ERAS 2022 - University Of Queensland

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2022ERASwww.aamc.org/erasMyERAS ResidencyUSER GUIDEERAS is a program of theAssociation of American Medical Colleges

ERAS 2022 - MyERAS Residency User GuideTable of ContentsTable of Contents . 2About ERAS . 1ERAS Timeline . 1Fees for ERAS 2022. 1ERAS Policies. 1Supported Browsers . 1Welcome to the ERAS 2022 Season. 2Overall . 2Currently Uploaded Image Now Displayed in Upload Photo Box . 2Now Accepting American Express and Discover . 2Application Progress Tracker . 2Publication Entries Now Reflect the PDF Application Layout . 2ERAS Participants . 3Applicant Responsibilities . 3Applicant Type . 4Designated Dean’s Office . 4Phone Number . 4Email . 4Website . 4U.S. Medical School Responsibilities . 4ECFMG Responsibilities . 5National Board of Medical Examiners (NBME) Responsibilities . 5National Board of Osteopathic Medical Examiners (NBOME) Responsibilities . 5Residency Programs Responsibilities . 5ERAS Staff Responsibilities . 6Helpful Tips for Using MyERAS . 7Registration . 8What Applicants Should Know Before You Register for MyERAS . 8How to register for MyERAS . 8Dual Applicants . 11Dashboard . 12Application . 12Documents . 12 2021 AAMC. May not be reproduced without permission.i

ERAS 2022 - MyERAS Residency User GuidePrograms . 13Application . 14General . 14MyERAS Worksheet . 14Support and guidance while completing your application . 14Keeping the Personal Information up-to-date . 14Certifying and submitting your application . 15Viewing Your MyERAS Application . 15Viewing the Curriculum Vitae (CV) . 15Personal Information. 16Biographical Information . 18Education. 18Experience . 18Licensure . 19Publications . 19Certify and Submit . 19Documents . 21General . 21Personal Statements . 22Letters of Recommendation (LoRs) . 24USMLE Transcript . 27COMLEX-USA Transcript (D.O. Applicants Only) . 30Medical Student Performance Evaluation (MSPE or “Dean’s Letter”) . 32Medical School Transcript (MS Transcript). 32Photo . 33ECFMG Status Report - IMGs Only. 34Programs . 35What applicants should know before applying to programs. 35Search Programs . 35Saved Programs . 38Programs Applied To . 40Programs Withdrawn From . 41Payment History . 42Assignments Checklist . 42Assignments Report . 43 2021 AAMC. May not be reproduced without permission.i

ERAS 2022 - MyERAS Residency User GuideWhat Happens When You Apply to Programs . 44Communicating with Programs . 44Message Center . 45General . 45Inbox . 45Sent . 47Trash . 47Create New Folder. 47Interviews . 49General . 49Invitations . 49Calendar . 53History . 56Import Application Data . 56Import Letter of Recommendation . 57Resources . 58ERAS for Applicants Webpage . 58Contact ERAS Client and Technical Support Team . 58 2021 AAMC. May not be reproduced without permission.i

ERAS 2022 - MyERAS Residency User GuideAbout ERASThe Electronic Residency Application Service (ERAS ) is a service of the Association of American MedicalColleges (AAMC). The ERAS application suite consists of MyERAS for applicants, Dean's Office WorkStation(DWS) for medical schools, Program Director's WorkStation (PDWS) and ERAS Account Maintenance (EAM) fortraining programs and the ERAS Letter of Recommendation Portal (LoRP) for LoR Authors.ERAS TimelineTo view the ERAS timeline, please visit the ERAS for Residency Applicants Timeline page on our website.Fees for ERAS 2022ERAS Residency application fees are based on the total number of programs per specialty applied to within anERAS season. MyERAS will automatically calculate processing fees, tax where applicable, and collect paymentinformation for valid Visa, MasterCard, American Express, or Discover credit cards before programs areapplied to. Tax, where applicable, will be calculated at checkout. For more detailed information, visit the Feesfor ERAS Residency Applicants page on our website.ERAS PoliciesAll information regarding ERAS policies can be found on the ERAS website at ncy/article/eras-policies/.Supported Browsers Latest version of Chrome version Latest version of Firefox Latest version of EdgeNote: ERAS does not enforce any operating system or browser restrictions; however, does not providetechnical support for Mac (Apple) users or browsers outside of the supported options. 2021 AAMC. May not be reproduced without permission.1

