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IIIINIIIIITEXAS STATELIBRARYARCHIVESCOMMISSIONTEXAS STATE LIBRARY AND ARCHIVES COMMISSIONANNUAL REPORT OF NONFINANCIAL DATAFOR THE YEAR ENDED AUGUST 31, 2016Mark SmithDirector and Librarian

11111111111XASSTATFDb92016LIBRARYARCHIVESCOMMISS ONLorenzo de ZavalaState Archives andLibrary Building1201 Brazes StreetAustin Texas78701P.O. Box 12927TexasAUStIn -The Honorable Greg Abbott, GovernorMs. Lisa Collier, CPA, First Assistant State AuditorMs. Ursula Parks, Director, Legislative Budget BoardDear Governor Abbott, Ms. Collier and Ms. Parks:.We are pleased to submit the Texas State Library and Archives Commission Annual Report ofNonfinancial Data forthe year ended August31, 2016, in compliance with the TEX. GOV’T CODE ANN. § 2101.0115, and in accordancewith the instructions for completing the Annual Report of Nonfinancial Data.The accompanying report has not been audited and is considered to be independent of the agency’s AnnualFinancial Report.www.tsl.texas.govCommission ChairmanMichael C. WatersMembersSharon T. CarrF. Lynwood GivensLarry G. HoltRomanita Matta-BarreraWm. Scott McAfeeMartha WangDirector and LibrarianMark SmithTSLACPreserving yesterday,informing today,inspiring tomorrow.any questions, please contact Donna Osborne, Chief Operations and Fiscal Officer, at 512-463-5440, orvia email at dosborne tsl.texas.gov.If you haveSincerely,‘\ 4ij,Jt 4kwZu Mark SmithDirector and Librarianxc: Legislative Reference Library

TEXAS STATE LIBRARY AND ARCHIVES COMMISSIONAGENCY 3062016 Nonfinancial Data ReportTable of contentsInformation SchedulePageProfessional and Consulting Fees1State-Owned Vehicles Used by State Employees2Space Occupied3Appropriation Item Transfers4Indirect Cost Schedule *5HUB Strategic Plan Progress Report6HUB Vendor List7Schedule of Vehicles Purchased8Schedule of Itemized Purchases9Schedule of Bonded Employees10Schedule of Aircraft Operations10Agency Report of Recycled, Remanufactured andEnvironmentally Sensitive PurchasesNo Longer Required10-APPENDIXMaster File Report Verification Form*Pending updated numbers on Statewide Cost Allocation Plan;per instructions from Governors Office of Budget and Policy,form will be submitted separately.

UnauditedTexas State Library and Archives Commission (306)SCHEDULE OF PROFESSIONAL AND CONSULTING FEESFor the Fiscal Year Ended August 31, 2016NameServices PerformedQuimby McCoy Preservation Architecture, LLPAssessment of historical buildings, Liberty 74,910.00TOTAL, 7239 Consulting Services Approved by Gov. OfficeTotal-CPR Resources, Inc.Ibridge Group, IncMayo J AnceletNortheast Document ConservationOCLC Online Computer Library Center Inc.Preservica, Inc.Alana Inman reimbursement-CPR training for agency safety officersKofax training State Records CenterCRP and First Aid Training, LibertyDocument preservation trainingWebjunction partner programStorage and trainingDriver education trainingTOTAL, 7243 Education/Training ServicesInternal audit servicesPrepare agency’s AFR reportTOTAL, 7245 Financial/Accounting ServicesEmployee Assistance ProgramUpdate Library LawsFacilitate strategic planning for TexShareInventory & packing excess cubicle partsK-12 Program coordination servicesDigitization servicesAgency Employee Engagement SurveyTOTAL, 7253 Other Professional Services- 820.00 540.00 200.00 1 300.00 30,000.00 40,310.00 25.00 73,195.00-Garza & GonzalesRupert & Associates 72,794.35 1 0, 000.00 82,794.35-Alliance Work PartnersLibrarians on DemandRAH ConsultingTechCenter Design, Inc.Region XX Education Service CenterTSLAC/State Records CenterUT-Austin School of Social Work 3,446.24 4,500.00 24,000.00 2,840.00 255,625.00 833.37 1,659.00 292,903.61-Texas Facilities CommissionBid, evaluation, and construction for LibertyTOTAL, 7256 ArchitectlEngineering Services 282,300.00Confirgure Grant Management System (GMS)Maintenance for GMS1 GB StorageNetwork speed test for Texas librariesTOTAL, 7275 Computer Programming Services 287,040.00 23,477.50 468.00 18,700.00 282,300.00-Catapult Systems, LLCCatapult Systems, LLCSHI Government Solutions, IncAmbonare, Inc. 329,685.50-Texas Dept. of Information ResourcesData Center Services chargeback 414,923.12TOTAL, 7285 Computer Svcs, Statewide Tech Ctr- 1,550,711.58TOTAL, ALL PROFESSIONAL SERVICESSource: USAS DAFR896O PY2016; DAFR 8590 from AFRPage 1 74,910.00 414,923.12 1,550,711.58

