Welcome To The Marshall University
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Welcome to the Marshall University Greenbook!If you are new to Marshall, this compendium is a very worthwhile, first-stop resource forinformation about the governance and operation of the University. If you are an experiencedmember of the Marshall community, I think you will find this resource to be a helpful reference,regardless of whether you are a faculty member, administrator, or staff member.We strive to improve the quality and function of this document every year. If you have anysuggestions for future editions of The Greenbook, please share them with the Office of AcademicAffairs.Thank you and best wishes for an outstanding year.Sincerely,Stephen J. Kopp, Ph.D.President2
FOREWORDOn behalf of the Office of Academic Affairs, welcome to Marshall University andto the 2014-2015 edition of the University’s primary reference guide and repositoryof University policies, procedures, and operational guidelines – The Greenbook.The Greenbook provides direct online access to the Calendars of Due Dates,Marshall University Board of Governors Policies, and other University proceduralguidelines and operational information.Again this year, The Greenbook contains an “Index of Key Terms.” Eachunderlined term carries an embedded web or internal text link. To accessinformation relevant to any of the key terms listed, you need only to place thecomputer mouse or touchpad cursor on the underlined term and “click” on the term.You will be referred to the appropriate policy or section of The Greenbook.In a similar manner, access to the Marshall University Board of Governors’ Policiesis provided by way of embedded internet links. By clicking on the specific policyname, which is underlined to indicate an embedded link, you will be referred to theappropriate policy on the Board of Governors’ website.Please feel free to contact me with any questions you may have or any assistanceyou may need.Best wishes for a challenging and productive 2014-2015 academic year!Gayle L. Ormiston, Ph.D.Senior Vice President for Academic Affairs & Provost(304) 696-3716ormiston@marshall.edu3
TABLE OF CONTENTSSECTIONPAGEA. 2014-2015 Calendar of Due Dates Administrative .5 Personnel .6 Curriculum 7B. Index of Key Terms .8C. Policies, Guidelines, and Operational Procedures1. Board of Governors Policies 132. University Emergency Procedures .163. University Guidelines, Procedures and Information .254. Marshall University Institutional Peer Groups .415. The Marshall University Story . .434
Section A.OFFICE OF ACADEMIC AFFAIRSCALENDAR OF DUE DATES2014-2015ADMINISTRATIVE CALENDARDEPARTMENT / ITEMAcademic Budget OfficeListing of Courses for Fee Collections with CRN’s (Spring 2015)New/Revised Student, Program & Lab Fee RequestsBudget Requests (Dependent on Finance Deadlines)Listing of Courses for Fee Collections with CRN’s (Summer 2015)Listing of Courses for Fee Collections with CRN’s (Fall 2015)Faculty Development Reports*November 7, 2014February 2, 2015TBA – March 2015*March 20, 2015TBA – May 2015May 29, 2015Center for Teaching & LearningReynolds Teaching Award NominationsPickens-Queen Award NominationsMU Distinguished Artists & Scholars Award Nominations(Submit Electronically)Hedrick Outstanding Faculty Award NominationsSeptember 15, 2014September 15, 2014February 20, 2015September 15, 2014Deans’ OfficesEvaluation of Deans FormsOffice of the Provost & Senior Vice President for Academic AffairsDistinguished Service Award NominationsCompleted Evaluation of Deans by FacultyChairperson Evaluations Notice of CompletionDUE DATEDates Subject to ChangeApril 30, 2015February 13, 2015May 15, 2015May 15, 2015* Denotes an anticipated due date.5
