Potomac District Royal Rangers Pow Wow

Each section will have a race team of three boys—one DR as a pit crew, one AR and one ER as drivers. Driver must weara helmet, gloves, elbow and knee pads. Lawnmower is to have sectional designation and an assigned race number on it.We will award best decorated lawnmower and race team, so matching drivers suits, helmets, etc. will count towards theoverall winner. Please refer to the section below on Lawnmower Race Rules for additional information.LARGEST CHARTERED OUTPOST: The group with the largest number of boys and leaders chartered with the Potomac District Royal Rangers for the current year. 1st, 2nd and 3rd place will be awarded.LARGEST OUTPOST: The group with the largest number of boys registered at the Pow Wow. Number of leaders registered and then by number of visitors will break ties. 1 st, 2nd and 3rd place will be awarded.SWIMMING: All fast swimmers may compete for the fastest swimmer in the District. Contestants must be at the poolready to compete at 4 p.m. Saturday. 1 st, 2nd and 3rd place will be awarded in each age group (Discovery, Adventure &Expedition Rangers).TRAP SHOOT: The boys will test their skills at shooting clay birds. Each boy will get 10 shots, the greatest number ofbirds shot will be the winner. (This is an Expedition event only). The cost of the event is 7; this includes the shells andthe clay birds.Sectional Lawnmower Race RulesSaturday at 1 p.m.Each Section is to bring a “Hillbilly Lawnmower” to race against the other Sections. The lawnmower can be decorated to incorporate the Pow Wow theme and must have a minimum of 4 wheels and be less than 20 HP. Eachlawnmower must have the following minimum safety features: The Driver must be seated in an upright position. Steering must be controlled by a closed steering wheel, and brakes that are foot pedal operated that canmake the wheels slide with the Driver in the machine. Driver helmet and seat belt restraint with quick release buckle. No sharp edges are allowed. Please inspect your lawnmower and tape or cushion any sharp edges as muchas possible. The Section name must be displayed in 12” numbers on both sides of the Baja Buggy.Each Section will enter a crew of up to 3 boys and one commander. The crew should consist of a commander orleader who is the crew chief, one Adventure Ranger or Expedition Ranger to drive the lawnmower, and two boys,1 Discovery Ranger, 1 Adventure Ranger and 1 Expedition Ranger to assist in the pit stop. Crews are encouragedto dress alike using T-shirts, vests, coveralls, etc.The Lawnmower Crew Chief and Driver must be at the safety check area at the top of the main assembly field immediately after morning assembly on Saturday. The Lawnmower will be inspected and crews will be given a chanceto make any necessary adjustments to pass the inspection before the 1 p.m. race. The lawnmower and crew mustbe at the starting area at the Main Assembly Field, prepared to race at 1 p.m. Saturday. Each crew will draw tosee which race they will compete in. Each lawnmower will race against two other sections with the fastestlawnmower moving to the final race. The top 4 machines will race against each other in the final race to select thetop 3 places. 1st, 2nd and 3rd place will be awarded to the race winners. 1st, 2nd and 3rd place will also be awardedfor best design.The Staff reserves the right to disqualify any lawnmower from racing for safety reasons.2014 Potomac District Pow Wow5

SWIMMING POOL AND MONITOR SCHEDULEThursday3:00 - 5:005:007:00Swimming SchedulePool Monitor DutySwimming, all Outposts (subject to number of swimmers)Pool closesShowers closeIndividual OutpostsOutpost # 1-150 (subject to number of swimmers)Outpost # 151-400 (subject to number of swimmers)Pool closesShowers closeCapital MarylandCentralExpedition(All Outposts)Adventure(All Outposts)Discovery(OP# 1-150)Discovery(OP# 151-400)Expedition(All Outposts)Adventure(All Outposts)POOL CLOSED FOR TREATMENTDiscovery(OP# 1-150)Discovery(OP# 151-400)Discovery(OP# 1-150)Discovery(OP# 151-400)Expedition(All Outposts)Adventure(All Outposts)Discovery(OP# 1-150)Discovery(OP# 151-400)Swimming Competition Registration (no Speedos)Swimming Competition (Pool Closed to Outposts)Showers closeShowers open for Commanders & Adults OnlyCapital VirginiaCapital VirginiaSouthernSouthernEasternEasternF.C.F. Final CleanupFriday2:00 - 3:303:30 - 5:005:008:00F.C.F. Final CleanupSaturday9:00 - 9:309:30 - 10:0010:00 - 10:3010:30 - 11:0011:00 - 11:3011:30 - 12:0012:00 - 12:3012:30 - 1:001:00 - 1:301:30 - 2:002:00 - 2:302:30 - 3:003:00 - 3:303:30 - 4:004:00 - 4:304:00 - 4:304:30 - 5:306:3010:30 - 12:00Eastern ShoreEastern ShoreTidewater N/STidewater .F.F.C.F.F.C.F.Final Cleanup*The pool, shower house & changing rooms will be closed if they are not kept clean and orderly by everyone who uses them*Two adults will monitor the shower house/changing rooms while the pool is open. Monitors must be at the shower house/changingrooms at their scheduled times and actively perform their duties.Sections will provide 1 monitor for their scheduled time and F.C.F will provide 1 monitor for each shift. Duties will be to maintaincleanliness, keep order, remove lost and found items and take them to the lost and found at the Health Lodge at the end of the shift.Each Ranger will be issued a bag at registration to store his clothing in while swimming. After the Ranger has changed into his swimming trunks, all his extra clothing should be placed in the bag and carried with him out to the pool area. All bags from the Outpostshould be placed together along the pool’s fence. When the swim time is over, the bag must be taken with the Ranger to be used forthe next swim time. No bags or clothing may be left in the shower/changing area at any time.Please take extra care in regards to your money or valuables. The District Royal Rangers and Staff will not be responsible for lost orstolen items.2014 Potomac District Pow Wow6

