Competitive Request For Proposals

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Nita M. Lowey 21st CenturyCommunity Learning CenterCompetitive Request for Proposals2020-2021Submission Deadline: 4 p.m., November 5, 2020Student Engagement and Support DivisionThis document is available at 21st Century Community Learning CentersOSPI provides equal access to all programs and services without discrimination based on sex, race, creed,religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation,gender expression, gender identity, disability, or the use of a trained dog guide or service animal by aperson with a disability. Questions and complaints of alleged discrimination should be directed to theDirector of the Office of Equity and Civil Rights at 360-725-6162/TTY: 360-664-3631; or P.O. Box 47200,Olympia, WA 98504-7200; or equity@k12.wa.us.21ST CCLC REQUEST FOR PROPOSALS 2020–20211

Table of ContentsPart 1. Introduction-Pg. 3Part 2. Timeline-Pg. 4Part 3. Federal Statutory Provisions-Pg. 6A. Purpose-Pg. 6B. Definitions-Pg. 6C. Priority-Pg. 7D. Authorized Activities-Pg. 7E. Measures of Effectiveness-Pg. 8F. Periodic Evaluation-Pg. 8Part 4. Washington State Program Requirements-Pg. 10Part 5. Washington State 21st CCLC Performance Goals and Objectives-Pg. 15Part 6. Application Instructions-Pg. 19Part 7. Proposal Requirements-Pg. 2121ST CCLC REQUEST FOR PROPOSALS 2020–20212

Part 1. IntroductionThe Washington state Office of Superintendent of Public Instruction (OSPI) is pleased to announce therelease of the 21st Century Community Learning Centers (21st CCLC) FY20 Request for Proposal (RFP). Thisdocument contains the guidelines that should be followed when applying for a sub-grant under thisprogram. These guidelines, including all required supporting materials, may be found on the 21st CCLCwebsite at 21st Century Community Learning Centers.The 21st CCLC program is authorized under Title IV, Part B of the Elementary and Secondary EducationAct of 1965 (ESEA), as amended by the Every Student Succeeds Act (ESSA) of 2015.OSPI anticipates awarding approximately 4- 5 million, to support implementation of 21st CCLCprograms in high-poverty, low-performing communities providing services consistent with the intent andpurpose of the federal 21st CCLC statute and guidance. Prospective applicants are encouraged to attend aBidders’ Conference for guidance and technical assistance on developing and submitting a programproposal. The 21st CCLC grant awards are up to five years, contingent upon federal funding. Programsmust show progress in implementing the project goals and activities as approved in their original grantproposal. No grant is less than 100,000, and no grant will exceed 500,000. OSPI reserves the right toincrease and/or decrease a grant award in subsequent years of funding. OSPI may exceed a grant awardof 500,000 to accommodate future program requirements, cost of living increases, proposed programamendments and any other implemented policies by OSPI.21st CCLC proposals must be submitted using OSPI’s online iGrants system. Instructions for gainingaccess to the iGrants system are provided here: iGrants. Submission will include an online application,upload of the proposal narrative, and supporting documentation.An eligible entity and/or eligible entity partner may only submit/participate in one applicationannually. This is a highly competitive competition and, in the past, we have only been able to fundapproximately one third of eligible applicants. We will be offering an interactive, online Bidders’Conference that is scheduled for Thursday September 17, 2020, 9:00-12:00; where you may receiveadditional information. 21st CCLC funds cannot be expended or reimbursed to prepare this application.For the purposes of this RFP the applicant may also be referred to as the ‘grantee’ or ‘subgrantee’.Simultaneous CompetitionsThis year OSPI will be holding TWO simultaneous competitions, Track A and Track B. Applicants in TrackA and Track B will follow all of the same application requirements. However, Track A will only becompeting with Track A applicants, and Track B will only be competing with Track B applicants. Availablefunding will be split between Track A and Track B, with a total award of approximately 2.5 million pertrack. For a current list of grantees in cohorts 12-16 please visit our website. OSPI will be acceptingapplications for the Expanded Learning Time (ELT) Program, applicants may qualify in either Track A orTrack B based off or their status as a current or proposed future grantee. Refer to the ELT section in theRFP for additional application requirements.21ST CCLC REQUEST FOR PROPOSALS 2020–20213

