Grants Application Guide - History Colorado

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CREATE the FUTURE.HONOR the PAST.1412Summer 2017State Historical FundGrants Application GuideSTATE HISTORICAL FUND

August 2017Cover: (left to right) — Devil’s Head Fire Lookout Tower, Douglas County; Square Tower House,Mesa Verde, Montezuma County (Photo by Gheda Gayou); St. Thomas Church, Denver CountyAll images property of History Colorado or the State Historical Fund unless otherwise noted.ii

ContentsHow to Use This Guide.IIA Note From the Director.IIIHC-SHF Staff Roster.IVOverview.1Types of Grants.4Essential Application Requirements.6Historic Preservation.8Project Type: Archaeology.11Project Type: Survey and Planning.24Project Type: Education.37Project Type: Acquisition and Development.45HSAs and Emergency Grants.55Before You Apply.59Application Essentials.72How Funding Decisions Are Made.77i

How To Use This GuideThis guide (formerly the “Handbook”) contains helpful information for understanding the StateHistorical Fund grant programs. Download copies of this guide and access the online applicationand corresponding instructions at, or contact the State Historical Fundoffice (303) 866-2825 for assistance.Please consult this guide to supplement the application.iiContents

A Note From the DirectorWe are fortunate in Colorado to have a legislature and populace who respect and support ourhistoric resources. With one of the most robust preservation grant programs in the nation, thepeople of Colorado have been able to preserve over 4,000 resources throughout all 64 counties.Ever seeking to improve, we have new goals to increase the number of projects in underserved andunderrepresented communities. You may see our Outreach Specialists—or me—visiting your communitiesto inquire about how we can assist you in preserving the resources that mean the most to you.This guide contains helpful information for understanding the HC-SHF grant programs. Download copiesof this guide, application forms, and corresponding instructions from our website at, or contact the State Historical Fund office (303) 866-2825 to request materials in hard copy.We welcome hearing from you and improving upon our processes and materials. Call me at 303-866-2809 orsend an email to [email protected] We look forward to working with you to save the places thatmatter right here in Colorado.Cynthia D. NiebDirector, History Colorado State Historical FundP.S.— Do you want to know what is my number one suggestion for creating a competitive application?Turn in a draft of your grant application to our Outreach staff before the deadline! (See page VIII.)This extra but important step has helped hundreds of grant recipients better their projects. We’re here to help YOU!Contentsiii

HC-SHF Staff RosterCynthia D. NiebDirector, State Historical Fund. (303) 866-2809TEAM NORTHWESTGheda Gayou Preservation & Archaeological Programs Manager. (303) 866-2835Breanne Nugent Historic Preservation Grant Contracts Specialist. (303) 866-2961TEAM NORTHEASTAnne McCleave Historic Preservation Specialist. (303) 866-3536Korbin Pugh Historic Preservation Grant Contracts Specialist. (303) 866-2797TEAM SOUTHWESTMike Owen Historic Preservation Specialist. (720) 557-6991Korbin Pugh Historic Preservation Grant Contracts Specialist. (303) 866-2797TEAM SOUTHEASTMichelle Chichester Historic Preservation Specialist. (303) 866-4028Jennifer Deichman Historic Preservation Grant Contracts Specialist. (303) 866-2896SURVEY, NOMINATION, & EDUCATION PROJECT COORDINATIONAmy Unger Survey & CLG Grants Coordinator. (303) 866-2976Jennifer Deichman Historic Preservation Grant Contracts Specialist. (303) 866-2896Breanne Nugent Education Grants Coordinator. (303) 866-2961ARCHAEOLOGY PROJECT MANAGEMENTGheda Gayou Preservation & Archaeological Programs Manager. (303) 866-2835Katie Arntzen Archaeological Specialist. (303) 866-3498Breanne Nugent Historic Preservation Grant Contracts Specialist. (303) 866-2961CONTRACTSSusan Frawley Contracts Officer. (303) 866-3043OUTREACHStefanie Baltzell Historic Preservation Outreach Specialist. (303) 866-3493Megan Eflin Historic Preservation Outreach Specialist. (303) 866-2887PUBLIC RELATIONSJonathan Raab Preservation Communications Manager. (303) 866-2049GRANT SYSTEMSDeborah Johnson Grant Systems Manager. (303) 866-2769FAX number. (303) 866-2041General HC-SHF Phone. (303) 866-2825Toll-Free Number (not available if calling from a 303 or 720 area code). (877) 788-3780ivStaff