OFFICE OF ACADEMIC AFFAIRSCALENDAR OF DUE DATES2014-2015PERSONNEL CALENDARDEPARTMENT / ITEMAcademic Budget OfficeFall 2014 Part-Time Faculty & Graduate Assistant EPAF’sSpring 2015 Part-Time Faculty & Graduate Assistant EPAF’sBudget RequestsSummer School 2015 Faculty EPAF’s IntersessionSummer School 2015 Faculty EPAF’s Session 1ASummer School 2015 Faculty EPAF’s Session 2ASummer School 2015 Gratis Course ReportFaculty Development ReportsAugust 7, 2014February 2, 2015TBA – March 2015*March 20, 2015*March 20, 2015*March 20, 2015*March 20, 2015May 29, 2015Chairperson’s OfficeNew *Temp., Probationary & Tenured Faculty Annual Reports 2014 w/Planning Pages (Fall Hire Date)New * Temp., Probationary,Tenured Faculty Annual Reports 2015 w/Planning Pages(Spring Hire Date)September 12, 2014January 30, 2015Deans’ OfficesInstitutional Research Summaries of Course Evaluations for Probationary Faculty (Fall 2014)2014 Annual Reports, Including Planning Pages 2014-2015FacultyRetention/Non-Retention DecisionsPromotion & Tenure DecisionsOffice of the Provost & Sr. Vice President for Academic AffairsPosition Requests (AY 2015-2016)Sabbatical Leave Reports (AY 2013-2014)Sabbatical Leave Requests (AY 2015-2016)Intention to Apply for Promotion / TenureProbationary Faculty 2014 Annual Reports, Including Planning Pages 2015-2016Probationary Faculty Retention / Non-Retention Recommendations(Including 2014 Annual Reports and 2014 & 2015 Planning Pages)Promotion & Tenure Portfolios2014 Annual Report of Faculty, Including Planning Pages 2014 & 2015(New, Continuing & Tenured Faculty Not Applying for Promotion / Tenure)*Temporary Faculty Annual Reports – Hired for Fall 2014, Academic Year or Spring 2015 OnlyDeans’ Summary of All Part-Time Faculty Evaluations (Detail Concerns)President’s OfficeRetention/Non-Retention RecommendationsPromotion & Tenure Recommendations for 2015-2016DUE DATEJanuary 2, 2015March 13, 2015February 26, 2015April 30, 2015TBAOctober 3, 2014October 3, 2014October 10, 2014February 9, 2015February 9, 2015March 24, 2015April 1, 2015April 30, 2015May 22, 2015February 13, 2015April 21, 2015*Planning Pages Required for Temporary Faculty at the Discretion of each College* Denotes an anticipated due date.6
OFFICE OF ACADEMIC AFFAIRSCALENDAR OF DUE DATES2014-2015CURRICULUM CALENDARDEPARTMENT / ITEMAssessment & Program ReviewProgram Reviews (Undergraduate) (Electronic Copies)Program Reviews (Graduate & All Follow-Up Reports) (Electronic Copies)Annual Assessment Reports (2014/2015)DUE DATEOctober 15, 2014November 3, 2014May 15, 2015Center for Teaching & Learning / WACWAC-Portfolio Rough Drafs (Fall 2014)WAC-Porfolio Final Drafts (Fall 2014)WAC-Portfolio Rough Drafts (Spring 2015)WAC-Portfolio Final Drafts (Spring 2015)October 27, 2014December 1, 2014February 23, 2015March 30, 2015Curriculum Committee (Courses Requiring Committee Approval)Course Changes/Revisions for Summer 2015Course Changes/Revisions for Fall 2015Course Changes/Revisions for Spring 2016October 3, 2014November 3, 2014March 27, 2015Office of Institutional ResearchCensus Data (Dates pending notification from Central Office)September 18, 2014Registrar’s Office2015 Spring Schedules (Complete Entry)Fall 2014 D & F Grades for Freshmen (Mid-term Grades)Fall 2014 Final Grades2015 Summer Schedules (Complete Entry)2015 Fall Schedules (Complete Entry)Spring 2015 D & F Grades for Freshmen (Mid-term Grades)Spring 2015 Final GradesOctober 6, 2014October 20, 2014December 15, 2014February 23, 2015March 2, 2015March 9, 2015May 12, 2015University CommunicationsUndergraduate Catalog Revisions (Print & Online Version for 2015-2016)Graduate Catalog Revisions (Print & Online Version for 2015-2016)Revision of Undergraduate Catalog ProofsRevision of Graduate Catalog ProofsJanuary 30, 2015February 27, 2015TBATBA7
