QUICK START MANUAL

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1 Quick Start Manual Photo SupremeQUICK START MANUALThis documentation is provided or made accessible "AS IS" and "AS AVAILABLE" and without condition,endorsement, guarantee, representation, or warranty of any kind and IDimager Systems assumes noresponsibility for any typographical, technical, or other inaccuracies, errors, or omissions in this documentation.IDimager System reserves the right to periodically change information that is contained in this documentation 2015 IDimager SystemsDOCUMENT VERSION 0.99

2 Quick Start Manual Photo SupremeIntroductionPhoto Supreme is “Digital Asset Management” software. Photo Supreme allows you tomanage your image, video, or other files by categorizing and organizing them. It willcategorize the files based on the available details of the file, this includes technical photodetails, but also the location of the file on disk, etc. Apart from those properties you can addtags to the images, enrich the files with descriptions, or add custom information. This maysound like a very time-consuming task, but once you’ve worked through that, you willbenefit from the many advantages. With Photo Supreme at hand you’ll be able to quicklyretrieve your images using all kinds of criteria or combinations.Consider Photo Supreme to be the hub of your image workflow. From within Photo Supremeyou will import new image files, manage image files, organize them in Portfolios, retouchthem with third party tools, or send them to your favorite photo sharing site.InstallationPhoto Supreme is available for MacOSX (10.6.8 or up) as well as Windows 32 and 64 bitplatforms (Windows XP or up). You can download the software from our website. Make surethat you select the appropriate version for your operating system.Installing on Windows:Execute the downloaded setup file by double clicking on it in Windows Explorer. Then simplyfollow the installation instructions.Installing on MacOSX:If you downloaded Photo Supreme from the MacAppStore then no additional installationsteps are needed. The MacAppStore already completely installs the software on yourcomputer.When you downloaded the software from our website then open the downloaded packagefile by double clicking on it from inside the Finder App. Then follow the installationinstructions.The ApplicationAfter starting the application for the first time, you’re taken to the application’s main screen.It consists of three areas; the left side is the Catalog area. The middle section is where thethumbnail representations of your images will be displayed: the Collection Viewer. Thethumbnails can be sorted from the View settings (click the upper right corner View button).The right area is flexible and you can use the buttons below the Collection Viewer to decidewhat it should display: Info, Share, Batch, Light Table, Details, GEO Tag, Assign orAdjust/Preview. 2015 IDimager SystemsDOCUMENT VERSION 0.99

3 Quick Start Manual Photo SupremeThe Tips SystemThe first thing that you should be aware of is the “Tips” button in the main toolbar. This isyour primary resource for getting basic help about screen widgets. By clicking the Tipsbutton you enable the internal help system, which can be deactivated again by eitherclicking anywhere on-screen or by pressing the Escape key.With the Tips System active, you can hover the mouse over the different screen widgets anda tip balloon will pop-up to tell you what that widget is and what it can be used for.Supported file formatsBy default Photo Supreme supports all popular image and video file formats: 3FR, 3GP, ARW,AVI, BMP, BW, CEL, CR2, CRW, CUT, DCR, DIB, DNG, DOC, ERF, FAX, FFF, FLV, GIF, ICB, IIQ,JPE, JPEG, KDC, M2TS, MOS, MOV, MP4, MPE, MPEG, MPG, MRW, MTS, NEF, NRW, ORD,ORF, PCD, PDD, PDF, PEF, PIC, PNG, PPM, PSB, PSD, PSP, PSPIMAGE, RAF, RAW, RGB, RGBA,RLA, RLE, RPF, RW2, RWL, SGI, SR2, SRF, SRW, SWF, TIF, TIFF, TTF, VDA, WIN, WMV, X3FIf you need support for a file format that is not listed above then you can add that formatyourself. Add the extension to the list in Preferences File Handling Other File Formats.After the extension was added that file format can be fully managed by Photo Supreme. Forsuch formats, Photo Supreme depends on the operating system to generate the thumbnail.And so if Windows Explorer or Mac Finder can display the thumbnails then they will also bevisible in Photo Supreme.Your first images imported in the CatalogEnough talking now let’s get a first set of images into the catalog. The process of gettingimages into your catalog is called “Importing”. During an import, you can either importexisting images from the hard drive, or copy files to a target folder and import those images.For this manual, we’ll import a set of images that are already on the hard drive; without thecopy process. When you do this then the images, being imported, will stay at their originallocation where they are already stored.Since this is only for training, I suggest that you import a sub-set of images and not start withimporting all your image files. Create a test folder and copy images to this test folder. Fortesting, I suggest that you copy a few hundred images to this test folder.To import the test set, click the Import Button in the Main Toolbar. 2015 IDimager SystemsDOCUMENT VERSION 0.99