HC-SHF Historic Preservation Specialist RegionsYour HC-SHF StaffEach project is assigned two staff members: a HistoricPreservation Specialist and a Historic Preservation GrantContracts Specialist, known in this manual as the “ContractsSpecialist.”The Historic Preservation Specialist works with you to applyguidelines set by The Secretary of the Interior’s Standards for theTreatment of Historic Properties. You must consult the HistoricPreservation Specialist if you wish to change your budget,scope of work, deliverables, or deadlines.The Contracts Specialist will guide you through financialrecord keeping, reporting requirements, and compliance.Both the Historic Preservation Specialist and ContractsSpecialist will travel to your site for the initial consultation soyou can become familiar with our staff and processes.HISTORIC PRESERVATIONSPECIALISTSSurvey and Nomination ProjectsAmy Unger (303) [email protected] ProjectsKatie Arntzen (303) [email protected] ProjectsBreanne Nugent (303) [email protected] Chichester (303) [email protected] Gayou (303) [email protected] McCleave (303) [email protected] Owen (720) [email protected] PRESERVATION GRANTCONTRACTS SPECIALISTSKorbin Pugh (303) [email protected]& all Archaeology ProjectsBreanne Nugent (303) [email protected]& all Survey, Nomination, and Education ProjectsJennifer Deichman (303) [email protected]*Cynthia Nieb works on select projects.Staffv

SHF Outreach Specialist RegionsYour HC-SHF Outreach StaffOur Historic Preservation Outreach Specialists serve all of our grantapplicants to ensure that they have the best chance possible of receivingan HC-SHF grant. Please contact your respective Outreach Specialistearly and often. Their job is to guide you through the grant applicationprocess and give you feedback on your application.OUTREACH SPECIALISTSStefanie Baltzell (303) [email protected] Eflin (303) [email protected] Projects:Katie Arntzen (303) t forget to contact us with a draftof your grant application. We’d like tobe of assistance!

What is the History Colorado State HistoricalFund (HC-SHF)?Mission Statement: To foster heritage preservation through tangible and highly visible projects fordirect and demonstrable public benefit.The HC-SHF is a program established by the 1990 constitutional amendment that legalized gambling in BlackHawk, Central City, and Cripple Creek. The amendment mandates that a portion of gaming tax revenue goesto the History Colorado State Historical Fund to fund historic preservation projects throughout the state. Inaccordance with the Limited Gaming Act of 1991 (CRS 12-47.1-1201), History Colorado has been authorizedto administer the HC-SHF as a statewide grants program.STATE GAMING TAX REVENUESGilpin and TellerCounties12%Black Hawk,Central City,Cripple Creek10%HistoryColorado28%State General Fund50%Overview1