Applicants must clearly identify in the profile page of iGrants which Track they are applying for. Track A is for new grantees, an eligible entity that does not have a grant in cohorts 12-16. Track B is for current grantees, a current grantee is defined as an entity that currently has a 21st CCLCgrant(s) in cohort 12-16 and is applying for a new site(s).Reviewing Applications and Awarding FundsApplications will be pre-screened by OSPI staff for eligible entity partnerships, completeness, andrequired formatting. Late applications, ineligible partnerships, incomplete applications, improperlyformatted applications or applications with outdated and/or unsigned assurances, or MOA(s) will beeliminated from the competition by OSPI staff. Applications that appear to OSPI to be substantiallysimilar to other applications submitted, appear to be duplicates of others, or do not appear to be writtenfor the applicant school or site may be disqualified. OSPI will be evaluating the risks posed by applicantsbefore they receive federal awards. The Risk Assessment Questionnaire includes financial stability, qualityof management systems, history of performance, past reports and findings from monitoring visits, andthe applicant’s ability to implement statutory and regulatory provisions. Any person or organizationdebarred from receiving federal funds is not eligible to apply for a 21st CCLC program award.OSPI uses a rigorous peer-review process to ensure the quality of funded projects. OSPI solicits peerreviewers by posting an informal solicitation to request applicants to apply who have expertise inacademic enrichment, youth development, and related services to children and families. The external peerreviewers receive approximately eight hours of training from OSPI staff on the 21st CCLC grantrequirements and scoring procedures. The external peer reviewers will read and score all qualifyingapplications and make recommendations for funding. An internal OSPI review team will review budgetnarratives for reasonable and allowable costs.Consideration will be given to an equitable geographic distribution of grant funds. In the event of tiedscores, projects with the highest poverty level will be awarded first. All funding will be subject to approvalby OSPI. All applicants will be notified of the Superintendent’s action and have the right to appealpursuant to “34 CFR 76.401.”21ST CCLC REQUEST FOR PROPOSALS 2020–20214

Part 2. Timeline Request for Proposal (RFP) and AwardRFP becomes available on OSPI’s 21st CCLC websiteweek of:September 7, 2020RFP will be available in iGrants Form Package #974:September 7, 2020September 17, 2020Bidders’ Conference; Webinar (online):9:00–12:00.You Must Register to IsHNFVTeOZeIklVmvXBUzZAlDXApplications must be fully submitted via iGrants by 4 p.m., November 5, 2020(Note: Please be aware that the iGrants system will close at 4 p.m., November 5, 2020. If you have not fullysubmitted your application, it will not be accepted in the “draft” format.)Grantees will be notified by:January 4, 2021Funds will be available for year one:January 4, 2021Program operations may begin:January 4, 2021Year 1 Planning Period:January 4, 2021-June 12, 2021Summer programs must start no later than:June 15, 2021First fiscal year:January 4, 2021-August 31, 2021The second through the fifth fiscal year:(Years 2–5 are dependent upon federal fundingand past grantee performance.)September 1 through August 31Please be aware that all awarded grant proposals are public records. Awarded proposals will be postedon the OSPI website. Please do not add any personal information you do not wish to have posted.If you have questions regarding these guidelines, please contact Heidi Schultz, OSPI 21st CCLC ProgramSupervisor, at heidi.schultz@k12.wa.us, kayla.stewart@k12.wa.us, or 360-725-6049.21ST CCLC REQUEST FOR PROPOSALS 2020–20215

ResourcesPlease review the following resources before preparing an .17.21st Century Community Learning Centers Federal Statute: 21st CCLC Federal StatuteU.S. Department of Education 21st CCLC website: U.S. Department of Education – 21st CCLCWashington State 21st CCLC Program website: OSPI – 21st CCLCWashington State 21st CCLC Local Evaluation Guidelines and Local Evaluation Toolkit: 21st CCLCEvaluationsOffice of Superintendent of Public Instruction ESSA website: OSPI – ESSAApproved Private Schools 2019–2020Tribal School Consultation: School Districts with American Indian/Alaska Native enrollment over 50%and/or those who implement Title VI Indian Education Grants over 40,000 are required to upload asigned consultation form in iGrants under General Assurances section.iGrants website and User Manual: EDS – iGrants User ManualTitle 1 Schools-2019–2020Schools implementing comprehensive support and improvement activities or targeted support andimprovement activities, located under the Washington School Improvement Framework (WSIF).Education Department General Administration Regulations website: U.S. Department of Education –(EDGAR)Accounting Manual for Public Schools; Object Expenditure Codes for iGrants, Ch.6 AccountingManual for Public SchoolsRegional Educational Service Districts-Offer consulting and financial services to school districtsThe Cost of Quality of Out-of-School Time Programs-Out-of-School Time Cost CalculatorReadiness and Emergency Management (REMS)- Web: http://rems.ed.gov REMS: Free Planning ToolsBest practices for travel expenditures.Expanded Learning Time-Frequently Asked Questions21ST CCLC REQUEST FOR PROPOSALS 2020–20216

