ORDINARY MEETING OF COUNCIL Condobolin 19 November 2014 .

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ORDINARY MEETING OF COUNCILCondobolin19 November 2014commencing at 10.00am

LACHLAN SHIRE –THE HEART OF NSWOur Vision:For the Lachlan Shire to be a resilient communityproviding economic and social growth, throughevolving, agricultural, business and mineral activitiesMission:To engage the community, providing and deliveringprogressive services whilst implementing a long termstrategic plan leading to the social and economicbenefit of the communityThis is Page No.2 of the Business Paper of Lachlan Shire Council to be held 19 November 2014 in theCouncil Chambers, 58-64 Molong Street, Condobolin

ORDINARY MEETING19 November 2014TABLE OF CONTENTS1.0CONFIRMATION OF THE MINUTES . 52.0LEAVE OF ABSENCE . 53.0MAYORAL MINUTE. 64.0PUBLIC FORUM . 75.0DISCLOSURE OF INTEREST . 86.0GENERAL MANAGER . 96.1 GENERAL MANAGERS REPORT - MONTH OF NOVEMBER 2014 . 96.1.2LACHLAN SHIRE COUNCIL DRAFT ANNUAL REPORT . 156.2COMMUNITY SERVICES AND GOVERNANCE . 186.2.16.2.26.2.46.3ENVIRONMENT AND PLANNING. 386.3.16.3.26.3.36.3.46.3.56.3.66.4DIRECTOR COMMUNITY SERVICES AND GOVERNANCE REPORT – NOVEMBER 2014 . 18FINANCE AS AT 31 OCTOBER 2014 . 23REVOTE OF EXPENDITURE TO 2014-2015 OPERATIONAL / DELIVERY PLAN . 28DIRECTOR OF ENVIRONMENT AND PLANNING – REPORT FOR NOVEMBER 2014 . 38DEVELOPMENT ACTIVITY - MONTH OF OCTOBER 2014 . 51CHANGES TO WASTE LEGISLATION AND ITS IMPACT ON WASTE OPERATIONS . 55WASTE ACTION PLAN IMPLEMENTATION . 60FLOODPLAIN RISK MANAGEMENT STUDY & PLAN . 69REVISED CEMETERIES POLICY . 71INFRASTRUCTURE SERVICES . 746.4.16.4.26.4.36.4.46.4.56.4.66.4.7DIRECTOR INFRASTRUCTURE SERVICES’ REPORT – NOVEMBER 2014 . 74LACHLAN TRAFFIC COMMITTEE MEETING NOVEMBER 2014 . 89PROPOSED ROAD CLOSURE IN THE MIAMLEY AND TOTTENHAM LOCALITY . 94ROAD CLOSURE – TOTTENHAM LOCALITY . 100RURAL ADDRESSING – ROAD NAMING . 103TOWN WATER SUPPLY CONSUMPTION REPORT PERIOD ENDING 31 OCTOBER 2014. 110AVAILABLE GENERAL SECURITY WATER ALLOCATIONS FOR THE 2014-2015 WATER YEAR. 1187.0DEPUTATIONS . 1228.0MEETINGS AND FUNCTIONS ATTENDED BY THE MAYOR & DEPUTY MAYOR . 1239.0NOTICES OF MOTION . 1249.19.29.3NOTICE OF MOTION 1 - CR SCOTT. 124NOTICE OF MOTION 2 – CR SCOTT . 124NOTICE OF MOTION 3 – CR SCOTT . 12410.0DELEGATES REPORT . 12511.0CORRESPONDENCE . 126This is Page No.3 of the Business Paper of Lachlan Shire Council to be held 19 November 2014 in theCouncil Chambers, 58-64 Molong Street, Condobolin

11.111.212.012.1CONDOBOLIN PUBLIC SCHOOL – LETTER OF THANKS. 126AMENDMENTS TO CITY OF SYDNEY ACT 1998 . 126COMMON SEAL . 127SALE TO ERVIN – NOT PROCEEDING . 12713.0QUESTIONS OF WHICH NOTICE HAS BEEN GIVEN . 12814.0MATTERS RULED URGENT BY THE MAYOR. 129This is Page No.4 of the Business Paper of Lachlan Shire Council to be held 19 November 2014 in theCouncil Chambers, 58-64 Molong Street, Condobolin

