EVENT GUIDE - Lafayette College

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EVENTGUIDEApril 30 – May 3, 2018

TABLE OF CONTENTSEVENT SITE INFORMATION . 2SCHEDULE . 2EVENT SITE REVIEW . 3RULES OF CONDUCT . 5FORMULA HYBRID OFFICIALS . 6DAILY OPERATIONS Tech Day and Inspection Schedules . 7SPECIAL PRESENTATION Faculty Advisors, Sponsors & Technical Volunteers . 8HOW TO PREPARE FOR ELETRICAL TECH . 9TILT AND FUEL .11FIRST AID & HOSPITAL .11STATIC AND DYNAMIC EVENTS . 12PRESENTATION AND DESIGN SCHEDULE .12STATIC EVENTS .13DYNAMIC EVENTS.13LOCAL VENUES . 14PLACES TO EAT.14GROCERY STORES .14AUTO SUPPLY STORES .15DIRECTIONS TO SPEEDWAY .15AWARDS . 16FORMULA HYBRID AWARDS.16SPONSORS AWARD .16GARAGE ASSIGNMENTS . 19BY TEAM NUMBER .19BY GARAGE LAYOUT .20MAPS. 21INFIELD .21ENDURANCE COURSE ENTRY & EXIT .22OVERVIEW.23

FORMULA HYBRID 2018 2

EVENT SITE REVIEWADVICE, EXPECTATIONS & POLICIES:ASK QUESTIONS – If you have a question – ask! If you have any questions about any part of thecompetition, the schedule, the procedures, the Rules or anything else, ask one of the officials. The firstplace to bring questions is to the volunteer at the Information Table. Rules questions may be presentedto the technical inspectors. If we can’t give you an immediate answer, (confession – we don’t knoweverything) we know where to find the answer. It all starts with asking and, remember, there are nodumb questions.ANNOUNCEMENTS – Although we have loudspeakers in the garages, it can be difficult forannouncements to be heard with the amount of activity taking place. You can help us make sure everyoneknows what is being announced by passing the announcements along to your TEAM MEMBERS and otherTEAMS in your area. This is important, and we appreciate your help. Also, if you need to make anannouncement, go to the Information Table and, please, write down exactly what you would like thevolunteer to announce.BE ON TIME – The schedule is included in the Event Guide and posted online. It is your responsibility tobe on time and aware of event schedule changes announced.DON’T RUN – Running tells people there’s an emergency. Don not run unless life or limb is in danger.LUNCHES - VOLUNTEERS will be provided lunches. Vouchers will be distributed during registration andwill be available for pick up in the Information Table. TEAMS will be responsible for providing their ownlunches on all days. TEAMS may bring food but may not cook in the paddocks. The Infield Restaurantwill be open Mon. – Thurs. from 7:30 a.m. to 2:00 p.m. STUDENTS will have the opportunity to earn 6 towards the Infield Restaurant by completing their “Connect with Platinum Sponsors” forms andsubmitting the forms to the Information Table.RECEPTION DINNER – There will be a reception for all Faculty Advisors, Sponsors, VIPs, Officials, andVolunteers on Tuesday, May 1, 2018, beginning at 6:00pm. Location for this reception is Bruton’s Suiteoverlooking the Speedway.DSE BARBECUE/COOKOUT – There will be a cook out on Wednesday at 6:00pm hosted by theDartmouth Society of Engineers – all welcome, including your vising fans.SOCIAL MEDIA – #FormulaHybrid2018FORMULA HYBRID 2018 3

