Biomass Suppliers List

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Biomass Suppliers ListApplication User GuideA User Guide for Producers and Producer-TradersIssue 1.01

Table of Contents1.Overview . 32.The BSL Website (https://biomass-suppliers-list.service.gov.uk) . 43.Creating a BSL account . 54.Logging in . 64.1Managing your account ----------- 75.Submitting a new application . 86.What supplier type are you . 97.Submitting a Producer-Trader / Producer application . 107.1Virgin or Waste Virgin Blend fuel application: Sourcing 100% of raw materialfrom the UK ----------------------------- 117.2Virgin or Waste Virgin blend fuel Application: Sourcing any raw materials fromoutside the UK -------------------------- 177.3Waste-Wood fuel application ---- 248.Completing Quarterly Reports . 279.Paying (New application, Quarterly reports and Membership fee) . 289.1Paying via Credit / Debit Card -- 299.2Paying via PayPal ---------------- 309.3Paying via Bank Transfer -------- 3110.FAQs . 32Version Control . 342

1. OverviewThis is a user guide for accessing the BSL website and Application Portal. The BSL allows RHI participantsto easily demonstrate to Ofgem that the fuel they are using in their biomass boilers meets the RHI legaland sustainability criteria required to claim their RHI payments.The Application Portal provides an onlineregistration process for submitting fuel applications.There are two key users on the BSL: RHI participants: End-users of fuel, mainly domestic and non-domesticSuppliers: Producers, Traders, Producer-Traders and Self-SuppliersThis guide deals with: Accessing the BSL websiteSetting up a BSL accountApplications – for Self-Suppliers, Producers, Producer-Traders and Trader.Managing accounts Accessing the portal Forgot password Users Accounts (creating a new password) Company details Quarterly report history Payments summaryCompleting quarterly reports and membership payments. All BSL-authorised persons, except SelfSuppliers, are required to submit quarterly reporting data via the online portal.Payment method - BACS, Credit / Debit and PaypalFAQs3

2. The BSL Website (https://biomass-suppliers-list.service.gov.uk)The BSL website gives users access to our services such as the Application Portal. Suppliers can login orcreate an account to access the portal.[Supplier Registration]Takes you to the beginning of[Applying to the BSL]the account registration process.The BSL website gives users access to our services such as the Application Portal.ThisSupplierscanfurtherlogin orprovidesNoteThis is for new supplierscreate an account to accessthe- portal.guidance about theonly. This is not the applicationregistration and helpsregistration. This link is foryou choose the suppliercreating an account only.type category for you.[Applying to the BSL][Supplier Registration]Takes you to the beginning ofthe account registration process.This provides furtherguidance about theregistration and helpsyou choose the suppliertype category for you.Note - This is for new suppliersonly. This is not the applicationregistration. This link is forcreating an account only.[Find a Fuel][Documents and guidance][Registered Suppliers]Gives RHI participants a searchbox to find contact details ofsuppliers with BSL authorisedfuels. You can find supplierslocal to you by entering apostcode, the supplier’s nameor BSL number.The documents here provideadvice on how to submit anapplication to the BiomassSuppliers List (BSL) and thetype of evidence required todemonstrate compliance.If you are a registered user,enter your email address andpassword to login to youraccount.[Registered Suppliers][Documents and guidance]4. Creating a BSL account[Finda Fuel]Gives RHI participants a searchbox to find contact details ofsuppliers with BSL authorisedfuels. You can find supplierslocal to you by entering a4postcode, the supplier’s nameor BSL number.The documents here provideadvice on how to submit anapplication to the BiomassSuppliers List (BSL) and thetype of evidence required todemonstrate compliance.If you are a registered user,enter your email address andpassword to login to youraccount.

