Hockey Canada Sanctioning Guidelines - Ramp Interactive

Hockey CanadaSanctioning GuidelinesEVENT SANCTIONINGDefinition / Directive / TypesSanctioned events take place within clearly defined parameters set out by your Memberand its constituents. These can include association, team and league scheduledpractices, games, evaluations/tryouts and related activities. These activities, which wouldqualify as “normal” hockey program delivery, all fall within the scope of regular day to dayoperations of a minor hockey association, team and league and do not require specificsanctioning authority.However, program extensions such as dry land training camps, exhibition games,fundraising and tournaments all require separate specific sanctioning or approval.It is understood that in the course of annual programming many team, association, andleague activities can fall outside what is considered to be normal programming. Thesekinds of activities usually occur away from the arena venue and in the surroundingcommunity where opportunities exist to enhance the programs offered to our teams.The following are a guideline with respect to the sanctioning of events by Hockey CanadaMembers. Please note that these are only tools to help you in your decision makingprocess and do not supersede Member sanctioning guidelines.July 20181

Hockey CanadaSanctioning GuidelinesSanctioning GuidelinesEventAdministrationNotes & ConditionsIce and Facility Rentals1. Coverage only applies whereagreement does not include a“Holds Harmless” clause. Whereagreement includes such aclause, the burden ofresponsibility lies with the signorand not Hockey Canada.2. If you are unsure as to contractwording ensure to obtainassistance from someone withknowledge in the area ofcontracts.Team Bus RentalsJuly 20181. Would cover our participants only2. Would not cover driver or the busitself3. Ensure bus company hasappropriate liability insurance4. Ensure drivers are appropriatelylicensed5. Bus should only be used for teamrelated travel2

Hockey CanadaSanctioning GuidelinesGuest coaches on or off ice1. Must carry their own liabilityinsurance, will not be covered byHockey Canada unlessregistered with the Member.They should be asked to producea certificate of liability.2. Coaches should be screened asper Member requirements.On-Ice EventsExhibition Games (including international)1. Must be sanctioned by theMember;2. Both teams must be properlyregistered;3. Full equipment is to be worn;4. Registered officials must be usedto officiate;5. Where a game is between amale and a female team bodychecking is not permitted.Use of outdoor rinks for games andpractices1. Must be approved byMember/association2. Ensure ice and boards are in safecondition3. Involves member players only4. All association and Memberguidelines for usual games andpractices must be followed.Teams travelling to the USA andinternationallyJuly 20181. Must be approved by the Member2. Opposing teams must beregistered with Federation ofcountry visited3. Full equipment must be worn4. Team should purchase travelinsurance ensuring that the policycovers sports injury.3

Hockey CanadaSanctioning GuidelinesOn-Ice Team Pictures1. Ensure area set up prior toplayers lining up2. If possible take picture againstbench area.3. Players come off bench right intopicture staging.4. Players should not be allowed toskate around without a helmet.5. Action shots without helmets arenot permitted.Skate-a-Thons1. We cover our participants only2. All players must wear helmets,full facial, neck guards, elbowpads and hockey gloves.3. No hockey is permitted, skatingonly.Canada’s National Team1. These events are conductedunder the guidelines of HockeyCanada and the Member hostingthe event.Celebrity Hockey Games/BenefitGames1. Only with respect to insuring theplayers and volunteers that areregistered with the Member.2. Games should be non-contact.3. A contract or agreement with thecelebrity team which includes arequest for a certificate of liabilityshould be considered.4. We will not cover non HockeyCanada participants such as thecelebrities.Tournaments1. Must be sanctioned by theMemberCanadian University and College Teams’ /High school hockey1. Participants must be registeredwith the Member and off-ice teamactivities would requiresanctioning by the Member.July 20184

Hockey CanadaSanctioning GuidelinesHockey Canada Teams vs USA HockeyTeams1. Must be USA Hockey sanctionedteamsExhibition games involving CIS, NCAA,and OCAA teams1. Must be sanctioned by theMember and approved by USAHockeySummer Evaluation & Conditioning Camps1. Only if approved by the Member.2. All aspects of the camp wouldhave to be submitted to theMember to ensure that all playersand personnel are registered withthe Member and that allconditioning activities are statedon the request for insurance.3. Activities such as Under 17camps are approved.Three on Three Hockey1. Must be approved by theMember2. Players must wear full equipment3. Proper supervision necessaryMinor Games Between Periods atJunior Games1. Must be approved by theMember2. Players must wear full equipment3. Proper supervision necessaryOff-Ice Events1. Specific details of the eventshould be outlined on the requestfor insurance.2. The event must be solelyorganized by the team orassociation.3. Food being catered and/orprepared by a reputable catereror restaurant is acceptable.4. Potluck formats will not beconsidered. The event itself willFundraising or year-end event (i.e.banquet, auction) without alcohol.July 20185

