Virginia’s Annual Holder Report Forms & Instructions

8.IF AN OWNER COMES TO THE HOLDER AFTER THE FUNDS HAVE BEEN REMITTED TOTHE STATE, CAN THE HOLDER PAY HIM AND THEN REQUEST REIMBURSEMENT FROMTHE STATE?Yes, the holder must provide the Division with evidence of the payment to the owner or that theaccount was reactivated. Please contact the Division in writing to claim reimbursement. (See theHolder Claim Form in the FORMS section.)9.WHY DOES VIRGINIA HAVE SUCH A LAW?The purpose of Virginia’s law is threefold: To protect the property rights of the absentee owner and to reunite the owner with the property; To provide the use of any funds that might arise from unclaimed property to the benefit of thegeneral public rather than a chance possessor; and To provide the holders relief from any liability and the responsibility of record keeping.10.WHAT ATTEMPTS ARE MADE TO FIND THE RIGHTFUL OWNERS?The holder is required to exercise due diligence (see definition under §55.1-2500) on items 100.00 orgreater at least 60 days prior to remittance. Pursuant to § 55.1-2540B, a 50 penalty per item will beassessed for failure to perform due diligence.The Division is required (§ 55.1-2525) to publish the owners’ names in the newspaper annually.Owners who respond to the newspaper advertisement will be assisted by the Division to claim thesefunds. Internet searches are available at VaMoneySearch.org. Additional efforts to locate owners aremade by the Investigative Section of the Division on a continuous basis.11.WHAT DOES THE STATE DO WITH THIS MONEY?Virginia is a custodial State. This means owners can always claim their assets. There is no time limit onclaiming your money from the State. In addition, Virginia pays interest “ at the rate of five percent orsuch lesser rate as the property earned while in the possession of the holder ” (§ 55.1-2533 (C)).The money is held in the Literary Fund with a reserve for claims by the owners or their heirs. This fundwas established by the Virginia Constitution in 1810 as a permanent and perpetual means for financingpublic school construction. Administered by the Department of Education, the fund provides lowinterest rate loans to localities.12.IS THERE A MINIMUM REPORTABLE AMOUNT?No. Any and all property that meets the guidelines requiring remittance to the Commonwealth asUnclaimed Property should be reported, no matter how small.

STEP 1IDENTIFY THE PROPERTY TO BE REPORTEDUsing the Charts on the following pages, identify the accountsmeeting the criteria to be considered abandoned property.The Property Type chart shows you what types of accounts areinvolved.The Dormancy Chart shows you the maximum length of time anaccount may remain on your books without activity before it isconsidered abandoned (You may voluntarily report accounts early ifyou have determined the whereabouts of the owner is unknown).The Date Chart assists you in using the correct date range whenconsidering the date of last activity on a particular type of account.

