Agenda Of Ordinary Council Meeting - 28 00 2020

2y ago
7 Views
2 Downloads
6.27 MB
165 Pages
Last View : 20d ago
Last Download : 2m ago
Upload by : Mara Blakely
Transcription

I hereby give notice that an Ordinary Meeting of Council will be held on:Date:Wednesday, 28 October 2020Time:2:00pmLocation:Condobolin Council ChambersBUSINESS PAPEROrdinary Council Meeting28 October 2020

Lachlan Shire –THE HEART OF NSWOur Vision:For the Lachlan Shire to be a resilient communityproviding economic and social growth, throughevolving, agricultural, business and mineralactivitiesMission:To engage the community, providing anddelivering progressive services whilstimplementing a long term strategic plan leading tothe social and economic benefit of the community

Ordinary Council Meeting Agenda28 October 2020Order Of Business1Acknowledgement of Country and Elders . 52Apologies and Requests for Leave of Absence . 53Confirmation of Minutes . 5Minutes of Ordinary Council Meeting 23 September 2020 . 64Mayoral Minute. 244.1Mayoral Minute - Meetings and Functions Attended by the Mayor and DeputyMayor October . 244.2Mayoral Minute - October . 255Public Forum . 266Disclosure of Interest . 267General Manager . 277.18910Active Resolutions - October . 27Corporate and Community Services . 548.1Donation Requests. 548.2Investments at 30 September 2020 . 618.3Revote of expenditure to 2020-2021 Operational Plan . 738.4Youth Services quarterly report April to June 2020 and update to Council. . 78Environment, Tourism and Economic Development . 859.1Planning Proposal - Amendment to Lachlan Local Environmental Plan 2013 toallow an Animal Shelter at the Condobolin Sewerage Treatment Plan Site . 859.2Draft Shipping Container Policy . 899.3Development Data September 2020 . 99Infrastructure Services . 10210.1FY2021 Roadworks Monthly Update For September . 10210.2Central NSW Joint Organisation - Partication in Tender for the Supply andDelivery of Bitumen Emulsion. 11310.3Road Construction Program FY 20/21 and 21/22 . 11710.4FY2021 Recreation Monthly Update for September . 12510.5Aerodrome water storage tank - user charges . 13110.6FY2021 Utilities Monthly Update for September . 13611Deputations . 14112Notices of Motion . 141Nil13Notices of Rescission. 141Nil14Delegates Report . 14214.1Central NSW Joint Organsiation Board Meeting . 14214.22020 Murray Darling Association Conference . 157Page 3

Ordinary Council Meeting Agenda14.315Farmer's Mental Health Symposium . 159Correspondence . 16015.11628 October 2020Correspondence for the month of October . 160Questions of which Notice has been given. 164Nil17Petitions . 164Nil18Closed Session . 16518.1Tender 2020/10 - Proposed Council Works Depot Condobolin . 16518.2Offer to purchase industrial land - 1 West St and 100 Loughnan St LakeCargelligo. . 16518.3Notice of Motion - 6 Townsend Street Lake Cargelligo . 16518.4Tender 2020/20 - Proposed Condobolin Waste Transfer Station . 165Page 4

Ordinary Council Meeting Agenda1ACKNOWLEDGEMENT OF COUNTRY AND ELDERS2APOLOGIES AND REQUESTS FOR LEAVE OF ABSENCE3CONFIRMATION OF MINUTES28 October 2020Ordinary Meeting - 23 September 2020Page 5

Ordinary Council Meeting Minutes23 September 2020MINUTES OF LACHLAN SHIREORDINARY COUNCIL MEETINGHELD AT THE CONDOBOLIN COUNCIL CHAMBERSON WEDNESDAY, 23 SEPTEMBER 2020 AT 2:14PMPRESENT:Mayor John Medcalf (OAM) Cr Melissa Blewitt, Cr Dennis Brady, Cr DaveCarter, Cr Mark Hall, Cr Peter Harris, Cr Brian Nelson, Deputy Mayor PaulPhillips, Cr Melissa ReesIN ATTENDANCE: Greg Tory (General Manager), Karen Pegler (Director - Corporate andCommunity Services), Adrian Milne (Director - Infrastructure Services), JonShillito (Director - Environment, Tourism and Economic Development), PaulaEwing (Executive Assistant)1ACKNOWLEDGEMENT OF COUNTRY AND ELDERSWas read out by Councillor Mark Hall2APOLOGIES AND REQUESTS FOR LEAVE OF ABSENCECouncillor Elaine BendallRESOLUTION 2020/233Moved:Cr Dennis BradySeconded: Deputy Mayor Paul PhillipsCARRIED3CONFIRMATION OF MINUTESRESOLUTION 2020/234Moved:Cr Dennis BradySeconded: Cr Mark HallThat the minutes of the Ordinary Meeting held on 26 August 2020 be confirmed.CARRIED44.1MAYORAL MINUTEMAYORAL MINUTE - MEETINGS AND FUNCTIONS ATTENDED BY THE MAYORAND DEPUTY MAYOR - SEPTEMBERRESOLUTION 2020/235Moved:Deputy Mayor Paul PhillipsSeconded: Cr Dave CarterThat Council:1.Receive and note Mayoral Minute No R20/264.Page 6