ERAS 2022 - MyERAS Residency User GuideWelcome to the ERAS 2022 SeasonWelcome to ERAS, a service of the Association of American Medical Colleges (AAMC). It is important thatapplicants read and understand how the service works. The steps for using MyERAS to apply to residencyprograms are outlined in this guide. Reading this guide may help applicants avoid common mistakes that couldaffect their application.Below is a list of changes and enhancements we have made to MyERAS for the 2022 season.OverallThis season ERAS users will begin to experience the AAMC’s multi-year technology modernization effort with anew look and feel to our applications. This effort will enable us to implement new technologies and infrastructureas well as new ways of working to align with market trends; and enhance critical competencies to support AAMCservices in an increasingly changing and competitive environment. We are rolling out new features focused onimproving the user experience and we are addressing many of the requests we have received from the ERAScommunity.Despite the updated look and feel, the actual functionality of our applications will remain the same as prior seasons.Currently Uploaded Image Now Displayed in Upload Photo BoxApplicants have reported they are unable to easily confirm the successful upload of their photo. The uploadedimage now immediately displays after the photo is uploaded. Furthermore, whenever applicants click on theirphoto in the header or in the Documents section to upload another photo, they will first be presented with theircurrent photo. Please review the photo upload process to better guide applicants through this process.Now Accepting American Express and DiscoverBeginning with the ERAS 2022 season, ERAS will now take American Express and Discover as additional formsof payments.Application Progress TrackerTo provide additional insight into remaining actions to complete the MyERAS application, the left navigationon the Application section now includes a progress tracker. This progress tracker highlights to applicants whichsections still require work and if a section is ready to complete the Certify & Submit step in the application.Publication Entries Now Reflect the PDF Application LayoutThe publication section has been enhanced to provide insight to applicants as to how publication types will beordered on the application and to more closely adhere to the APA standard for citationsWithin each publication type, entries are ordered in the following manner: First by alphabetical order of the first author or presenter’s name Second by the publication or presentation date Third by the title of the publication or presentation 2021 AAMC. May not be reproduced without permission.2

ERAS 2022 - MyERAS Residency User GuideThis display is consistent across the PDF Application and Curriculum Vitae view.ERAS ParticipantsThere are many participants in the ERAS process. It is important to know your role and responsibilities to ensurea smooth application process.Applicant Responsibilities ERAS does not set residency program application deadlines or requirements. ERAS is not alwaysalerted to changes made by residency programs. Contact programs of interest to find out moreabout their requirements and deadlines. Also, confirm the program is participating in ERAS 2022before sending your application materials to them via ERAS. This information can be found on the Participating Specialties and Programs website. This pageis updated each season. Additionally, the American Medical Association (AMA) publishes adescriptive online directory of all ACGME- accredited training programs, found at www.amaassn.org/go/freida. Some programs have state requirements to which they must adhere to that prevent selection ofInternational Medical Graduates (IMG). Contact the programs directly to find out theirrequirements prior to applying. Contact your Designated Dean’s Office (DDO) for processing instructions and to receive your ERAStoken to access MyERAS.Note: Each Designated Dean’s Office establishes their own procedures for residency applicantsusing ERAS. These procedures include the schedule for distributing tokens, providing resources,and uploading and processing documents.Note for IMGS: Visit the Educational Commission for Foreign Medical Graduates (ECFMG) website orcontact the ECFMG for information on how to obtain an ERAS token via ECFMG’s On-line ApplicantStatus and Information Systems (OASIS) to access MyERAS, check their schedule and procedures. 2021 AAMC. May not be reproduced without permission.3

