Guide To Marking Documents

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GuidetoMarkingDocumentsOctober 4, 2001


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Table of ContentsHandling and Control of Classified Information. 1National Security Information . 2Storage of Classified Material . 2Automated Information System (AIS) Equipment . 2How Information is Classified. 3Classification Authority. 10Derivative Classifiers Challenge. 10Why Mark? . 14Essential Required Markings. 14Portion Marking . 15Overall Page Marking . 17Classification by Compilation . 26Classification Block. 27Imagery Classification. 27Original Classification. 28Derivative Classification. 29Derivative Classification with Multiple Sources. 30Derivatively Classifying from a Classification Guide. 31Combination of Original and Derivative Classification. 32Official File Copy. 32Major Component Marking. 33Overall Document Marking . 33OCA Extends the Declassify Date. 34Transmittal Letters. 35Declassification, Downgrading, Upgrading and Regrading. 35Putting Declassification Instructions on Documents. 36Electronically Transmitted Messages. 39Working Papers . 40For Official Use Only (FOUO) . 41Sending FOUO Outside DoD . 42Transparencies or Slides . 43Photographs, Films, Recordings. 44Slides and Viewgraphs. 45Satellite Imagery . 46Charts/Maps and Graphs . 47Training Material . 48Continuous Form Documents (Fan Folded or Rolled). 48AIS/ADP Media Protective Labels . 49Classified Meeting with Note Taking . 50Wrapping. 51Methods for Transmitting Classified Materials . 52Sending and Receiving Classified. 53Classification Categories . 59Exemption Categories . 61Acronyms . 65Glossary. 67Reference Documents . 73iii

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Handling and Control of Classified InformationWhile it is important that the public be informed concerning the activities of its Government,certain information concerning the national defense and foreign relations must be protectedagainst unauthorized disclosure. This information is called national security information and isclassified if its disclosure might cause damage to the nation's security. Dramatic changesprovide a greater opportunity to emphasize our commitment to open government. Executive Order 12958, “Classified National Security Information” and itsImplementing Directive address these changing needs. They became effectiveOctober 14, 1995. The Executive Order establishes a process to identify informationthat must be protected as Nationa l Security Information. Included in this process arederivative classification determinations. The great majority of classification actions are derivative classifications. Relativelyfew classification determinations require original classification. Derivative classifiersare obligated to honor the original classifier’s decisions regarding the level ofclassification and duration of classification, and carry those determinations forward toany derivatively classified documents they produce. The Executive Order (EO)12958 and implementing DCID 1/7 require training for derivative classifiers. Executive Order 12951, “Release of Imagery Acquired by Space-Based NationalIntelligence Reconnaissance Systems”, establishes a procedure for futuredeclassification of Intelligence Imagery. This Executive Order, dated22 February 1995 specifies the authority and duration of classification for satelliteimagery. All ephemeral and support data used in conjunction with imagery productsare also governed by Executive Order 12951. DCID 1/7, “Security Controls on the Dissemination of Intelligence Information,”30 June 1998, established policies, controls and procedures for dissemination and useof intelligence information to ensure, while facilitating its interchange for intelligencepurposes, it will be adequately protected. In addition, it implements and amplifiesapplicable portions of the directives of the Information Security Oversight Office(ISOO) issued pursuant to Executive Order 12958 and directives of the SecurityPolicy Board issued pursuant to EO 12958 and PDD-29. The DCID 1/7 establishesstandards and guidelines for all agencies. These standards went into effect1 December 1999.Points to Remember: There are three levels of classification: "TOP SECRET", "SECRET", and "CONFIDENTIAL." Information is classified only to protect the national security. To have access to classified information, a person must have a security clearance at anappropriate level and a need-to-know.1

National Security InformationNational security information is marked to alert recipients about its sensitivity. Despite itsimportance, marking is often considered to be a nuisance. However, once you understand thebasic principles and the goals of marking, you will find that marking is just a matter of commonsense. Classifiers (original and derivative) are responsible for assuring that information isproperly marked.Storage of Classified MaterialClassified information must be protected or stored in a locked security container when not undercontrol or when not located in an area approved for open storage. Only GSA approved securitycontainers or approved open storage areas are authorized for storage of classified information.Automated Information System (AIS) EquipmentClassified information may only be processed on accredited AIS equipment or office equipment(i.e., typewriters, copiers, etc.) that has been approved for processing classified information.Throughout NIMA, AIS equipment and office equipment has been marked to indicate the levelof information authorized to be processed.APPROVED FOR PROCESSINGUNCLASSIFIEDINFORMATION ONLYNIMA FORM 5215-8A/BACCREDITED FOR PROCESSINGCOLLATERAL CLASSIFIEDINFORMATION(See your ISSO for more Information)NIMA FORM 5215-7A/BACCREDITED FOR PROCESSINGSENSITIVE COMPARTMENTEDINFORMATION (SCI)(See your ISSO for more Information)NIMA FORM 5215-6A/BAPPROVED FOR PROCESSINGSENSITIVE UNCLASSIFIEDINFORMATION ONLYNIMA FORM 5215-52

How Information is ClassifiedInformation is classified originally or derivatively.Original Classfication: The initial determination that information requires, in the interest ofnational security, protection against unauthorized disclosure. It is the act of deciding thatinformation never classified before meets the criteria to be designated as classified information.Although the process of making original classification decisions can be complex and difficult, itconsists basically of six steps (see chart):1.Already Classified: The first question you should ask yourself is “has the information beenpreviously classified.” If you use classified information from other sources then yourdocument needs derivative classification. If you determine that the information has neverbeen classified then your next step is determining the eligibility of the document to beclassified. Contact your classification manager if you are unsure.2.Eligibility for Classification:a.Is the information official? Official information is any knowledge that is owned by,produced by or produced for, and is under the control of the United StatesGo

There are three levels of classification: "TOP SECRET", "SECRET", and "CONFIDENTIAL." Information is classified only to protect the national security. To have access to classified information, a person must have a security clearance at an appropriate level and a need-to-know. 2 National Security Information National security information is marked to alert recipients about its .

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