Prekindergarten Expansion Grant

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ApplicationSFY 2018PrekindergartenExpansionGrantPlease return completedapplication to MSDE byFriday April 21, 20174:00 p.m.Maryland State Department of EducationDivision of Early ChildhoodDevelopmentAttn: Roann Tsakalas200 West Baltimore St.,10th Floor,Baltimore, MD 21201Document availablein alternativeformat.

Proposal Description:Type of Application: Prekindergarten Expansion GrantName of Grant Program:Prekindergarten Expansion GrantAuthorization:Preschool Development Grants-Expansion Grants: 84.419BPreschool Expansion Act of 2014 (Education Article Section 7-102)Preschool Development Grants - Expansion Grants - Required State Funding (Education Article Section7-101.3Dissemination:Friday, March 1, 2017Deadline:Friday April 21, 2017Submission:Submission must be an original plus two (2) paper copy bound by paperclip.Purpose:Expand free access to public prekindergarten for four-year olds from families with household incomeseither at or below 200 percent or 300 percent of Federal Poverty Guidelines (FPG).Half- or full-day prekindergarten programs for eligible four-year olds at local public schools or qualifiedvendors, i.e., State or nationally accredited licensed child care programs that are (1) published at Level 5in Maryland EXCELS; (2) are State or nationally accredited; or (3) are an approved nonpublic school.Special Considerations:For applicants who are the local school system, local general education and special education leadershipare strongly encouraged to collaborate on the development of the grant proposal.Local school systems that receive both State and Federal funds are also strongly encouraged to combinethe different State and Federal prekindergarten expansion funding streams to support the participation ofchildren from diverse income levels in each program site or classroom, as is the intended purpose for bothfunding streams. The participation of children from mixed income level households supports a variety ofpeer role models contributing to the development of established age expected skills, knowledge andbehavior that subsequently prepare children to enter kindergarten prepared to fully engage in thekindergarten curriculum and instructional program.Additionally, combining the different funding streams offers increased opportunities for the inclusion ofchildren with Individualized Education Programs (IEPs) for whom a regular early childhood programwith typically developing peers has been determined by the child’s IEP team to be the appropriate leastrestrictive environment (LRE). The participation of children served through an IEP in publicprekindergarten programs provides access to the general early childhood education curriculum andinstructional program, further supporting a narrowing of the school readiness performance gap with theirtypically developing peers. (Memorandum to Local School System Superintendents, July 29, 2016)Grant Eligibility:This Request for Proposal (RFP) has two grant program/school modules.Module I, i.e., renewal grant program/school, applies to all prekindergarten programs that successfullycomplied with all program and grant criteria in FY17 and may apply for a FY18 renewal grant.

Module II, i.e., competitive (new) grant program, applies to applicants that have not receivedprekindergarten expansion awards under this grant program in FY17 and may apply for awards but mustmeet one (1) of the following eligibility requirements:Must be participating in EXCELS at time of application. Public elementary schools that have a Free and Reduced Meals (FARM) rate of 65% orgreater or are in school improvement, i.e., Focus or Priority schools; Public elementary schools or qualified vendor in jurisdictions with the highest number ofincome eligible four-year olds who are not enrolled in prekindergarten; Public elementary schools or qualified vendor in jurisdictions with high numbers of lowincome and Hispanic four-year olds enrolled in informal care arrangements; Qualified vendors that provide specialized services for income-eligible four-year olds whoare medically fragile or need therapeutic nursery services.Required Grant Components: A description and documentation in the enclosed application to show how the grantee will meetthe definition of a High Quality Prekindergarten Program. Documentation of how families meet the income eligibility criteria according to the FederalPoverty Guidelines (FPG). Description of the program’s family engagement strategies in accordance to the Maryland EarlyChildhood Family Engagement /system/files/filedepot/4/md fam engage.pdf) Verification of the Module I program/school’s published level 5 rating by June 2017 in MarylandEXCELS. Verification of the Module II program/school’s participation in Maryland EXCELS and intent topublish by June of 2018 at level 5. Description of professional development activities for teacher and teacher assistant. List of partners and their roles as it relates to the grant. Upon receipt of grant award, all subgrantees must have a completed and signed Memorandum ofUnderstanding (MOU) between the local school system(LSS) and community based Public PreKor early care and education providers in the school catchment area by November 1, 2017*, andmust demonstrate ongoing collaboration in terms of the following:o Services for children with disabilitieso Services for four-year-olds with limited English proficiency to align with LSS policieso Coordination of prekindergarten enrollmento Professional development opportunitieso Transition planning*MOUs will be submitted to program monitor by November 1, 2017. See Appendix A for sample MOUand Appendix D for a list of the local school system Early Learning Supervisors.Submission Requirements:Signed Cover SheetProject Update- FY 2017 (Module I only Project Summary (Modules I & II)Project Management, Key PersonnelCollaborating Partners, (Attachment B)Quality Benchmarks and Programmatic Plan

