Selected Slides From The NYS OPRHP Snowmobile Unit

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Selected Slides From theNYS OPRHP Snowmobile Unit2017-2018 Season Review PresentationOriginally presented at the New York State SnowmobileAssociation Forum in Niagara Falls, April 21, 2018

THANK YOUFor attending the 2018 SLEDNY Educational Forumand for the work you contribute to the trail system: Local Sponsors Club Volunteers Groomer Operators Club Administrators All NYSSA Members, Staff, & Volunteers Landowners Everyone who dedicates time & energy to makingthe NYS snowmobile system great!

Program OverviewMission StatementPer Article 21 of P,R,HP Law The legislature hereby finds that it is in the public interest to registersnowmobiles as recreational vehicles for the purposes of enforcement ofreasonable provisions concerning their use and control;to encourage the sport of snowmobiling as a family activity;to promote the proper and safe use and operation of snowmobiles;to provide an adequate safety educational program for youthful operators;to limit the operation of snowmobiles upon public highways and privateproperty without the consent of the owner;to protect and preserve the state's natural resources, including its wildlife,wild forests, waters and scenic and wilderness character;to reduce the effect on the environment of excess noise;to insure privacy of remote areas;to afford opportunity for compatible enjoyment of various recreationalactivities on the state's lands and open spaces.to promote the safe and proper use of snowmobiles for recreation andcommerce in this state by encouraging their use and development andminimizing detrimental effects of such use upon the environment.

Who is involved?DMV/OPRHP54 Local Government SponsorsOver 200 Trail Maintenance Entities(clubs/municipalities) / NYSSA

NYS Snowmobile Trail FundFunds are generated from snowmobileregistrations via a two-tier system 100 full registration: 5 NYS Appropriation 95 to Trail Fund 45 club member registration: 5 NYS Appropriation 40 to Trail FundPrior to October 1, 2016, the NYS (General Fund) appropriation was 10 for each registration. The 5 reduction in the appropriationinfuses the trail fund with a much needed revenue boost. For 20172018 this resulted in approximately 560,000 of revenue.

Program OverviewWhat does the trail fund support? Trail development, maintenance, andgrooming (trail grant program) Safety education program Law enforcement (SLE grant program &training) Capital Projects (OPRHP & DEC) Trail insurance Program administration

Program OverviewSnowmobile Unit Duties & Responsibilities Trail grant administration - 4-5 million grant, 10,000 trail milesLaw enforcement grant administrationLaw enforcement training for snowmobile operationsSafety education programOffice of record for snowmobile accident reports & ticketsResponse to FOIL requestsSpecial event permitsCreate, update, and distribute publications (Snowmobiler’s Guide, statewidemaps, groomer guide, sign manual, etc.)Advise OPRHP commissioner/agency on snowmobile related issuesCoordination with other states, federal agencies, associations,manufacturers, & user groupsPromotion of snowmobiling & the state funded trail systemPublic outreach (NYS Fair, snowmobile shows, etc.)The Snowmobile Unit is limited by law to three paid staff members!{PRHPL 27.17(2)}

Program OverviewSnowmobile Annual Budget Fiscal Year 2017-201894,999 club registrations x 35 3,324,96516,481 non-club registrations x 90* 1,483,290Additional Revenue from 5 Increase 557,400Registration revenueRegistration fine revenueTotal program revenueTotal Registrations in 2017/18 5,365,655 14,294 5,379,949112,020*An additional 542 registrations apply to government-owned machines and are thus exemptfrom paying a registration fee.