UnauditedTexas State Library and Archives Commission (306)Schedule of State-Owned or Leased Vehicles Used by State EmployeesForthe Fiscal Year EndedAugust3l, 2016Vehicle1201 Brazos Austin2014 Ford Cargo VanLicense 116-4594-1011 FM 650- Liberty2002 Chevrolet Cargo VanLicense 839-417Authorized DriverJasper WintersDaniel ShallueJob TitleReason for AuthorizationInventory and Print Coordinator Runner for agency; backup mail technicianFacility and Mail CoordinatorServes as primary mail technician for the CommissionOccasional DriversLaura SaegertRebecca RomanchukJohn BlackTonia WoodSteven KantnerKathleen WallsAlana lnmanCurtis HermanKayla BurnsAsst. Director, ArchivesArchivistArchivistArchivistE-RecordsReader ServicesManager, Sam Houston CenterBldg. Maintenance WorkerAdmin. AssistantOccasional circulation of recordsOccasional circulation of recordsOccasional circulation of recordsOccasional circulation of recordsOccasional circulation of recordsOccasional circulation of recordsRunnerforagency; backup mail technicianServes as primary mail technician for the CommissionPart-time administrative assistant4400 Shoal Creek Austin-2010 FORD E250 Cargo VanLicense 107-12922009 FORD E250 Cargo VanLicense 107-12932000 Ford 3-ton Truckwith boxLicense 789-5142014 Ford Cargo VanLicense 116-4595Drivers below are authorized to drive any vehicle listed for Shoal Creek facility.Shea, MichaelRecords Center ManagerOccasional circulation of records to and from State Records CenterBurton, ChristopherRecords Center SpecialistRegular circulation of records to and from the State Records CenterNicholas KiosoRecords Center SpecialistOccasional circulation of records to and from State Records CenterHolmes, RichardRecords Center SpecialistRegular circulation of records to and from the State Records CenterBruton, ZacharyCirculation LeadRegular circulation of records to and from the State Records CenterPetrich, Ricknventory CoordinatorRegular circulation of records to and from the State Records CenterPuentes, Andres Jr.Records Center SpecialistRegular circulation of records to and from the State Records CenterWachsmann, RoyceRecords Center SpecialistRegular circulation of records to and from the State Records Center2014 Ford Cargo VanLicense 1164596Source: 2016 List of Agency DriversPage 2