Pre-Application Registration3. Creating a BSL accountTo register your fuel with BSL, you must first create an account to access the Application portal. To startyour registration, go to ‘Suppliers Registration’. Here you give us details about yourself/your company.Creating a BSL account does not give you a BSL number. A BSL account is necessary prior to theapplication submission. You will receive your BSL authorisation number when your submitted application isassessed and approved by the BSL administrative team.To register your fuel with BSL, you must first create an account to access the Application portal. To startyour registration, go to ‘Suppliers Registration’. Here you give us details about yourself/your company.Click here to begin theCreating a BSL accountdoes not giveyou a BSL number. A BSL account is necessary prior to theregistrationprocess.application submission. You will receive your BSL authorisation number when your submitted application isassessed and approved by the BSL administrative team.Click here to begin theregistration process.When registering, you willneed to confirm whetheryou are an individual or abusiness.When registering, you willneed to confirm whetheryou are an individual or abusiness.When you click on ‘Supplier’s Registration’,you submit your details.Complete the following sections to create a BSLaccount: Supplier DetailsRegistered AddressCommunication AddressMaster User DetailsIf you are a company, you must include yourcompany size and company number (if you area charity, your charity number should be listedas the company number).It’s important that these details are completedas fully as possible.Supplier’s based outside the UK may include their VIESnumber which is verified onhttp://ec.europa.eu/taxation customs/vies/vatResponse.html. If your VIES number is valid, you will be VATexempt.When you click ‘Complete’, you should receive an email titled ‘BSL Suppliers Portal Registration’. Click onthe link provided in this email to activate your account. You will be asked to create a password tocomplete your registration.5When you click on ‘Supplier’s Registration’,

Accessing the Portal4. Logging inFor Existing SuppliersTo submit a new application or to view youraccount’s activities, log-in to your BSL account.Sign-in to BSL portal is made using the emailaddress and password entered duringregistration.If you have forgotten your password, click hereForresetExistingtoyourSupplierspassword. If the email addressentered has been registered on the system, anTo submit a new application or to view youremail will be sent containing a link that allowsaccount’s activities, log-in to your BSL account.you to specify a new password. Note: this link isSign-in to BSL portal is made using the emailonly valid for 1 hour.address and password entered duringregistration.When logged in, you will be directed to your account’s home page. See image below.If you have forgotten your password, click hereto reset your password. If the email addressentered has been registered on the system, anWhen logged in, you will be directed to your account’s homepage.Seesentimagebelow. a link that allowsemailwill becontainingFilter Applicationsyou to specify a new password. Note: this link isThis can be used to filter youronly valid for 1 hour.existing applications. For example, ifyou want to find applications thatNew Fuel applicationare currently under review, yousimply use the ‘Application Status’You click here to start adrop down to find these applicationsnew application.You can find allincomplete and submittedapplications here.Filter ApplicationsNew Fuel applicationThis can be used to filter yourexisting applications. For example, ifyou want to find applications thatare currently under review, yousimply use the ‘Application Status’drop down to find these applications65.1 Managing youraccountYou can find allincomplete and submittedapplications here.You click here to start anew application.

Accessing the PortalManaging your accountYou can manage who can access your account by clicking ‘Users’ at the top right side of your account’spage. Here you can add sub-users and edit users.Here you can add multiple subusersaddedbyherecan ‘Users’ at the top right side of your account’sTo changea User’sYoucan managewho alandsubmitcontactdetails,page.Hereyou can add sub-users and edit users.applications.you click ‘Edit’.To change a User’scontact details,you click ‘Edit’.Here you can add multiple subusers. All users added here canaccess the portal and submitapplications.Your payment summaries are availablehere. If you paid using BACS, the statusof your payment will read ‘Pending’.Please allow up to four weeks for thepayment reconciliation.Another way to change yourpassword is to go to ‘Account’and then ‘Change Password’.Another way to change yourpassword is to go to ‘Account’and then ‘Change Password’.Your payment summaries are availablehere. If you paid using BACS, the statusof your payment will read ‘Pending’.Please allow up to four weeks for theThis highlights your past quarterlypayment reconciliation.submissions. Note that if a figure is slightlydifferent from the figure originally submitted,this may be due to the system automaticallyusing a 10% moisture content calculation towork out the amount sold. For moreinformation on tonnage fee calculation pleasevisit our Documents and Guidance documentpage.6. Submitting a New ApplicationThis highlights7your past quarterly submissions. Note that if afigure is slightly different from the figureoriginally submitted, this may be due to thesystem automatically using a 10% moisturecontent calculation to work out the amountsold. For more information on tonnage feecalculation please visit our Documents andGuidance document page.