History Colorado SHF Goals and PrioritiesAs stipulated in the state constitution, the HC-SHF is used for historic preservation purposes. Todetermine statewide goals and objectives related to historic preservation, History Colorado workedwith numerous individuals, agencies, and organizations to develop a statewide historic preservationplan, which was updated in 2010 as The Power of Heritage and Place: The 2020 Action Plan to Advance Preservationin Colorado. The HC-SHF is one tool used to advance the goals. To be eligible for funding, all HC-SHFprojects must relate to one or more of the following 2020 Action Agenda goals:GOAL AGOAL BGOAL CGOAL DPreserving the Places that MatterStrengthening and Connecting theThe ongoing identification, documentation,Colorado Preservation Networkevaluation, protection, and interpretationBuilding the capacity of preservationof Colorado’s irreplaceable historic andpartners and networks statewide to nurturecultural resources.local leaders and leverage assets.Shaping the Preservation MessageThe promotion and messaging of historicpreservation’s mission and vision to allcitizens.Publicizing the Benefits of PreservationThe documenting and sharing of thebenefits of historic preservation.GOAL EGOAL FWeaving Preservation ThroughoutEducationThe education of students and citizens ofall ages about their shared heritage.Advancing Preservation PracticesThe provision of historic preservationtechnical outreach to assist in defining,describing, and preserving Colorado’shistoric and cultural resources.READ THE COMPLETE ACTION ation-plan2Overview

Underrepresented ResourcesAn initiative of the Office of Archaeology and Historic Preservation (OAHP) involves underrepresentedresources, and OAHP is particularly interested in receiving surveys and nominations of these properties.The term underrepresented resources as considered here includes both active, vibrant communities as wellas historic communities that shaped the evolution of our state. The critical importance of identifying thesecommunities is that, without evaluation, their historic resources are extremely vulnerable to loss withoutconsideration for preservation. In parallel, without better knowledge of these communities, a holisticunderstanding of Colorado’s diverse history is, quite simply, not possible. Outreach is needed to Hispanicand Latino, African-American, American Indian, Japanese-American, Chinese-American, and LGBTQcommunities, as well as research into historic resources associated with Germans from Russia, European,Catholic, Mennonite, and Mormon settlements.Goal A3(b) of the State Preservation Plan states:“Identify underrepresented and threatenedresources, posted publicly on the History Coloradowebsite for continuing input and reference.”Aspects of Ethnic HeritageHispanic ResourcesAfrican-American ResourcesAmerican Indian ResourcesJapanese-American ResourcesChinese-American ResourcesGermans from Russia ResourcesSwedish/Scandinavian/Danish ResourcesAfrican-American Architects/BuildersHispanic-American Architects/BuildersCivil rights struggles sitesLGBTQ Civil RightsChicano MovementAfrican-American Civil Rights MovementAmerican Indian RightsRace Riots/ConflictsWomen’s Rights ResourcesFraternal OrganizationsBenevolent and Protective Order of ElksAncient Free and Accepted MasonsScottish Rite of FreemasonryOrder of Eastern StarLoyal Order of MooseKnights of ColumbusAmerican WoodmenIndependent Order of Oddfellows (IOOF)Knights of PythiusOrder of the EaglesCatholic SettlementMennonite SettlementMormon SettlementOverview3

Types of rants4TypePurposeMaximum AwardApplication DeadlineHistoricStructureAssessmentPreparing a report of the physicalcondition of a historic buildingor structure in accordance with amandatory State Historical Fundassessment outline. 10,000 (if justified, Openan additional 5,000may be availableto hire specializedconsultants and 5,000 is availablefor an EconomicFeasibility Study)ArchaeologicalAssessmentCollecting and evaluating archaeologicalinformation from a specific site orarea in order to create a plan forpreservation or additional work.EmergencyGrantProviding assistance to significantresources that are in imminent dangerof being lost, demolished, or seriouslydamaged when such threat is suddenand unexpected such as fire, flood, hailstorm, or other act of nature and notdeferred maintenance. 10,000 (if justified, Openan additional 5,000may be availableto hire specializedconsultants) 10,000Open; however,contact HC-SHF staffas soon as possibleafter the emergencyoccurs.Acquisition and Stabilization, restoration, rehabilitation,Developmentreconstruction, or acquisition of aproperty or site.Awards up to 200,000April 1 and October 1EducationProviding information about historicsites or historic preservation tothe public through interpretation,curriculum development, publicoutreach, or other educationalopportunities that pertain to a site(s).Awards up to 200,000April 1 and October 1Survey andPlanningAwards up toIdentification, documentation, 200,000evaluation, designation, and planningfor the protection of significant historicbuildings, structures, sites, and districts.Also includes construction documentswith no physical work.April 1 and October 1ArchaeologyIdentification, recordation, preservation, Awards up to 200,000and interpretation of archaeologicalresources. This includes ancientand historic sites as well as artifactcollections.April 1 and October 1Types of Grants