ADVICE, EXPECTATIONS & POLICIES:RESTROOMS – Are available for students and visitors inside the restaurant and through the outsidedoors of the Media Center. Bathrooms inside the Media Center are for officials only. There are alsobathrooms with showers (for camping) available on the south side of the infield - see the OverviewMap.MEDIA CENTER – The Media Center is for officials and scheduled TEAM activities, such aspresentations. TEAMS should only enter the media center to ask officials questions, to use the computerstations, and for scheduled presentations. TEAMS may also use one of the designated rooms for takingproctored exams. The times and locations must be set up ahead of time with the organizers. Food andbeverages in the Media Center are for officials only!EVENT SCORES & SCHEDULES – Scores and Schedules will be posted in the Media Center windowclosest to the Fuel StationCAR TESTING - No competition vehicles may operate under power prior to passing tech inspection.Once your vehicle has passed all the safety inspections, you may utilize the vehicle test area.MANDATORY ELECTRIC SAFETY CLASS - Monday at 5:00PM, Center Garage, Bay 25All students are required to attendMANDATORY DRIVERS MEETINGS - located in Ratta Media CenterAutocross: Tuesday at 5:00PMEndurance: Wednesday at 7:00PMAll Drivers are required to attendDRONES – FORBIDDEN AT NHMSSAFETY GLASSES - must be worn at all times when within 10 feet of a vehicle that is actively beingworked on.VEHICLE SHIPPING - is each TEAM’S responsibility - see the Vehicle Shipping page on the FH website.TEAMS must remove all equipment (vehicle, tools, etc.) from NHMS by 5:00PM Thursday.HAZARDOUS WASTE - Dispose of it properly! There is a hazardous waste facility in the infield. Seethe Infield Map in the Event Guide. Hazardous Waste stickers are in TEAM packets. Leave your wellmarked waste container at the door and phone the number on the sign. Do not use drink containers.FORMULA HYBRID 2018 4

RULES OF CONDUCTGARAGES – The garages will be closed and locked at 12 midnight daily. They will reopen at 6 AM.Vehicles and accumulator systems must remain in the garages. All charging systems must be shut down.TEAMS may remove small items to work on elsewhere, but all large energy storage systems must remainwith the vehicles. NHMS security will be checking the garages. Cooking and camping are NOT permittedinside the garages.BICYCLES – Human-powered transport is permitted. There is a 15 MPH speed limit for all travel in theinfield, both motorized and human-powered.PARKING – Keep vehicles clear of the fire lane (the painted line parallel to the garage entrances).PADDOCKS – Each TEAM will be assigned half of a garage space, which is the same space in whichNASCAR teams operate. Be courteous to your neighbors by keeping your area clean.KEEP YOUR PADDOCKS CLEANAll of us are responsible for keeping the parts of the NHMS used for FH clean. Trash cans are providedin the paddocks and throughout the site. If you need trash bags, we have them available - just ask atthe Information Table. Please keep your paddock clean and make sure it is completely clear beforeyour TEAM leaves at the end of each day in addition to the end of event. DO NOT leave any furniture,used tires, etc. behind.UNSAFE WORKING AREAS – If a team’s garage space is deemed to be unsafe due to clutter or isblocking safe movement through the garages, the TEAM RSO will be notified by the garage steward. Ifthe problem is not rectified within 20 minutes of the notification, the TEAM will be required to stop allwork on the vehicle until the problem is taken care of.CAMPING – Thanks to the generosity of the Speedway, camping is permitted onsite during the nightsof the Formula Hybrid competition. Please use the designated camping spaces on the Overview Map.Contact officials if you would like to request a longer camping period, outside of the scheduled event.Power and bathrooms with showers are available at the camping sites. Please be respectful and leaveyour site impeccable when you leave.WELDING – Welding is not permitted in the garages. TEAMS may weld outside of the garages providedthey are at least 10 feet from any building and a TEAM MEMBER (in addition to the person doing thewelding) is standing by with a fire extinguisher at the ready.DYNAMIC AREA PASSES (DAP) – Each TEAM will be issued four (4) dynamic area passes (“hot passes”)which must be displayed at all times whenever a TEAM MEMBER, or FACULTY ADVISOR, is inside anydynamic event area. The dynamic area pass is separate and distinct from the ID badge itself. TEAMMEMBERS or FACULTY ADVISORS without a dynamic area pass may not enter any dynamic event area– No exceptions. FACULTY ADVISORS are not issued separate dynamic area passes.FORMULA HYBRID 2018 5