Submitting a fuel applicationSubmittinga fuel application5. Submittinga new applicationTo receive a BSL authorisation number, you must submit an online application. When logged in, simplyclick ‘New fuel application’ to submit your fuel details.To receive a BSL authorisation number, you must submit an online application. When logged in, simplyclick ‘New fuel application’ to submit your fuel details.If you are unable to complete your application for whatever reason, you can click ‘Save and Exit’. Thisapplication will be saved below the ‘Filter Application’ table. To go back to the application, click on theapplication reference.If you are unable to complete your application for whatever reason, you can click ‘Save and Exit’. ThisNoteapplication will be saved below the ‘Filter Application’ table. To go back to the application, click on theOnce your application has been approved, you may receive an email titled ‘approved pendingapplication reference.payment’. This is because the membership fee is now due. Simply log-in to your BSL account andclick ‘Make payment’.8

Submitting a fuel applicationSubmittinga fuelsupplierapplication6. Whattype are youUse the diagram below to determine which supplier type you should be applying as:Use the diagram below to determine which supplier type you should be applying as:To view the Application User Guide for Self-Suppliers and Traders, please go to our Documents andGuidance pageUse the diagram below to determine which supplier type you should be applying as:9

Producer–Trader / Producer Application7. Submitting a Producer-Trader / Producer applicationTo start a Producer-Trader or Producer application, Log-in or create a BSL account via the BSL websiteand click ‘New Fuel Application’.NoteProducers are not permitted to sell any fuel directly to RHI participants. You can sell to TradersonlyTo starta Producer-Trader or Producer application, Log-in or create a BSL account via the BSL websiteand click ‘New Fuel Application’.As a Producer–Trader, you do not have to sell this fuel to a third party and can supply yourselfonly.7.1 Producer-Trader or Producer virgin or waste / virgin blend fuel Application – read this section if youare sourcing 100% of your raw materials from the UK7.2 Producer-Trader or Producer virgin or waste / virgin blend fuel Application – read this section if anyProducerspermittedsell anyoutsidefuel directlyto RHI participants. You can sell to Traderspercentageof yourarerawnotmaterialsaretosourcedthe UK.only7.3 Producer-Trader or Producer waste wood-fuel application - read this section if you are processingAs a Producer–Trader, you do not have to sell this fuel to a third party and can supply yourselfwaste wood.only.*At the end of the form, you will be directed to the Terms and Condition page to finalise the application.You must read, accept and tick the terms and conditions.To submit your application, an application fee is required. The application cost is summarised, click ‘Makepayment’ to pay the application fee. Please go to our Documents and Guidance page for the Feesbreakdown. Please note that once you have submitted and payed the application fee, this fee is nonrefundable. Please make sure the information provided is correct.NoteIf you are submitting a Waste / Virgin blend application, please make sure you are mixing wastewood with virgin wood. When the BSL administrative team assesses your application, you will beasked to provide your waste permits and/or exemption to demonstrate you are legally permitted totreat, handle and store waste wood. If you are selling your fuel, you must also sell this fuel with theappropriate waste code unless you have an End of Waste Certificate from the relevantenvironmental agency. Since End of Waste certificates are unusual, fuel originating from waste woodmust be sold with a waste code and an appropriate description.8.1 Producer-Trader or Producer Virgin Fuel Application – read this section if you are sourcing 100% ofyour raw materials from the UK8.2 Producer-Trader or Producer Virgin Fuel Application – read this section if any percentage of your rawmaterials are sourced outside the UK.8.3 Producer-Trader or Producer Waste Wood-Fuel Application - read this section if you are processingwaste wood.8.1 Producer-Trader / Producer Virgin or Waste Virgin blend fuel Application: Sourcing 100% Rawfromthe UKyoubearesubmittinga WasteVirgin blendpleasemake sure*At thematerialsend of theform,youIfwilldirectedto termsand /conditionpageapplication,to finalise theapplication.Youyou10are mixingwoodvirginWhen the BSL administrative team assesses yourmust read,acceptwasteand tickthewithtermsand wood.conditions.application, you will be asked to provide your waste permits and/or exemption to demonstrate youare legallypermitted tohandlefeeandwastewood.If you areyour fuel, clickyou mustTo submityour application,an treat,applicationis storerequired.Theapplicationcostsellingis mpayment’ to pay the application fee. Please go to our Documents and Guidance page for the Fees