Part 3. Federal Statutory ProvisionsA. Purpose (ESSA, SEC. 4201)(a) PURPOSE.—The purpose of this part is to provide opportunities for communities to establish orexpand activities in community learning centers that—(1) provide opportunities for academic enrichment, including providing tutorial services to helpstudents, particularly students who attend low-performing schools, to meet the challengingstate academic standards;(2) offer students a broad array of additional services, programs, and activities, such as youthdevelopment activities, service learning, nutrition and health education, drug and violenceprevention programs, counseling programs, arts, music, physical fitness and wellness programs,technology education programs, financial literacy programs, environmental literacy programs,mathematics, science, career and technical programs, internship or apprenticeship programs,and other ties to an in-demand industry sector or occupation for high school students that aredesigned to reinforce and complement the regular academic program of participatingstudents; and(3) offer families of students served by community learning centers opportunities for active andmeaningful engagement in their children’s education, including opportunities for literacy andrelated educational development.B. Definitions (ESSA, Sec. 4201 (b)(1))(1) COMMUNITY LEARNING CENTER.—The term ‘community learning center’ means an entity:(A) assists students to meet the challenging state academic standards by providing the studentswith academic enrichment activities and a broad array of other activities (such as programs andactivities described in subsection (a)(2)) during non-school hours or periods when school is notin session (such as before and after school or during summer recess) that–(i) reinforce and complement the regular academic programs of the schools attended by thestudents served, and(ii) are targeted to the students’ academic needs and aligned with the instruction studentsreceive during the school day; and(B) offers families of students served by such center opportunities for active and meaningfulengagement in their children’s education, including opportunities for literacy and relatededucational development.(2) EXPANDED LEARNING PROGRAM ACTIVITIES. (ESSA, Sec. 4202 (A)(2))—A statethat receives funds under this part for a fiscal year may use funds under section 4202(c)(1) tosupport those enrichment and engaging academic activities described in section 4205(a) that—(A) are included as part of an expanded learning program that provides students at least 300additional program hours before, during, or after the traditional school day;(B) supplement but do not supplant regular school day requirements; and(C) are carried out by entities that meet the requirements of subsection (i).(3) ELIGIBLE ENTITY.—The term ‘‘eligible entity’’ means a local educational agency, community-basedorganization, Indian tribe or tribal organization (as such terms are defined in section 4 of theIndian Self-Determination and Education Act (25 U.S.C. 450b)), another public or private entity,or a consortium of 2 or more such agencies, organizations, or entities.21ST CCLC REQUEST FOR PROPOSALS 2020–20217