GENERAL AND CAMPING INFORMATIONFORMS: The forms provided in this pamphlet may be downloaded as needed. Please make sure that Registration Formsare completed and signed by the applicable person. The Pow Wow Registration Form with the appropriate fees should besubmitted to the District Royal Ranger Office by July 17 TH.POW WOW SHIRTS AND HATS: To avoid unnecessary overages, the Potomac District will base its order on the preregistration numbers. It is IMPERATIVE that you pre-register your Outpost to receive your Pow Wow Hat & T-shirt. Weare unable to offer reductions in cost, should you not receive a hat or shirt. As such we URGE and STRONGLY RECOMMEND that you pre-register.AMPHITHEATER SEATING: The Amphitheater has no permanent seats. Please bring stools for all your Rangers to siton during the Assemblies.PRAYER TENT: We are looking for men of prayer that will volunteer some of their time to pray in the Pow Wow PrayerTent. The purpose of this Prayer Tent is to specifically pray for the power and Glory of God to come and move in ourmidst at the Pow Wow. We would like each Outpost to send at least one Ranger Leader to pray. If you have men of prayer in your Church that would be willing to come and pray please invite them to come. The signup sheet with times slotswill be in the registration building at the Pow Wow.ALTAR WORKERS: We are looking for trained altar workers to assist with altar ministry at the evening services. Thesignup sheet will be in the registration building at the Pow Wow.VIDEO AND/OR PHOTOGRAPHY: No sales of videos or photographs of the Pow Wow can be sold without authorization of the District Commander.REGISTRATION: The Pow Wow Registration fee is 50.00. Registration must be postmarked by July 17 th to guaranteeeach person registered will receive the Pow Wow Patch, Hat, T-shirt, optional Saturday lunch or meal plan and extraPatches if ordered. There will be a 15-percent surcharge for any outpost that does not have an up-to-date charter. Eachperson must register with his Outpost. Each person registered will be issued a wristband that must be worn at all timesduring the Pow Wow. A minimum of 2 Commanders is required with each Outpost, and we strongly encourage a minimum ratio of 1 Commander to 5 Boys. A Boy must have completed 3rd grade to register.LATE REGISTRATION: If a Ranger registers after July 17th, we will not guarantee that he will receive the Pow WowPatch, Hat, and T-shirt at the Pow Wow. If the supply of items is exhausted, there will be an additional charge per Rangerof 5.00 to purchase and ship these items.REFUND POLICY: Due to the costs associated with planning the Pow Wow, we will be unable to refund any monies. Wewill issue a Pow Wow Patch, Hat and T-shirt to those registered and has paid by July17th the 25.00 registration depositfee and do not attend. These items will be available for pickup at the registration building at the close of the Pow Wow ifavailable.VISITOR REGISTRATION: All Visitors must register and be issued a wristband. There is an 5.00 charge for those visiting on Saturday; this includes a Pow Wow patch. Those wishing to visit after 5:00 p.m. on Saturday may do so at no cost,however they must register and be issued a wristband. ALL VISITORS WILL BE REQUIRED TO SIGN A VISITORS AFFIDAVIT (page 21). A Visitor or Guest must be at least 8 years old to participate in the competition or events. If an outpostwould like to mentor an unchartered outpost at the Pow Wow, please contact the District Royal Ranger office for a copyof the policy and procedures.FEMALES: Female guests and other family members are invited to the evening services. They are not allowed on thegrounds at any other time without prior written permission of the District Commander. Females will not be allowed inthe campsites at any time.INSURANCE: Each Outpost/Ranger must be covered by their own Insurance. Upon registering, you must certify yourcoverage by stating your outpost’s insurance company and policy number. The Potomac District Royal Rangers andStaff will not be responsible for any theft or damage.2014 Potomac District Pow Wow7