1.0CONFIRMATION OF THE MINUTESRecommendationThat the Minutes of the Ordinary Council Meeting held 15 October 2014 bereceived and noted.That the Minutes of the Extraordinary Council Meeting held 11 November 2014 bereceived and noted.(/)2.0LEAVE OF ABSENCERecommendationThat leave of absence be granted for(/)This is Page No.5 of the Business Paper of Lachlan Shire Council to be held 19 November 2014 in theCouncil Chambers, 58-64 Molong Street, Condobolin

3.0MAYORAL MINUTEThis is Page No.6 of the Business Paper of Lachlan Shire Council to be held 19 November 2014 in theCouncil Chambers, 58-64 Molong Street, Condobolin

4.0PUBLIC FORUMThis is Page No.7 of the Business Paper of Lachlan Shire Council to be held 19 November 2014 in theCouncil Chambers, 58-64 Molong Street, Condobolin

5.0DISCLOSURE OF INTERESTThe provision of Chapter 14 of the NSW Local Government Act 1993 and Council’s Codeof Conduct regulate the way in which Councillors and staff of Council conductthemselves to ensure that there is no conflict between their private interests and theirpublic trust.The Act prescribes that where an official of Council (or a Committee of Council) has aninterest in a matter to be considered at a meeting of the Council (or Committee), thatinterest must be disclosed as soon as practicable after the start of the meeting and thereasons for declaring such interest.RecommendationThat Councillors and staff now disclose any interest in the matters underconsideration at this meeting, describe the nature and type of interest, and in thecase of ‘less than significant on pecuniary interests’ the reasons why theyconsider the interest to be non significant.(/)This is Page No.8 of the Business Paper of Lachlan Shire Council to be held 19 November 2014 in theCouncil Chambers, 58-64 Molong Street, Condobolin

6.0GENERAL MANAGER6.1GENERAL MANAGERS REPORT - MONTH OF NOVEMBER 2014MEETING TYPE: Ordinary MeetingITEM NO. 6.1DATE: 19 November 2014Author: L CollyerTRIM: 13.6.6.1Community4Build Civic Leadership and Pride4.7Strong Effective Council4.7.2Council is meeting its objectives of its long term plan4.7.2Council’s long term objectives are being metStrategic RECOMMENDATIONThat Council notes the General Manager’s Report for November 2014.INTRODUCTIONThe following report provides an update for Councillors on current strategic Councilrelated issues including initiatives to address these and specific activities undertakenby the General Manager over the past month.STRATEGIC PROJECTS“Fit for the Future”The Office of Local Government (OLG) has been conducting a range of meetingsand workshops over the last month, as they roll out further information regarding the“Fit for the Future” suite of Local Government Reform Programs.This is Page No.9 of the Business Paper of Lachlan Shire Council to be held 19 November 2014 inthe Council Chambers, 58-64 Molong Street, Condobolin

I received an invitation from OLG, to attend a meeting in Sydney in early October asone of 12 General Managers representing a diverse range of Councils. This diversitywas evident from their size, geographic locations TCorp placements and positioningwithin the panel's recommendation tables. The group was invited to provide inputand feedback on the initiatives featured in ”Fit for the Future" and how the Office canprovide strong support and assistance to General Managers and Councils’ innavigating the Programs.The Mayor and I also attended a workshop in Dubbo in early November regardingthe development of a Rural Council Model. OLG are seeking input from Councilsincluding the challenges and opportunities for Rural Councils, to assist them indeveloping the framework on what a Rural Council Model will look like.There is another workshop to be held in early December regarding the selfassessment process which has a strong operational focus. This workshop will beattended by myself and the Director Community Services and Governance.As all the final information has not yet been completed it is recommended that areport regarding “Fit for the Future” be presented at the December Meeting ofCouncil.In relation to the Joint Organisations Models, The Office of Local Government hasannounced which applications were successful in their expression of interest to be atrial Joint Organisation and the application by Centroc was one of the five successfulapplications.Christmas TreesCouncil’s fully decorated and beautifully lit Christmas Trees that made their debut inCondobolin and Lake Cargelligo last year will be erected in Condobolin on Monday 1December and in Lake Cargelligo 2-3 December. The lights of the Condobolin treewill be officially turned on as part of the Fiesta on Thursday 4 December and theLake lights will be officially turned on Friday 5 December. A competition open toyoung residents of the Shire, 12 years and under, will be conducted in both locationswith a lucky child in each location winning the honor of officially turn on the lights.Entry forms will be available from Council Offices, Council’s website andlocalpapers over the next week.This is Page No.10 of the Business Paper of Lachlan Shire Council to be held 19 November 2014 inthe Council Chambers, 58-64 Molong Street, Condobolin