4) EXTERNAL ORGANIZATION.—The term ‘‘external organization’’ means— (A) a nonprofitorganization with a record of success in running or working with before and after school (orsummer recess) programs and activities; or (B) in the case of a community where there is nosuch organization, a nonprofit organization in the community that enters into a writtenagreement or partnership with an organization described in subparagraph (A) to receivementoring and guidance in running or working with before and after school (or summerrecess) programs and activities.5) RIGOROUS PEER-REVIEW PROCESS.—The term ‘‘rigorous peer-review process’’ means a processby which—(A) employees of a state educational agency who are familiar with the programs and activitieslisted under this part review all applications that the state receives for awards for completenessand applicant eligibility;(B) the state educational agency selects peer reviewers for such applications, who shall—(i) be selected for their expertise in providing effective academic, enrichment, youthdevelopment, and related services to children; and(ii) not include any applicant, or representative of an applicant, that has submitted anapplication under this part for the current application period; and(C) the peer reviewers described in subparagraph (B) review and rate the applications todetermine the extent to which the applications meet the requirements under sections 4204(b)and 4205.C. Priority (ESSA, Sec 4204 (4)(i))(1) proposing to target services to—(A) students who primarily attend schools that—(i) are implementing comprehensive support and improvement activities or targetedsupport and improvement activities under section 1111(d) or other schools determined bythe local educational agency to be in need of intervention and support to improve studentacademic achievement and other outcomes; and(ii) enroll students who may be at risk for academic failure, dropping out of school,involvement in criminal or delinquent activities, or who lack strong positive role models;and(B) the families of students served;(2) submitted jointly by eligible entities consisting of not less than 1—(A) local educational agency receiving funds under part A of Title I; and(B) another eligible entity; and(3) demonstrating that the activities proposed in the application—(A) are, as of the date of the submission of the application, not accessible to students whowould be served; or(B) would expand accessibility to high-quality services that may be available in the community.D. Authorized Activities (ESSA, Sec. 4205 (a)):AUTHORIZED ACTIVITIES.—Each eligible entity that receives an award under section 4204 mayuse the award funds to carry out a broad array of activities that advance student academicachievement and support student success, including—21ST CCLC REQUEST FOR PROPOSALS 2020–20218

(1) academic enrichment learning programs, mentoring programs, remedial education activities,and tutoring services, that are aligned with—(A) the challenging State academic standards and any local academic standards; and(B) local curricula that are designed to improve student academic achievement;(2) well-rounded education activities, including such activities that enable students to be eligiblefor credit recovery or attainment;(3) literacy education programs, including financial literacy programs and environmental literacyprograms;(4) programs that support a healthy and active lifestyle, including nutritional education andregular, structured physical activity programs;(5) services for individuals with disabilities;(6) programs that provide after-school activities for students who are English learners thatemphasize language skills and academic achievement;(7) cultural programs;(8) telecommunications and technology education programs;(9) expanded library service hours;(10) parenting skills programs that promote parental involvement and family literacy;(11) programs that provide assistance to students who have been truant, suspended, or expelledto allow the students to improve their academic achievement;(12) drug and violence prevention programs and counseling programs;(13) programs that build skills in science, technology, engineering, and mathematics (referred toin this paragraph as ‘‘STEM’’), including computer science, and that foster innovation in learningby supporting nontraditional STEM education teaching methods; and(14) programs that partner with in-demand fields of the local workforce or build careercompetencies and career readiness and ensure that local workforce and career readiness skills arealigned with the Carl D. Perkins Career and Technical Education Act of 2006 (20 U.S.C. 2301 etseq.) and the Workforce Innovation and Opportunity Act (29 U.S.C. 3101 et seq.).E. MEASURES OF EFFECTIVENESS.—(ESSA. Sec. 4205 (b))(1) IN GENERAL.—For a program or activity developed pursuant to this part to meet the measures ofeffectiveness, monitored by the state educational agency as described in section 4203(a)(14), suchprogram or activity shall—(A) be based upon an assessment of objective data regarding the need for before and afterschool (or summer recess) programs and activities in the schools and communities;(B) be based upon an established set of performance measures aimed at ensuring the availabilityof high-quality academic enrichment opportunities;(C) if appropriate, be based upon evidence-based research that the program or activity will helpstudents meet the challenging state academic standards and any local academic standards;(D) ensure that measures of student success align with the regular academic program of theschool and the academic needs of participating students and include performance indicators andmeasures described in section 4203(a)(14)(A); and(E) collect the data necessary for the measures of student success described in subparagraph (D).21ST CCLC REQUEST FOR PROPOSALS 2020–20219

F. Periodic Evaluation—(ESSA, Sec. 4205 (b)(2))a) In general, the program or activity shall undergo a periodic evaluation in conjunction with the stateeducational agency’s overall evaluation plan as described in section 4203(a)(14), to assess theprogram’s progress toward achieving the goal of providing high-quality opportunities for academicenrichment and overall student success.b) Use of results—the results of evaluations under subparagraph (a) shall be:(i) used to refine, improve, and strengthen the program or activity, and to refine the performancemeasures;(ii) made available to t

21ST CCLC REQUEST FOR PROPOSALS 2020–2021 1 Nita M. Lowey 21st Century Community Learning Center Competitive Request for Proposals 2020-2021 Submission Deadline: 4 p.m., November 5, 2020 Student Engagement and Support Division . This document is available at 21st Century Community Learning Centers

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