4 Quick Start Manual Photo SupremeTo quickly import images, follow these steps:1. Select a source. Click the first button and select the source folder. In this case this willbe the test folder we just created.2. We don’t want to copy the images to a new destination so make sure the Copyfeature is OFF by selecting the “No” button.3. Of course we want to import the images to the catalog and so make sure that“Import” is set to “Yes”4. Start the import by clicking that buttonThe import process now starts and your images are defined in the catalog. Also the existingdescriptive data (metadata) of the images is imported to the catalog. In addition, existingkeywords will be converted to Catalog Labels.The Import feature in Photo Supreme is extremely powerful, please refer to the other QuickManual about Cataloging for a more complete description on how to use the more advancedfeatures of the Import feature. Find the Quick Manuals in the Help menu.CATALOGThe CATALOG is a representation of your database; it is the container of all information thatis managed by Photo Supreme. By using the CATALOG button you can access the informationthat is stored inside your database. That information is divided into different sections andyou can access those sections by clicking the CATALOG button. 2015 IDimager SystemsDOCUMENT VERSION 0.99

5 Quick Start Manual Photo SupremeFOLDERSAs images are added to your catalog, Photo Supreme records where the images arephysically located on your hard drive, and stores that location in the catalog database. Thisallows you to browse through the folder structure of a certain CD/DVD, even if that CD/DVDis not inserted in the drive, or browse images that are stored on an external hard drive thatis currently not attached to the computer.Keywording with Catalog Labels 2015 IDimager SystemsDOCUMENT VERSION 0.99

6 Quick Start Manual Photo SupremeWhat is keywording and what are Catalog Labels?Keywording is the procedure where you’ll enrich your images with tags that describe thecontent of an image. This is like adding post-it notes to your images. For example; you canadd tags for people in the image (Simon), tags for objects (Statue of Liberty), locations (NewYork), emotions (sad), etc. The level of keywording is of course up to the level needed. Themore tags, the more work for you, but the more precisely identifiable the image willbecome. Keywording, in Photo Supreme, takes place by adding Catalog Labels to the images.Catalog Labels again are “tags” that describe the image. Then how does that differ fromkeywords, I hear you ask. The reason is simple, but technical.Keywords are stored in the image’s descriptive data (metadata) and this is a flat list ofstrings. As you can imagine it will be very tedious when you have to maintain a list ofhundreds of keywords and then use those to tag every single image. That’s why PhotoSupreme came up with Catalog Labels. Catalog Labels can be organized over multiplelevels/hierarchies. This makes Catalog Labels so much easier to use. Another benefit of usingdatabase Catalog Labels is that they can also be enriched with further intelligence. Forinstance: you can specify that when you assign a catalog label “Statue Of Liberty” that PhotoSupreme should also assign higher leveled catalog labels like “New York” and “UnitedStates”. This is just to illustrate the power of separating the concepts of keywords andcatalog labels.Having a database with images and assigned catalog labels is nice, but in the end you don’twant to depend only on Photo Supreme for your data. That is why Photo Supreme offersmechanisms that allow you to write the information from the database back to thedescriptive data for the image file (metadata). By doing so your image files will becompletely self-containing and keywords travel with the files, as does all the otherdescriptive data like your copyright notice etc. Every Catalog Label that you assign to animage will then eventually carry over to your image file as a keyword. This is very powerfuland gives you the highest level of interoperability for your images (if that is what you need).Creating Catalog LabelsYou can create your label structure in the "By Category" section of the Catalog, accessed byclicking the CATALOG button. Find this button at the left side, directly below theapplication’s main toolbar.This document can’t dictate to you how you should construct your catalog nor can we tellyou what the perfect catalog labels would be for your images. The most important step inbuilding a good Catalog Structure is to determine what should be stored in it. This isprobably best determined by you deciding what set of criteria you would best use to findyour images.As explained above, Catalog Labels can be structured in a hierarchical order. This means thatevery Label can be itemized into new sub-labels and again and again. While such breakdowns are possible, this is not a requirement. A hierarchy of Catalog Labels is what we call aCatalog Label Structure or in short the Label Structure.Before you start creating your own Catalog Label Structure, note the following: start with asfew Catalog Labels possible and let the amount of Labels grow over time. Create new Labels 2015 IDimager SystemsDOCUMENT VERSION 0.99

