Windows 10 Libraries - Quia

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15 - LibrariesModern computer users are storing more and more information on their machines. Digital cameras have made itsuper easy to take thousands of pictures. The internet has made it cheap and easy to purchase huge musiccollections and even video collections too. Libraries were introduced in Windows 7 to help manage usersrapidly expanding file collections. Power users will often rave about libraries, but regular users frequently findthem confusing. In Windows 10, the libraries have been hidden away, meaning that regular users may rarelyencounter them. If you only have one hard drive on your PC, then you can skip this lesson if you like.Otherwise, read on for some handy tips for organising bigger media collections.15.1 – Activating librariesIf you want to use libraries in Windows 10, you will need to enable them in the Navigation pane. To do this,open a File Explorer window and click on the View tab, then click on the Options button on the right of theribbon. A Folder Options window will then appear. Select the “View” tab and then scroll down in the“Advanced Settings” section until you get right to the bottom. The window should look like the one shown infigure 15.1.Figure 15.1 – Restoring libraries to the Navigation pane

Make sure the “Show libraries” option is selected and then click on “OK”. You will now be able to see ashortcut to your libraries in the Navigation pane.15.2 – Working with librariesWhen you access a library in File Explorer, or anywhere in Windows, it appears just like a regular folder. Thisis probably why beginners often find the concept to be confusing. Libraries can, in fact, show data from severallocations on your computer. This can be useful on machines with two or more hard drives. On a machine likethis, media files may be spread over different hard drives and in different folders. If you want to browse all yourphotographs or music together, you can put them in the same library even if they are not in the same folder.Figure 15.2 shows a Music library on a Windows 10 machine. The user has already added some music files tohis computer and this can be seen in the example.Figure 15.2 – File Explorer in a Music library on a Windows 10 machineIn Windows 10, libraries only contain one location by default. In Windows 8 and Windows 7, there were twolocations for each of the libraries. For the Music library, this would be the users own music folder and thepublic music folder. If you have upgraded to Windows 10 from Windows 7, then your libraries should stillinclude those two locations.

Note that if you have set up OneDrive (see lesson 32) your OneDrive folders will be included in the librariesautomatically.To see which locations are included in a library, click on the Library Tools tab on the ribbon, then click on“Manage Library”.Figure 15.3 – Use the ribbon under “Library Tools” to access the Manage library buttonThe window shown in figure 15.4 will then open.Figure 15.4 – Folders included in the Music library

In figure 15.4 we can see that the library contains two folders. To add a location, click on the “Add ” button.You can then browse to any folder on any storage location on your PC (well, almost any location, there aresome exceptions that we will discuss in a moment). When you have located the folder you want to include inyour library, click on “Include folder”. Figure 15.5 shows a Music library with content added from a secondaryhard drive.Figure 15.5 – A Music library with an extra location addedNow, when the user browses to their Music library, they will in actual fact be getting a combined view of the“Music” folder at ‘C:\Users\Bucko\Music’, the OneDrive music folder at ‘C:\Users\Bucko\OneDrive\Music’and the folder at ‘D:\Music’. So in effect the library will show the content in all three of these folders. If you’renot sure what that means, you can take a refresher on file paths in our prerequisite skills section, either on yourSuperguide DVD/Download or in the PC basics section on Top-Windows-Tutorials.com.Figure 15.6 shows the newly configured library open in File Explorer.

Figure 15.6 – Browsing a library with three locations included in File ExplorerMusic folders you add to your music library like this will also be available instantly in the music libraries in theGroove Music app and in Windows Media Player.Notice in figure 15.5 that the top folder is marked as the “Default and public save location”. What does thismean? Since we can work with our libraries like any other folder, if we were to copy or move a file into thislibrary from somewhere else, the file would actually be placed into the My Music folder, since that is the“Default save location”.The idea of the public save location was to make it easier for users to share files. Public sections of a library canbe accessed by all users of the PC, while the regular private sections are only accessible to the user who iscurrently logged in. Public save locations are rarely used now and Microsoft may phase them out entirely in thefuture.You can change the default and public save locations easily. Simply open the Manage library window (figure15.5) and then right click on a folder in the list. A menu will then appear with the option to set the public ordefault save locations to this folder.You can add several more locations to your libraries if you want to. As well as folders on local hard drives, it ispossible to add network storage locations or even a removable hard drive. As mentioned earlier, there are some

restrictions on what kind of locations can be added to libraries. Unfortunately, USB thumb or stick drives arenot supported and you can only add network locations that are indexed and available off-line (this basicallymeans their contents are mirrored on your computers hard drive). For more information about what files andfolders can be included, open the Manage Library window again (figure 15.5) and click on the “Learn moreabout libraries” link at the bottom of the window. A help and support page will then open, from here, click“What types of locations are supported in libraries?”.15.3 – Sorting data in librariesWhen working with libraries in File Explorer, they behave almost exactly the same as regular folders. Figure15.6 shows a Music library with several folders added to it. Notice that the File Explorer window shown infigure 15.6 is showing us the path to the folders included in the library (C:\Users\Bucko and D:\). To view yourlibraries like this, you will need to use the “Group by” button on the View tab of the ribbon. We discussed theGroup By options briefly in lesson 12.4. Figure 15.7 demonstrates this button.Figure 15.7 – Choosing a different grouping for a library folder

You can also use the “Sort by” button, which is to the left of the “Group by” button to sort the files differentways. If you don’t see these buttons, try making your File Explorer window wider using the window sizingtechniques we covered in lesson 5.2. Windows 10 gives you dozens of ways to view the data in your librariesand folders, there are far too many possibilities for us to cover here, so experiment and find the views that workbest for you.15.4 – Pictures libraryThe Pictures library behaves in much the same way as the Music library. Figure 15.8 shows a typical Pictureslibrary.Figure 15.8 – A Pictures libraryThe Pictures library shown in figure 15.8 has two locations, the users personal pictures folder and the publicpictures folder. This was the default configuration for libraries in Windows 7 and 8. If you don’t have a publicfolder in any of your libraries, you can add it again easily if you want to. Simply open the Manage library

window (figure 15.3/15.4) then add a new location (by clicking the Add button) and browse toC:\Users\Public. There you will find several folders named “Public Documents”, “Public Pictures” etc. Simplyadd the appropriate one to your library and you’re all set. Remember you can set the default and public savelocations by right clicking on any location in the Manage library window.Just like with the Music library, data in the Pictures library can be sorted by using the Group by and Sort bycontrols on the ribbon. Of course, we can also use the folder views, Preview pane and Details pane with all ourlibraries just like we did with regular folders in lesson 12.Any picture folders you add to your Pictures library will also instantly be available in the Pictures app.15.5 – Open file/folder locationWhen working with libraries, you can instantly go to the actual file or folder location by using “Open filelocation” or “Open folder location” on the context menu. Figure 15.9 shows an example of this.Figure 15.9 – Use this context menu option to jump directly to a folders location on your computerCertain operations can only be carried out when you open the folders true location in File Explorer and notwhen viewing the file or folder in library view.

In Windows 10, libraries only contain one location by default. In Windows 8 and Windows 7, there were two locations for each of the libraries. For the Music library, this would be the users own music folder and the public music folder. If you have upgraded to Windows 10 from Windows 7, then your libraries should still include those two locations.

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