Submitting a Producer-Trader / Producer fuel ApplicationVirgin or Waste Virgin Blend fuel application: Sourcing 100% of raw materialfrom the UK1You tick the supplier type youare applying for. You shouldonly select ‘Producer’ if youare intending to sell toTraders only.12Select the type of fuel you are supplying from the dropdown box. If you are submitting a Waste / Virgin blendYouticksuppliertypeyouapplication, please make ldwith virgin wood.only select ‘Producer’ if youintendingto sell toforThe section that asks you to areprovidea descriptionTradersonly.your fuel. This for your own personal reference and will2not be reviewed when the application is assessed by theBSL Administrator.NoteThe BSL only accepts applications forwoody biomass.Select the type of fuel you are supplying from the dropdown box. If you are submitting a Waste / Virgin blendapplication, please make sure you are mixing waste woodwith virgin wood.The sectionThethatBSLasksyouacceptsto providea descriptiononlyapplicationsfor foryour fuel. Thisforyourownpersonalreferenceand willwoody biomass.not be reviewed when the application is assessed by theBSL Administrator.33Here, you enter the country where your raw materials are sourced from. If you are sourcing 100% of yourraw materials from the UK, click next. If any of your raw materials are from outside the UK, please go topage 21 (Sourcing any raw materials from outside the UK).11

Submitting a Producer-Trader / Producer fuel Application4Roundwood SoftRoundwood hard4Primary processingSawdustPrimary processing chipArboricultural arisingsShort Rotation CoppiceTick the box on the left-hand side of the screen, selecting the type(s) of raw material(s) you are sourcing.RoundwoodSoft metres orOnce this has been completed, please enter the quantities of raw materialsin either cubictonnes. Enter the average distance from source to depot. Please read our Documents and guidance pageRoundwood hardto work out if your raw material is virgin or waste.Primary storing,processingIf you are using waste wood, you must have a permit/exemption for processing,treating andSawdusthandling waste wood from the relevant environmental authority.Primary processing chipArboriculturalarisingsTick the box on the left-hand side of the screen, selecting the type(s) of rawmaterial(s)you are sourcing.5Once this has been completed, please enter the quantities of raw materials in either cubic metres orRotationCoppicetonnes. Enter the average distance from source to depot. Please read ourShortDocumentsandguidance pageto work out if your raw material is virgin or waste.5If you are using waste wood, you must have a permit/exemption for processing, storing, treating andhandling waste wood from the relevant environmental authority.Enter in this section the proportion of the raw material(s) that are either force dried and/or naturallyseasoned. The total percentage must add up to 100%. If your fuel is Virgin Naturally seasoned, theproportion of forced dried should be 0%.If your fuel is forced dried, you will be directed to another page called ‘Force drying’ before [ step .6. ]Here you will be asked to confirm the fuel used to dry the product, the type of dryer used and themoisture content before and after drying.Enter in this section the proportion of the raw material(s) that are either force dried and/or naturallyseasoned. The total percentage must add up to 100%. If your fuel is Virgin Naturally seasoned, theproportionbebe0%.If your fuelofisforcedforceddrieddried,shouldyou willdirected to another page called ‘Force drying’ before step .6.Here you will be asked to confirm the fuel used to dry the product, the type of dryer used and themoisture content before and after drying.12

Submitting a Producer-Trader / Producer fuel

Users Accounts (creating a new password) Company details Quarterly report history Payments summary Completing quarterly reports and membership payments. All BSL-authorised persons, except Self-Suppliers, are required to submit quarterly reporting data via the online portal. Payment method - BACS, Credit / Debit and Paypal FAQs . 4 The BSL website gives users access to our services .

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