Property Type ChartExcept where noted, all dormancy periods are 5 years (Exceptions for Governmental Agency/Public Corp. or Authority, which is 1 year, and EmployeeBenefit Trust Distributions, which is 10 years. Refer to cess/liability for additional references.CASH PROPERTYACCOUNT BALANCES 1HS01HS02IR01IR05CHECKING ACCOUNTSSAVINGS ACCOUNTSMATURED CD OR SAVINGS CERTIFICATECHRISTMAS CLUB FUNDSMONEY ON DEPOSIT TO SECURE FUNDSECURITY DEPOSITUNIDENTIFIED DEPOSITSSUSPENSE ACCOUNTSSHARE ACCOUNTSMISCELLANEOUS DEPOSITSAGGREGATE ACCOUNT BALANCES 100EDUCATIONAL SVGS ACCT (CSP, COVERDALE)HEALTH SAVINGS ACCTHEALTH SAVGS ACCT INVESTMENTIRA TRADITIONAL (SEP,SARSEP,SIMPLE)ROTH IRAUNCASHED CK12CK13CK14CK15CK16CK99CASHIER’S CHECKSCERTIFIED CHECKSREGISTERED CHECKSTREASURER’S CHECKSDRAFTSWARRANTSMONEY ORDERS (7 years)TRAVELER’S CHECKS (15 years)FOREIGN EXCHANGE CHECKSEXPENSE CHECKSPENSION CHECKSCREDIT CHECKS OR MEMOSVENDOR CHECKSCHECKS WRITTEN OFF TO INCOMEOTHER OUTSTANDING OFFICIAL CHECKSCD INTEREST CHECKSAGGREGATE UNCASHED CHECKS 100MISCELLANEOUS MS12MS13MS14MS15WAGES, PAYROLL, SALARY (1 year)COMMISSIONS (1 year)WORKERS’ COMPENSATION BENEFITSPAYMENT FOR GOODS & SERVICESCUSTOMER OVERPAYMENTSUNIDENTIFIED REMITTANCESUNREFUNDED OVERCHARGESACCOUNTS PAYABLECREDIT BALANCES – A/RDISCOUNTS DUEREFUNDS DUEUNREDEEMED GIFT CERTIFICATESUNCLAIMED LOAN COLLATERALPENSION & PROFIT SHARING PLANS (IRA , KEOGH)DISSOLUTION OR LIQUIDATION (1 year)MS16MS17MS18MS19MS21MS99MISC OUTSTANDING CHECKSMISC INTANGIBLE PROPERTYSUSPENSE LIABILITIESOTHER CASHEMPLOYEE BENEFIT TRUST DISTRBTNS (10 years)AGGREGATE MISC PROPERTY 100COURT & LOCALITY T13CT14CT15CT16CT99ESCROW FUNDSCONDEMNATION AWARDSMISSING HEIRS’ FUNDSSUSPENSE ACCOUNTSOTHER COURT DEPOSITSEVIDENCE MONEYGENERAL RECEIVER ACCOUNTS (1 year)COURT ORDERED REFUNDS (1 year)PERSONAL PROPERTY TAX OVERPAYMENTREAL ESTATE TAX OVERPAYMENTCOURT HELD ACCOUNTSBONDSESTATE ACCOUNTSLITIGATIONSRESTITUTIONSAGGREGATE COURT DEPOSITS N10IN99INDIVIDUAL POLICY BENEFITS OR CLAIMS PDGROUP POLICY BENEFITS OR CLAIMS PAIDPROCEEDS DUE BENEFICIARIESPROCEEDS FROM MATURED POLICIES,ENDOWMENTSPREMIUM REFUNDSUNIDENTIFIED REMITTANCESOTHER AMOUNTS DUE UNDER POLICY TERMSAGENT CREDIT BALANCES (1 year)ANNUITIESDEMUTUALIZATION CASHAGGREGATE INSURANCE PROPERTY 100TRUST, INVESTMENT AND ESCROW ACCOUNTSTR01TR02TR03TR04TR05TR06TR99PAYING AGENT ACCOUNTSUNDELIVERED OR UNCASHED DIVIDENDSFUNDS HELD IN FIDUCIARY CAPACITYESCROW ACCOUNTSTRUST VOUCHERSENDOWMENT FUNDSAGGREGATE TRUST PROPERTY 100UTILITIESUT01UT02UT03UT04UT99UTILITY DEPOSITS (1 year upon service termination)MEMBERSHIP FEESREFUNDS OR REBATESCAPITAL CREDIT DISTRIBUTIONSAGGREGATE UTILITY PROPERTY 100MINERAL PROCEEDS & MINERAL ET REVENUE INTERESTROYALTIESOVERRIDING ROYALTIESPRODUCTION PAYMENTSWORKING INTERESTBONUSESDELAY RENTALSSHUT-IN ROYALTIESMINIMUM ROYALTIESAGGREGATE MINERAL INTERESTS 100TANGIBLE PROPERTYSAFE DEPOSIT BOXES & SAFEKEEPINGSD01SD02SD03SAFE DEPOSIT BOX CONTENTSOTHER SAFEKEEPINGOTHER TANGIBLE PROPERTYSECURITY 99IR02IR03IR06IR07CS02CS03DIVIDENDSINTEREST (BOND COUPONS)PRINCIPAL PAYMENTSEQUITY PAYMENTSPROFITSFUNDS PAID TO PURCHASE SHARESFUNDS FOR STOCKS AND BONDSSHARES OF STOCK (RETURNED BY POSTOFFICE)CASH FOR FRACTIONAL SHARESUNEXCHANGED STOCK OF SUCCESSOR CORPOTHER CERTIFICATES OF OWNERSHIPFUNDS FOR LIQUIDATION/REDEMPTION OFUNSURRENDERED STOCK OR BONDSDEBENTURESUS GOVT SECURITIESMUTUAL FUND SHARESWARRANTS (RIGHTS)MATURED BOND PRINCIPALDIVIDEND REINVESTMENT PLANSCREDIT BALANCESLIQUIDATED MUTUAL FUND SHARESAGGREGATE SECURITY RELATED CASH 100MUTUAL FUNDS – IRASECURITIES – IRAMUTUAL FUNDS – ROTH IRASECURITIES – ROTH IRAMUTUAL FUNDS – EDUCATIONAL SVGS ACCTSECURITIES – EDUCATIONAL SVGS ACCT

