Maintenance Program For Air Conditioning And Heating .

Maintenance Program for Air Conditioning and Heating SystemsThe County of Brunswick requests proposals to secure a maintenance program that will provide servicesto maintain Brunswick County Operation Services’ heating and air conditioning systems excluding ourcourthouse systems. Please bid each service individually. The County reserves the right to award bidsaccordingly.All work must be conducted by companies possessing the appropriate licensure through the NC StateBoard of Examiners of Plumbing, Heating and Fire Sprinkler Contractors. Copies of licensure must beattached to this proposal form.Routine Maintenance Program for All Systems Excluding CourthouseRoutine Services needed for all systems excluding Courthouse:A) Quarterly filter changes, cleaning of condenser coils, greasing bearingsB) Belt changes, as neededC) Verify positive pressure and that temperature and humidity are at acceptable levelsContractor Specifications for All Air Conditioning and Heating Systems (ExcludingCourthouse)a) Contractor must have experience with Trane and Carrier systems.b) Building J - Contractor must have experience with computer programming Trane and Carriersystems – temperature is controlled by computer instead of thermostat.c) Contractor must have experience with Mitsubishi City-Multi systems, preferably City-MultiCertified.COST TO PROVIDE ROUTINE MAINTENANCE OF ALL AIR CONDITIONING ANDHEATING SYSTEMS (EXCLUDING COURTHOUSE): Any Additional Costs:Notes:1

Emergency Service and Repair for Any HVAC, Refrigerant or Ice Machine Installed onCounty Property Excluding CourthouseLABOR RATES FOR REPAIRS AND EMERGENCY SERVICES ALL AIRCONDITIONING AND HEATING SYSTEMS (EXCLUDING COURTHOUSE): / HOUR Regular Time / HOUR Overtime – After Hours / HOUR Holiday – Weekends Travel Charge / Trip Charge, Quote as Per Mile Fuel Surcharge Helper, “When Needed” Parts & Materials, Supplied By Contractor, Quote as Cost Plus Parts & Materials, Supplied by County, Quote as Cost Plus Refrigerant, R-22, Quote as Cost Plus Disposal Charge, Hazardous Materials IncludingRefrigerant, Lubricants, Cleaners, PCB’s Mercury andSolvents, Quote as Cost Plus Freight Charges for Any Parts Ordered, Quote as Cost Plus Processing Fees-Warranty, Core Charge, Etc., Quote as CostPlusAny Additional Costs:Notes:Insurance RequirementsMinimum insurance requirements are included as “Attachment A”.Proposals must be received no later than November 11, 2016.2Authorized SignatureTitleCompanyPreferred Contact: Phone / Email

BRUNSWICK COUNTY GOVERNMENT CENTER A/C UNITSas of October 2016BUILDINGSMODELDavid R. Sandifer Administration FH014APL3PUY-A24NHATWA120A400FBBuilding OTLD210C4OCEABuilding ilding HC048HCBEBP4800AHMC018KD1HMC018KD1Building 9-24825

BUILDINGSBuilding EBuilding FBRUNSWICK COUNTY GOVERNMENT CENTER A/C UNITSas of October -EFC4BN80702 Cassette Units, 7 VRV AF1200CFMR-EPURY-P120TKMU-A5 Cassettes and 14 VRV 7M0127718W0089019W0249859W0016843W02174

BUILDINGSBuilding GBuilding HBuilding IBRUNSWICK COUNTY GOVERNMENT CENTER A/C UNITSas of October P18NMAU-EPEFY-P36NMAU-E5 Cassettes and 12 VRV BoxesPURY-P96TJMU-APURY-P96TJMU-A1 Cassette and 7 VRV -EPEFY-P12NMAU-E(AHU) VPR-210-13C-30E-C-OCX3 Cassettes and 27 VRV 2W0185312497068