Hockey CanadaSanctioning Guidelinesbe covered but not the foodservice in this caseFundraising or year-end event (i.e.banquet, auction) with alcohol.1. Facility ownership must beresponsible for the serving ofalcohol.2. Facility ownership must obtain allrequired permits to buy and sellalcohol.3. Events being held on acontinuous basis will not beconsidered.4. Proper security measures shouldbe taken.5. Bartenders should have trainingsuch as “SMART SERVE”6. Events involving minors will notbe considered.7. Spouses and non-members arenot covered under HC insurance8. Food being catered and/orprepared by a reputable catereror restaurant is acceptable9. Potluck formats will not beconsidered. The event itself willbe covered but not the foodservice in this case1. As approved by the Member – allactivities would have to besubmitted to the Member toensure that all players andpersonnel are registered with theMember and that all conditioningactivities are stated on theDryland Training for registeredparticipants/ Conditioning Camps forregistered participantsJuly 20186

Hockey CanadaSanctioning Guidelinesrequest for insurance.2. Other sporting activities such asbasketball and soccer are notacceptable activities as theHockey Canada insurance policyis not designed to cover othersports. Note that floor hockeyis acceptable assumingplayers are wearing helmets,facemasks, gloves and elbowpads.3. All activities must be low risk innature.4. Leaders with knowledge in thisarea are recommended. Properrisk management must beincorporated into all drylandactivities!5. Yoga for stretching purposes isacceptable if led by a trainedinstructor. Note we cover ourparticipants only. Privateinstructors are not covered andshould provide a certificate ofliability from their insurers.1. Use soft rubber pucks only2. Only cover our members3. We do not insure prizingChuck a Puck fundraisersDevelopment Seminars.1. This is a direct approved functionof the Member and directlyrelated to the activities of theMember and the playing of thesport. These events would besanctioned.Mall Display and/or Mall RegistrationBooth.1. Requires appropriate adultsupervision if players areinvolved.2. Any mall contracts should bereviewed for hold harmlessJuly 20187

Hockey CanadaSanctioning Guidelinesclause.Gambling, Lotteries (50/50, RaffleTickets, Hockey Pools).1. Requests for insurance shouldinclude all activities related toselling of the tickets andsupervision if applicable.2. Activity must comply withmunicipal and provinciallegislation.3. We only insure our participantsas they sell the tickets, poolsquares etc. We do not insurethe lottery itself.4. Prizing cannot involve alcohol.Door-to-Door Selling, personalfundraising, cookies, candy bars, etc.1. Door-to-door sales are permittedonly with appropriate adultsupervision to reduce the risk ofyoung players entering thehomes of unknown persons.2. Requests for insurance shouldinclude all activities related to theevent including times, dates, andtype of supervision if applicable.Snack Bar, Concessions.July 20181. Snack Bar operators should beappropriately trained.2. Registered participants under theage of 16 are not permitted touse deep fryers.3. Deep fryers must comply withlocal fire code and inspections.4. Contract should be reviewed forhold harmless clause (see iceand facilities rental above)8

Hockey CanadaSanctioning Guidelines5. Ensure proper adult supervisionand risk management steps arein placeParades – walking or riding on floats1 As long as the person/organizationrunning the float has proof that the floatis insured than this would beacceptable.2 The players would also be insured ifwalking in the parade, however it mustbe made clear that we only insure ourplayers and not the parade.3 Appropriate adult supervision requiredBottle drives, tree sales, donationdrives, shoe shines, car wash,1. Requires appropriate adultsupervision and riskmanagement to prevent injury toparticipants.2. Requests for insurance shouldinclude all activities related to theevent including times, dates, andsupervision if applicableSnow shoveling/Leaf Raking1. No mechanical devices such assnow blowers or leaf mulchersallowed2. Adult supervision if going door todoorBingos1. These are acceptable taking intoconsideration the selling ofalcohol and Provincial laws.Skating on rivers/ponds1. Before being considered there wouldhave to be very specific guidelines withrespect to safety and risk managementincluding an Emergency Action Planand adequate adult supervision.July 20189

Hockey CanadaSanctioning Guidelines2. It is suggested that the parametersaround the activity be closely reviewedprior to this type of event beingsanctioned including requirements forice thickness.1. If the teams are registered withthe Member they would beinsuredAdult Recreational Hockey/In-LineHockey1. Private hockey schools are notmembers of Hockey Canada/theMember. Insurance coveragecannot be extended even incases where the localassociation wishes to coordinatea summer hockey school.Private Hockey Schools1. Cover our participants only2. Re sale of helmets or facialprotection not allowedEquipment ExchangesNational Hockey League (NHL) andother professional players participatingin an event/practice/includes NHL guestcoaches.July 20181. Professional salaries are veryhigh and an accident could bevery costly.2. Players would be permitted toparticipate in autographsessions, awards presentations,and appearances however wouldnot be covered under HCinsurance3. Players would not be covered forany activity on the ice. The onlyexception would be those MajorJunior players that have playedthat year on a Major Junior team.If player or coach is on ice they10