Program Overview2017-2018 Program Expenses2016-17 30% payments 981,1142017-18 70% payments 2,830,110Salaries 201,756Fringe Benefits 126,875NYSSA insurance & admin ask 264,206Law enforcement – state aid 130,119NPS (safety, education, travel, equipment, supplies)Total program expenses 81,025 4,615,205Total Revenue 5,365,655Total Expenses 4,615,205Balance 750,450

Program Overview2017-2018 Program Expenses2017-1870% payments2016-1730% paymentsNPS (safety,education, mentstate aidNYSSAinsurance &admin ask

Program OverviewSeason over Season Registration 2 4,050 3.8% 5,365,655 5,113,465 252,190 4.9%Club Registrations94,99992,673 2,326 2.5%Non-Club Registrations*16,48115,299 1,182 7.7%Renewals85,22084,192 1,028 1.2%Originals26,80223,780 3,022 12.7%NYS Registrations93,56690,655 2,911 3.2%Out of State18,45617,317 1,139 6.6%Total RegistrationsTotal Receipts*An additional 542 registrations apply to government-owned machines and are thus exemptfrom paying a registration fee.

Program Overview2018-2019 ProjectionsClub registrations: 90,000 x 40 3,600,000Non-club Registrations: 16,000 x 95 1,520,000Registration fine revenueTotal Revenue 20,000 5,140,000Non trail grant program expenses- 850,000Funds Available for 2018-19 grant 4,290,000The program deals with two simultaneous fiscalyears and partial revenues and expenses inthose fiscal years. This example provides thebasic math but there is some flexibility to makeadjustments based on actual revenues.

Program OverviewSnowmobile Registrations & Trail Miles 1995-96 Program Year to 000Trail lMiles

Program Overview2017-18 Snowmobile Registrations vs. Funded Trail Miles by ,0002001,5001501,0001005005000(all others: county registrations less than 1,000)TrailMiles

Program Overview2017-18 Snowmobile Funded Trail Miles vs. Registrations by ,0002001,5001501,0001005005000(all others: county trail miles less than 100)TrailMiles

Program Overview2017-18 Snowmobile Trail Mileage BreakdownDollar amounts are used to calculate maximum award amounts; actual awardreimbursements must be justified and properly documentedClassificationMiles / MileTotalCorridor A6,167 325 2,004,275Corridor B593 267 158.331Secondary A3,120 325 1,014,000Secondary B513 267 136,9712,553 286 730,158Total: 4,043,735High SnowDefinitions:Corridor: “Through trail” community connectorsSecondary: “Access trail” connecting trailheads/facilities/destinations to corridorsClass A: At least 12 feet wide, capable of handling groomer/drag units 8 feet wideClass B: At least 8 feet wide, capable of handling groomer/drag units 4 feet wideHigh Snow: Area receiving an average of 110 inches of snowfall based on 30 year NOAA data; sections of trailwithin the high snow area receive the high snow allowance as an addition to the maximum award amount

Program OverviewSafety EducationYouth ages 10-13 must pass a safety courseand operate within 500’ of an adult.Youth ages 14-17 must pass a safety courseor operate within 500’ of an adult.8 hour classroom course.Over 300 certified volunteer instructorstaught 2,000 students in 120 classesduring the 2017-18 season.Snowmobile Unit is currently undergoingrevision of classroom material.

Program OverviewSafety EducationStudents Completing Snowmobile Education Course7,0006,0005,0004,0003,0002,0001,0000Why has this number been falling? The general trend has followed registrationnumbers. OPRHP continues to monitor and explore ways to introduce the safetymessage to more riders.

Program OverviewAccidents – Form OPS-209 (Operator Report)Also known as “civilian accident report”, OPS209 is to be completed and returned to OPRHPby the operator (or other involved party ifoperator is incapacitated) within 7 days of anyaccident involving Death, Personal Injury,or 1,000 or more of property damage. Acopy of the report is to be sent to the countysheriff or local law enforcement agency.Forms are available at parks.ny.gov and shouldbe furnished by law enforcement at the scene ofan accident.OPS-209 forms are used to collect statistics andinformation in addition to the police report.They do not replace the police report and lawenforcement should still be notified (copy ofOPS-209 must be sent to county sheriff).