Historic Designation RequirementCash Match RequirementIf property is not designated, it must bemoving toward designation, which meansthat OAHP Form 1419 should be submittedto the Office of Archaeology and HistoricPreservation. 1419 is the PreliminaryProperty Evaluation Form.Typically within one monthNone for properties owned by eligibleapplicants, except private and for-profit of HC-SHF receiving thecompleted application.owners who should provide at least50% cash match unless the intent is forpurchase or gifting of the building by orto an eligible applicant.NoneNone, but private and for-profitbusiness owners should provide a cashmatch if possible.Typically within one monthof HC-SHF receiving thecompleted application.One of the following designations isrequired prior to contract: Local landmarking State or National Register ofHistoric PlacesNone for properties owned by eligibleapplicants, except private and for-profitowners who should provide at least50% cash match.Typically within two weeksof HC-SHF receiving thecompleted application.One of the following designations isrequired: Local landmarking State or National Register ofHistoric Places25% of project total for propertiesowned by eligible applicantsRequests 35,000 or lessJune 1 and December 150% of project total for propertiesowned by private individuals and forprofit businessesRequests over 35,000August 1 & February 1None, but if properties, sites, districts,structures, or objects are the focus ofthe project, they should have historicalsignificance.25% of project total for propertiesowned by eligible applicantsRequests 35,000 or lessJune 1 and December 150% of project total for propertiesowned by private individuals and forprofit businessesRequests over 35,000August 1 & February 1Construction documents require proof oflocal, state, or national designation.25% of project total for propertiesowned by eligible applicants;Requests 35,000 or lessJune 1 and December 150% of project total for propertiesowned by private individuals and forprofit businessesRequests over 35,000August 1 & February 125% of project total for propertiesowned by eligible applicants;Requests 35,000 or lessJune 1 and December 150% of project total for propertiesowned by private individuals and forprofit businessesRequests over 35,000August 1 & February 1For all projects that physically impact a sitesuch as Acquisitions, Cultural ResourceProtection, Excavation & Data Recovery,and Field Schools, one of the followingdesignations is required: Local landmarking State or National Register ofHistoric PlacesAnnouncement DateTypes of Grants5

Essential Application RequirementsEligible ApplicantsPUBLIC ENTITIESA public entity, as defined by Colorado law, includes “ the state, county, city and county, incorporated cityor town, school district, special improvement district, agency, instrumentality, or political subdivision of thestate organized pursuant to law. ”NON-PROFIT ORGANIZATIONSNon-profit organizations include any organization certified by the Internal Revenue Service as tax exemptunder Internal Revenue Code Section 501 (c), (d), (e), (f), (k), or Section 521 (a). If you are uncertain ofyour IRS tax status, you can call the IRS toll free at 1-877-829-5500 and ask for an affirmation letter. Nonprofits must be a registered business entity with the Colorado Secretary of State. You can check your statushere: Y.Public and non-profit applicants may apply on behalf of private owners or federal agencies, and are legallyand financially responsible for ensuring that projects are carried out in accordance with HC-SHF policies,procedures, and contract requirements. The applicant’s relationship with a property owner shall take theform of a legally binding contract. Failure to meet the contractual obligations of HC-SHF grants can resultin action by the Colorado Attorney General and render a public entity or non-profit organization ineligible tosubmit grant applications to, or receive funding from, the HC-SHF in the future.Ineligible ApplicantsPrivate individuals, for-profit organizations, federal agencies, and the municipalities of Black Hawk, CentralCity, and Cripple Creek are not eligible to apply directly for HC-SHF grants, but may partner with an eligibleapplicant.PRIVATE INDIVIDUALS AND FOR-PROFIT BUSINESSPrivate individuals, for-profit businesses, and federal agencies may participate in HC-SHF projects by findingan appropriate public entity or non-profit organization willing to apply for and administer a grant on theirbehalf.Private individuals and for-profit owners should also consider other available sources of funding for theirprojects.If the project resource is owned by a business or individual (individuals, trusts, estates, associations,trusts for profit organizations, or any other entity not defined as a “governmental entity” or “non-profitorganization”), an official of a governmental entity (any county, city and county, or incorporated city or townor governed by a home rule charter) must acknowledge support of the proposed project per the Rules andProcedures of the HC-SHF, 8 CCR 1504-8. See the HC-SHF Competitive Grant application:6Essential Application Requirements