PASTOR’S DAY: We encourage your Pastor and Men’s Director to attend the Pow Wow on Saturday. They must registerand will be issued a wristband to wear. Pastor’s and Men’s Director’s registration and lunch are free on Saturday.PHOTOS: Persons attending or visiting the Pow Wow may be photographed. These photos may be used for promotionalmaterials, which may include being posted on the Potomac District Royal Rangers website. Any person not wishing tohave their photo used for promotional materials must inform the District Royal Ranger Office in writing prior to the PowWow. No photos or videos may be sold for any reason without prior written consent of the Potomac District Royal Rangers.LOST & FOUND: A lost & found station will be set up on the Health Lodge’s front porch during Pow Wow and will bemoved to the main gate Sunday Morning. All items remaining after the close of Pow Wow will be considered a donationto Royal Rangers.SATURDAY LUNCH: An OPTIONAL Saturday Lunch will be served per the Pow Wow Schedule at the Cole Lodge Pavilion if purchased with your registration.CAMPSITES: Each Section has been assigned a Camping Area. All outposts in each section will camp in their assignedarea. Refer to the Pow Wow Site Map to locate your section’s camping area. Outposts are not permitted to use any buildings or lean-to shelters in the campsite area without permission from your Sectional Commander. Unauthorized use mayresult in additional charges to your outpost.PARKING: Outpost trailers can remain in the campsite. After the outpost is set up or by dinner on Saturday, all vehiclesneed to be removed from the campsite and parked in a designated parking lot.COOKING: Ground fires will be allowed at the campsites unless you are otherwise notified due to dry weather. Use preexisting fire rings where possible. Any disturbed areas must be restored.FIREWOOD: Any downed dead wood at the site may be used. Cutting of green or standing trees is not allowed. YOUMAY NOT BRING YOUR OWN WOOD TO CAMP.UNLOADING: Weather permitting, vehicles will be allowed close to campsites for unloading. Vehicles must be promptly returned to the designated parking area for your campsite. Vehicles must remain on the roadways or designated pathsat all times. The Speed Limit of 10 mph will be strictly enforced. No persons will be allowed to ride on the back of a truckor on a trailer.FIRST AID: A First Aid Station will be staffed around the clock at the Health Lodge. If you require special medical needs,please register at the station upon arrival. This station does not preclude outpost or Sectional First Aid Stations. Commanders or leaders must accompany boys needing medical attention at the Health Lodge.ICE: Ice will be available at the Pow Wow Concession Stand on a limited basis.TOILETS: Permanent pit toilets are available at each Sectional Camping Area. Bring your own toilet paper.TRASH: Trashcans and dumpsters are placed throughout the campgrounds. PLEASE USE THEM. All trash from yourcampsite must be placed in tied plastic bags and disposed of in the dumpsters. Bring your own trash bags.WATER: Cold water is available at each Sectional Camping Area.SWIMMING: Swimming is available in the campground pool. Lifeguards will be posted. Commanders are required toswim with their outpost and make sure their Rangers leave the pool area and shower house clean. Refer to the SwimmingSchedule for your outpost’s swim time. There will be monitors posted to assure the showers houses are kept clean andsanitary.CONCESSIONS: A Concession Stand will be open various times during the Pow Wow, with items for sale such as soda,candy, snow cones, popcorn and ice.2014 Potomac District Pow Wow8