Section B.Index of Key TermsAAcademic Calendar ProcessAcademic Dishonesty (MUBOG Policy AA-12)AccreditationAnnual Evaluation of Faculty (MUBOG Policy AA-22)See also: Annual Evaluation FormsSee also: Calendar of Due DatesAppropriate Use of MU ID Numbers (MUBOG Policy AA-11)AssessmentSee also: Commitment to AssessmentAttendance at University EventsB-CChief Marshal and Chief UsherClass Attendance (MUBOG Policy AA-13)Commencement (MUBOG Policy AA-34)Core Curriculum (See General Education)Course Evaluations (MUBOG Policy AA-24)Course Syllabus (MUBOG Policy AA-14)DDead WeekDepartmental AutonomyDepartment/Division Chairs8
See also: Role and Responsibilities of Department/Division ChairsDependent Scholarships (MUBOG Policy AA-42)Digital MeasuresDrug-Free Schools and Communities Information (MU-HR-21)EElectronic Courses (MUBOG Policy IT-5)E-NOD (Electronic Notification of Deposit)Emergency ProceduresEmeritus Status of Retired Professionals (MUBOG Policy AA-31)Equal Opportunity/Affirmative ActionSee also: PolicyFFaculty Absences (MUBOG Policy AA-35)Faculty Compensation from Grants and Contracts (MUBOG Policy AA-40)Faculty Promotion (MUBOG Policy AA-26)Faculty Promotion Salary Increase (MUBOG Policy AA-27)Faculty Responsibilities Related to Student LifeFaculty Salary Web SiteFaculty SenateFaculty/Student-Athlete Relationship Policy StatementFaculty Tenure (MUBOG Policy AA-28)Faculty Workload (MUBOG Policy AA-21)Freshman Midterm D & F Grades (MUBOG Policy AA-16)G-HGeneral Education (See Core Curriculum)9
Grade ReportingGraduate CouncilGraduate Faculty MembershipHigher Education Policy CommissionSeries 9: Academic Freedom, Professional Responsibility, Promotion and TenureHistory of MarshallSee also: The Marshall University StoryHuman ResourcesIIndividual Conflict of Interest in Research (MUBOG Policy AA-41)Instructor of RecordIntellectual Property Policy (MUBOG Policy GA-4)(Formerly Board of Governors Policy No. 19)J-K-LJoint Teaching Appointment within the Institution (MUBOG Policy AA-19)Libraries, UniversityM-N-OMarshall Plan for Quality Undergraduate EducationMission StatementmyMU/Web ServicesNotice of Merit and Equity RaiseOff-Campus Course DefinedP-QPeer InstitutionsSee also: NCHEMSSee also: SREB10
Personnel Records (MUBOG Policy AA-25)Plan for Meeting Financial Exigency (MUBOG Policy AA-33)Political Activities (MUBOG Policy AA-36)Posting of GradesPresident’s Emergency Authority (MUBOG SA-4)Pre-tenure ReviewPrincipal Investigator Salary Payments (MUBOG Policy AA-29)RRule on Adjunct Faculty (4-Year Colleges) (MUBOG Policy AA-5)SSabbatical Leave (MUBOG Policy AA-1)Salary Increases for Tenured and Tenure-track Faculty (MUBOG Policy AA-7)Selection and Evaluation of Faculty Deans (MUBOG Policy AA-39)Selection, Role and Evaluation of Department Chairs (MUBOG Policy AA-38)Sexual Harassment (MUBOG Policy GA-1)(Formerly Board of Governors Policy 5)Smoking (MUBOG Policy GA-8)Starting Salaries and Rank of Incoming FacultyStatement of Good Practice for Adjunct FacultyStatement on Integrity in Scientific ResearchStatement on Professional Ethics for All EmployeesStatutory Grievance Procedures as found in WV State Code 29-6CStrategic VisionStudent Advising11
Student Code of Conduct (MUBOG SA-3)Student Evaluation of CoursesT-U-VTeaching and Administration (MUBOG Policy AA-37)Temporary Faculty Annual Reports and Years Applied Toward Tenure (MUBOG Policy AA-23)Termination of Faculty Due to Program Reduction or Discontinuance (MUBOG Policy AA-32)Textbooks (MUBOG Policy AA-17)Tutoring of Students by Faculty (MUBOG Policy AA-31)W-X-Y-XWeather related and/or Emergency Closings and Delays (MUBOG Policy GA-9)12