lication.FEDERAL AGENCIESThe HC-SHF projects may occur on federal lands if an eligible entity, such as a friends group, serves as grantapplicant and administrator.THE MUNICIPAL GOVERNMENTS OF BLACK HAWK, CENTRAL CITY, AND CRIPPLECREEKThe three gaming town governments receive a direct allocation of the HC-SHF’s annual disbursement ofgaming tax revenues for their own preservation activities, which may include grant programs. Therefore,applications are not accepted directly from the municipal governments of those communities or for workperformed on properties owned by those municipalities.DESIGNATIONAcquisition and development projects, which involve the excavation, stabilization, restoration, rehabilitation,reconstruction, or the acquisition of a property or site, can only occur on officially designated properties.Proposed work must occur within the officially designated area.By state statute, a property must be officially designated at the time of application. Designated propertiesinclude those listed on the Colorado State Register of Historic Properties or National Register of HistoricPlaces. Designation through an official municipal or county landmarking process, ordinance, or resolutionalso meets this requirement.Reviewers will assess the integrity and significance of such designated properties during the applicationreview process to ensure it complies with HC-SHF standards. Reviewers will also assess whether the localordinance provides for design review by qualified professionals. Additionally, if a property within municipalboundaries is designated through a county landmarking ordinance, the municipality and county must have aMemorandum of Understanding recognizing the county’s authority over the landmarked property.Proof of local designation in the form of a copy of the ordinance or resolution is required at the time ofapplication for all acquisition and development projects involving properties not designated through theState Register of Historic Properties or National Register of Historic Places.Archaeological projects require designation when the level of investigation includes large-scale intensiveexcavations or physical work on a ruin.RELATIONSHIP TO ARCHAEOLOGY & HISTORIC PRESERVATIONNOTE: HC-SHF will not support projects that fail to meet the Secretary of the Interior’s Standards for theTreatment of Historic Properties in any respect (further explanation is included later in this document).Applications should indicate a clear understanding of this important requirement. Other relevant standardsfor preservation planning, historical documentation, archaeological documentation, and other project typesare available from the Office of Archaeology and Historic Preservation by calling (303) 866-3392 or Application Requirements7