ERAS 2022 - MyERAS Residency User GuideApplicant TypeDesignatedDean’s OfficePhoneNumberUS Seniors/Graduates(M.D. or D.O.)Most recentmedical school ofgraduationEducationalCommission forForeign MedicalGraduates(ECFMG)Contact most recent medical school of mg.org/erasCanadianResidentMatching arms.cahttp://www.carms.caInternational MedicalGraduates (IMGs)Canadian MedicalGraduatesEmailWebsite Register for MyERAS using your ERAS token obtained through your Designated Dean’s Office (DDO). Complete and submit your MyERAS application and assign personal statement(s) using MyERAS. Authorize USMLE and/or COMLEX-USA transcripts then assign along with your LoRs, photo and anyadditional documents. Send Letter Request Forms to LoR Author(s). Pay fees and apply to programs. Track the status of documents by program under the Programs Applied To page in MyERAS andmonitor the Message Center for information from residency programs, the ECFMG (IMGs only),and ERAS. Return to MyERAS to update your Personal Information as needed, resend your updated USMLEand/or COMLEX-USA scores, and make changes to program selections and assignments asneeded. If you have not already done so, Certify and Submit your application by the end of the season if youintend to import or access your application information in future seasons.U.S. Medical School Responsibilities Establish policies and procedures for document processing. Provides tokens to 3rd year medical school students, seniors and prior year graduates no matterhow far removed they may be from having graduated medical school (from their institutiononly) applying to residency programs. Upload applicants’ MSPE and MS transcript. Maintain confidentiality of applicant information. Provide support and guidance for applicants on the recruitment process 2021 AAMC. May not be reproduced without permission.4

ERAS 2022 - MyERAS Residency User GuideECFMG Responsibilities Establish policies and procedures for document processing. Provide ERAS tokens to all International Medical Graduates (IMG) applying for residency positions in U.S.programs. Support ECFMG’s On-line Applicant Status and Information System (OASIS) allowing applicants toupload specific documents then process those documents. Upload and process all supporting documents received from applicants and medical schools. Process USMLE transcript requests for those programs designated by the applicant, includingrequests for updated scores. Sends ECFMG Status Report. Support applicants and provide guidance in the application process. Maintain confidentiality of applicant information.Note for IMGs: ECFMG has requested that IMGs adhere to all guidelines published on its website atwww.ecfmg.org/eras. Failure to read and comply with all ECFMG published guidelines may result inprocessing delays. Please visit the ECFMG website to review their guidelines and a complete list oftheir services.National Board of Medical Examiners (NBME) Responsibilities Process USMLE transcript requests (USMGs only) for those programs designated by the applicant,including requests for updated scores. Send NBME Part exam scores, Irregular Behavior Letters (IBL) and FSMB reports to programs, ifapplicable. Maintain confidentiality of applicant information.National Board of Osteopathic Medical Examiners (NBOME) Responsibilities Process COMLEX-USA transcript requests for those programs designated by the applicant, includingrequests for updated scores. Provide NBOME Part exam scores to programs, if applicable. Maintain confidentiality of applicant information.Residency Programs Responsibilities Establish requirements and deadlines for the receipt of applications. Update program contact and listing information like requirements, deadlines, or participation status. Communicate with applicants regarding preferred application requirements and process. Maintain confidentiality of applicant information. 2021 AAMC. May not be reproduced without permission.5

ERAS 2022 - MyERAS Residency User GuideERAS Staff Responsibilities Provide resources such as those found on the MyERAS website, including user guides. Provide technical support to applicants, Designated Dean’s Offices, LoR Authors and programs. Ensure reliable and secure delivery of application materials. Communicate known issues regarding the ERAS system along with any known solutions to affectedusers. Maintain confidentiality of applicant information. 2021 AAMC. May not be reproduced without permission.6