FORMULA HYBRID OFFICIALSINFORMATION - The Information Table is the central contact point for teams and volunteers regardingall issues concerning the event and will be staffed by volunteers with radios and a contact list.FORMULA HYBRID OFFICIALS (Main Points of Contact)Doug Fraser, DirectorSydney Garcia, Coordinating ManagerDr. Rob Wills, Chief Electrical Tech InspectorDouglas Van Citters, Chief Mechanical Tech InspectorRobert Wimmer, Chief Design JudgeKris MacCartney, Chief Presentation JudgeMichael Royce, Clerk of the CourseWiley Cox, Dynamic EventsMEETINGS:ELECTRICAL TECH. INSPECTORS MEETING – Monday, 9:00AM-9:30AMMECHANICAL TECH. INSPECTORS MEETING – Monday, 12:00PM – 12:30PMWORKERS MEETING & ELECTRICAL SAFETY LECTURE – Wednesday, 9:00AM – 9:30AMWORKERS MEETING – Thursday, 8:00AM – 8:30AMFORMULA HYBRID 2018 6

DAILY OPERATIONS TECH DAY AND INSPECTION SCHEDULESDAILY OPERATIONSRefer to the Infield Map for locationsOPTIONAL ELECTRICAL TECH DAYSunday, April 30 NHMS PARKING LOT S2Technical Inspection 10AM – 4PMREGISTRATIONMonday: 8:00AM – 2:00PMTuesday: 8:00AM – 12:00PMWednesday: 9:00AM – 12:00PMTuesday: 9:00AM – 12:00PMTEST EQUITY EQUIPMENT LOANSTest Equity will be bringing over 50,000 worth ofElectrical/Electronic test equipment for loan to teams.Monday – Wednesday -- Garage 12aTRAM SERVICE FOR ENDURANCE SPECTATORSTravels from Info Table to road course bleachers (look for the signs)Thursday 8:30AM – 3:30PMELECTRICAL TECH INSPECTIONSunday: 10:00AM – 4:00PMMonday: 10:00M – 4:00PMTuesday: 9:30AM – 4:30PMWednesday: 9:00AM – 12:30PMMECHANICAL TECH INSPECTION: TILT/NOISE/BRAKE TESTS & SCALES**Cars must be weighed prior to design eventMonday: 1:00PM – 5:00PMTuesday: 9:30AM – 12:00PM/1:00PM – 4:30PMWednesday: 9:00AM – 12:30PMFUEL STATIONMonday: 10:00AM – 4:00PM (Lunch Break 12:00PM – 12:30PM)Tuesday: 9:30AM – 4:30PM (Lunch Break 12:00PM – 1:00PM)Wednesday: 9:00AM - 3:30PM (Lunch Break 12:30PM – 1:00PM)Thursday: 8:30AM – 3:00PM (Lunch Break 30 minutes, unscheduled)TEST/PRACTICE AREAMonday: 12:00PM – 4:00PMTuesday: 10:00AM – 12:00PM / 1:00PM – 4:00PMWednesday: 10:00AM – 12:00PM/1:00PM – 4:00PMFORMULA HYBRID 2018 7