Section C. 1.Board of Governors’ licies.htmlAcademic Affairs PoliciesNumberMUBOG AA- 1MUBOG AA- 2MUBOG AA- 3MUBOG AA- 4MUBOG AA- 5MUBOG AA- 6MUBOG AA- 7MUBOG AA- 8MUBOG AA- 9MUBOG AA-10MUBOG AA-11MUBOG AA-12MUBOG AA-13MUBOG AA-14MUBOG AA-15MUBOG AA-16MUBOG AA-17MUBOG AA-18MUBOG AA-19MUBOG AA-20MUBOG AA-21MUBOG AA-22MUBOG AA-23MUBOG AA-24MUBOG AA-25MUBOG AA-26MUBOG AA-27MUBOG AA-28MUBOG AA-29MUBOG AA-30MUBOG AA-31MUBOG AA-32MUBOG AA-33NameSabbatical LeaveFaculty DevelopmentReduced Tuition for Persons 65 and OverMeasles and Rubella Immunization PolicyRule on Adjunct Faculty (4-Year Colleges)Awarding of Undergraduate and Graduate Fee Waivers - RevisedSalary Increases for Tenured and Tenure Track Faculty-AmendedDistribution of General Faculty Salary Inc Funds (Four-year;FY2005 only)Credit for Service in the Public SchoolsFaculty and Administrative ProductivityAppropriate Use of ID NumbersAcademic DishonestyClass AttendanceCourse Syllabus (Amended)Course WithdrawalFreshman Midterm D & F GradesUniversity Textbooks (amended)Equivalencies for College TeachingJoint Teaching Appointment within the Institution*Graduate Faculty MembershipFaculty WorkloadAnnual Evaluation of Faculty*Temporary Faculty Annual Reports and Years Applied Toward TenureCourse EvaluationsPersonnel RecordsFaculty Promotion*Faculty Promotion Salary IncreaseFaculty Tenure*Principal Investigator Salary PaymentsTutoring of Students by FacultyEmeritus Status of Retired Professionals*Termination of Faculty due to Program Reduction or Discontinuance*Plan for Meeting Financial Exigency*Effective 0603/08/0603/08/06*See HEPC Series 913
MUBOG AA-34MUBOG AA-35MUBOG AA-36MUBOG AA-37MUBOG AA-38MUBOG AA-39MUBOG AA-40MUBOG AA-41MUBOG AA-42MUBOG AA-43MUBOG AA-44MUBOG AA-45CommencementFaculty AbsencesPolitical ActivitiesTeaching and AdministrationSelection, Role, and Evaluation of Department ChairsSelection and Evaluation of Faculty DeansFaculty Compensation from Grants and ContractsIndividual Conflict of Interest in ResearchEmployee Dependent Undergraduate Tuition Assistance ProgramModified Duties for Nine-Month FacultyInstitutional Conflict of Interest in ResearchSalary Increases for Tenured and Tenure-track /14Financial Affairs PoliciesMUBOG FA- 1MUBOG FA - 2MUBOG FA - 3MUBOG FA - 4MUBOG FA - 5MUBOG FA - 6MUBOG FA - 7Waiver of Regular Fees for Third-Party Sponsored CoursesTravel - AmendedCredit Card SolicitationPolicies on Use of Institutional FacilitiesDisposition of Surplus PropertyClassified Employee Salary PolicySalary Supplements for Marshall University Employees From Non-StateSourcesMUBOG FA- 8 Investment Policy (amended)MUBOG FA - 9 Purchasing PolicyMUBOG FA - 10 Tuition & Fees PolicyMUBOG FA - 11 Capital Project ManagementMUBOG FA - 12 Identity Theft Prevention /09General Administrative PoliciesMUBOG GA- 1MUBOG GA- 2MUBOG GA- 3MUBOG GA- 4MUBOG GA- 5MUBOG GA- 6MUBOG GA- 7MUBOG GA- 8MUBOG GA- 9MUBOG GA-10MUBOG GA-11MUBOG GA-12MUBOG GA-13MUBOG GA-14Sexual HarassmentAlcoholic Beverages on the CampusesSocial JusticeIntellectual Property PolicyOrganization Structure of the BoardSpeed, Flow, and Parking of Vehicles on CampusIntercollegiate AthleticsSmokingPolicy Regarding Weather-Related and/or Emergency Closings and DelaysNaming of Units and FacilitiesPolicy on RulemakingGeneral Conflict of InterestWhistleblower PolicyInterim Business Record 12/0610/12/0610/30/1214
MUBOG GA-15Animals on Campus4/30/09Human Resources PoliciesMUBOG HR- 1MUBOG HR- 2MUBOG HR- 3MUBOG HR- 4MUBOG HR- 5MUBOG HR- 6MUBOG HR- 7MUBOG HR- 8MUBOG HR- 9MUBOG HR-10MUBOG HR-12MUBOG HR-13MUBOG HR-14Policy Regarding Staff DevelopmentReview of Part-Time Classified PositionsEmployee Catastrophic Leave PolicyWork Schedules and Employment InnovationsFour-Part Progressive Counseling (Amended)TelecommutingPayroll Reassignments – Leave DeficitsEmployee Solicitation and Outside BusinessesClassified/Non-Classified Employment Appointments in DecemberEmployee InfractionsPerformance Assessment, Classified, and Nonclassified EmployeesClassified RecruitingBackground 0611/1/07Information Technology PoliciesMUBOG IT- 1MUBOG IT- 2MUBOG IT- 3MUBOG IT- 4MUBOG IT- 5Information Technology Acceptable Use PolicyInformation Security Policy (Amended)Email PolicyProgram for the Disposition of Surplus ComputersDistance tudent Affairs PoliciesMUBOG SA- 1MUBOG SA- 2MUBOG SA- 3MUBOG SA- 4MUBOG SA- 5Student Rights and ResponsibilitiesStudent Academic RightsStudent Code of Rights and ResponsibilitiesPresident's Emergency AuthorityDirectory 415
