Rules Of Cooperation

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RULES OF COOPERATIONof theCHILLIWACK & DISTRICT REAL ESTATE BOARD,FRASER VALLEY REAL ESTATE BOARD andREAL ESTATE BOARD OF GREATER VANCOUVERRevised January 1, 2019

RULES of COOPERATION of the CADREB, FVREB and REBGVSECTION 1 – DEFINITIONSIn these Rules of Cooperation:“Assessment” means assessments, listing or sale charges or other fees payable to the Board, asestablished from time to time by the Board;“Board” means the Chilliwack & District Real Estate Board, Fraser Valley Real Estate Board orReal Estate Board of Greater Vancouver, as the context requires;“Cooperating Brokerage” means an individual, firm or corporation that is licensed as abrokerage under the Real Estate Services Act acting for a prospective buyer or, with a writtenconsent of the seller, acting as a sub-agent of the Listing Brokerage;“Internet Remarks” means the free form description of the property submitted by the ListingBrokerage, with the intended audience being the public on the Internet. Where separateInternet Remarks are not submitted by the Listing Brokerage, the Public Remarks automaticallyappear in the Internet description;“Listing Brokerage” means an individual, firm or corporation that is licensed as a brokerageunder the Real Estate Services Act authorized by the seller to list a property;“Member” means a member of the Board;“MLS ” means the Multiple Listing Service System of the Board;“MLS Link Boards” means the Fraser Valley Real Estate Board and Real Estate Board of GreaterVancouver;“MLS Reciprocity” means the facility for MLS Reciprocity Participants to show active MLS Reciprocity Data on their MLS Reciprocity Internet Website.“Public Remarks” means the free form description of the property submitted by the ListingBrokerage, with the intended audience being Members and the public;“REALTOR Remarks” means comments submitted by the Listing Brokerage with an intendedaudience of Members only.Except where the context requires otherwise, any reference in these Rules of Cooperation to aseller shall include an owner, landlord, or lessor, any reference to a buyer shall include a tenantor lessee, any reference to a listing agreement shall include a listing of property for rent, anyreference to an offer to purchase shall include an offer to rent or lease, any reference to a saleor Contract of Purchase and Sale shall include a rental or tenancy agreement or lease, and anyreference to completion of a sale shall include commencement of a tenancy or lease.Revised January 2019Page 2

RULES of COOPERATION of the CADREB, FVREB and REBGVSECTION 2 – COMPLIANCEThe By-laws of the Board, including the Code of Ethics and Standards of Business Practice, applyto all transactions and activities. The Rules of Cooperation are enforceable under the By-lawsof the Board.Failure to comply with any of the Rules of Cooperation renders the offending Member liable todiscipline under the Board’s By-laws and may result in the suspension of MLS privileges.Should any Member have any complaint or criticism about another Member concerning anytransactions or activities connected with the MLS System, such complaint or criticism must bemade to the management of the office of that other Member, and where the matter of thecomplaint or criticism is not settled to the satisfaction of all concerned, then such complaint orcriticism shall be made in writing addressed to the Executive Officer of the Board of that otherMember.All listings submitted to the MLS System are subject to current policies and procedures of theMLS System, as published and circulated from time to time by the Board. Members areobligated to keep currently informed of these policies and procedures.In order to be placed on the Board’s MLS System, a listing must comply with CREA’s Rulesand Regulations, including the Three Pillars of the MLS Mark and the Interpretations asapproved by the CREA General Assembly. The Three Pillars of the MLS Mark are as follows:Membership: Only licensed Members (REALTORS ) may place a listing on aBoard/Association’s MLS System;Agency: A listing Member must act as agent for the seller to post, amend or remove aproperty listing in a Board’s MLS System. The nature of any additional services to be providedby the listing Member to the seller is determined by agreement between the listing Memberand the seller;Compensation: The listing Member agrees to pay to the cooperating Member compensationfor the cooperative selling of the property. An offer of compensation of zero is not acceptable.Revised January 2019Page 3