FISHING: Fishing is available at the campground’s “Lake Strauss.” Boys will only be allowed to fish under the supervision of their commanders and at times when it will not interfere with the Pow Wow Schedule. No fishing or trespassingis allowed on the downside of the dam.SHOWERS: Warm Showers are available at the pool shower house at no extra cost. There will be monitors posted to assure the showers houses are kept clean and sanitary. Refer to page 6 for times.ACCIDENTS & INJURIES: Minor accidents should be treated as first aid in your campsite or sectional headquarters.When in doubt, report to the Health Lodge. Should hospitalization become necessary, the person will be transported tothe hospital. Check with the Health & Safety Officer at the Health Lodge before transporting someone to the hospital.SAFETY: An outpost may be asked to leave the Pow Wow if any member or guest of the outpost is found to be acting inan unsafe manor. No pets or bikes allowed. No ATVs are allowed except for Staff transportation.MAJOR ACCIDENTS & EMERGENCIES: The Camp Commander and Camp Medic must be notified immediately. Present all facts known. Do not make statements to an outsider, and refer all inquires from the “Press” to the Camp Commander.STORMS: In the event of severe storms, everyone will be notified. If so instructed, tents are to be dropped and coveredwith cots or heavy items. Have all Rangers report to the closest permanent structure. Your Sectional Commander willkeep you posted.LOST CAMPER: Commanders should be aware of the location of all the Rangers in your outpost at all times. If a Rangeris missing, following a search of your campsite, inform the Staff at the Health Lodge. If a Ranger becomes lost, he shouldreport immediately to the Health Lodge.FIRE: Sighting: If you site a fire, report it to your Sectional Commander or the Health Lodge immediately. Specify the exact location and nature of the fire, i.e. grass, brush, oil, etc. Signal for Fire: Two long blasts of the Camp Siren. All Rangersto report to their campsite for a head count. Report any missing Rangers to your Sectional Commander immediately. TheFire Department will fight the fire. All District and Sectional Staff will stand ready to assist as needed.OTHER: Treat any other emergencies with common sense, and take appropriate action. If you have any questions, pleasecontact the Camp Commander or Camp Medic at the Health Lodge.EMERCENGY SIGNAL: In the event of an emergency requiring all to seek shelter, the camp siren will sound one longblast. When all is clear, two short blasts will sound. When the siren sounds the emergency blast, ALL MUST take shelterin the closest permanent structure immediately.AREAS OFF LIMIT: Lake, dam, maintenance area, and other campsites are off limits. No boys may be transported off thegrounds without prior separate written permission of the boy’s parent or guardian along with the “events release/holdharmless agreement” found on page 17 of this book.CAMP EMERGENCY NUMBER: Camp Phone: 410-452-8155.2014 Potomac District Pow Wow9

OPTIONAL MEAL PLANSThe Meal Plan is available in Option 1 or Option 2. We are expanding the number of meals to include a Thursday option. This enablesOutposts coming Thursday to leave their cooking (and dishwashing) gear at home and eat “out” all weekend. If you are arriving Friday,you can just take Option 2.Option1 - innernoXXOption 2 - 25/PersonBreakfastSundayXSundayXBoth Meal Plan 1 & 2 include Saturday lunch. To purchase you must so indicate on your Pow Wow Registration Form and include payment with your registration. Those outposts whose registration includes either Optional Meal Plan will be allowed to increase the number of Plans purchased at the Pow Wow by 10% of the total number of meal plans pre-registered and at an additional cost of 2 perperson.The Saturday Lunch Plan is optional and is offered at a cost of 5. To purchase you must so indicate on your Pow Wow RegistrationForm and include payment with your registration. Those outposts whose registration includes the Optional Saturday Lunch will be allowed to increase the number of lunches purchased at the Pow Wow by 10% of the total number of Lunches pre-registered for 5 perperson added.Meals will be served cafeteria style in the Cole Lodge Pavilion near the Lower Parking Lot. Meals will stop being served ½ hour afterthe posted start time.Saturday Lunch is included with the meal package, but is OPTIONAL for all others. Refer to the Pow Wow Schedule for serving times ifpurchased.ThursdayDinner - 5:30 p.m. - Hamburgers, French Fries, Dessert, DrinkFridayBreakfast 7:00 a.m. - Cereal, Sausage Muffin, Fruit, Sweet Roll, Milk, Orange JuiceLunch 12:30 p.m. - Hot Dogs, Potato Wedges, Fruit, Dessert, DrinkDinner 5:00 p.m. - Hot Baked Ham, Vegetable, Roll, Salad, Cup CakeSaturdayBreakfast 7:00 a.m. - Cereal, Sausage Muffin, Fruit, Sweet Roll, Milk, Orange JuiceLunch (Served per Pow Wow Schedule) - Fried Chicken, Potato Wedges, Macaroni Salad, Dinner Roll, SodaDinner 5:30 p.m. - Hot Roast Beef, Vegetable, Salad, Roll, Cup Cake, SodaSundayBreakfast 7:00 a.m. - Cereal, Sausage Muffin, Fruit, Sweet Roll, Milk, Orange Juice* This Menu is Subject to Change without Notice *2014 Potomac District Pow Wow10

DRIVING DIRECTIONS TO POW WOW2014 Potomac District Pow Wow11

CAMP LAYOUTCAPITAL VA/MDCENTRAL2014 Potomac District Pow Wow12

F.C.F.

cited about this year’s Pow Wow. Commanders, make plans to bring your boys with you and let’s see what God does in all of our lives. Bob Blessing District Commander Introducing the Pow Wow Guest Speakers Tracy Groves started in Rangers in 1981, was a four-time District Ranger of the Year and is GMA #11 in the Potomac District.