HISTORIC PRESERVATIONSecretary of the Interior’s Standards for the Treatment of Historic Properties, 1995Rooted in over 120 years of preservation ethics in both Europe and America, the Secretary of theInterior’s Standards and Guidelines for the Treatment of Historic Properties are common senseprinciples in non-technical language. They were developed to help protect our nation’s irreplaceablecultural resources by promoting consistent preservation practices.The Standards may be applied to all designated properties: buildings, sites, structures, objects, and districts.It should be understood that the Standards are a series of concepts about maintaining, repairing, andreplacing historic materials, as well as designing new additions or making alterations; as such, they cannot inand of themselves be used to make essential decisions about which features of a historic property shouldbe saved and which might be changed, but once an appropriate treatment is selected, the Standards providephilosophical consistency to the work.FOUR TREATMENT APPROACHESThere are standards for four distinct, but interrelated, approaches to the treatment of historic properties:preservation, rehabilitation, restoration, and reconstruction.Choosing an appropriate treatment for a historic building or landscape, whether preservation, rehabilitation,restoration, or reconstruction, is critical. This choice always depends on a variety of factors, including itshistorical significance, physical condition, proposed use, and intended interpretation.The questions that follow pertain specifically to historic buildings, but the process of decision-making wouldbe similar for other property types.RELATIVE IMPORTANCEIs the building a nationally significant resource, a rare survivor, or the work of a master architect or craftsman? Did an important event take place in it? National Historic Landmarks, designated for their “exceptional significance in American history,” and many buildings individually listed in the National Register oftenwarrant preservation or restoration. Buildings that contribute to the significance of a historic district but arenot individually listed in the National Register more frequently undergo rehabilitation for a compatible newuse.8Historic Preservation

PHYSICAL CONDITIONWhat is the existing condition, or degree of materialintegrity, of the building prior to work? Has the originalform survived largely intact or has it been altered overtime? Are the alterations an important part of thebuilding’s history? Preservation may be appropriate ifdistinctive materials, features, and spaces are essentiallyintact and convey the building’s historical significance.If the building requires more extensive repair andreplacement, or if alterations or additions are necessaryfor a new use, then rehabilitation is probably the mostappropriate treatment. These key questions play majorroles in determining what treatment is selected.PROPOSED USEAn essential, practical question to ask is will the buildingbe used as it was historically or will it be given a newuse? Many historic buildings can be adapted for new useswithout seriously damaging their historic character; specialuse properties such as grain silos, forts, ice houses, orwindmills may be extremely difficult to adapt to new useswithout major intervention and a resulting loss of historiccharacter and even integrity.MANDATED CODE REQUIREMENTSRegardless of the treatment, code requirements will needto be taken into consideration. Hastily or poorly designed,code-required work may jeopardize a building’s materialsas well as its historic character. Thus, if a building needsto be seismically upgraded, modifications to the historicappearance should be minimal. Abatement of lead paintand asbestos within historic buildings requires particularcare if important historic finishes are not to be adverselyaffected. Finally, alterations and new construction neededto meet accessibility requirements under the Americanswith Disabilities Act of 1990 should be designed tominimize material loss and visual change to a historicbuilding.FOUR TREATMENTAPPROACHESPreservation focuses on the maintenanceand repair of existing historic materialsand retention of a property’s form as ithas evolved over time. (Protection andstabilization have now been consolidatedunder this treatment.)Rehabilitation alters or adds to a historicproperty to meet continuing or changinguses while still retaining the property’shistoric character.Restoration depicts a property at aparticular period of time in its history whileremoving evidence of other periods.Reconstruction recreates vanished ornon-surviving portions of a property forinterpretive purposes.Reconstruction is the reproduction throughnew construction of a resource that nolonger exists.For more in-depth information on the Secretary of theInterior’s Standards and Guidelines for the Treatment ofHistoric Properties, m.Historic Preservation9

Project TypesHC-SHF Funds Four Project Types: Archaeology Survey and Planning Education Acquisition and DevelopmentThe following sections explain each project type, their application requirements, and theresponsibilities of the grant applicant.10Historic Preservation

Project Type:ArchaeologyCompetitive Application Deadlines:April 1 and October 1Mesa Verde National ParkProject Type - Archaeology11

PURPOSEThis “Project Type” encompasses all things archaeological. For example, applications for a field schoolwould simply be under Archaeology rather than choosing among Education, Survey and Planning, orAcquisition and Development. The online Competitive Application

Scottish Rite of Freemasonry Order of Eastern Star Loyal Order of Moose Knights of Columbus American Woodmen Independent Order of Oddfellows (IOOF) Knights of Pythius Order of the Eagles Catholic Settlement Mennonite Settlement Mormon Settlement Underrepresented Resources