Evaluation & MonitoringParticipation in Maryland EXCELSSigned MSDE Budget FormsSigned Assurances PageImplementation Plan (Attachment A)Award:Notification of grant approval will be sent mid July 2017. Funds can generally be accessed 6-8 weeksfrom the time that the official Notice of Grant Award (NOGA) is executed.Length of Grant:July 1, 2017– June 30, 2018Period of Operation:August 2017- June 2018 (School Year 2017-2018)Funding Per Prekindergarten Student: 7,344 (full-day slot) and 3,672 (half-day and improved slot),other rates as applied.An “improved” slot is a slot that already existed at the time of application and will be improved to meetthe definition of a High-Quality Preschool Program. Preschool Development Grant funds must be spenton extending programs from Half-day to Full-Day AND any of the following: Limiting class size to 20 and decreasing child-to-staff ratios to 1:10; Employing and compensating a teacher with a teacher Maryland certification; Professional development or Providing Comprehensive ServicesFund Use: Salaries, wages, and fringe benefits for teaching staff. (Note: State certified teachers must becompensated commensurate to the entry salaries of the local school system in which the programis located. See Appendix B) Equipment, materials and supplies (e.g., classroom furniture, materials of instruction includingMSDE approved curricular resources (curriculum) to support the Maryland Early LearningStandards, book supplies for family literacy activities.) Cost associated with maintaining MSDE or national accreditation status. Costs for contracts to administer the screening and intervention services for prekindergartenstudents. Costs associated with the provision of staff and professional development activities to supportrecertification of qualified teaching staff. Cost associated for the evaluation and monitoring of the project (may not exceed 5% of the totalfund request) Note: MSDE will conduct an evaluation on all funded programs. Indirect costs (may not exceed 10% or the total fund request) Costs for one meal per day for students Costs for academic field trip admission feesFunds may not be used for: Supplanting existing services Capital Improvement Transportation or transportation related expenses

The General Education Provisions Act (GEPA), Section 427:Each application must develop and describe the steps the applicant will take to ensure equitableaccess to, and equitable participation in, the project or activity to be conducted with such assistance,by addressing the special needs of participants, and other program beneficiaries in order to overcomebarriers to equitable participation.Reporting Requirements:Grantees must submit: Quarterly Progress Reports using MSDE supplied forms; Annual financial report at the end of the grant period; (September 30, 2018) Quarterly Enrollment and Attendance Reports using MSDE supplied forms; Grantees will host at least one site visit per funding cycle.MSDE will determine funding eligibility based on the number and type of slots being requested. ForModule I (i.e., renewal grants), the funding for next year will be based on the final enrollment numbers assubmitted in the final data file submission on July 7, 2017. All improved slots must be full-day.Definitions:New Slot: Additional full day slots not previously funded through PreK Expansion funding.(For LEAs, these are slots are in addition to current locally funded PreK)Improved Slots: Half-day to Full-day is a requirement; and, Limiting class size to 20 and decreasing child-to-staff ratios to 1:10; Employing and compensating a teacher with a teacher’s certification; Professional development or Providing Comprehensive ServicesThe application begins on the following page.

COVER SHEETFY 2018Prekindergarten Expansion GrantApplicationName of Grantee:Fed ID No:Qualified vendors only: DUNS No:To register the DUNS Number visit the website below.This is required to receive :City:ZIP:Telephone:FAX:e-mail:Contact Person:Address of contact person (if it is different from the address above):City:ZIP:Telephone:FAX:e-mail:Please check one: Public School Public Charter School Private School (Faith-based) Private School (Non Faith-based) Community-based Provider (Faith-based) Community-based Provider (Non Faith-based) College, University or Vocational/Technical SchoolPrekindergarten Site Selection:Name ofProgram/SchoolSchool IDNumber orLicense NumberStreet NumberStreet AddressCityZip Code