SPECIAL PRESENTATION FACULTY ADVISORS, SP ONSORS & TECHNICAL V OLUNTEERSPRACTICAL ELECTRIFIED VEHICLE ENGINEERINGMonday, April 30, 20186:30 PMJack Ratta Media CenterDartmouth engineering professor Charlie Sullivan will describe a new course, Practical ElectrifiedVehicle Engineering, which he developed to help mechanical and electrical engineers work together onprojects such as Formula Hybrid.A fellow of the IEEE, Charlie is one of the founders of the Formula Hybrid competition and hasconducted electrical tech inspections since the very first event -- 12 years ago.COURSE DESCRIPTION:Implementation of electric vehicles, including hybrid-electric vehicles (HEVs), battery electric vehicles(BEVs), and plug-in hybrid electric vehicles (PHEVs) requires a wide range of engineering skills. Thiscourse focuses on practical aspects of this challenge that are rarely addressed in standard engineeringcurricula, including high-power wiring, circuit protection, electrical safety, and battery system safety. Thecourse is designed to be accessible to both electrical and mechanical engineers. It draws on principlesfrom both fields and fills in some of the gaps between the usual fields of expertise of each group,enabling them to work together more effectively.Coffee and light snacks will be served. See you there!FORMULA HYBRID 2018 8

HOW TO PREPARE FOR ELETRICAL TECHHOW TO PREPARE FOR ELECTRICAL TECH INSPECTIONYou've made sure your car meets all the rules, but you've heard that electrical tech inspection is hard to pass.Believe it or not, the Inspectors fondest wish is for every car to pass electric tech quickly and easily. If you canmake it easy for them to see that your car clearly meets the rules, everybody will be pleased.The Inspectors will be asking many very specific questions. Some examples are given below. If you can answerthem, that will expedite the process. If you don't know the answer to something, that's OK. The Inspectors will workwith you and your team – this is an educational event.If there is something deficient on the car or something you are unsure of, bring it to the attention of the Inspectorsas soon as possible. Their goal is to help you find the easiest way to resolve the problem to make your car safeand rules-compliant.WHAT TO EXPECTHere are some of the things you can expect during the inspection, and ways to help make sure it will go quicklyand smoothly. This is not a complete list of points that will be inspected or questions you will be asked. Rather, itfocuses on questions that often arise and problems that are easy to overlook.DOCUMENTATION Have your documentation ready and up to date. A clear and up-to-date tractive-system schematic is essential; the inspectors will be referring to it throughoutthe inspection. If you've changed things, or realized that it's not represented correctly, make corrections byhand before you come to inspection. Documentation could be on paper or in a computer, but finding files on a computer can slow down the process,and can be harder for several people to look at together. So, use a large format printer if possible, and usecolor to help differentiate between GLV and Tractive circuits. Inspectors often want to look at spec sheets for insulating materials and fuses—make sure you can accessthose quickly. Keeping all your spec sheets in three-ring binders with clearly labeled dividers will help movethings along more quickly.FUSINGA key fusing inspection point is anywhere a small wire connects to a big wire. The small wire has a lower currentrating, and the fuse that protects the big wire is usually rated for too high a current for the small wire. So, unlessthe big wire is protected by a low-current fuse, there needs to be a lower-current fuse right where the smallerwire branches off.Fuse ratings need to match wire sizes. From a rules and safety inspection point of view, the inspectors are neverinterested in how much current flows through a wire in normal operation. The wire only needs to be big enough tocarry the current corresponding to the continuous fuse rating. How much current you run through the wire is notpart of the rules or the inspection.Fuses need to be rated for the system voltage of the system they protect. Most fuses are only rated for ACvoltage, and you need a fuse rated for the right DC voltage. Plan to be able to demonstrate that all your fuseshave the right DC voltage rating. If a DC voltage rating isn't clearly visible on the fuse, you'll be asked to pull outthe spec sheet. Teams sometimes have the main fuses carefully selected but miss this spec on branch fuses.In the normal operation of a charger, the charger is the energy source. However, if there is a short in that wiring,the battery can source a much larger current. Thus, the battery end of a charging wire needs to be fused.FORMULA HYBRID 2018 9

