Northport SOLAS - VGM - User Guide Manual V1
NORTHPORT (Malaysia) BHDSOLAS -VGMVGM SubmissionBasicUser’s ManualISD Northportst1 July 2016As Info by Mr. Selva,Manager, Core System(khoo@northport.com.my)
METHOD FOR VGM SUBMISSIONPageVGM Submission & RequirementsTo Access Contrak 2 System23OPTION 1VGM Declaration Data Entry ScreenVGM Declaration – Request Terminal to WeighVGM Declaration – Weighing Done Outside TerminalDisclaimerQuery VGM Declaration By Container#Query VGM Declaration By Booking Ref#Print VGM by Container #4567889,10OPTION 2Submit VGM Declaration Upload Via Excel – How to useSample Template Excel File for UploadVGM Details Upload File StructureSubmit VGM Declaration - How to useDetails for Upload & Contacts For Assistance111212,131415ISD NORTHPORT1
VGM SUBMISSION & REQUIREMENTSISD NORTHPORT2
TO ACCESS CONTRAK 2 SYSTEMGo to below website and key-in ter: “User ID”, “User Password” & Click “Log-in”ISD NORTHPORT3
OPTION 1VGM DECLARATION DATA ENTRY SCREENMAIN MENU Container Container Weight Details/VGMISD NORTHPORT4
VGM DECLARATION – REQUEST FOR TERMINAL TO WEIGHENTER THE BELOW:Container# , Is2Wg ”YES”, Max Weight (MGW), Agent Code , EBKREF# ,EXPSCN , Shipper, Shpr-Addr, Shpr-CtName, RepAgent (if Shipperrepresentated by an Agent), RepAgent-Addr, RepAgent-CtName .“Save”ISD NORTHPORT5
VGM DECLARATION – WEIGHING DONE OUTSIDE TERMINALENTER THE BELOW :Container# , Is2Wg ”NO”, Max Weight (MGW), Agent Code , EBKREF# ,EXPSCN , Shipper, Shpr-Addr, Shpr-CtName, RepAgent (if Shipperrepresentated by an Agent), RepAgent-Addr, RepAgent-CtName, VGMWgt(Kg), VGM-Ref#, VGM Method, VGM AcqTime, WeighParty, WgPartyAddr, WgParty-CtName .“Save”ISD NORTHPORT6
DISCLAIMER MESSAGE – WHEN SAVE VGM DECLARATIONISD NORTHPORT7
Query VGM Declaration By Container #STEPS: I. MAIN MENU Container Container Weight Details/VGMII. Click to “Edit Filter” Enter Container# “Apply”Query VGM Declaration By Booking Ref #STEPS: I. MAIN MENU Container Container Weight Details/VGMII. Click to “Edit Filter” Enter Booking Ref# “Apply”ISD NORTHPORT8
Print VGM Option By Container #Steps - Double Click at Container# :Click the File to Open or Right Click to SaveISD NORTHPORT9
Open File in PDF FormatISD NORTHPORT10
OPTION 2VGM DECLARATION VIA EXCEL UPLOADA - HOW TO USE THE UPLOAD FUNCTIONS :1. Please enter the data (copy / paste ) according to the titlecolumn allocated (refer Northport template file format given).2. Verify again whether all the data are in order and according toNorthport file structure.3. Save File under Text (Tab delimited) before proceed foruploading.4. Login to Northport Web Based Client Access System.5. Go to Menu : Container Container Weight Details/VGM Actions Uploads VGM - Vermas6. Enter the password.7. System will request file to upload.8. System will prompt “ Proceed ? (Y/N) “ . Press “Y” to proceed forprocessing.a. System will prompt – “Processing in Progress. Pleasewait”.b. Upon Complete Processing. System will prompt the belowb.1 - Will display Total Number of Containers / Successful /Fail.b.2 - Download Acknowledgment File?(Y/N).b.3 - If enter “Y”, system will request to save the file atyour computer.c. Open the file saved with WordPad to see theAcknowledgment file.ISD NORTHPORT11
B - SAMPLE TEMPLATE EXCEL FILE FOR UPLOAD(Can upload VGM declaration maximum 300 containers at ONE time)C - VGM DETAILS UPLOAD FILE STRUCTUREA. FILE STRUCTURE:FIXED TITLE-NAMEFIELDMODEAdd or Replace IndicatorATTRIBUTESREMARKMA – AddR – Replace or OverwriteD - DeletionUNITContainer NumberMPORTWEIGHPort To WeightMY/NAGENTNorthport Agent CodeMExample: AxxxxVGMSHPNAMEShipper NameMVGMSHPADDRShipper AddressMVGMSHPCTNAMEShipper Contact NameMEBKREFExport Booking Reference#MMandatoryEXPSCNExport Ship Call NumberMMandatoryMGWMaximum Gross Weight (Kg)MExample: 30000VGMWGTKGVGM Weight (Kg)CMandatory if PORTWEIGH N. Example:20000ISD NORTHPORT12
VGMMETHODVGM MethodCMandatory if PORTWEIGH N. Values: 1/2VGMWPANAMEWeighing Party NameCMandatory if PORTWEIGH N.VGMREFNUMVGM Reference NumberCMandatory if PORTWEIGH N.VGMDTMVGM Acquired Date/timeCMandatory if PORTWEIGH N. Format :YYYYMMDDhhmmVGMWPAADDRWeighing Party AddressCMandatory if PORTWEIGH N.VGMWPACTNAMEWeighing Party Contact NameCMandatory if PORTWEIGH N.VGMFACTNAMEShipper Agent Contact NameCMANDATORY if VGMFANAME is notNULLVGMFAADDRShipper Agent AddressCMANDATORY if VGMFANAME is notNULLSZContainer SizeOSEALSeal NumberOVGMWPACITYWeighing Party CityOVGMWPASTATEWeighing Party StateOVGMWPACTCOMWeighing Party ContactNumberOVGMSHPCITYShipper CityOVGMSHPSTATEShipper StateOVGMSHPCTCOMShipper Contact NumberOVGMFANAMEShipper Agent NameOVGMFACITYShipper Agent CityOVGMFASTATEShipper Agent StateOVGMFACTCOMShipper Agent ContactNumberOB. ATTRIBUTES:MMandatory Information.OOptional InformationCCondition InformationC. FILE FORMAT:C.1 - Refer Sample Standard file format.Contact our Northport Customer Service to get one copy.C.2 - File format under Text (Tab delimited).ISD NORTHPORT13
D – HOW TO SUBMIT VGM VIA UPLOAD EXCELStep 1: Save File (as shown Slide 11) using the Template Save as Type : Text (Tab delimited )Step 2: Container Container Weight Details/VGM Actions Uploads VGM – VermasISD NORTHPORT14
TAKE NOTEBELOW GUIDANCE TO USE OPTION 2 : Request User Manual, Specification, Excel Templatefrom our Customer Service. Contact our Customer Service for Assistance &Guidance on using this option.- Contact #: 03-31698000- customerservice@northport.com.myTHANK YOUISD NORTHPORT15
Request User Manual, Specification, Excel Template from our Customer Service. Contact our Customer Service for Assistance & Guidance on using this option. - Contact #: 03-31698000 - customerservice@northport.com.my THANK YOU
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