REQUEST FOR SEALED BID F-350 4X4 CREW CAB SERVICE

REQUEST FOR SEALED BIDF-350 4X4 CREW CAB SERVICE BODYJuly 22, 2021Sealed bids will be received until 2:00 p.m. on Monday August 9, 2021 by the City ofMartinsville to contract with a firm/s for the purchase of (2) 2022/2023 Ford F-350 CrewCab Service Body as per specifications. Bids will be received in the office of the PurchasingManager, Zach Morris, City of Martinsville Central Warehouse, 990 Fishel Street,Martinsville, Va. 24112-3248. Bids may be hand delivered, mailed, sent by FedEx or UPS tothe 990 Fishel Street address. Bids also may be sent by postal mail to the City ofMartinsville Purchasing Department, P O Box 1112, Martinsville, Va. 24114-1112. Place“F-350 Service Body” and the bid opening date in the lower left hand corner of theenvelope.The City will purchase (2) 2022/2023 F-350 4X4 Crew Cab Truck Chassis (4X4) DRW 179”(W3H) W/ 9’ Reading Service BodyQuote a delivered price to the City of Martinsville. F.O.B. Central Garage, 1000 FishelStreet, Martinsville, Va. 24112-3248. Freight prepaid and allowed.The City has standardized in Ford vehicles. The City currently owns more than 100 Fordvehicles and maintains an inventory of Ford parts, for faster service and less down time.Therefore, the City will give preference to the Ford vehicles. For more information contactLane Shively, Fleet Manager, at 276-252-7767. The City reserves the right to compare andpurchase vehicles from other contracts.Prices by email or fax are not acceptable. Sealed bids will be publicly opened and read inthe office of Zach Morris, Purchasing Manager, at the City of Martinsville CentralWarehouse, 990 Fishel Street, Martinsville, Va. 24112-3248For inquiries, please email Zach Morris at zmorris@ci.martinsville.va.us I will return theanswers by email. If necessary, an addendum will be sent to each bidder.Page 1 of 6

MINIMUM SPECIFICATIONS FOR NEW 2022 or 23 F 350 CREW CAB TRUCKCHASSIS (4X4) DRW 179”WB (W3H) WITH 9’ READING SERVICE BODY2022 Truck, Full Size F350 Chassis, 1 Ton, 4X4, SD Crew Cab, 179” WB DRW XL (W3H)with 9’ Reading Service Body.179” Wheel Base 60” Cab to axleGVW: 14,000 lbs. MinimumEngine: Diesel, 6.7L Powerstroke 330hp (99T)Engine Block Heater: (41H)Alternator 332 Amp Extra Heavy Duty (67A)Transmission: 10-Speed Automatic O/D with Transmission Oil Cooler (Option 44G)Rear Axle: 4.30/ Limited Slip (Option X4N)Front Axle 4.30/ Limited Slip (Option X4N)Safety: Rearview Camera factory Prep Package/Daytime Running Lights (872), and ReverseSensing. If camera and/or reverse sensing is not available as a factory installed item, includepricing for these to be installed by dealer or aftermarket agency.Utility Lighting System: (63A)Steering: Power SteeringPower Windows – Door Locks / Power Option (90L)Tires: Tires and Mounted Spare Tire, LT245/75SR17 EBSW A/S (TBM)Wheels: 17” steel Painted (64K)Brake System: Power Brakes w/ 4-Wheel ABSFuel Tank: 26 GallonTowing: Trailer Tow Package Class IV ReceiverPlatform Running Boards: (Option 18B)Color: WhitePage 2 of 6

Interior: Air Conditioning, AM/FM Radio, Black Vinyl Floor Covering, Vinyl Seating for six,Windshield Wipers manufactures standard, Upfitter switches (18A) and Intergraded Brakecontroller (52B)Instrumentation: Factory installed gauges, switches, and dome light.Power Group option to include Sync-Communications System and Bluetooth.FURNISH & INSTALL ON THIS 1 TON TRUCK CHASSIS:Service Body, Reading Classic II 60” Cab to Axle DRWReading Steel Service Body model ULP 108DW W/Hidden hinges & Powder CoatTo include C2-60 Latch-Matic Option for doors (Remote Locking)LED lighting on stop/tail/and turn.LED compartment and cargo lighting in all compartments (Strip Lighting)LED Strobe light package on service body and cab front. 4 in grill 4 on rear and one each sideabove wheel opening.Include two telescoping LED Flood outside at corner of body frontCompartment layout to be “B” compartment layout as described in Reading brochure, ifapplicable.Dual wheel non-slip rear bumper with LED lighting (Prefer 12 Step)To include spray in bed liner in bed and tailgateOne Go-Light remote controlled mounted at top of light bar or above light bar.One LED low-profile 54” or 60” light bar mounted at rear of cab.Handles at rear of body, both sides for bed entrance from rear stepTwo 5lb fire extinguishersOne gas air compressor to be installed on top of utility body left front with under bed receivertanks. (Steel plate to be under compressor for stability)One ½”X50’ Air Hose Reel in right rear bin at bottom under inverter.One Brand Dimensions-Magnum 12/2400N 2400W 12VDC Pure Sine N Series Power Inverterto be mounted in right rear passenger side bin above air hose reel.Page 3 of 6

Installer must provide support after installation. Is support available with your company?.If so, where? .CITY OF MARTINSVILLEBID FORMTO:CITY OF MARTINSVILLEMARTINSVILLE, VIRGINIAThe undersigned has carefully examined the Specifications and hereby declares tofurnish the following 2 New Ford F-350 CREW CAB Service Body in the manner prescribedin the specifications, for the following price/s:#1: 2 EA 2022/2023 Ford F-350 4X4 CREW CABDRW 179” WB (W3H) W/ 9’ READINGSERVICE BODY Total Cost Quote a delivered price to the City of Martinsville. F.O.B. Central Garage, 1000 FishelStreet, Martinsville, Va. 24112-3248. Freight prepaid and allowed.Give Warranty Information:2022/2023 Ford F-350 CrewCabDelivery SchedulePlease list any exceptions to these specifications. Attach pages.Page 4 of 6

Vendor NameByMailing AddressSignature & TitleDatePhone & Fax NumbersEmail AddressPage 5 of 6

PIGGY BACK CLAUSEAccording to the State of Virginia Public Procurement Act, any other state, local orgovernment agency may use this bid as a basis for procuring such items.NEGOTIATIONIn the event the bid from the lowest responsible bidder exceedsavailable funds, the City may negotiate with the apparent low bidder to obtain a contractprice within available funds. The procedures for such negotiations shall be as follows:a. City, and apparent low bidder together will review the project andattempt to find mutually agreeable proposed changes that will effectively reduce the cost ofthe project.b. Apparent low bidder will present reasonably documented andsubstantiated proposed deductions in project cost for each potential project change, whichwill allow City to evaluate each proposed deduction.c. The parties will attempt to negotiate and sign a reasonable contractfor the entire project, the price of which does not exceed available funds.The City of Martinsville reserves the right to compare this pricing with other contracts andmake an award, whether to a vendor quoting this vehicle purchase, or to a vendor on othercontracts, based on these comparisons.Page 6 of 6

Martinsville, Va. 24112-3248. Bids may be hand delivered, mailed, sent by FedEx or UPS to the 990 Fishel Street address. Bids also may be sent by postal mail to the City of Martinsville Purchasing Department, P O Box 1112, Martinsville, Va. 24114-1112. Place “F-350 Service Body” and