School/Program Public(LocalSchoolseducationOnlyagencies mustlist each school) FARMSRate forSY20162017SlotsSchool Year 20162017# ofactualfull dayslots# of actualimprovedslotsSlotsSchool Year2017-2018#NewTotalRequestedfor SchoolYear2017-2018 How Will#Improved*Slots beImproved?*(See CodesBelow)Note: In order to receive grant funds, a program/school must request at least five (5) slots.*Last Column refers only to the number of improved slots for school year 2017-2018.New Slot: Additional full day slots not previously funded through PreK Expansion.(For LEAs, these slots are in addition to current locally funded PreK)Improved Slot Codes:1 – Half-day to Full-day2 - Limiting class size to 20 and decreasing child-to-staff ratios to 1:10;3 - Employing and compensating a teacher with a teacher’s certification;4 - Professional development or5 - Providing Comprehensive ServicesNote: All improved slots must be full-day.Application Signature:Head of OrganizationDate

Project Update --Fiscal 2017 (Module I only. 300 words or less)(Those applying for Module II grant funds continue to Project Summary below)Describe the accomplishments and challenges faced during the FY 17 grant year:Project Summary- Fiscal 2017Both Module I and Module II must respond. (500 words or less)Describe in a summary format the following: Specific goals and objectives of your PrekindergartenExpansion Grant; recruiting eligible students; maintaining enrollment of eligible students; hiring acertified teacher and paying that teacher a commensurate salary to the local school system; meetingschool readiness goals; establishing a MOU with the school system to support children with specialneeds and English language learners and for professional development; meeting and maintain level 5 inMaryland EXCELS; plan for family engagement and comprehensive services.

Quality Benchmarks and Programmatic Plan1. Describe how eligible children will be recruited for the program and how will the recruitment efforts becoordinated between local school systems and qualified vendors?2. How will you ensure that children from economically disadvantaged backgrounds are provided access tothe school/ program?3. Lead teachers in both public and private settings must have specialized training in early childhoodeducation, and meet State certification standards for early childhood education. Please indicate thequalifications of the lead classroom teacher. (Attach Teacher Certification. If teacher is not yet hired, pleaseattach a job description/announcement showing the requirements for a certified teacher, commensurate payrate to the local school system, and a hire date prior to the start of the school year. Grant funds can be usedto pay the certified teacher).Salary must be commensurate to minimum salaries of local K-12 instruction staff in your jurisdiction (SeeAppendix B). List Teacher Salary 4. Assistant teachers must hold a minimum of a high school diploma, but preferably a CDA or equivalenttraining (i.e. Level 4 in MSDE Credentialing Program). Please indicate the qualifications of the classroomassistant (Attach a Copy).5. Indicate how the lead teacher and classroom assistant will participate in yearly professional developmentactivities.6. Will the classroom teacher be employed part-time or full-time?Number of hours per day?Ten month or twelve months?**Full-time teacher must be employed at least 6.5 hours per day7. Will the program provide a half-day (2 ½ hour) session or a full-day (6 ½ hour) session for thegrant funded students? (select type)Half-day, 2 ½ hour sessionFull-day, 6 ½ hour sessionDescribe how the program will provide a half-day (2.5 hour) session or full-day (6.5 hour) session/180 days per school year?** Please note: Tuition may not be charged for the instructional day; only for wrap aroundservices when applicable.

8. Class sizes must be limited to no more than 20 children for four-year-olds, with a staff to studentratio of 1:10. Please indicate the number of four-year-olds that will be enrolled in each pre-kexpansion classroom and the number of staff assigned to the room.9. Indicate which of the following prekindergarten curriculum option is utilized in theprekindergarten program (See Appendix C for the list of MSDE recommended curricula):State recommended comprehensive curriculumNameLocal school system curriculum that aligns with the Maryland College and Career-ReadyStandards is accepted.10. Describe how both screening and referral services covering at least vision, hearing speech andlanguage, health and physical development will be provided. Programs must offer, either directlyor through coordination with local school systems or local departments of health and socialservices, additional support services for participants. (These services may include parentingsupport or training including those with languages other than English, physical and mental healthand wellness services (e.g., SEFEL), and early intervention for children with disabilities and/orspecial health care needs.) Please indicate the how these services will be provided.Project Management/Key Personnel:List your project’s key personnel responsible for the successful implementation and monitoring of thegrant requirements and provide resume(s) for all key personnel. Attach a copy of the teacher’scertification or job description/announcement.Collaborating Partners:Describe the nature of collaboration between the local school system and community based Public PreKor early care and education providers in the school catchment area (e.g. Access to professionaldevelopment, coaching/mentoring, ELL/ESOL services, special education services, transitions, etc.)