Section C. 2.University Emergency NT PLANS (Appendix)Emergency Management PlanSeptember 2008, Reviewed September 2009WEATHER EMERGENCIES(MUBOG GA-9, Revised 06/11/2013)Generally it is Marshall University’s policy tomaintain its normal schedule, even when conditionsare inclement. However, that is not always possible.In those instances when it is necessary to alter theschedule in response to weather conditions, everyeffort will be made to notify all those affected—students, faculty, staff and the general public—asexpeditiously and as comprehensively as possible inthe following ways:1.The university subscribes to a third-partyservice to provide notifications by e-mail, textmessage, and telephone, referred to as “MUAlert” at Marshall. All students, faculty andstaff will be enrolled in the MU Alert databasewith their university e-mail addresses, and, inthe case of faculty and staff, their officetelephone numbers. Students, faculty and staffmay provide additional contact methods,including those for text messaging and cellphone numbers, through the use of the myMUportal.In cases of weather-related or other s staff will use all contactpoints in MU Alert to send notification.2.The Television stations in Huntington andCharleston will be notified.3.Radio stations in Huntington and Charlestonwill be asked to announce the delay or closing.4.Time permitting; newspapers in Huntingtonand Charleston will be notified. Often,however, decisions must be made afterdeadlines of newspapers.5.The Office of University Communications willcommunicate the specific details of the delayor closing to the Office of Public Safety at 696HELP.Information about closing, cancellations, or delayswill ordinarily be disseminated to area radio andtelevision stations. These outlets may, however,publish the University’s notification incorrectly.Therefore, the authoritatively correct statement of theUniversity’s condition (Huntington) is stipulated tobe the message on the main page of the website athttp://www.marshall.edu.This section applies only to the Huntington campusand all releases should make it clear that it relatesonly to the Huntington campus. The weather-relatedclosings policy for the South Charleston campus andother education centers will be managed by the chiefadministrative officer (as designated by theUniversity president) for the respective location, andall releases should make clear that the release appliesonly to the affected location. The South Charlestonphone number is 746-2500. See Section 4 forinformation on procedures for other locations.Types of delays and closings:University Closed: All classes suspended and officesclosed.Classes Cancelled: All classes suspended; officesopen.Delay Code A: Means a delay in the opening ofclasses BUT no delay in the opening of offices.Delays will usually be in the range of one to twohours. Employees are expected to report to work attheir normal starting times unless they feel that travelis unsafe. If an employee feels that he/she cannottravel safely to work, they may charge accruedannual leave for the portion of the workday from 8:00a.m. (or their normal start time) until their arrival atwork.Delay Code B: Means a delay in the opening ofclasses AND a delay in the opening of offices.Delays will
2014-2015 PERSONNEL CALENDAR DEPARTMENT / ITEM DUE DATE Academic Budget Office Fall 2014 Part-Time Faculty & Graduate Assistant EPAF’s August 7, 2014 Spring 2015 Part-Time Faculty & Graduate Assistant EPAF’s February 2, 2015 Budget Requests TBA – March 2015 Summer School 2015 Faculty EPAF’s Intersession *March 20, 2015
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