Ordinary Council Meeting Minutes23 September 2020CARRIED4.2MAYORAL MINUTE - SEPTEMBERRESOLUTION 2020/236Moved:Cr Dennis BradySeconded: Cr Mark HallThat Council:1.Receive and note Mayoral Minute No. R20/272.CARRIED5PUBLIC FORUMHeather Blackley – Youth Services – BMX Track proposal6DISCLOSURE OF INTERESTCouncillor Melissa Rees declared a non-pecuniary, non significant interest in Item 8.1 DonationRequests, for Condobolin High School as she is employed by the High School and Condobolin PublicSchool Swimming due to significant involvement with the Condobolin Swimming Club and also inItem 18.3 Willow Bend Sports Centre – as Councillor Rees is employed by the High School.Councillor Melissa Blewitt – declared a significant pecuniary interest in Item 18.3 as her sister’spartner is leasing the Willow Bend Sports Centre.Councillor Dennis Brady – declared a non-significant interest in Item 18.1 as he is a member ofRotary.77.1GENERAL MANAGERELECTION OF MAYOR, DEPUTY MAYOR AND DELEGATES TO COMMITTEESRESOLUTION 2020/237Moved:Cr Dennis BradySeconded: Cr Mark HallThat:1.General Managers Report No R20/247 be received and noted.2.Council resolve the voting system for the election of the Mayor and Deputy Mayor.3.Council elect John Medcalf OAM as Mayor, Paul Phillips as Deputy Mayor and delegates tocommittees as outlined in the Report to remain as is with the following changes:Councillor Bendall to be Council’s representative on the Lachlan Shire Council Shire WideAustralia Day Committee.Councillor Brady to be a Council representative on the Gum Bend Lake Committee.Page 7

Ordinary Council Meeting Minutes23 September 2020Councillor Carter to be a Council delegate on the Traffic Committee and Councillor Nelson to bealternate delegate.4.Council set the time and dates for Ordinary meetings of Council to be 2:00pm every fourthWednesday of the month and the Strategic Briefing Sessions to be 2:00pm every secondWednesday of the month.CARRIED7.2ACTIVE RESOLUTIONS SEPTEMBERRESOLUTION 2020/238Moved:Cr Dave CarterSeconded: Cr Melissa ReesThat:1.The General Manager’s Report No R20/263 be received and noted.CARRIED7.3REQUEST FOR SUPPORT - CONDOBOLIN DOMESTIC VIOLENCE COMMITTEERESOLUTION 2020/239Moved:Cr Mark HallSeconded: Cr Melissa BlewittThat1.The General Manager’s Report No. R20/268 be received and noted.2.Council support the request from the Condobolin Domestic Violence Committee bydisplaying Domestic Violence Banners in Lake Cargelligo and Condobolin from the end ofOctober through November subject to the banners still being in a serviceable condition.3.Staff be given the opportunity to participate in the proposed march on 25 November 2020, ifthey wish, by accessing leave or through flexible work arrangements subject to sufficientstaff still being available to maintain Council services during the period of the march.4.The Condobolin Domestic Violence Committee be advised that the march and speechesshould only proceed if they can comply with the requirements of any Public Health Ordersapplicable at the time regarding public gatherings.CARRIED88.1CORPORATE AND COMMUNITY SERVICESDONATION REQUESTSRESOLUTION 2020/240Page 8