Un auditedTexas State Library and Archives Commission (306)SCHEDULE OF SPACE OCCUPIEDFor the Fiscal Year Ended August 31, 2016The Texas State Library and Archives Commission occupies rent4ree floor space in state-owned buildings.The buildings listed below were in use at August31 2016. The agency does not currently lease any other space.LocationAddressAustinLorenzo de Zavala Archives & Library Building,Capitol ComplexAustinLibertyOfficeSquare Footage by 185,913128.75Records Center and TBP Warehouse,4400 shoal Creek Boulevard4,466101,31027,189132,96536.50Sam Houston Regional Library & Depository650 FM Total Floor Space OccupiedFTE’sNet Usable Square Footage/FTE169.75191.63*-32,090Based on 9/1/2016 employmentSee Appendix for copy of Master File Report Verification Form, per Texas Government Code, Section 2101.01157 (7) (A) (B).Note:The square footage listed in the Storage and Other columns consists of library stacks and other library space, meeting rooms, loading docks,patron waiting areas and other space exempted and excluded per Texas Facility Commission rules.Sources:TSLAC Floor Plan RecordsTFC 2016 Space Utilization Report4th Quarter FY 16 Hours Worked Report, adjusted for 9/1/16 employmentPage 3

UnauditedTexas State Library and Archives Commission (306)APPROPRIATION ITEM TRANSFERS*For the Fiscal Year Ended August31, 2016ITEM OF APPROPRIATIONTransfers-InA. Goal: Improve the Availability of Library and Information ServicesStrategies:A.1.1.13001Library Resource Sharing Svcs 13,888,73576,452A.1.2.13002Aid to Local Libraries1,221,258A.2.1.13004Disabled ServicesTransfers-OutNet Transfers (14,541,716)(139,879)(1,505,095) (1,000,245)(652,981)(63,427)(283,837) 15,186,444 (16,186,690)B. Goal: Public Access to Government InformationStrategies:B.l.113005Provide Access to Info & Archives 872,420 (858,263) 14,158Total, Goal B: Access to Gov. Info. 872,420 (858,263) 14,158Total, Goal A: Improve Library/Info Svcs.C. Goal: Cost-effective State/Local Records ManagementStrategies:CAl.13006Manage State/Local RecordsTotal, Goal C: Records ManagementD. Goal: IndirectAdministrationNET APPROPRIATION ITEM TRANSFERS47,825(339,987)(292,162) 47,825 (339,987) (292,162) 434,731 (541,136) (106,405) 16,541,421 (17,926,075)*Ih,lote:This schedule does not include Benefit Replacement Pay transfers, Employee Benefit Transfersor Rider Reduction transfers. Net transfers include Legislative Salary Transfers INat the Strategy level.Source:SIRS Report: USAS Appropriation Financial Report; Detail by BT, AY, COBJ, AF, AppnBalance Type 03 and 04Page 4 (1,384,654)

LinauditedTexas State Library and Archives Commission (306)INDIRECT COST SCHEDULEFiscal Year 2016Note: SWCAP information not available; will submit this schedule separatelyper instructions from Governor’s Office of Budget and PolicyForthe Fiscal Year Ended August31, 2016A. Payroll-Related Costs(must reconcile to Exhibit II, Annual Financial Report)Total Payroll-related Costs Total Workers’ Compensation and BRPB. Indirect CostsTotal Indirect Costs (not reported on operating statements)C. Indirect Costs FY 2016 Statewide Full Cost Allocation PlanTotal Statewide Full Cost Allocation Plan-.11.TOTAL INDIRECT COSTS Sources: MST of America Report for FY2O1 6 SWCAP Report; data not yet availableDAFR 8590- TSLAC 2016 Annual Financial ReportUSAS Screen 58 for Retiree Insurance Premium AssessedPage 5