Dormancy RequirementsCategory of PropertyCode SectionBank and Financial Institution FundsDDA, TDA, CDBank Check and DraftsTravelers Checks§ 55.1-2503§ 55.1-2505§ 55.1-2504Money Orders§ 55.1-2504Safe Deposit/ Safe Keeping§ 55.1-2506Life Insurance FundsLimiting age under mortality table reachedAll other Life Insurance proceedsOther Insurance Property1 Year2 Years3 Years5 Years7 Years10Years § 55.1-2507 § 55.1-2508 & § 55.1-2501 Utility PropertySecurity Deposits(upon service termination)All other Utility t§ 55.1-2510Court Ordered Refunds§ 55.1-2512 Dissolution of Business§ 55.1-2513 Fiduciary Property§ 55.1-2514 Gift Certificates* and Credit Balances*see Code Section for exceptionsWages§ 55.1-2515 § 55.1-2516 Governmental Agency/Public Corp. or AuthorityCourts/General Receivers§ 55.1-2517§ 55.1-2518 Employee Benefit Trust Distributions§ 55.1-2520All Other Property§ 55.1-2501Early Reporting- Any Property§ 55.1-2521 § 55.1-2501§ rting-Process/liability15 Years

Date ChartCorporations/Hospitals/Colleges/Financial Institutions/PublicAgenciesInsurance Companies (incl. Title Insurance)REPORT YEARREPORT DUE DATE201911/01/19202011/01/20202111/01/21REPORT YEARREPORT DUE DATEEffective date of report6/30/20196/30/20206/30/2021Effective date of reportDue Diligence - to beperformed no later than9/1/20199/1/20209/1/2021Due Diligence - to beperformed no later thanLast activity dates to be included in the report1 year Holding Period06/30/18and prior06/30/19and 912/31/202012/31/20213/1/20203/1/20213/1/2022Last activity dates to be included in the report06/30/20and priorPayroll/Wages12/31/18and prior12/31/19and prior12/31/20and prior12/31/17and prior12/31/18and prior12/31/19and prior12/31/14and prior12/31/15and prior12/31/16and prior1 Year Holding Period06/30/17and prior06/30/18and prior06/30/19and priorLimiting Age2 year Holding Period06/30/14and prior06/30/15and prior06/30/16and priorAP/ARCB/All Other5 year Holding Period7 year Holding Period06/30/12and prior06/30/13and prior06/30/14and prior15 year Holding Period06/30/04and prior06/30/05and prior06/30/06and priorLife Insurance - 2 YearHolding PeriodPolicy Proceeds - 5Year Holding ng-Process/liability

STEP 2PERFORM DUE DILIGENCEAttempt to contact the owners of any accounts with a value of 100 or more by mailinga first class letter to their last known address. A sample letter has been included toassist you. Failure to perform due diligence as prescribed by §55.1-2524 can result in acivil penalty of up to 50 per account upon which due diligence was not performed(§55.1-2540, subsection B).Mail Due Diligence Letters no later than September 1 if reporting by November 1 or nolater than March 1 if reporting by May 1.Sample Due Diligence LetterJuly 31, 2021Mr. and Mrs. Good Customer100 Any StreetRichmond, Virginia 23218Dear Mr. and Mrs. Customer:It is our policy to review and update our account records periodically. Our records indicate nocustomer generated transactions have occurred on your account since (LAST DATE OF ACTIVITY).State law requires us to report and remit the funds in this account to the state if we have not hadcustomer-generated activity with you for a specified period of time. To prevent us from reporting andremitting your account to the state unclaimed property office, please check the appropriate box, sign inthe space provided below, and return this form to us no later than (30 days later).The above address information is correct for the account and I am aware of the account.Please change the account holder(s) name and/or address as follows:I wish to close this account. Please send a check for the close-out amount to the followingaddress:SignatureDateYour assistance is appreciated. If we can assist you in any way, please contact our office.Sincerely

