STEM Program Planning Tool - Power Of Discovery

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A project of the California AfterSchool Network and the California STEM Learning Network made possible withthe generous support of the S.D. Bechtel, Jr. Foundation, the Noyce Foundation, and the Samueli Foundation.STEM Program Planning Tool

STEM Program Planning ToolTable of ContentsIntroduction.3Desired Outcomes.4Process.5Program Overview and Goals.6Student Outcomes.9This section incorporates the different elements of STEM Learning opportunitieswith a focus on student outcomes. In addition, other types of learningopportunities are included, such as: service learning, integrating real worldcontexts, culminating events, and supporting English Language Learners (ELL).Staff Outcomes.12This section incorporates the different aspects of STEM programming thatpertains to staffing. These parts include: professional development, ongoingsupport, planning, and alignment strategies to local education agencies.Program Outcomes.15This section incorporates the different elements that pertain to the program as awhole. The different parts of this section include: budget, partnerships, programsustainability and fiscal sustainability.Planning Calendar.18Version oneReleased January 20132 The Power of Discovery: STEM 2 Program Planning Tool www.powerofdiscovery.org

STEM Program Planning ToolCollaboration and partnerships between out-of-school time (OST) programs, the core instructional day,business & industry, and higher education represent the power to exponentially increase quality STEMlearning opportunities for California’s youth. This is the foundation of The Power of Discovery: STEM2,a partnership effort between the California AfterSchool Network and the California STEM LearningNetwork made possible with generous support from the S.D. Bechtel, Jr. Foundation, the Noyce Foundation, and the Samueli Foundation.This Program Planning Tool was created in-part by referencing the After School Education and Safety(ASES) program plan, the US Department of Education’s 21st Century Community Learning CentersImplementation Planner (y4y.ed.gov), the California After School Quality Self-Assessment Tool, and theLearning in Afterschool and Summer learning principles.The purpose of this STEM Program Planning Tool is to take the information learned throughthe Readiness and Needs Assessment and apply it to the creation of a comprehensive STEMProgram Plan. A STEM Program Plan will meet the needs of multiple stakeholders whileachieving the desired outcomes the Power of Discovery: STEM2 initiative. Together you, theCalifornia AfterSchool Network and the California STEM Learning Network are workinglocally and statewide to help California OST programs reach their true potential, andincrease program quality through the lens of STEM.The Power of Discovery: STEM2 initiative seeks to:n Increase the quality and depth of regional and statewide partnerships in support ofOST STEM learning opportunities.n Increase frequency, intensity, duration, and quality of STEM learning opportunitiesfor youth in OST programs.n Increase staff competence, confidence, and motivation to facilitate STEM learningopportunities.n Increase student interest, engagement, and knowledge of STEM processes andconcepts.Planning is an iterative process. Following the Readiness and Needs Assessment process, a draft STEMprogram plan can be created. This draft should be further informed by key select stakeholders that canoffer input to improve and strengthen the plan. Your completed plan should be incorporated into youroverall District / Local Education Agency (LEA) program plan.There has never been a better time for STEM learning, and OST programs are perfectly positioned tooffer youth engaging STEM learning opportunities. Thank you for taking the first step in this statewideeffort to positively impact the lives of young people throughout California through the Power ofDiscovery: STEM2.The Power of Discovery: STEM 2 Program Planning Tool www.powerofdiscovery.org 3