Ordinary Council Meeting Minutes23 September 2020Moved:Deputy Mayor Paul PhillipsSeconded: Cr Dennis BradyThat:1.The Director Corporate & Community Services Report No. R20/205 be received and noted.2.Council:RESOLUTION 2020/241Moved: Cr Dennis BradySeconded: Cr Dave CarterNewcastle Variety- Not provide a donation and that a letter of explanation be sent.CARRIEDRESOLUTION 2020/242Moved: Cr Dennis BradySeconded: Cr Dave CarterCondobolin Sports Club – Donate 200 to the Condobolin Open Triple BowlsCompetition.CARRIEDRESOLUTION 2020/243Moved: Cr Dennis BradySeconded: Cr Dave CarterCondobolin Public School swimming program.Defer the decision until the school provides further information including confirmation oftheir co-contribution.CARRIEDRESOLUTION 2020/244Moved: Cr Mark HallSeconded: Deputy Mayor Paul PhillipsCondobolin High School Presentation night –donate 100CARRIED8.2INVESTMENTS AT 31 AUGUST 2020RESOLUTION 2020/245Moved:Deputy Mayor Paul PhillipsSeconded: Cr Mark HallPage 9

Ordinary Council Meeting Minutes23 September 2020That:1. The Director Corporate and Community Services Report No. R20/244 be received andnoted.CARRIED8.3WORKPLACE SURVEILLANCE POLICYRESOLUTION 2020/246Moved:Cr Mark HallSeconded: Deputy Mayor Paul PhillipsThat1. The Director of Corporate and Community Services Report No R20/245 be received andnoted.2. Council adopt the revised Workplace Surveillance Policy as presented.CARRIED8.4DRAFT FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 JUNE 2020RESOLUTION 2020/247Moved:Cr Melissa ReesSeconded: Cr Mark HallThat1.The Director Corporate and Community Services Report No R20/259 be received and noted.2.The Draft Financial Statements for the year ended 30 June 2020 be referred for Audit.3.Council confirm that the Draft Financial Statements for the year ended 30 June 2020 havebeen prepared in accordance with:4.5.(a)the Local Government Act 1993 and Regulations;(b)the Australian Accounting Standards and professional pronouncements; and(c)the Local Government Code of Accounting Practice and Financial Reporting.Council confirm that:(a)The statements present fairly the Operating Result and Financial Position for the year;(b)The statements accord with Council’s accounting and other records; and(c)Council is not aware of any matter that would render the statements false or misleadingin any way.The General Manager be authorised to finalise the date on which the auditor’s report andfinancial statements are to be presented to the public.CARRIEDPage 10

Ordinary Council Meeting Minutes8.523 September 2020AUDIT & RISK COMMITTEE - MINUTES JUNE AND AUGUST 2020 MEETINGSRESOLUTION 2020/248Moved:Cr Mark HallSeconded: Deputy Mayor Paul PhillipsThat:1. The Director Corporate & Community Services Report R20/269 be received and noted,2. The confirmed minutes of the Audit, Risk & Improvement Committee meeting held on 10June 2020 be noted.3. The unconfirmed minutes of the Audit, Risk & Improvement Committee meeting held on12 August 2020 be noted.CARRIED99.1ENVIRONMENT, TOURISM AND ECONOMIC DEVELOPMENTNATURAL DISASTERS CLAUSE - LACHLAN LOCAL ENVIRONMENTAL PLAN 2013RESOLUTION 2020/249Moved:Cr Peter HarrisSeconded: Cr Brian NelsonThat1.The Director of Environment, Tourism and Economic Development Report No. R20/240 bereceived and noted.2.Council opt-in to the natural disaster clause for all zones under Lachlan Local EnvironmentalPlan 2013.CARRIED9.2PLANNING PROPOSAL - AMENDMENT OF LACHLAN LOCAL ENVIRONMENTALPLAN 2013 TO INCLUDE MURRIN BRIDGERESOLUTION 2020/250Moved:Cr Mark HallSeconded: Deputy Mayor Paul PhillipsThat1.The Director of Environment, Tourism and Economic Development Report No. R20/241 bereceived and noted.2.Council endorse the preparation and lodgement of a planning proposal to amend LachlanLocal Environmental Plan 2013 to include the Murrin Bridge area.3.Council approve the Planning Proposal for public authority consultation and public exhibitionin accordance with any conditions imposed under the Gateway Determination.Page 11