STEP 3Report and RemitForms and InstructionsAll necessary forms and instructions are included in this publication. If youhave any questions, email us at Report.Remit@trs.virginia.gov.CUSIP is required for all Mutual Fund Shares reported as unclaimed property. Workwith AvenuInsights (our custodian) to obtain correct account numbers for MAC & Co.share delivery.Securities must be delivered to the Commonwealth in the same asset format as they areheld by the owner, i.e. – DRP shares are delivered as DRP’s – do not use DTC to deliverDRP shares.Any report of unclaimed property containing 25 or more properties must be reportedelectronically utilizing the NAUPA format. For instructions and assistance go esources/Reporting-SoftwareREMITTANCES MUST BE SENT WITH THE REPORTS AND POSTMARKED BY NOVEMBER 1 (MAY 1 FORINSURANCE COMPANIES). ANY REPORT RECEIVED WITHOUT THE REMITTANCE WILL CONSTITUTEFAILURE TO COMPLY WITH SECTION 55.1-2524 OF THE CODE OF VIRGINIA. PENALTIES AND INTERESTWILL BEGIN TO ACCRUE ON THE NOVEMBER 1 (MAY 1 FOR INSURANCE COMPANIES) DEADLINE FORREPORTS NOT POSTMARKED BY THIS DATE.Checks should be made payable to: Treasurer of VirginiaTo remit unclaimed property using ACH or Wire Transfer, you will need the following information:SunTrust Bank919 East Main Street, Richmond, VA 23219ABA#Account #Department of the TreasuryDivision of Unclaimed PropertyPlease email us at Report.Remit@trs.virginia.gov if you have any questions.In order to receive proper credit for this transaction, you must: e-mail a confirmation of the transaction toReport.Remit@trs.virginia.gov including the following description:Wire transfer or ACH remittance date and amount&A copy of each AP-1 form for reports included in the remittanceA list including holder name, federal tax id and dollar amount of each report is also acceptable.

Reporting and Delivery of Securities PropertyPlease note**- Virginia requires that security property be reported and delivered in the same asset formas it is held by the rightful owner. A summary of securities delivered by cusip # is required in the report.When reporting securities, please remember that your report is not complete until you provide evidence of the propertybeing transferred into the ownership of the Commonwealth. The required evidence depends on the type of security andhow it will be delivered to the Commonwealth. Two days prior to delivery, you MUST fax an intent to deliver to ourcustodian – see instructions below.All DTC eligible shares MUST be deposited through DTC as follows: (do not deliver DRP shares via DTC)Nominee Name:Old Dominion & Co.FEIN# 75-3121674DTC Participant # 901Agent Bank # 26500Account # 822476Register Dividend Reinvestment Plan Shares, Book Entry Shares or Direct Registration Shares as follows:Nominee Name:Old Dominion & Co.FEIN# 75-3121674c/o AvenuInsights State & Local Solutions100 Hancock St, 10th floorNorth Quincy, MA 02171A confirmation statement showing Old Dominion & Co as the owner of the shares must accompany yourReport of Unclaimed Property for your report to be considered complete.Register and deliver Physical Certificates as follows:Certificates must be registered as shown below. A photocopy of the certificate should be delivered withyour report and the original certificate sent to our custodian. Please be advised that certificates registeredincorrectly will be returned to you for re-registration and your report will be considered incomplete. Only onecertificate must be delivered for each security position reported.Register in Nominee Name:Hare & Co. / Acct# (822476)FEIN# 13-6062916Deliver Certificates to:The Depository Trust Company570 Washington Blvd – 5th floorJersey City, NJ 07310Attn. BNY Mellon Branch Deposit DepartmentFor ALL stock remittances, Two days prior to actual delivery:Fax an intent to deliver list of the securities to AvenuInsights State & Local Solutions at (617)722-9660, attn.Loretta Pengo and to the Division of Unclaimed Property at (804)786-4653, attn. Records/Receipts. Analternate intent to deliver notification method is to e-mail an Excel spreadsheet with the requiredinformation to upch.custody@Avenuinsights.com. The information provided should include cusip numbers,number of shares, issue names and if a physical certificate, a certificate number and registration for eachsecurity to be delivered; if a DTC delivery, the delivering party’s DTC #; and if a Dividend Reinvestmentaccount and/or DRS account, the account number and TIN for the issuer plus a copy of the statement foreach account.Report securities for owners with the last known addresses outside Virginia directly to the state of the owners’ lastknown address. Virginia will not accept reciprocal reporting of securities.Worthless Securities - Virginia no longer requires a report for worthless securities. If the security returns to aposition of value, it must then be reported based on the last activity date in effect when it would have originally beenreported.