CONDUIT PULL TESTIf any of your conduit fittings look questionable, a spring scale will be attached to the conduit or conduit fittings,and pulled until it reads 200 N (45 lbs.). There are two criteria for passing the test: Nothing breaks or comes apart. The pull doesn't transfer to the wire and pull on the electrical connections. The wire should stay slack whilethe conduit takes the stain. You can try this yourself, with a 7.50 scale from cale-and-Tape-Measure/17472591ISOLATIONA key inspection area is segregation of tractive system wiring and GLV system wiring (FH Rules - EV4). Here aresome of the questions inspectors will ask you. You prepare for this ahead of time by making it a competition. Splitinto two teams, and take turns asking questions. Whoever is first to ask a question the other team can't answerwins.Why is segregation between the TS & GLV system important? An inspector will point to a wire or other conductor and ask whether it's a GLV system wire or a tractivesystem wire. You should be able to immediately and definitively answer that question for any wire in thesystem. There should not be any wires that don’t clearly fit into one category or the other. For example, it doesn'tmatter for the purposes of the rules that a part of the tractive system only carries 12V. If it's electricallyconnected to the tractive system, it's a tractive system wire and must meet all the rules requirements for tractivesystem wires. If you have questions about whether a given system is tractive or GLV, ask before you get yourcar inspected, because the segregation needs to be constructed according to which category the wires arein. If two wires are near each other, one TS and one GLV, an inspector will ask "how are they segregated".There are only two correct answers to this question: "by spacing", or "with a barrier." Make sure there's aclear answer to that question for any pair of nearby wires (or other conductors). And be prepared for thecorresponding follow-ups:o If the segregation is by spacing, the inspector will pull or push on the wire with a non-conductive probe,to make sure the spacing will be maintained as the car bounces around. It should not be possible to pullthe wires any closer than the specs given in EV4.1.5 (see also EV4.1.6).o If the segregation is with a barrier, the inspector will want to know what the barrier is made of. You'llwant to be ready to pull out a spec sheet showing that it's rated for the necessary voltage and 150 C.Note that this is in addition to the wire insulation.Any place there is a signal that goes from the tractive system to the GLV system, or vice versa, you need somekind of isolated signal transfer device that transfers the signal by some other means—optically, magnetically, etc.Inspectors will ask you where that isolation happens, and you should be able to pinpoint the location, and providea datasheet for whatever device provides the isolation. For example, a battery monitoring system must connectto the tractive system to monitor the batteries, but also connect to the GLV system to interface with the shutdowncircuit. So somewhere between those ends of the system there must be isolation. The location of that isolationdefines which wires are GLV and which are part of the tractive system. For a team-built circuit board, you should have a spare empty board ready for the inspectors to look at. Ifyou are relying on the "under coating" spec in Table 14, you'll need to have specifications ready for thecoating used.We look forward to working with you at the track – the Formula-Hybrid Tech Inspection Team.FORMULA HYBRID 2018 10

TILT AND FUELTILTLOCATION: See Map in Back of GuideTilt testing checks if the vehicle complies with the liquid spillage and rollover stability rules. No vehicleis permitted at this station until it has passed mechanical scrutineering (the stickers that must be appliedto the car will serve as proof). Teams should bring the car in ‘ready to race’ condition. That means thatall the liquids of the car, including fuel, should be filled properly, all components of the car aremounted.FUELLOCATION: See Map in Back of GuideThe fuel station will provide racing gasoline.All vehicles must indicate the type of fuel with a sticker, on or near the fill pipe. This sticker can beobtained at Tech Inspection.NOTE: No vehicle will be provided with fuel until it has passed scrutineering. The first portion of a fivepart sticker will be applied in a location near or on the nose cone of the vehicle.Follow the specific safety guidelines while in the fueling area – provided in team registration packets.FIRST AID & HOSPITALFIRST AIDAll incidents will be covered by EMTs in on-site ambulances.To expedite matters in case of serious accident or injury after-hours, call 911. This number works fromall land lines as well as mobile and coin-operated phones. It is always free of charge.Defibrillators and Emergency eyewash stations are located inside the paddocks. See the Infield Map.HOSPITALOnsite EMTs will transport patients to:Concord Hospital250 Pleasant StreetConcord, NH 03301(603) 225-2711FORMULA HYBRID 2018 11