Section I: Desired OutcomesIn order to have a comprehensive Program Plan, initiative implementers and key stakeholders must havean awareness and understanding of the outcomes. The following sections outline the desired outcomesfor the Power of Discovery: STEM2 initiative.Learning in Afterschool & SummerProject –learninginafterschool.orgThe Learning in Afterschool and SummerProject defines quality learning in afterschool and summer programs. In its positionstatement the project states that after schooland summer programs are important placesof learning that are: Active Collaborative Meaningful Supports Mastery Expands HorizonsThe Power of Discovery: STEM2 VisioningTeam describes quality STEM in OST as: Student-centered activities designed to engage andnurture student interest and curiosity Project and inquiry-based learning Activities that complement the academic curriculumand incorporate the practices of the Common CoreStandards and Next Generation Science Standards Offering integrated/ diversified subject matter Offering equitable access to all students (i.e.,students of all socioeconomic statuses, genders,ethnicities, linguistic abilities, and exceptionalneeds)Program Outcomes:Describe the strategies to: Increase intensity and duration of high-quality STEM learning opportunities for youth in OSTenvironments. Increase quality through assessment, reflection and planning, observation and peer learning. Increase quantity and depth of partnerships (with instructional school day and communityresulting in OST STEM learning opportunities).Staff Outcomes:Describe the professional development plan to support the three identified STEM goals. Increase staff knowledge of effective practices and resources to implement STEM learningopportunities. Increase staff competency to implement STEM learning opportunities. Increase staff beliefs and attitudes (i.e. interest) to deliver high-quality STEM learning opportunitiesin OST programs, and pursing STEM and/or STEM teaching careers.Student Outcomes:Describe the process to implement student-centered, project-based and inquiry-driven STEMopportunities to: Increase meaningful student engagement in STEM learning opportunities. Increase student interest in additional STEM learning opportunities and careers. Increase student knowledge and application (i.e. behavior change) of STEM content and processesin OST and communities.4 The Power of Discovery: STEM 2 Program Planning Tool www.powerofdiscovery.org

Section II: ProcessIn order to assess your programs needs and capacities, use the Readiness and Needs Assessmentdocument to self assess with input from various stakeholders. Input from stakeholders should also beutilized as part of the planning process. The steps below describe the process of the Readiness and NeedsAssessment and the Program Plan. In order to utilize this tool properly, it is recommended to:Plan yourprocessAssess withinput from keystakeholdersCreate acomprehnesiveSTEM programplanImplement andcontinuallyassess andimprove quality Create a list of professionally diverse stakeholders to participate in theprocess OST Program: (District and community based organization) leaders,students and staff, teachers, prinicpals, partners and stakeholders Complete a self-assessment utilizing the Readiness andNeeds Assessment Tool Ensure your assessment is informed by a variety of professionalperspectives Create a comprehensive program plan, utilizing the STEM ProgramPlanning Tool to advance high-quality STEM learning opportunities foryouth and increase staff capacity. Ensure your plan includes regular opportunities for reflection and planningfor improvement. Ensure that your plan considers which key individuals and partners will beessential in advancing and sustaining the program plan in future years. Implement program plan and consistently assess and plan forimprovement. Assess quality at the point of service. Provide ongoing professional development, coaching, and support to staff Review, revise and adapt your STEM program plan on a regular andongoing basis.The Power of Discovery: STEM 2 Program Planning Tool www.powerofdiscovery.org 5

Section III: Program Overview and GoalsOut-of-School Time STEM Program PlanAgency: Program Director:Phone: Email:District/ LEA Grant Manager:Phone: Email:Program Support Goal #Targeted program component (i.e. Professional development,mentoring, coaching, scheduling, etc.).Data to be collected toward this goal:Means of assessing progress toward this goal:How will you share your progress with important stakeholders?Student Support Goal #Targeted Student Groups to participate in this goal:Data to be collected toward this goal:Means of assessing progress toward this goal:How will you share your progress with important stakeholders?Staff Support Goal #Targeted Staff Groups to participate in this goal (i.e. sitecoordinators, informal educators, administrative staff):Data to be collected toward this goal:Means of assessing progress toward this goal:How will you share your progress with important stakeholders?6 The Power of Discovery: STEM 2 Program Planning Tool www.powerofdiscovery.org

Getting StartedBy now you have worked to understand the desired goals of multiple stakeholders in a STEM ProgramPlan. You have considered a select number of goals, target student populations, and target staff populations. Now you will want to consider which sites to begin implementation of your STEM Program Plan.It may be beneficial to begin implementation at a select number of sites with a plan to apply the valuablelessons you learn this school year to an increased number of sites in the future. In selecting your earlyimplementers you may want to consider those sites with: Stable site leadershipEnthusiastic staffCollaborative relationships with core instructional day teachers and site leadersStable and effective community partnershipsAs part of this planning process, you will also have the opportunity to plan expansion of your STEMProgram Plan.Site NameGradesServedGradestargeted forSTEM learningSite CoordinatorSite Phone NumberSite EmailThe Power of Discovery: STEM 2 Program Planning Tool www.powerofdiscovery.org 7