List additional collaborating partners and describe their respective roles in the successful outcome of thisproject.

Evaluation and Monitoring of Learning:Describe how the progress of prekindergarten students will be monitored throughout the year? How are parentsinformed about student progress and/or areas of concern including students with disabilities throughout the year?What steps are taken to support children in domains of learning as they relate to school readiness?What type of data and instruments will be used to monitor the quality of the prekindergarten program? (e.g.,CLASS and/or use of other quality indicators or rating systems)?

Maryland EXCELS Participation and Publishing:Date of enrollmentDate publishedCurrent levelModule I: What tools and strategies have been put in place to maintain the quality standards for yourcurrent level in Maryland EXCELS and to publish at Level 5 by June of 2017?Module II: What tools and strategies have been put in place to maintain the quality standards for yourcurrent level in Maryland EXCELS and to publish at Level 5 by June of 2018?Accreditation:Accrediting AgencyExpiration Date**Attach copy of certificate

Budget Narrative & Implementation Plan funding amounts should match.Budget Narrative (FY17) Complete for July 1, 2017 – June 30, 2018Directions: Please provide a detailed description of the requested funds that will be spent by using the categories listed below. ForCommunity Based Programs, Transfer the subtotals of these categories onto line 214 (Community Services) of the enclosed MSDEBudget Form. Then list the total requested budget amount on the line TOTAL EXPENDITURES BY OBJECT. Sign and date theMSDE C-125 Budget Form.Line ItemRequestedAmountIn-KindContributionTotal1. - Salaries and Wages (List separately for each position.Teacher salary must be commensurate to local school system).Subtotal2. Contracted ServicesSubtotal3. Supplies and Materials (including classroom furniture)Subtotal4. Other Charges (e.g., fringe costs, indirect costs)Subtotal5. Equipment (e.g. Technology)Technology must be no more than 10% of budget withMSDE ApprovalSubtotal Grand TotalOn the following page, Community Based programs should use line 214 and list fund requests in thecorresponding column on that row. School systems should use the corresponding Category/Program.

GRANT NAMEPrekindergarten Expansion GrantGRANT RECIPIENT NAMEMSDE GRANT #RECIPIENTGRANT #REVENUE SOURCESCHOOL / CENTER NAMEFUND SOURCECODEGRANT PERIODJuly 1, 2017 – June 30, 2018BUDGET OBJECTCATEGORY/PROGRAM201 AdministrationProg.Prog.212Prog.22Prog.15101- SALARIES02 -03- SUPPLIES && WAGESGRANTMATERIALSGeneral Support04 - OTHER05 – EQUIPMENT08 - TRANSFERSCHARGESBUDGET BYCAT./PROG.SERVICESBusiness SupportCentralized Support202 Mid-Level3 AdministrationProg.Office of the PrincipalInst. Admin. & Supv.6203-205 InstructionCategoriesProg.010Regular Prog.Prog.Prog.20Career & Tech Prog.Prog.30Special Prog.Prog.Gifted & Talented4 0 Prog.School Library Media80Instruction Staff Dev.Prog.91Guidance ServicesProg.01Psychological ServicesProg.11Prog.Adult Education2206 Special EducationProg.Prog.Public Sch Instr.09 Prog.Instruction Staff15 Dev.Office of theProg.16 PrincipalInst. Admin &Prog.04Superv.207 Student PersonnelServ.208 Student Health Services209 Student Transportation210 Plant OperationProg.Prog.30Warehousing &31 Distr.Operating Services211 Plant Maintenance212 Fixed Charges214 Community Services215 Capital OutlayProg.Prog.343Prog.53Land & ImprovementsBuildings & AdditionsRemodeling6Total ExpendituresBy Object0.000.000.000.000.000.000.00Finance Official ApprovalNameSignatureDateTelephone #NameSignatureDateTelephone #Supt./Agency Head ApprovalMSDE Grant Manager Approval

ASSURANCESBy receiving funds un

Grant Eligibility: This Request for Proposal (RFP) has two grant program/school modules. Module I, i.e., renewal grant program/school, applies to all prekindergarten programs that successfully complied with all program and grant criteria in FY17 and may apply for a FY18 renewal grant.

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