Program OverviewAccidents – Form OPS-208 (Police Report)Primary method of gathering snowmobileaccident statistics. Any peace, police, orjudicial officer who receives information ofan accident shall make a written report tosubmit to OPRHP. As of May 1, 2018, 159 total accidents, 7of which involved fatalities with 7 totalfatalities Most accidents continue to involvespeed as a primary factor Most are single-snowmobile collisionswith fixed objects, such as trees At least 5 (71%) fatal accidents involvedunsafe speed Alcohol was suspected in 2 (29%) fatalaccidents

Program OverviewReported Snowmobile lities60050040030020010000Reported Snowmobile Accidents Per 1,000 RegistrationsAverage (1.94)3.503.002.502.001.501.000.500.0070 F60 at50 al40i30 ti20e10 s

2017-18 Snowmobile Fatality merWyomingJeffersonPrimary CauseCollision w/ Vehicle (ATV)Collision w/TreeCollision w/TreeCollision w/TreeCollision w/TreeCollision w/Vehicle (Pickup)Collision w/TreeAdditional InformationNo HelmetAlcohol SuspectedAlcohol Involvement*Information being collectedHistorically, alcohol is a factor in 33% of fatalaccidents and 10% of all accidents.Three accidents occurred ON the state funded trailsystem, four occurred OFF funded trails.

Program OverviewPublicationsPrint Statewide Trail map – Updated 2015Snowmobiler’s GuideTrail Signing HandbookGroomer GuideSafety Education Textbooks –Undergoing RevisionAvailable Online (parks.ny.gov)All of the above, excluding safety education textbooks, plus: Google Earth Map Grant Documentation – 2018-19 Now Available Season Reports/Accident Summary 1995 Snowmobile Trail Manual

Groomer Operator Training Training DVD sent to every club in2009 DVD content available on YouTube:https://youtu.be/mkOYD6Izvhc Textbook available online; hard copiesavailable for classes of 30 or more OPRHP completion certificates issuedonly for OPRHP administered classes Continually working with IASA toupdate and improve training

Law EnforcementNYS SLEDS: Snowmobile LawEnforcement Development School Basic Training Course For 2018, 26 students from 16agencies Instruction includes basic andevasive operation, equipmentmaintenance, accident reports &scene investigation, patrols,checkpoints, snowmobile laws, etc.

Law EnforcementLocal Law Enforcement Grant 2016-1750% reimbursement grant 12,500 maximum award per county 150,000 maximum statewideAllowed expenses: snowmobiles and snowmobile equipment, clothing,operation and maintenance, training costs, patrol payroll, etc. Payroll reimbursement no longer limited to officers who performed aminimum of 40 hours on snowmobile specific duties For 2016-17 patrol year paid in 2017-18 fiscal year:15 participating agenciesTotal expenses documented: 320,227Total reimbursement: 124,978 Local Law Enforcement Grant 2017-18 75% reimbursement grant 37,500 maximum award per county 200,000 maximum statewideSubmission Deadline: May 31, 2018

Special EventsSpecial event permits exempt operatorsfrom speed, registration, and someequipment regulations, but not underageoperation or helmet requirementCompleted application (found onnysparks.com) must be submitted 15days prior to eventNYSSA insurance does not covercompetitive eventsSnowmobile Special EventPermits Issued16012080400

Snowmobile Trail GrantThree phase process:Phase I: Prior approval process for new, updated, orreclassified trails (June 1st deadline)Phase II: Formal grant application from local sponsorto OPRHP (September 1st deadline)Phase III: Project year documentation submission andaudits by local sponsor/OPRHP (May 31st deadline)

Snowmobile Trail GrantPhase I is required for: New trails Previously funded trails to be rerouted, removed,or reclassified GPS data updates/corrections Reopening closed trails (funded at some time, butnot in the previous project year) Transfer of trail maintenance responsibility toanother TME

Snowmobile Trail GrantPhase I GPS requirements:Accurate, up to date GPS data is important for 911 response, municipalplanning, riders using GPS units, accurate trail mapping, and the overallintegrity of the trail grant program.For 2016-17 all trails were required to have GPS derived GIS data no olderthan January 1, 2011.There are no new requirements for 2018-19, only new trails or reroutes mustbe have updated GPS data.Next GPS requirement: for 2020-2021 season, data must be no older than2017. By then the current 2011 data will be nine years old.Local sponsors may set more stringent guidelines