Site NameGradesServedGradestargeted forSTEM learningSite CoordinatorSite Phone Number8 The Power of Discovery: STEM 2 Program Planning Tool www.powerofdiscovery.orgSite Email

Section IV: Programmatic PlanningStudent OutcomesDuring this section, you will be planning according to the identified needs and capacities. This piece should be completed incollaboration with all necessary stakeholders. Under the key questions are question numbers that are linked to the Readinessand Needs Assessment.List stakeholders who will offer input to this section of the plan (name, position, organization):Key QuestionsConsiderationsWhat students will bereceiving STEM at eachof your sites?(Q: 9)A specific grade/group of students,scaffold (each gradehas a unique learningopportunity), studentchoice, clubsWhen will STEM beimplemented?Enrichment, clubs,specific days of theweekHow many minutes persite will be committed toSTEM activities?(Q: 24)61-120 minutes,121-180 minutes,181-240 minutes,241-300 minutesHow will curriculum forthe OST program bechosen? Who will bechoosing what curriculumis implemented?(Q: 31, 32)Needs of LEA, price,ability to acquire. OSTprogram leadership,districts, countyoffices of education,collaborative processWhat curricula will beutilized?(Q: 7, 30)Science, technology,engineering,mathematics, a variety,otherStrategies/ ApproachesThe Power of Discovery: STEM 2 Program Planning Tool www.powerofdiscovery.org 9

Key QuestionsConsiderationsWhat other types of STEMlearning opportunities (beyondcurricula) will be implemented?(Q: 34)Service learning, project-basedlearning, opportunities for inquiryHow will approaches to STEMlearning incorporate real worldcontexts?Authentic engagement in realscience activities, project basedor service learning opportunities,connection with: higher education,STEM industry, expert/ role models,collaborative problem solvingactivities, making/ tinkeringHow will your approaches toSTEM learning create careerawareness, incorporate externalexpertise, role models, etc.?(Q: 41)Guest speakers from STEM fields,partnerships that will provideawareness, incorporating STEMcareer possibilities in every lessonWhat culminating events will youplan to showcase your student’swork in STEM?Science Fair, STEM competitions,student showcase, align with schoolevent, family nightHow will STEM programming helpsupport the practices of the NextGeneration Science Standards/Common Core Standards?Ensure standards are identified inlesson plans, create a plan to ensurealignment, have standards on handat every site, provide trainings on:alignment/ Common Core StateStandards/ Next Generation StateStandardsHow will English LanguageLearner strategies be incorporatedinto the STEM plan?Staff professional developmentaround English Language Learnerstrategies, collaboration with theschool staff/ LEA, planningStrategies/ Approaches1 0 The Power of Discovery: STEM 2 Program Planning Tool www.powerofdiscovery.org

Student Outcomes Action PlanTaskAction StepsWho’s Responsible?TimelineResourcesThe Power of Discovery: STEM 2 Program Planning Tool www.powerofdiscovery.org 1 1

Staff OutcomesDuring this section, you will be planning according to the identified needs and capacities. This piece should be completed incollaboration with all necessary stakeholders. Under the key questions are question numbers that are linked to the Readinessand Needs Assessment.List stakeholders who will offer input to this section of the plan (name, position, organization):Key QuestionsConsiderationsHow will site level staffunderstand the overallSTEM program plan andhow can they adapt it tobe most successful at theirunique site?Providing an informational meeting to ensureunderstanding, providing coaching andassistance in planning for implementationwith site coordinators, providing sites withsite tools (i.e. Y4Y, QSAT)How often will site staff getthe opportunity to reflecton their site level plan andadapt the plan to improvequality?Weekly, every month, staff meetings,program meetings, communities of practiceWhich staff will beimplementing the STEMlearning opportunities at thesite level? (Q: 25)High school students, informal educators,college students, instructional day teachers,museum staff, volunteersWhat training does yourstaff need?(Q: 10, 13)Facilitation, curriculum implementation,alignment, lesson planning, Common CoreState Standards, Next Generation ScienceStandards, What is STEM? What is projectbased learning? What is inquiry-basedlearning? Student-centered instruction,integrated studies, service learningWhat other professionaldevelopment opportunitieswill your staff participatein? (Q: 13, 18, 19)Coaching, mentoring, external observations,staff meetings, communities of practice,peer mentoring, peer observations, staffcollaboration around lesson planning, staffmeetings, continual assessment opportunitiesHow many hours will bebudgeted to professionaldevelopment for staff peryear? (Q: 11, 14, 15, 23)10-20 hours, 20-30 hours, 30-40 hours,40-50 hours, 50-60 hours, 60 hoursWhat staff will bemandated to take partin the professionaldevelopment offered?(Q: 12)Site coordinators, informal educators,administrative staff, all staffStrategies/ Approaches1 2 The Power of Discovery: STEM 2 Program Planning Tool www.powerofdiscovery.org