Ordinary Council Meeting Minutes23 September 20204.Council seek authority from the Department of Planning, Industry and Environment toexercise the delegation of all functions of the relevant local plan making authority underSection 3.36 of the Environmental Planning and Assessment Act 1979 to make the localenvironmental plan to put into effect the Planning Proposal.5.Authority be delegated to the General Manager to make any minor variations to the PlanningProposal, following receipt of the Gateway Determination.6.A further report be brought back to Council following the public exhibition of the PlanningProposal detailing any submissions received during the public exhibition period.CARRIEDCouncillor Rees left the room at 3:52pm9.3COMMUNITY AND SPORTING GRANTSRESOLUTION 2020/251Moved:Cr Peter HarrisSeconded: Deputy Mayor Paul PhillipsThat:1. The Director Environment Tourism and Economic Development Report No. R20/243 bereceived and noted.2. Council determined which applications are to be approved and the amount of funding tobe provided.RESOLUTION 2020/252Moved: Cr Melissa BlewittSeconded: Cr Peter HarrisLachlan Valley United Physie – YesCARRIEDRESOLUTION 2020/253Moved: Cr Peter HarrisSeconded: Cr Mark HallTullibigeal Central School Parents and Citizens – YesCARRIEDRESOLUTION 2020/254Moved: Cr Peter HarrisSeconded: Deputy Mayor Paul PhillipsLake Cargelligo Sports Club – Council consult with the club before providing the grant.CARRIEDRESOLUTION 2020/255Moved: Deputy Mayor Paul PhillipsSeconded: Cr Peter HarrisLake Cargelligo Bowling Club – YesPage 12

Ordinary Council Meeting Minutes23 September 2020CARRIEDRESOLUTION 2020/256Moved: Cr Melissa BlewittSeconded: Cr Peter HarrisCondobolin Pony Club – YesCARRIEDRESOLUTION 2020/257Moved: Cr Melissa BlewittSeconded: Cr Peter HarrisCondobolin Amateur Pistol Club – Yes, 2000.00 only.CARRIEDRESOLUTION 2020/258Moved: Cr Melissa BlewittSeconded: Deputy Mayor Paul PhillipsCondobolin Junior Rugby League - YesCARRIEDCARRIED9.4UTES IN THE PADDOCK - REPLACEMENT UTE AND REPAINTING OF AN EXISTINGUTERESOLUTION 2020/259Moved:Cr Peter HarrisSeconded: Cr Dave CarterThat1.The Director Environment, Tourism and Economic Development Report No. R20/248 bereceived and noted.2.Robert Keen and Eryn Mullins be chosen to paint the two (2) utes for the “Utes in thePaddock” display.3.The General Manager be authorised to sign the moral rights deeds with each artist and affixthe Council seal.CARRIED9.5DEVELOPMENT DATA AUGUST 2020RESOLUTION 2020/260Page 13

Ordinary Council Meeting Minutes23 September 2020Moved:Cr Peter HarrisSeconded: Cr Melissa BlewittThat:1. That the Director Environment, Tourism and Economic Development Report No. R20/249be received and noted.CARRIED9.6PAINTING OF A MURAL ON THE WATER TOWER - LAKE CARGELLIGORESOLUTION 2020/261Moved:Cr Mark HallSeconded: Cr Melissa BlewittThat1.The Director Environment, Tourism and Economic Development Report No. R20/252 bereceived and noted.2.In-principle support be given to the Lakes Alive Committee for a mural to be painted on theLake Cargelligo Water Reservoir at Council’s Water Treatment Plant, Lachlan Valley Way.3.The Lakes Alive Committee be advised of Council’s decision that final approval will besubject to the details of the actual community consultation undertaken in relation to theproject and Council endorsement of the final mural design.CARRIED9.7INDEPENDENT PRICING AND REGULATORY TRIBUNAL (IPART) - LOCALCOUNCIL DOMESTIC WASTE MANAGEMENT CHARGES DISCUSSION PAPERRESOLUTION 2020/262Moved:Cr Peter HarrisSeconded: Cr Mark HallThat1. The Director of Environment, Tourism and Economic Development Report No. R20/253 bereceived and noted.2. A joint submission be lodged as a member council of Netwaste (if the option is available).3. A Council submission be lodged if the Netwaste joint submission does not proceed.4. An attachment highlighting our issues to the submission be provided.CARRIEDAt 4:13pm Council ceased for a break.Councillor Rees returned to the room at 4:35pmAt 4:36pm Council resumedPage 14