RULES of COOPERATION of the CADREB, FVREB and REBGVSECTION 3 – LISTINGS3.01Jurisdiction of MLS SystemMLS listings when taken come under the jurisdiction of the MLS System as of theeffective date of the listing. The responsibility for the information therein and theservicing thereof remains with the Listing Brokerage.3.02AssessmentsAssessments may be established by the Board from time to time. Such Assessments, ifapplicable, shall be charged to the Listing Brokerage unless payment is received inadvance.3.03Standard MLS Listing ContractAll listings shall be contracted for on the appropriate standard MLS Listing Contract ofthe Board which may not be altered or amended except as provided herein, and SHALLBE COMPLETE IN EVERY DETAIL.An MLS listing where the standard form MLS Listing Contract has been altered will notbe acceptable on the MLS System except where the seller has crossed out and initialedspecific provisions as follows:(a)MLS Listing Contract restriction of advertising of the property to the Listing Brokerage only placement of “For Sale” and “Sold” signs on the property(b)Authority to Lease Contract placement of “For Lease” and “Leased” signs on the property3.04Co-ListingsAn MLS Listing Contract must be signed by ONE Listing Brokerage only, and instructionsor changes to the listing will be accepted by the MLS Department only from that ListingBrokerage.3.05Contact Information in RemarksContact information including but not limited to names, phone numbers, emailaddresses and web addresses may not appear in the Public or Internet Remarks of alisting. The REALTOR Remarks may include the name, address, telephone and/orfacsimile number and/or email address of the Listing Brokerage and Members or otherindividuals, including the seller where the seller has directed the Listing Brokerage inwriting to do so, to be contacted for more information concerning the property.The Listing Brokerage or Member may include a direction in the Public or InternetRemarks of a listing to visit the Listing Brokerage’s or Member’s website to obtainadditional information about the listing, but the nature of such additional informationRevised January 2019Page 4

RULES of COOPERATION of the CADREB, FVREB and REBGVshall not be specified. The promotion of REALTORS or properties not currently on theMLS System is not otherwise permitted in free form fields.3.06Accuracy of Listing InformationIt is the responsibility of every Member to provide to other Members clear, accurateand factual information concerning any listing by such Member.IT SHALL BE THE RESPONSIBILITY OF THE LISTING BROKERAGE TO CHECK ALL LISTINGSAND AMENDMENTS OF LISTINGS AFTER THEY HAVE BEEN PUBLISHED BY THE MLS SYSTEM AND TO ENSURE THEIR COMPLETE ACCURACY, INCLUDING COMMISSIONPAYABLE TO A COOPERATING BROKERAGE.3.07Property Disclosure StatementIn the case of a residential listing contract, the Listing Brokerage must state that theseller has either completed and signed the appropriate Property Disclosure Statement,or does not wish to or is unable to do so.3.08Signing AuthorityIt is the responsibility of the Listing Brokerage to ensure that appropriate signatures areobtained on all documentation processed within the MLS System.In general, only listings signed by the registered owners will be acceptable on the MLS System. Certain listings from other than registered owners may be processed by theMLS Department, however, full disclosure of all pertinent details is required togetherwith all supporting documentation. Such listings may include: entered Court Orders,registered Options, registered Rights to Purchase, or registered Agreements for Sale.All listing contracts and any other MLS forms involving the alteration of any materialterms of the contract must contain:(a)the names and signatures of all registered owners. A legal Power of Attorney isacceptable in lieu of a signature, but a copy of the Power of Attorney must befiled with the MLS Department;(b)in the case of a corporate owner, the signature of a duly authorized signatory,specifying the capacity in which each such person signed;(c)in the case of an estate, the signature of an executor or administrator, togetherwith a copy of Letters Probate, or Letters of Administration confirming theauthority;(d)in the case of properties under the jurisdiction of a Receiver-Manager or PublicTrustee, a properly authorized signature together with confirmation ofappointment as may be required by the MLS Department;Revised January 2019Page 5