The planning for the Annual Lachlan Christmas Fiesta to be held on Thursday 4December 2014 is well under way. Traffic Management Plans have been adoptedby the Traffic Committee and after a planning meeting with local businesses held atthe end of October, this year’s event will commence at 5.00pm and finish at 9.00pmwith the official lighting of the Christmas tree to occur at approximately 8.30pm.Aboriginal Advisory CommitteeThe Inaugural Meeting of Council’s Aboriginal Advisory Committee was held onTuesday 11 November at the Wiradjuri Centre. This was a symbolic event with thenew Committee expressing their passion and priorities for ensuring their participationin this Committee will deliver positive outcomes for members of Lachlan's AboriginalCommunity.The community representatives voted for the Chair and Deputy Chair at the meetingand Kevin Read was elected as the Committee’s Chair and Dave Carter elected asthe Deputy Chair.A formal report will go to the December Ordinary Meeting of Council to formallyadopt the Committee’s Terms of Reference.The next meeting of the Committee will be held on Friday 13 February 2015.Entry StatementsThe first of the new entry statements into Condobolin has been completed on theDiggers Avenue entry into town. In keeping with the ‘Ultimate Bush Experience’theme, the steel based design incorporates elements that are synonymous withfarming and bush culture with a tractor, working dog and wheat featuring in the steelcut outs. This statement also includes elements of some of the lost history of thelocal area utilising some of the metal beams that were retrieved from the ruins of theRenown Theatre fire.The other statement that is currently being constructed on the Parkes Road entryinto Condobolin is expected to be finished by the third week in November. ThisThis is Page No.11 of the Business Paper of Lachlan Shire Council to be held 19 November 2014 inthe Council Chambers, 58-64 Molong Street, Condobolin

design also in keeping with the bush and farming theme will feature a 5 metre highwindmill amongst other innovative concepts.Community Strategic PlanThe Draft Community Strategic Plan is on Public Exhibition until 26 November 2014.The community is encouraged to review the Plan and provide any submissions orproposals to Council by the due date.Submissions received will be considered and the Final Plan will be presented toCouncil for adoption at the December Ordinary Meeting of Council.The Plan is the guiding document that directs Council’s strategic business and willdirect and inform the development of the 2015/2016 Delivery/Operational Plan withworkshops in the development of the Delivery Plan commencing in January 2015.Council Christmas Shut Down PeriodThe official Christmas Shut Down period will be as follows: Outdoor Teams last day Friday 19 December return to work Monday 5January 2014. Indoor Teams Council Offices, Libraries, Child Care and HACC Service willclose at 12.00noon on Tuesday 24 December and re open 8.30am Monday 5January 2014.Appropriate notification of the shutdown dates will be made on Council’s website,notices on office and library outlets, Facebook and advertisements will be placed inthe Lachlander, Argus and Lake News.A recorded message on Council’s telephone system and out of office reply to theCouncil Connect email address with directions for urgent matters will also be put inplace.A listing of skeleton staff details and contacts will be forwarded to Councillors beforethe Christmas Break.LGNSW ConferenceThe Annual Local Government NSW Conference was held in Coffs Harbour on 20 21 October. I attended the conference along with our Mayor, Deputy Mayor andCouncillor Brady.This is Page No.12 of the Business Paper of Lachlan Shire Council to be held 19 November 2014 inthe Council Chambers, 58-64 Molong Street, Condobolin