STATIC AND DYNAMIC EVENTSPRESENTATION AND DESIGN SCHEDULETUESDAY, MAY 1, 2018PRESENTATION SCHEDULE9:00 AM9:30 AM10:00 AM10:30 AM11:00 AM11:30 AM12:00 PM1:00 PM1:30 PM2:00 PM2:30 PM3:00 PM3:30 PM3124209GROUP ASRM Engineering CollegeMilwaukee School of EngineeringRV College of EngineeringDartmouth CollegeRochester Institute of TechnologyUniversity of Victoria78136524Binghamton UniversityRensselaer Polytechnic InstituteVellore Institute of TechnologyLawrence Technological UniversityUniversity of Michigan - Ann ArborUniversity of HoustonGROUP B202 Princeton University212 Lafayette College207 Boston University203 University of Vermont222 Georgia Institute of TechnologyLUNCH205214220204Tufts UniversityAtilim UniversityAmrita Inst of Tech & ScienceIllinois Institute of Technology203220205212GROUP BUniversity of VermontAmrita Inst of Tech & ScienceTufts UniversityLafayette CollegeDESIGN SCHEDULE9:30 AM10:10 AM10:50 AM11:30 AM12:10 PM1:30 PM2:10 on RoadConcord, NH(603) 224-4795www.advanceautoparts.comAutopart International70 Pembroke RoadConcord, NH(603) 228-5551www.autopartintl.comAuto Zone45 Fort Eddy RoadConcord, NH(603) 225-4243www.autozone.com4 Rocky RdGilmanton, NH(603) 267-7344or84 Manchester StreetConcord, NH(603) 225-8473*Stratham Tire*Can help with tire mountingDIRECTIONS TO SPEEDWAYNEW HAMPSHIRE MOTOR SPEEDWAY1122 Route 106 NorthLoudon, NH 03307603.783.4931www.NHMS.comFrom the North: Take I-93 to Exit 20 to Route140 to Route 106 South. Follow Route 106South to the Speedway for approximately 7miles and turn left.From the South: Take I-93 to Exit 15E toInterstate 393. Take Exit 3 and turn left ontoRoute 106 North. NHMS is 9 miles north on theright.FORMULA HYBRID 2018 15

AWARDSFORMULA HYBRID AWARDSHYBRID AWARDS: 1ST – 6TH PLACE TROPHIESELECTRIC AWARDS: 1ST – 6TH PLACE TROPHIESSPONSORS AWARDTEST EQUITY HIT THE GROUND RUNNING AWARDThis prize will be awarded to the two teams that arrive at the competition with vehicles that aredeemed to be the most ready to “hit the ground running”.(Note: Teams must notify the organizers before or during registration if they wish to be considered for the HTGR Award)Formula Hybrid judges will meet the teams and view the vehicles as they are being unloaded.Judging criteria are: Vehicle completeness Documentation organization Organization of equipment and spares Preplanning and setup of garage workspaceThe winners will be announced and prizes awarded on Monday evening after the Safety Class.FIRST PRIZE:DSOX1102G Digital Storage Oscilloscope with the 100 MHz Bandwidth Upgrade. ( 1,377.00 Value)This includes the 2 serial decode options: EMBD & AUTO I2C SPI, UART/RS232 (DSOX1EMBD) CAN, LIN (automotive) (DSOX1AUTO)SECOND PRIZE:U1282A Series Handheld Digital Multimeter ( 499.00 Value)FORMULA HYBRID 2018 16

FCA INNOVATION AWARD( 1,000.00)This award celebra

CAMPING – Thanks to the generosity of the Speedway, camping is permitted onsite during the nights of the Formula Hybrid competition. Please use the designated camping spaces on the Overview Map. Contact officials if you would like to request a longer camping period, outside of the scheduled event.

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