RULES of COOPERATION of the CADREB, FVREB and REBGV(e)in the case of a court ordered sale, the signature of a person authorized underSection 3.28 of these Rules of Cooperation.3.09Minimum Listing PeriodMLS Listing Contracts shall be for a period of NOT less than 60 days and shall bear adefinite effective and final termination date. The Listing Brokerage, however, shall havethe right to extend the final termination date of the contract.3.10Deadline for Submission of ListingsListings for data entry by the MLS Department must be delivered to the Board withinthree (3) calendar days (excluding statutory holidays) after the effective date of thelisting, otherwise the listing shall be deemed late and the Member may be required toresubmit the listing with a current effective date. “Listings” include documentation asrequired by the Board.Listing Brokerage loaded listings must be entered within three (3) calendar days(excluding statutory holidays) after the effective date of the listing, otherwise the listingshall be deemed late. Documentation as required by the Board must be delivered to theBoard office in accordance with Rule 3.11.3.11Listing DocumentationDocumentation required by the Board for listings for data entry by the MLS Department shall include the standard form MLS Listing Contract, including Schedule“A” describing the real estate services to be provided, any Direction RegardingPresentation of Offers form and the data input form.In general, for all Listing Brokerage loaded listings, documentation including but notlimited to the listing contract and data input forms must be submitted to the Board bythe Listing Brokerage within five (5) calendar days after entry or the listing will bedeleted from the MLS System.For the Fraser Valley Real Estate Board and Real Estate Board of Greater Vancouver,documentation will not be required for Listing Brokerage loaded listings; however,listings selected at random will be required to provide documentation.The Privacy Notice and Consent brochure shall be provided to every seller and a signedreceipt retained on file in the office of the Listing Brokerage, as evidence of the ListingBrokerage’s efforts to comply with the Personal Information Protection Act. Where theseller refuses to sign, a notation to that effect, including the date the brochure wasprovided to the seller and by whom, shall be retained on file in the office of the ListingBrokerage. The Listing Brokerage shall produce any such documentation upon requestby the Board.Revised January 2019Page 6

RULES of COOPERATION of the CADREB, FVREB and REBGV3.12Consent to Post Documents to the MLS SystemAll Members are responsible for ensuring that prior to posting any documents to theMLS System, they have secured all the necessary consents to that information beingposted.Unless otherwise instructed by the seller in writing, a copy of the basic title search mustbe posted by the Member to the MLS System as an associated document within 24hours of the listing becoming active on the MLS System.3.13Manager Approval of Listing Brokerage Loaded ListingsListing Brokerage loaded listings must, prior to entry, be approved by the manager ofthe Listing Brokerage’s office where the listing originated.3.14Review of Listing Brokerage Loaded ListingsAll Listing Brokerage loaded listings will be subject to review by the MLS Department toensure complete and accurate listing information, to preserve the integrity of thesystem. The Board reserves the right to request documentation from the ListingBrokerage, and the Listing Brokerage shall produce requested documentation withinone (1) business day of the request.3.15Corrections to Listing Brokerage Loaded ListingsIf a Listing Brokerage loaded MLS listing is found to be in contravention of the Rules ofCooperation, a correction must be made within one (1) day after notification. Inaddition to other consequences that might apply, failure to correct the listing may resultin the listing being removed from the MLS System.3.16Changes to Listing InformationAny change in the MLS listing information on the listing contract must be on theappropriate form of the MLS System and delivered to the Board or where permitted,Listing Brokerage loaded within two (2) calendar days after the Listing Brokerage hasreceived the change in writing, signed by the seller(s).Any changes to MLS listing information must be communicated in writing by theListing Brokerage to any Cooperating Brokerage or potential buyer that showsinterest in the property, from the time the change was made and until such changehas been published on the MLS System and such period of time thereafter as isreasonable in the circumstances.An extension of the MLS Listing Contract must be on the appropriate form, signed bythe seller(s) prior to the expiry date of the listing and delivered to the Board not laterthan two (2) calendar days after the expiry date shown on the listing.Changes to the information on the data input form may be communicated to the MLS Department in writing, at the discretion of the MLS Department.Revised January 2019Page 7