UnauditedTexas State Library and Archives Commission (306)HUB STRATEGIC PLAN PROGRESS REPORTFor the Fiscal Year Ended August 31, 2016(Source: Texas Government Code, Section21 61.124)CategoryHeavy construction other than building contractsBuilding constructionSpecial trade construction contractsProfessional services contractsOther services contractsCommodities contracts***ActualGoal Actual forFYI4*Actual forGoal Y16 Percent spent with HUB vendors from Comptroller’s HUB report: FY 2014 and FY 2015.TSLAC Strategic Plan goals for each relevant category; others are statewide goals. ----SPrepared ByAPPROVED BYDonna Osborne, Chief Fiscal OfficerPrinted NameMark Smith512-463-5440Phone Number512-463-5459Phone NumberPrinted NameSources: 2013 and 2014 HUB Consolidated Agency Report, CPAPage 6(Signature Required)

UnauditedTexas State Library and Archives Commission (306)LIST OF HUB VENDORS REPORTFor the Fiscal Year Ended August 31,2016 VENDOR NAMEHUB! ETHSPECIAL TRADE:SHI GOVERNMENT SOLUTTSP SPECIALTY PRODUCTOTAL SPECIAL TRADEHUBHUBASHIDOLLAR AMOUNT 135.00 2,246.00 2,381.00PROFESSIONAL SERVICES:GARZA/GONZALEZHUB HI 72,794.35TOTAL PROFESSIONAL SERVICES 72,794.35OTHER SERVICES:AMBONARE INCAMBONARE INCAMTEX SCALE & SYSTEMAUSTIN RIBBON & COMPAVA CONSULTINGFLORES AND ASSOCIATEHYDROZONE LANDSCAPEIBRIDGE GROUP E USA INCHUBWO 254.80PRECISION MICROGRAPHQUIMBY MCCOY PRESERVRAH CONSULTINGSHARON RUTH PIKE DBASHI GOVERNMENT SOLUTTECHCENTER DESIGN INTOTAL OTHER SERVICESHUBHUBHUBHUBHUBHUBWOWOWOWOASWO 17,837.88 74,910.00 24,000.00 80.00 46,218.20 2,840.00 740,141.79 18,700.00 373,223.00 250.00 422.60 175,658.31 62.00 5,145.00 540.00VENDOR NAMECOMMODITY PURCHASING:AHI ENTERPRISES LLCARC GOVERNMENT SOLUTAUSTIN RIBBON & COMPCOMPLETE TABLET SOLUCSG/COMPUTER SUPPORTDATAXPORT NET LLCEVCO PARTNERS LP DBAFLORES AND ASSOCIATEIBRIDGE GROUP INCJOHN COLE CHEMICAL CMANS DISTRIBUTORS INMILLER IMAGING AND DPASCO BROKERAGE INCPRECISION CAMERA LPSHARON RUTH PIKE DBASHI GOVERNMENT SOLUTSPECTRUM IMAGING TECSUMMUS INDUSTRIES INTECHCENTER DESIGN INTIER ONE PARTNERS ALTURNKEY SECURITY INCV QUEST OFFICE MACHIWORTHINGTON PAPER COTOTAL COMMODITIESHUB/ BHUBHUBHUBHUBHUBHUBHUBITOTAL SPENT WITH HUB VENDORSPage LAR AMOUNT 4,014.65 201.45 58,310.13 564.06 21,482.50 255.00 9.23 148.77 2,185.46 64.50 168.15 862.65 55.00 34,050.50 479.00 19,040.21 33,531.97 17,604.28 44,123.48 1,806.94 300.00 2,563.40 479.80 242,301.13 1,057,618.27I

UNAUDITEDTexas State Library and Archives Commission (306)SCHEDULE OF VEHICLE PURCHASESFor the Fiscal Year Ended August 31, 2016The Texas State Library and Archives Commission did not purchase any new vechicles in Fiscal Year 2016.Make and ModelPurchase PricePage 8Type of UseFuel Efficiency