The Premier of NSW The Hon Mike Baird provided the opening conference addressand the Minister for Local Government The Hon Paul Toole delivered a presentationon “Fit for the Future”. A great deal of discussion from the presenters and from thefloor centered around the Local Government Reforms.TourismAs part of our tourism strategy and in keeping with our branding of ‘Your UltimateBush Experience’ theme, Council again presented the Shire as an exciting visitordestination at the Annual Canberra Home, Leisure, Caravan, Camping. 4WD, andOutdoors Show held in at the Exhibition Centre in Canberra from 24 to 26 October.Elements of our new tourism brochures and collateral were released at the showhighlighting the Bush Camping theme for Lachlan. The new Bush Camping brochureshowcases Lachlan as a great destination for the caravanning and RV Motorhomemarket with a range of formal caravan parks that are complemented by freedomcamping sites across the Shire.Meetings and EventsI have attended and participated in the following external meetings and eventsrepresenting Council.10/10/14CENTROC–Priority Infrastructure Decision Making Matrix WorkshopOrange15/10/14Office of Local Government “Fit for the Future” Meeting in Sydney with12 General Managers from across the State17/10/14Terry Williams former CEO Wiradjuri Study Centre20-21/10/14 Local Government NSW Annual Conference Coffs Harbour28/10/14The Hon Kevin Humphries MP – Local Member and NSW Minster forNatural Resources29/10/14Business Connect @ Lachlan Christmas Fiesta Planning Meeting5/11/14Office of Local Government – Rural Council Modelling Workshop inDubbo10/11/14Emily Fuller and Angus White – Vincent Fairfax Family FoundationThis is Page No.13 of the Business Paper of Lachlan Shire Council to be held 19 November 2014 inthe Council Chambers, 58-64 Molong Street, Condobolin

10/11/14Marnie Page – NSW Health re Study of impacts of heat in communitiesin Central West LHD.11/11/14Inaugural LSC Aboriginal Advisory Committee Meeting – WiradjuriStudy Centre11/11/14Extraordinary Meeting of Council – Condobolin13-14/11/14 2014 Local Government Leadership Summit – MelbourneMedia Updates17/10/14Waste Facilities Management Plan04/11/14Main Road 57 North Sealing Completed11/11/14Christmas Fiesta on again11/11/14Australia Day Nominations Closing12/11/14Emergency Water RestrictionsLiz CollyerGeneral ManagerThis is Page No.14 of the Business Paper of Lachlan Shire Council to be held 19 November 2014 inthe Council Chambers, 58-64 Molong Street, Condobolin

6.1.2 LACHLAN SHIRE COUNCIL DRAFT ANNUAL REPORTMEETING TYPE: Ordinary MeetingITEM NO. 6.1.2DATE: 19 November, 2014Author: L CollyerTrim No.13.6.6.1Community4Build Civic Leadership and Pride4.7Strong Effective Council4.7.2Council is meeting its objectives of its long term plan4.7.2Council’s long term objectives are being metStrategic SEPARATE ATTACHMENTRECOMMENDATIONThat Council:I.Note the ReportII.Adopt the Lachlan Shire Council 2013/2014 Draft Annual ReportIII.In accordance with the legislation submit a copy of the Annual Report tothe NSW Minister for Local Government by 30 November 2014IV.In accordance with the legislation place an electronic copy of the AnnualReport on Council’s websiteV.Distribute hard copies of the Annual Report to the various CouncilInformation Points across the Shire including Council’s CustomerService Centres and Libraries.VI.Not adopt the Lachlan Shire Council 2013/2014 Draft Annual Report.This is Page No.15 of the Business Paper of Lachlan Shire Council to be held 19 November 2014 inthe Council Chambers, 58-64 Molong Street, Condobolin

INTRODUCTIONIn accordance with the Integrated Planning and Reporting Guidelines for LocalGovernment in NSW, Council is required to prepare an Annual Report within fivemonths of the end of the financial year.The Annual Report is one of the key points of accountability between Council and itscommunity.The Office of Local Government in the distribution of the Integrated Planning andReporting Guidelines, have reminded Councils that the Annual Report focuses onCouncil’s implementation of the Delivery and Operational Plan as these are thespecific plans that are the responsibility of Council.Whilst a copy of the Annual Report must be submitted to the Minister for LocalGove

the Council Chambers, 58-64 Molong Street, Condobolin design also in keeping with the bush and farming theme will feature a 5 metre high windmill amongst other innovative concepts. Community Strategic Plan The Draft Community Strategic Plan is on Public Exhibition until 26 November 2014.

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