RULES of COOPERATION of the CADREB, FVREB and REBGV3.17Change of Listing BrokerageIn order for the MLS Department to process a change in Listing Brokerage, the Transferof Listing form must be completed and signed by the Member-Link of the original ListingBrokerage and of the new Listing Brokerage and by the seller(s).3.18Cancellation of ListingThe cancellation of an MLS listing will be processed by the MLS Department upon thewritten request of the Listing Brokerage, in a form acceptable to MLS Department,under the terms agreed to by all the contracting parties.The cancellation of an MLS listing may not be Listing Brokerage loaded.Where an MLS listing has been cancelled by the submission to the MLS Department ofa Cancellation Form, the MLS Department will accept a new listing for the propertywith another Listing Brokerage during the Cancellation Period set out on theCancellation Form (“Cancellation Period”) provided that the MLS Department receivesa letter signed by the seller(s) and the manager or managing broker of the new ListingBrokerage stating that the seller(s) understands, acknowledges and accepts that bysigning the new listing contract within the Cancellation Period, the seller(s) agrees topay commission under both the original listing contract and the new listing contract if anoffer for sale is accepted or the property is sold during the Cancellation Period.3.19Change of Property TypeA change of property type (i.e. from “Residential” to “Land Only”) will be accepted bythe MLS Department when the new data input form is submitted. The seller’ssignature is not required. The original listing will be cancelled and the listing re-enteredbased on the new data input form.3.20Contingent ListingsContingent listings will be accepted on the MLS System when such contingency isstated in the listing contract and noted in the REALTOR Remarks, with the exception ofcontingencies that reference commission, in which case the contingency must be statedin the listing contract and in the commission field. The responsibility for submittingdetails of a contingency or unusual condition on any listing shall be the responsibility ofthe Listing Brokerage.3.21Seller’s Rights ReservedWhere the seller has reserved the right to sell the property themselves that fact shall bestated in the listing contract and noted in the REALTOR Remarks.3.22Member Access to Listed PropertiesAccess to listings on the MLS System shall be made available to all Members subject tothese Rules of Cooperation.Revised January 2019Page 8

RULES of COOPERATION of the CADREB, FVREB and REBGV(a)A new listing that cannot be shown for a defined period of up to five (5) calendardays from the effective date of the listing will be accepted as a contingent listing,and such contingency, including the specific date on which showings will beaccommodated, must be stated on the Schedule “A” and noted in the REALTOR Remarks. A new listing that cannot be shown for an undefined period or aperiod that exceeds five (5) calendar days from the effective date of the listingwill not be acceptable for listing on the MLS System, and the Listing Brokeragewill be advised accordingly.(b)If an existing listing cannot be shown for a defined period of up to five (5)calendar days, the listing will be considered a contingent listing and the details ofthe contingency must be added to the REALTOR Remarks by either the ListingBrokerage or the MLS Department. An existing listing that cannot be shown foran undefined period or a period that exceeds five (5) calendar days cannot beactive on the MLS System, and a Hold Action not exceeding fourteen (14)calendar days or cancellation instruction must be submitted in the appropriateform. Failure by the Listing Brokerage to submit the appropriate documentationwill result in the listing being removed from “Active” status and placed in“Cancelled” status, and cancel protected until the expiry date of the listing.(c)In the event the Listing Brokerage receives a written offer during a “no show”period, the Listing Brokerage shall, prior to presenting the offer, inform allCooperating Brokerages that have requested a viewing appointment, or whohave requested in writing to be kept informed about offers, that an offer isscheduled for presentation.3.23Business ListingsAll business listings submitted to the MLS System must show a current place ofbusiness, the address and business name of which will be suppressed by the MLS Department upon the written request of the Listing Brokerage.3.24Unauthorized Accommodation and/or Use(a)Listings of property containing “unauthorized suites” will be acceptable on theMLS System when noted in the REALTOR Remarks that “PROPERTY CONTAINSACCOMMODATION WHICH IS NOT AUTHORIZED.”(b)3.25Listings of property where there is an unauthorized use will be acceptable on theMLS System when noted in the REALTOR Remarks that “PROPERTY HAS A USETHAT IS NOT AUTHORIZED”.Photographs, Pictures and SketchesImages that are provided to the Board in respect of an MLS listing shall become theproperty of the Board and may be used by the Board at its discretion. Only MLS Department-approved watermarks may appear on images. The display of a child’sRevised January 2019Page 9