Key QuestionsConsiderationsWhat district/ county offices ofeducation resources/ professionaldevelopment opportunities willOST staff access/participate in?(Q: 35, 36, 37, 38)Professional development opportunities, staffmeetings, Common Core State Standardsand Next Generation Science Standardsintroductions/ practicesHow often will professionaldevelopment be offered to supportSTEM implementation?(Q: 17, 18, 19)Weekly, monthly, quarterly, annually, on anas needed basis, summerWhat is the plan to allow staffadequate time to prepare?Staff set aside time every day/ week toprepare, offer collaboration opportunitiesamongst staff, full planning days, furloughdaysWhat are the requirementsaround lesson planning?Complete a number of weeks in advance,turn into site coordinator/ administrative staffalign with school day, must include variouscomponents (set up, engaging questions,activity steps, debriefing questions, materials)What is your plan to provideongoing support to the site staff?(Q: 18, 19)Observations, evaluations, check ins,meetings, trainings, administer surveyassessing needs on the spot coaching, oneon-one check ins, reflections, peer mentoring,site visitsWhat is the observation/evaluation process like? Howoften will staff be observed?Administered by STEM administrative staff,site coordinators, informal educatorsHow will you communicate to staffwhat they will be observed onand the process of observations?Meet with staff directly after observationto debrief, gather additional resourcesfor staff to ensure success, check back toassess progress. Staff are made awareof observation process, scheduled andunscheduled observations take place, followup meeting, resources provided after visitStrategies/ ApproachesWeekly, bi-weekly, monthly, bi-monthly,quarterlyThe Power of Discovery: STEM 2 Program Planning Tool www.powerofdiscovery.org 1 3

Staff Outcomes Action PlanTaskAction StepsWho’s Responsible?Timeline1 4 The Power of Discovery: STEM 2 Program Planning Tool www.powerofdiscovery.orgResources

Program OutcomesDuring this section, you will be planning according to the identified needs and capacities. This piece should be completed incollaboration with all necessary stakeholders. Under the key questions are question numbers that are linked to the Readinessand Needs Assessment.List stakeholders who will offer input to this section of the plan (name, position, organization):Key QuestionsConsiderationsBudgetWho will be in charge of reviewingand assessing the budget? Howmuch allocated for: professionaldevelopment? Materials?Staff preparation? Curricula?Staffing: both administrative andprogrammatic?What is your budgetfor implementing STEMlearning opportunities forthis school year?(Q: 20, 20a)PartnershipsHow will your programand the LEA collaborateto ensure complimentarysupport?(Q: 26, 27, 33)Strategies/ ApproachesPacing guide, district calendar,school calendar, regular check inmeetingsWhat are the strategiesto ensure effectivecommunication betweenthe OST provider and theschool staff? District?(Q: 33)Attend staff meetings, gradelevel meetings, administer flyers/newsletters, send regular emailsupdates, regular check-in meetingsHow will you maintaincurrent partnerships?(Q: 42)Regular check in meetings,consistently review goals, assessneeds and plan forwardWhat is the plan toestablish and maintainnew partnerships basedon your programs needsof your STEM programplan? (Q: 40)Communities of practice,communications ou

2The Power of Discovery: STEM Program Planning Tool www.powerofdiscovery.org 3 STEM Program Planning Tool Collaboration and partnerships between out-of-school time (OST) programs, the core instructional day, business & industry, and higher education represent the power to exponentially increase quality STEM

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