UNAUDITEDTexas State Library and Archives Commission (306)SCHEDULE OF ITEMIZED PURCHASEAugust 31, 2016Vendor NameProduct PurchasedDemco, Inc. dba Upstart2016 Collaborative Summer Reading Program materialsJustificationThis vendor is the sole provider of licensed Collaborative Summer Library Program (CSLP) reading materials for libraries. As a member of the CSLP, theagency is able to purchase and provide comprehensive Summer Reading Program materials directly to Texas libraries.Amount 66,479.20Lyrasis, IncServices to provide websites for 205 libraries throughout Texas at a cost of 36 per library per monthJustificationLyrasis is the contracted providerof these services for the Plinkit consortium of states; Plinkit is a multi-state collaborative that provides websites for smalllibraries in the member states. 88,560.00Middle Country Public LibraryRegistration for Texas librarians to participate in Family Place Libraries programJustificationThe agency issued a Request for Information to determine availability of nationally-recognized training programs for librarians in early childhood thatwould also promote reading. We received one reponse for the Family Place program from the awarded vendor. The agency evaluated the Family PlaceUbraries program, developed under a collaboration between Ubraries of the Future and Middle Country Public Ubrary, and determined the programwould meet the goals for the Texas program. 288,000.00OCLC Online Computer Library1 year online subscription to Webiunction and SkilISoft Training services for Librarians working in Texas librariesCenter, Inc.Just ifi cationOCLC is the only vendor that offers the unique suite of training sessions that will best benefit librarians across Texas. In addition, OCLC offers a singleportal for librarians to access training continuing education (CE) certificates, making it easy to document the credits needed to maintain professionalcertifications. 30,000.00Open Text, IncComputer services for legacy system in Talking Book ProgramJustificationThis is a blanket order for computer programming services on an as-needed basis for maintenance/repairs for a legacy information system used by theTalking Book Program. The agency sought bids for services in prior years, but this was the only vendor that responded. The system is written in Unifycomputer language, and Open Text (previously Gupta Technologies) is the local representative. DIR Waiver # WA-08-14-7077. 20,000.00Remote Learner US, IncOnline subscription for Moodle hosting and supportJustificationRemote Learner subscription supports hosting and software for our existing and planned online training course management in proprietary format usingMoodle for hosting and support; service is used by Library Development and State and Local Records Management divisions. 5,400.00SirsiDynixSirsiDynix Symphony SaaS subscription including Symphony Core, test system, SmartPORT, and NCIP 74,035.55JustificationThis is an annual subscription to an online catalog system used to maintain the agency’s various library collections, including the Talking Book Program, Library Sciencecollection, and the collection available in our public service areas.Page 9

IJNAUDITEDTexas State Library and Archives Commission (306)SCHEDULE OF BONDED EMPLOYEESAugust 31, 2016Not ApplicableSCHEDULE OF AIRCRAFT OPERATIONAugust 31, 2016Not ApplicableRecycled. Remanufactured and Environmentally Sensitive Purchases ReportNo Longer Required for Fiscal Year 2016Page 10

AppendixFiscal Year 2016 Nonfinancial Data ReportTexas State Library and Archives Commission

MASTER PILE REPORT VERIFICATION FORMNAME OF AGENCY\) CozStkvLcSs;ofrlAGENCY #IYes, the information contained in the Master File Report datedis a complete and correct listing of all my agency’s land and building records.—No, the information contained in the Master File Report datedisnot a complete and correct listing of my agency’s land and building records. All discrepancieswill be corrected no later than fifteen days from the date of the Master File Report. The TexasGeneral Land Office will be notified of the corrections to the report.,a;-) Property ManagerSignatureDate1/- / -/4Dated6

ambonare inc hub as 18,700.00 ambonare inc hub as 373,223.00 amtex scale & system hub wo 250.00 austin ribbon & comp hub wo 422.60 ava consulting hub as 175,658.31 flores and associate hub hi 62.00 hydrozone landscape hub hi 5,145.00 ibridge group inc hub wo 540.00 language usa inc hub wo 254.80 precision micrograph hub wo 17,837.88

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