RULES of COOPERATION of the CADREB, FVREB and REBGVimage on an MLS listing is prohibited. The Board reserves the right to remove imageswhich in the opinion of the Board are inappropriate.A minimum of one photo related to the property must be provided for each listingwithin five (5) days of the effective date.Other than the front exterior photo, additional listing photos shall not be used in futurelistings without the consent of the originating Brokerage.Images that contain information that is considered to be promotion of a Member willnot be permitted. ‘For Sale’ and ‘Sold’ signs are not permitted in photos.Images are to relate only to the real property for sale. No comments or additionalinformation will be permitted to be placed on the image.3.26Title SearchesIn order to confirm registered ownership of the property, except where the title searchis provided by the Board, the Member must conduct a basic title search prior to, or atthe time of taking a listing. A search must be conducted on all listings of property forsale submitted to the MLS System except business-without-land listings, manufacturedhome listings and except where title to land consists of shares of a co-operative or timeshare.3.27Assignment of Contract of Purchase and SaleAn Assignment of Contract of Purchase and Sale will be acceptable for listing on theMLS System where the following conditions are met:3.28(a)the name of the buyer of the property must show as the seller’s name at the topof the MLS Listing Contract;(b)REALTOR Remarks must include “Assignment of Contract”; and(c)listing documentation must include a letter or other documentation from theoriginal seller giving the buyer permission to list the property for sale prior tocompletion of the original transaction.Court Ordered SalesA listing of property under Court Ordered Sale will be acceptable for listing on the MLS System under the following conditions:(a)if currently listed with the MLS System, the Court Order giving the exclusiveright to list the property will take precedence;(b)the listing contract is accompanied by a photocopy or certified copy of theentered Order Nisi of Foreclosure or other Order (the “Order”), giving aRevised January 2019Page 10

RULES of COOPERATION of the CADREB, FVREB and REBGVparticular named party the exclusive right to list the property for sale, setting outthe legal description of the property and authorizing the payment ofcommission; or if the Listing Brokerage obtains from the lawyer who obtainedthe Order, a letter which states the following:3.29(i)the date the lawyer obtained the Court Order;(ii)that a copy of the Court Order giving the exclusive right to list theproperty has been submitted to the Registry for signature and entry;(iii)confirmation that the Order has been drafted in the terms approved bythe Judge; and(iv)that upon entry of the Order, a copy of the entered Order will be sent tothe Listing Brokerage who must then send a copy of the entered Order tothe Board;(c)the listing contract makes specific reference to any sale being “subject to theapproval of The Supreme Court of British Columbia”;(d)the party named in the Order or someone, other than the Listing Brokerage,acting on behalf of that party (e.g. an officer or solicitor) has signed the listingcontract as “seller”;(e)the Listing Brokerage may be required to provide the MLS Department with aletter stating that the person or persons signing the listing contract has or haveauthority to do so and, where applicable, specifying the capacity in which eachsuch person signed (e.g. President, Secretary); and(f)the Order makes provision for showing the property to prospective buyers orotherwise makes satisfactory provision for the listing of the property on theMLS System and for its sale subject to the approval of the Court.Listings Taken in Trade“Trade listings” shall be acceptable for listing on the MLS System on the following basis:(a)a copy of the Contract of Purchase and Sale must be provided, showing that it isa trade situation or a guaranteed purchase; or(b)a copy of the State of Title Certificate, or Form A Freehold Transfer with detailsof acceptance for registration, must be provided showing that the property hasbeen transferred into the name of the Member; andRevised January 2019Page 11

RULES of COOPERATION of the CADREB, FVREB and REBGV3.303.313.32(c)the property must be re-listed with the MLS System for a minimum period ofsixty (60) days following the date of registration or acceptance for registration;and(d)where a property, which is currently listed with the MLS System, is accepted “intrade” on the purchase of another property, no sales charges will be leviedprovided that the Listing Brokerage does not receive a commission and theproperty is re-listed with the MLS System for a minimum period of sixty (60)days.Relocation Services and Corporate GuaranteesListings or sales involving “corporate guarantees”, or on behalf of relocation services orother special “authorities to sell”, will be acceptable for listing on the MLS System onthe following basis:(a)on receipt of a new listing contract or sales report with an acceptableexplanation in writing from the Listing Brokerage, together with all supportingdocumentation; and(b)the property must be re-listed with the MLS System for a minimum period ofsixty (60) days following the date of the change.Right of First RefusalThe MLS System will accept listings of properties where a party has been granted a“right of first refusal” to purchase the property, to be exercised within a specified timeperiod, on the same terms and conditions as are acceptable to the seller, when such anoffer is received from a prospective buyer. Such listings must meet the followingconditions:(a)a copy of the right of first refusal must be filed with the MLS System;(b)the listing contract must specify the existence of the right of first refusal;(c)the seller must have agreed to pay the agreed upon commission on a sale,whether the right of first refusal is exercised or not; and(d)if an offer is presented to and accepted by the seller, which offer is subject to aright of first refusal but is otherwise unconditional, and the party holding the“right” exercises the “right” accordingly, it is understood that the ListingBrokerage shall share the commission earned with the Cooperating Brokeragesecuring the offer, in the manner indicated on the listing contract.Manufactured Homes/Modular Homes/Park Model HomesListing contracts covering manufactured, modular or park model homes shall beacceptable for listing on the MLS System on the following basis:Revised January 2019Page 12