For Federal Reserve SecuritiesPlease deliver as follows:Federal Reserve Bank of New YorkABA#0210-0001-8BK of NYC/CUSTAccount # 822476 – Commonwealth of VirginiaNon Transferrable SecuritiesPlease provide a reason for each security’s non-transferable status. Contact Loreta Pengo at AvenuInsights(loreta.pengo@Avenuinsights.com or 617-371-9934) to confirm that the shares cannot be transferred. NonTransferrable Securities should be put into the Holder’s house account for the Commonwealth of Virginia with thebelow registration:Old Dominion & COc/o AvenuInsights State & Local Solutions100 Hancock St, 10th floorNorth Quincy, MA 02171TAX ID: 75-3121674MUTUAL FUNDSOPEN END MUTUAL FUNDAccounts held for the State must be registered in the name of Mac & Co. AvenuInsights will provide account numbers forall mutual funds transferred to the state’s account. Contact AvenuInsights at UPCH.Custody@Avenuinsights.com to obtainaccount numbers 3 - 4 business days prior to attempting delivery.A statement showing the shares in the State's nominee name (MAC & CO) must accompany your Report of UnclaimedProperty for your report to be considered complete.Register Mutual Funds:MAC & COFBO Commonwealth of VirginiaMutual Fund Operation500 Grant StreetPittsburgh, PA 15258Account # 822476FEIN 23-6019000Closed-end funds should be put in the account for the Commonwealth of Virginia with the below registration:Old Dominion & COAvenuInsights Unclaimed Property Clearinghouse100 Hancock St, 10th floorNorth Quincy, MA 02171TAX ID: 75-3121674CUSIP numbers are required for all mutual funds delivered to the Commonwealth.

Tangible Property ReportingPursuant to § 55.1-2535 of the Code of Virginia, the State Treasurer can elect not to receive property or to postponethe delivery of the property. To handle the process of receiving your tangible property more efficiently, we arerequesting that you follow these instructions:The ProcessPre-Approval:Send a list describing all reportable unclaimed tangible property to the Tangible Property Supervisor forreview. Please indicate the condition of the property where possible, i.e. new? Broken? Etc.Fax # - (804)786-4653 or E-mail – tangible@trs.virginia.gov.Within 3 business days, we will respond, identifying the property to be submitted when you report (acceptedproperty) and providing packaging and delivery instructions.UNACCEPTABLEOur office will always decline the following: Items containing Biohazard Materials, Firearms, Weapons,Ammunition, Unsanitary Items, Automobiles, Motorcycles, Boats, Bicycles, Liquids or Containers Holding Liquids,Items of a Personal Nature such as: Combs/Brushes, Nail Clippers, Prosthetics, Dentures, Clothing, Eyeglasses,Medications, etc.Currency and coin with a value that does not exceed the face amount should be remitted as a check payable to theTreasurer of Virginia. Collectable coins should be delivered as is with other tangible property. A Numismatic Listingof coins is supplied on our website.Reporting:Refer to the faxed response for reporting and delivery instructions. Provide a copy of the faxed response with

Jul 01, 2021 · 2. HOW DOES PROPERTY BECOME “UNCLAIMED”? In accordance with the Code of Virginia, Uniform Disposition of Unclaimed Property Act (Chapter 11.1 §§ 55.1-2500 – 55.1-2545), property becomes unclaimed when the holder has not had contact with the owner of the property for a specified period of time. After the passage of the dormancy period, if