Ordinary Council Meeting Minutes9.823 September 2020LACHLAN SHIRE ENERGY SUSTAINABILITY PLANRESOLUTION 2020/263Moved:Cr Peter HarrisSeconded: Cr Mark HallThat1. The Director of Environment, Tourism and Economic Development Report No. R20/255 bereceived and noted.2. The Lachlan Shire Council Energy Sustainability Plan be adopted.3. The Lachlan Shire Council Energy Sustainability Plan be placed on Council’s website andthat the adoption of the plan be communicated through the media and on Council’s mediaoutlets.CARRIED10INFRASTRUCTURE SERVICES10.1TRAFFIC COUNT REPORT - SLEE STREET, FIFIELDRESOLUTION 2020/264Moved:Cr Peter HarrisSeconded: Deputy Mayor Paul PhillipsThat1.The Director Infrastructure Services Report No. R20/118 be received and noted.CARRIED10.2FY2021 ROADWORKS MONTHLY UPDATE FOR AUGUSTRESOLUTION 2020/265Moved:Cr Mark HallSeconded: Cr Peter HarrisThat1.The Director Infrastructure Services Report No. R20/246 be received and noted.CARRIED10.3FY2021 UTILITIES MONTHLY UPDATE FOR AUGUSTRESOLUTION 2020/266Moved:Deputy Mayor Paul PhillipsPage 15

Ordinary Council Meeting Minutes23 September 2020Seconded: Cr Peter HarrisThat1.The Director Infrastructure Services Report No. R20/256 be received and noted.CARRIED10.4FY2021 RECREATION MONTHLY UPDATE FOR AUGUSTRESOLUTION 2020/267Moved:Cr Peter HarrisSeconded: Cr Mar

Condobolin Public School swimming program. Defer the decision until the school provides further information including confirmation of their co-contribution. CARRIED RESOLUTION 2020/244 Moved: Cr Mark Hall Seconded: Deputy Mayor Paul Phillips Condobolin High School Presentation night –donate 100 CARRIED 8.2 INVESTMENTS AT 31 AUGUST 2020

Related Documents:

The agenda title and heading should be similar to the council meeting minutes in format and should: a. State that it is an agenda b. Name the Municipality c. Show the date, time and place of the meeting for which the agenda is issued. Acceptance of the Agenda The agenda for a council meeting is not binding unless it has been adopted by a

SUMMER VILLAGE OF WHITE SANDS COUNCIL MEETING AGENDA July 13, 2022 9:30 AM At Multi-Plex Hall, 8 Front Street, White Sands 1. Call to Order 2. Approval/Additions to Agenda Page # 3. Public Hearing None 4. Minutes 4.1 Regular Council Meeting Minutes June 9,2022 2 4.2 Special Council Meeting Minutes June 20, 2022 7 5. Delegation 5.1. 6.

EXTRAORDINARY MEETING OF COUNCIL . Extraordinary Council Meeting . 17 August 2021 at 12.30pm . Uralla Shire Council Chambers -BUSINESS AGENDA - 1. Opening of Extraordinary Meeting 2. Prayer 3. Acknowledgement of Country 4. Apologies 5. Disclosures & Declarations of Interest 6. Purpose of Extraordinary Meeting Note: Second signature below

AGENDA AND BUSINESS PAPERS Oberon Council Ordinary Meeting Tuesday 15 December 2020 Commencing at 5.30pm to be conducted via Zoom webinar facilities. . Canterbury Bankstown Council challenging the NSW Government distribution of the Stronger Communities fund.

Ordinary Meeting Agenda Date Thursday, 16 February 2017 Time 6.00 pm for 6.30 pm Venue Canterbury–Bankstown Council Chambers Address Corner Chapel Road and The Mall BANKSTOWN Parking is available: Beneath Canterbury-Bankstown Council Civic Tower 66-72 Rickard Road (Cnr Jacob Street)

Apr 06, 2015 · AGENDA FOR BUSINESS MEETING The 6th Meeting of the AUNILO Committee, 8th April 2010 (Thursday), 9.30 a.m. – 10.30 a.m. at the Universitas Indonesia AGENDA 1) Welcoming Remarks 2) Adoption of the Agenda - Additions to the agenda can be tabled at the meeting 3) Approval of the Minutes of the 5th Meeting of the AUNILO Committee

7.8 Any communication or agenda item that is received prior to a Meeting but too late to be included in the agenda may be added to the agenda by the Chair, if it pertains to a matter listed on the agenda or is considered by the Chair to be urgent. Otherwise, it will be included on the agenda of the next subsequent Meeting.

Feb 02, 2014 · Union County Board of Chosen Freeholders Agenda Setting Meeting Agenda – February 17, 2011 – Page 1 of 10 THURSDAY, FEBRUARY 17, 2011 AGENDA SETTING MEETING AGENDA ROLL CALL PRAYER AND SALUTE TO THE FLAG STATEMENT OF COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT APPROVAL OF COMM