Snowmobile Trail GrantPhase I GPS requirements:Next Requirement: As of June 1, 2020 (expected 2020-2021 PhaseI due date), all trails must have GPS derived GIS data no older thanJanuary 1, 2017. This will be the next requirement.Thereafter, each and every trail must have GPS derived GIS data nomore than three years old. It is recommended that clubs stagger theirGPS data collection efforts beginning in 2017 so they are not collectingdata for all of their trails in the same year going forward.Data no more than three years old will be the minimum requirement;clubs are encouraged to collect data more often if they are able andlocal sponsors may set more stringent requirements.

Snowmobile Trail GrantPhase II Application:All documentation is required and incomplete submissionsmay delay 70% payment for entire county. All permissions,SEQRA, etc. should be acquired for any trail submitted duringPhase I before waiting for approval.Notable updates: Copies of land use agreements are not required with thePhase II submission to OPRHP. The permissions forms aresufficient if properly completed. Read all documentationfully and follow all directions.

Snowmobile Trail GrantPhase III:The Automated Trails Grant Program (ATGP) is the sole method of entryfor grant documentation. The system is continually being modified andupgraded based on your feedback to be as user-friendly as possible. To getATGP access, contact your club president, regional coordinator, or localsponsor.Notable updates: 60 day window. The 60 day window continues to be enforced. OPRHPis flexible in some individual circumstances. Entries needing supportingdocumentation (receipts, lease agreements etc.) should be entered assoon as possible and later edited to add attachments. Donated storage agreements are no longer allowable as an expense. ATGP User Guides updated

Snowmobile Trail Grant

Snowmobile Trail GrantHigh Snow High Snow map was updated for 2016-17 to reflectupdated 30-year NOAA average (currently 19842014, previously 1971-2000) Some areas gained, some lost OPRHP is evaluating alternatives to develop amore equitable funding formula, keeping in mindthat seasonal snowfall is unpredictable– avoidlong-term responses to short-term trends

Snowmobile Trail GrantTrail SignageAfter a series of meetings with and significant input from NYSSA,particularly the trails committee, a new signage manual has been developedand is available in print and /documents.aspxWhile still adopting some of the IASA recommendations, the new manualalso takes into account the unique nature of the NYS trail system and strivesto ensure safety in a variety of conditions and situations.Focus is on safety while also emphasizing rider responsibility. Signs areguidance but one set of rules cannot cover every trail situation and a falsesense of security for riders should be avoided. Ride to the trail, not tothe signs.Overall goal is a uniform system of signage.

Snowmobile Trail GrantDate2017-2018 Project YearApril 1, 20182018-2019 Project YearStart of the project year. Grantdocumentation posted on OPRHPwebsiteMay 31, 2018 Phase III due and the AGTP is lockedJune 1, 2018Phase I application deadlineJuly, 2018 Final 2017-2018 payments processed(based upon available statewide fundbalance and available documentation)OPRHP CLOSES OUT THE 2017 – 2018 FILESSeptember 1, 2018Phase II application deadlineNovember 201870% payment process beginsMarch 31, 2019May 31, 2019End of grant-in-aid project yearPhase III due and the AGTP is lockedJuly 2019Final 2018-2019 Payments processed(based upon available statewide fundbalance and available documentation)OPRHP CLOSES OUT THE 2018 – 2019 FILES

Snowmobile UnitPhone: (518) 474-0446 Fax: (518) ovNicole Unser: DirectorJim MacFarland: Environmental Program Specialist 1 (Natural Resources)Bennett Campbell: Agency Program Aide

3/10/18 Herkimer Collision w/Tree 3/17/18 Wyoming Collision w/Vehicle (Pickup) 3/19/18 Jefferson Collision w/Tree *Information being collected Historically, alcohol is a factor in 33% of fatal accidents and 10% of all accidents. Three accidents occurred ON the state funded trail system, four occurred OFF funded trails.

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