Contractor Portal Instructions - VUE Wrap-Up

Contractor Portal rportalTable of ContentsHow to Register Page 2The Home Screen Page 3How to Enroll . Pages 4 & 5How to Add a Lower Tier Contractor Pages 6 & 7How to view a Lower Tier Contractor for Compliance Page 7How to Enter Payroll Pages 7 – 9How to Upload Documents Pages 9 & 10How to Close out a Contract . Pages 11 – 13How to Run Reports Pages 14 & 151

How to RegisterTo register, click on the blue Register Me button on the left-hand side of the screen.One the next page, enter the required information in the yellow fields and click submit.2

Once you have created an account and have logged in, you will see the below screen.Every contract for your company will appear under Contract Listing.In addition to these contractor portal instructions, there are a variety of “How To” Videos on the Home Page. Locatethem on the upper right corner to learn about Enrollment, Uploading Documents, Payroll and Closeout.The color-coded dots are used to indicate contract compliance. By clicking on any of the words next to a dot, aCompliance Status Report will be generated and will inform you exactly what information is missing for all categories forthat specific contract.If you do not see a contract number for your project you are enrolling for on the home screen, please call the WrapAdministrator listed in the CIP Manual.3

How to EnrollUnder Contract Listing, click on the blue contract number that the enrollment needs to be completed for.You will be brought to the Application for Enrollment screen.The red text in each section will identify what information is needed to be input. The Provide Contact Informationsection, be sure to update or input the contacts that will be handling the contract, such submitting payroll and uploadinginsurance documents.In the Provide Estimated Payroll section, input the 4-digit workers compensation class code and the estimated on-sitehours expected and estimated on-site payroll expected. If you are unsure what your class code is, reach out to yourinsurance company for the correct code(s) that apply to your company.For projects where only General Liability coverage is being provided, input 9999 for the class code.4

When all of the required fields are filled with the required information, check off the box, type in your name in thesignature field and click the submit button. This will submit your enrollment.5

How to Add a Lower Tier ContractorOn the Application for Enrollment screen, click on the Subcontracts button.On the Sub Contracts screen, click on Add Subcontract.On the next screen, complete the required fields, check the box and click on the Submit button.The Federal ID # for the company also needs to be input or your subcontractor will not beable to access the contract.6

Once the Lower Tier contract has been created, the contact person for the company will receive an email notifying themthat they have been added to the project. A link that says “View” will also appear on the home page in the Subcontractcolumn. Click on the View hyperlink to be taken to the Sub Contracts page.On the Subcontracts page, you can see if your lower tier contractor is enrolled and/or compliant.How to Enter PayrollEvery Enrolled Party must submit payroll reports each month by the due date in your CIP manual via the WrapworksContractor Portal. Payroll is submitted on a monthly basis and consists of the collective total number of hours workedand the amount of payroll paid the workers that were on-site in the previous month. If no work was performed on-sitein the previous month, zero hours and zero dollars are still required to be reported for that month.GL Only CIP Program – Refer to your CIP Manual to see if the project requires you to submit payroll.From the home screen, check the box next to the contract you want to submit payroll for, then click the Payroll link.On the payroll screen, select the start date and end date of the payroll submission by clicking on the calendar icons. Alldays of the month must be accounted for. Input your name for the signature and your title. Next, input the man hours,gross payroll and reported payroll. If no on-site work was performed in that month, report zeroes or click the box next to“No activity on this contract during this period.” Once all the fields are entered, click submit.7

Gross payroll can include the extra dollar total from overtime, reported payroll cannot. If there was no overtime worked,the gross and reportable amounts should be the same.If you need to add a new class code click on the blue sign button.If your contract is in New York State, you will see “Unlimited Payroll” in place of “Gross Payroll”, and “Limited Payroll”in place of “Reported Payroll”. Please also be aware of the NYSIF Payroll Limitation Program Requirements – contactyour insurance agent or broker for details.If your contract is in Nevada, you will see “Uncapped Payroll” in place of “Gross Payroll”, and “Capped Payroll” in placeof “Reported Payroll”. Please also be aware of the Nevada Insurance Regulations for reporting payroll. Please see thenote at the top of the page.8

If the payroll submission is your final payroll submission for the contract meaning your company’s work is complete, clickthe box next to “Is this final payroll for this contract?” before clicking the submit button.Once Payroll has been submitted, you cannot make any further changes online. If you need to make a correction, pleasecontact the Wrap Administrator listed in the CIP Manual.How to Upload Documents (Basic Method and Drag & Drop Method)From the home screen, check the box next to the corresponding contract number and then click on the blue Documentslink.Once on the Documents screen, there are two ways to upload documents, the Basic Upload method and the Drag &Drop method.Using the Basic Method, click on the blue browse button and locate the document on your computer. Check the boxnext to the corresponding document type and click on the orange Upload File button.9

Using the Drag and Drop Upload method, drag the document from where it is located to the gray field thatsays “You can directly drag & drop your files here.”Select the correct document type from the drop-down under Select Form Type and then click on the SAVE ALL button.10

How to Close Out a ContractThere are two ways to navigate to the close out screen in Wrapworks.The first way is by way of submitting your final payroll. After clicking the box next to “Is this final payroll for thiscontract?” and clicking Submit, a message will in red that says “Do you want to submit the closeout? Click Yesto submit, click No to stay on the same screen.” Click Yes to navigate to the Closeout screen.The second way to close out a contract is from the Contract Listing screen. Click on the box next the contract you wouldlike to close, and then click on the blue Close Out link.Once the screen has populated (confirm the contract number shown is the one you want to close out): Enter the last date worked on the ProjectEnter your signatureEnter the Final Contract Volume (CV)Confirm your Payroll Totals, click Refresh Payroll if any was recently enteredClick Submit – an email will be sent to your Parent Contractor to confirm your contract can be closed11

If you are a Parent Contractor reviewing Close Out for your Lower Tier Contractor, please begin by selecting View tochoose your Lower Tier contractor.On the Sub Contracts page, click on the box next to the contract number and then click on the blue Close Out link.On the Contract Close Out screen, verify the Completion Date and Final Contract Value. Enter Final Contract Value ifblank.12

If Close Out is confirmed, check Higher Tier Approval box and click Submit.If work has not been completed, click Reject.13

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If you are a Parent Contractor reviewing Close Out for your Lower Tier Contractor, please begin by selecting View to choose your Lower Tier contractor. On the Sub Contracts page, click on the box next to the contract number and then click on the blue Close Out link. On the Contract Close Out screen, verify the Completion Date and Final Contract Value.