RULES of COOPERATION of the CADREB, FVREB and REBGV(a)(b)(c)3.33where the home is registered in the Manufactured Home Registry for BritishColumbia and where the manufactured home is situated in a recognizedmanufactured home park, affixed to a designated “pad” and the right to use that“pad” is transferable to a buyer upon entering into a satisfactory rentalagreement with the operator of the manufactured home park:(i)such listing contracts must state the Manufactured Home Registrynumber and CSA or BC Electrical Inspection label number; and(ii)the amount of pad rental must be included on the Data Input Form; orwhere the home is affixed to land which is owned by the seller, other than landin a manufactured home park, and is duly registered in the Land Title Office orIndian Lands Registry and where both the land and the manufactured homethereon are included for sale in the listing, the legal description must be notedon the listing contract and:(i)listing contracts for a manufactured home must state the ManufacturedHome Registry number (unless deregistered) and CSA or BC ElectricalInspection label number;(ii)listing contracts for a modular home must state the serial number andCSA or BC Electrical Inspection label number;(iii)listing contracts for a park model home must state the serial number andCSA or BC Electrical Inspection label number; orwhere the home is affixed to land which is leased by the seller, other than land ina manufactured home park, and affords the right to a buyer to continue to resideat that location upon assuming the balance of the current lease and/or optionsor entering into a satisfactory lease agreement with the owner of the property:(i)listing contracts for a manufactured home must state the ManufacturedHome Registry number (unless deregistered) and CSA or BC ElectricalInspection label number;(ii)listing contracts for a modular home must state the serial number andCSA or BC Electrical Inspection label number;(iii)listing contracts for a park model home must state the serial number andCSA or BC Electrical Inspection label number.Non-Registered Strata PropertiesListing contracts covering strata lots where the Strata Plan has not yet been registeredat the Land Title Office will be acceptable for listing on the MLS System if the strata lotRevised January 2019Page 13

RULES of COOPERATION of the CADREB, FVREB and REBGVcan be satisfactorily identified by reference to a plan or sketch prepared by a namedsurveyor or architect and, if required, a Disclosure Statement has been filed with theSuperintendent of Real Estate, on the understanding that as soon as available the MLS Department will be supplied with the registration number of the Strata Plan and of theStrata Lot(s) comprising the listed strata properties.In the case of a listing contract on less than five (5) strata lots on a Plan yet to beregistered at the Land Title Office, where a Disclosure Statement is not presentlyrequired under the Real Estate Development and Marketing Act, the listing will beacceptable for listing on the MLS System if the strata lots can be satisfactorily identifiedby reference to a plan or sketch prepared by a named surveyor or architect, on theunderstanding that as soon as available the MLS Department will be supplied with thenumber of the Strata Plan and of the Strata Lot(s) created by it as registered at the LandTitle Office.Listings of these properties must state in the REALTOR Remarks “Non-registered StrataProperty – contact L.R.”A notation must be included in the listing contract requiring that the CooperatingBrokerage be made aware that the sale cannot be completed until the Strata Plan hasbeen registered; and the completion date must be scheduled accordingly.3.34Building LotsWhere a builder has entered into an agreement with a seller to purchase one or morelots and wishes to list or re-list such lot or lots,

Presentation of Offers form and the data input form. In general, for all Listing Brokerage loaded listings, documentation including but not limited to the listing contract and data input forms must be submitted to the Board by the Listing Brokerage within five (5) calendar days after entry or the listing will be deleted from the MLS System.

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