BUILDINGSBuilding LBuilding MBuilding NLaw Enforcement CenterDetention Center Phase 1BRUNSWICK COUNTY GOVERNMENT CENTER A/C UNITSas of October 2016MODELQ7RD-036KPHF060K000BHPFM36K000E3 Ton Trane (No Model or Serial 2604G30228

BUILDINGSDetention Center Phase 2New Call CenterDrug UnitService CenterOld ShopWarehouseCabinet ShopPBX RoomBRUNSWICK COUNTY GOVERNMENT CENTER A/C UNITSas of October 4-02

BRUNSWICK COUNTY OFF-SITE A/C UNITSas of October 2016BUILDINGSModelAnimal CLandfill ScalehouseHR24DIVARAA6LAOEO200AX65N0297Landfill BreakroomGSH135241AARUF032-00A-1CEMS Base 1WH242-A04EMS Base 2TEM4A0C365415AA4TWA3036B3000ABEMS Base 3HP29-036-1YCB29M-41-1PEMS Base 4HP29-036-1YCB29M-41-1PEMS Base EMS Base 5604DNXA24000AATP50HS024311EMS Base 8HR36DIVAR3600VD1M22EMS Satellite Tower (Rothschild St)WA242-A05XX5X2JEMS Satellite Tower (Municipal Dr)WA372-A05XX5XJ2EMS Satellite Tower (Industrial Blvd)WA361-A05XP5XXJEMS Satellite Tower (George II Hwy)WA361-A05XP5XXJEMS Satellite Tower (Enterprise Dr.)WA361-A05XP5XXJEMS Satellite Tower (Southport-Supply Rd)WA241-A05XX2XX1EMS Satellite Tower (Green Swamp Rd)V24-10354EMS Satellite Tower (Ruby Way)LWHD1800RY7FAS256R2AEMS Satellite Tower (Whiteville Rd)WA361-A05XP5XXJEMS Satellite Tower (Green Hill Rd)WA361-A05XP5XXJGV Barbee P84F4131NTJ2V4162AWS1V

BUILDINGSBRUNSWICK COUNTY OFF-SITE A/C UNITSas of October 2016ModelHickman Crossroads LibraryLeland LibraryMargaret & James Harper Jr. LibraryRourk F060FCHP-5090AAEABA-T0905ACan't 321PFH1V

BUILDINGSCedar Grove ParkLeland Park ConcessionLockwood Folly ParkNorthwest Park ConcessionNavassa ParkShallotte ParkSmithville Park ConcessionTowncreek Park ConcessionWaccamaw Park ConcessionBRUNSWICK COUNTY OFF-SITE A/C UNITSas of October 2-A10MUZ-GE09NA2MSZ-GE09NA9Window B48NAMSZ-GE09NAMXZ-3B24NAMSZ-GE09NA-9Mens RestroomWomens RestroomInside ConcessionSLZKA09N9SLZKA09NAPLA-AZ4BA4Shallotte WIC 25B062147211-02Can't 68T40036303ZU02817A40062073ZUO3692A53E13462Can't readCan't readCan't read4ZM021754ZM0273544A04596CCan't read906075525Can't readCan't read

BUILDINGSBrunswick TransitLeland Senior CenterShallotte Senior CenterSouthport Senior CenterBRUNSWICK COUNTY OFF-SITE A/C UNITSas of October 06F15815Can't 106E09518L003264025E0318283611505091574Can't readCan't readCan't readCan't readCan't 04NOE7763163

BUILDINGSBRUNSWICK COUNTY OFF-SITE A/C UNITSas of October 2016ModelHoods Creek Community BuildingDistrict 5 Community BuildingLockwood Folly Community BuildingWaccamaw Community BuildingTowncreek Community 4C884024814C884034814C88404

