authorization - 12.PM-004 Project Scheduling - 12.PM-005 Cost Estimating
The EVMS provides for effective project planning and control and is designed around the integration of technical scope, schedule, and budget with existing LBNL policies and procedures as defined in the Earned Value Management System (LBNL-EVMS) Description. The primary objective of the EVMS is to verify that all elements of a project are
Page 1 of 39 EVMS Critical Care COVID -19 Management Pro tocol 11-30-2020 evms.edu/covidcare . EVMS CRITICAL CARE COVID-19 MANAGEMENT PROTOCOL . Developed and updated by Paul Marik, MD. Chief of Pulmonary and Critical Care Medicine Eastern Virginia Medical School, Norfolk, VA November 30th, 2020
The report of the Oakley Review, carried out under S.2 of the Jobseekers (Back to Work Schemes) Act 2013, was published on 22 July 2014, together with a government response. The report reviews some aspects of the operation of sanctions imposed on JSA claimants on back to work schemes, accounting for one third of all JSA sanctions.
JOB SAFETY & ENVIRONMENT ANALYSIS (JSA) / SAFE WORK METHOD STATEMENT Revision Date: July 2012 THIS DOCUMENT IS UNCONTROLLED WHEN PRINTED ACTIVITY OR TASK: Installation of Staircase and Hand Rails – Welding, Heights and Crane UsageJSA Number: CSI329 JSA Revision: 1.7 Risk Rating Step Environmental Hazards/ImpactsFile Size: 433KB
The purpose of these Job Safety Analysis procedures are to provide supervisors and managers with effective tools and information in order to assist in performing a Job Safety Analysis (JSA). Performing an effective JSA . include performing specific work such as oxy-acetylene welding
Contractors may use a Government employee's Government Purchase Card as long as the Contracting Office authorizes its use and the contractor notifies the Contracting Officer of all purchases made by the contractor during the billing period. Unauthorized Use of the GPC Page 7 of 29 Knowledge Review Computer supplies from a GSA schedule. Food, drinks, clothing, lodging or travel related expenses .