ERAS 2022 - MyERAS Residency User GuideHelpful Tips for Using MyERAS1. ERAS will not collect or process any applicant documents. Supporting documents are received andprocessed by your Designated Dean’s Office. LoRs must be uploaded by the LoR Author or their designeevia the ERAS Letter of Recommendation Portal (LoRP).2. In order to begin using MyERAS, you must obtain an ERAS token from your Designated Dean’s Office.3. Refer to the Applicant data and LoR import sections to understand what material ERAS retains for usein subsequent seasons. Make sure to certify and submit your application prior to season close if youwould like to import your application and/or certain supporting documents.4. ERAS does not set program application deadlines or requirements as they are set and communicatedby individual programs. Applicants are advised to contact programs directly for deadlines and programrequirements.5. You must certify and submit your MyERAS application before you can apply to programs.6. Once you have certified and submitted your application, you will not be able to make any changesto your application outside of the information contained on the Personal Information section of theMyERAS application as well as the personal statement. For example, the NRMP ID is listed in thePersonal Information section. As a result, it can be updated even after certifying and submitting theapplication.7. For LoRs, you must add and confirm letter of recommendation entries. When you confirm an entry,the system will generate a personalized Letter Request form, which you will need to provide to the LoRAuthor. You can provide the letter request form to your author via email, postal mail, fax, or in personsince a PDF version of the form can be downloaded.8. Once you have released your USMLE and/or COMLEX-USA transcript, assigned it to program(s) and paidthe transcript fee, ERAS will send your transcript requests for those programs to the NBME, ECFMG (forIMG applicants), or NBOME for processing.9. Exam transcript requests are usually processed on the same day but under special circumstances, it cantake up to 5 business days from the date of your request for exam score transcripts to be processed andmade available to programs. When new transcript scores are uploaded, the most recent upload date willdisplay in MyERAS.10. When searching for programs in MyERAS, if a program has a status other than Participating, youshould contact the program directly regarding their participation status with ERAS. Be sure to followdue diligence and research your programs even if they have marked themselves as participating.11. Some programs have state work authorization requirements to which they must adhere. Contact theprograms directly to find out their requirements prior to applying.12. Remember to check the Message Center for important communications from programs or your DDOin regards to your application and documents.13. Remember to check the Assignments Checklist to ensure that your documents are assigned andsent properly to the programs you have applied to. 2021 AAMC. May not be reproduced without permission.7

ERAS 2022 - MyERAS Residency User GuideRegistrationTo access MyERAS, first contact your Designated Dean’s Office; they will issue you an ERAS token, which is aone-time access code used to register on MyERAS.Note: Your Designated Dean’s Office establishes their own processing procedures for ERAS applicants.These procedures include the schedule for distributing materials, uploading,and processing documents.Contact your Designated Dean’s Office to check their schedule and procedures.What Applicants Should Know Before You Register for MyERAS Residency applicants must obtain an ERAS token from their Designated Dean’s Office. If an applicantuses an ERAS token from another school or organization, their documents cannot be accuratelyuploaded. The system will not allow applicants to use an ERAS token from a previous season to register. An ERAS token can only be registered once. Be sure to enter all requested information accurately. Applicants need an AAMC account in order to register their ERAS token. If an applicant does not have anAAMC account from a previous ERAS season or use of another AAMC service, they will need to create anaccount. 3rd Year medical school tokens will only allow applicants to update the personal information section andupload Letters of Recommendation (LoR) in preparation for the following season. The rest of theapplication will become active at that timeNote: Registration with ERAS does not register applicants for any established Match. ERAS is a separateentity and does not provide matching services. If an applicant intends to participate in a match, theymust contact that organization for registration, eligibility a

Register for MyERAS using your ERAS token obtained through your Designated Dean’s Office (DDO). Complete and submit your MyERAS application and assign personal statement(s) usingMyERAS. Authorize USMLE and/or COMLEX-USA transcript s then assign along with your LoRs, photo and any additional documents.

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