BRUNSWICK COUNTY MINIMUM INSURANCE COVERAGE REQUIREMENTSAt contractor’s expense, contractor shall procure and maintain the following recommended lines ofinsurance according the scope of work. The County may choose to elect higher or lower coveragesaccording to the work performed. Contractors must be insurered by a licensed agent in North Carolinaand rated A-VII or better by A.M. Best.A. COMMERCIAL GENERAL LIABILITYCovering all operations involved in this Agreement. 2,000,000General Aggregate 2,000,000Products/Completed Operations Aggregate 1,000,000Each Occurrence 1,000,000Personal and Advertising Injury Limit 5,000 Medical Expense LimitB. WORKERS' COMPENSATIONStatutory limits covering all employees, including Employer’s Liability with limits of: 500,000 Each Accident 500,000 Disease - Each Employee 500,000 Disease - Policy LimitC. COMMERCIAL AUTOMOBILE LIABILITY 1,000,000 Combined Single Limit – Any AutoD. PROFESSIONAL LIABILITY 1,000,000 Per OccurrenceE. POLLUTION LIABILITY INSURANCE 1,000,000 Per OccurrenceWhen a contractor is required to bind pollution/environmental coverage, the contractor must provideevidence of continuation or renewal of liability insurance for a period of three (3) years followingtermination of the agreement.ADDITIONAL INSURANCE AND INDEMNIFICATION REQUIREMENTSA. Contractor agrees to defend, indemnify, and hold harmless Brunswick County, its officers,employees, and agents from and against any and all losses, penalties, damages,settlements, costs, charges, professional fees, or other expenses or liabilities of every kind andcharacter arising out of or relating to any and all claims, liens, demands, obligations, actions,proceedings, or causes of action of every kind in connection with or arising out of this Agreementand/or the performance hereof that are due in part or in the entirety of Contractor, its employees oragents. Contractor further agrees to investigate, handle, respond to, defend and dispose of same at itssole expense and agrees to bear all other costs and expenses related thereto.

The Contractor’s General Liability policy shall be endorsed, specifically or generally, to include thefollowing as Additional Insured:BRUNSWICK COUNTY, ITS OFFICERS, AGENTS AND EMPLOYEES ARE INCLUDED ASADDITIONAL INSURED UNDER CONTRACTOR’S GENERAL LIABILITY INSURANCE.B. Before commencement of any work or event, Contractor shall provide a Certificate of Insurance insatisfactory form as evidence of the insurances required above.C. Contractor shall have no right of recovery or subrogation against Brunswick County (including itsofficers, agents and employees), it being the intention of the parties that the insurance policies soaffected shall protect both parties and be primary coverage for any and all losses covered by theabove-described insurance.D. Brunswick County shall have no liability with respect to Contractor’s personal property whetherinsured or not insured. Any deductible or self-insured retention is the sole responsibility ofContractor.E. All certificates of insurance must provide that the policy or policies shall not be changed orcancelled without at least thirty (30) days prior written notice.F. The Certificate of Insurance should note in the Description of Operations the following:Department:Operation ServicesContract #:G. Insurance procured by Contractor shall not reduce nor limit Contractor’s contractual obligation toindemnify, hold harmless and defend Brunswick County for claims made or suits brought whichresult from or are in connection with the performance of this Agreement.H. In the event Contractor receives Notice of Cancellation of Insurance required pursuant to thisAgreement, Contractor shall immediately cease performance of all services and shall provide Noticeto Brunswick County’s Legal/Risk Management personnel within twenty-four (24) hours.I. Certificate Holder shall be listed as follows;ATTENTION:Brunswick County Risk Manager30 Government Center Dr. NEP.O. Box 249Bolivia, NC 28422J. If Contractor is authorized to assign or subcontract any of its rights or duties hereunder and in factdoes so, Contractor shall ensure that the assignee or subcontractor satisfies all requirements of thisAgreement, including, but not limited to, maintenance of the required insurances coverage andprovision of certificate(s) of insurance and additional insured endorsement(s), in proper form prior tocommencement of services.Revised 01/2015

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