7 Quick Start Manual Photo Supremeas the need arises. You can always relocate labels in the Label Structure, even betweendifferent categories. You can also merge labels if, for whatever reason, you come up withtwo labels for the same thing. More about that in the Quick Start about Cataloging. Find thatin the Application’s Help menu.To make things easier, the application comes with some pre-created Categories and Labels.A Category is a top-level container for your catalog labels. You are free to define as manyCategories as you like or rename the existing ones.To create your first Catalog Label:1. Select the appropriate Category (e.g. Events)2. Press [Insert] or right click on the Category and select “Add Item”.3. Enter the details (in 90% of the Catalog Labels, just a name will be sufficient)4. Store your new Catalog Label by clicking the "Apply" button.To create a sub level of an existing Catalog Label, then:1. Select that label2. Press [Insert] or right click on the Category and select “Add Item”.3. Enter the details (in 90% of the Catalog Labels, just a name will be sufficient)4. Store your new sub Catalog Label by clicking the "Apply" button.Again, start with few Catalog Labels and let your structure grow over timeAssigning Catalog LabelsNow that you’ve created a Label Structure (or at least part of it), you are ready to assign theCatalog Labels from your Label Structure to your images. This is the real cataloging task.Within Photo Supreme there is the Label Assignment Panel which can be opened by clickingthe Assign button.This opens the Assignment panel.The Assignment panel works with the active selection, meaning it displays Catalog Labels forevery selected thumbnail. Existing labels that are assigned to every selected image aredisplayed in green. Labels that are assigned to some images in the selection, are displayed in 2015 IDimager SystemsDOCUMENT VERSION 0.99

8 Quick Start Manual Photo Supremeorange. By clicking an orange box you can assign that label to all selected images, meaning itturns green. Clicking on the label again, turning it from Green to Gray, un-assigns from allimages.Assigning a new label is as simple as typing in the Catalog Label name in the input field andselecting the appropriate label from the drop down list provided. If no match is found thenyou can create the label on the fly.TIP: You can quickly find your Cataloging workload by clicking the CATALOG drop down andthen select “By Catalog State”. There, open the images with the “Not Catalog Labeled” state.Folder VerificationAs you work with files in Photo Supreme or your favorite photo retouch software or anyother software, it’s bound to happen some day: you will get new files on the file system andthose are not yet in the catalog. It’s very tedious to find those by hand. The solution issimple: Folder Verification.Verifying catalog folders allows you to find changes that have taken place on the file systemand that are out of sync with the catalog. Some examples:- a sub folder has been deleted on disk but it exists in the catalog- an image is found on the file system that is not yet in the catalog- a new folder is detectedYou can then specify, per type of result, what action should take place. This makes it veryeasy to manage changes that are made outside of the Photo Supreme scope. 2015 IDimager SystemsDOCUMENT VERSION 0.99

9 Quick Start Manual Photo SupremeTo start Folder Verification:1. Open the FOLDERS branch by clicking that button2. Right click on any folder in the Folders hierarchy3. Select the “Verify Folder” option from the context menu.This will start the folder verification for that selected folder and all of its subfolders.As the progress starts, Photo Supreme will search for all files and folders in the folder(s) andverify if they still exist in the catalog or if there are files and folders in the catalog that nolonger exist on the file system.SearchingThe main advantage of managing your images is that you'll be able to find your image at aglance. Photo Supreme excels in this area. There is the Search Bar, Favorites, Filtering, andDynamic Searches. All of these search techniques are described in the Searching Quick StartManual, which you can find in the Help menu of Photo Supreme.This document will briefly describe the Search Bar.The Search BarThe most important search feature is the search box in the upper right corner. That is whereyou can simply type in a phrase or a search word, and Photo Supreme will return all therelevant hits. You'll be able to do most of your required searches by using the search bar. 2015 IDimager SystemsDOCUMENT VERSION 0.99

10 Q u i c k S t a r t M a n u a l P h o t o S u p r e m eCombinationsBy using a space between words, the search behaves like an OR operation. For instance:john janegives john OR janeBy using the character you can build an AND operation.john janegivesjohn AND janeBy using the - character you can build a NOT operation.john-janegivesjohn AND NOT janeExact matches can be constructed by putting a word between double quotes"john smith" jane givesjohn smiths AND all janes, but no other johns, like John Doe 2015 IDimager SystemsDOCUMENT VERSION 0.99

Manual about Cataloging for a more complete description on how to use the more advanced features of the Import feature. Find the Quick Manuals in the Help menu.

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