Ordinary Meeting Agenda - Ssroc.nsw.gov.au
SSROCOrdinary Meeting AgendaDateTimeVenueAddressThursday, 16 February 20176.00 pm for 6.30 pmCanterbury–Bankstown Council ChambersCorner Chapel Road and The MallBANKSTOWNParking is available:Beneath Canterbury-Bankstown CouncilCivic Tower66-72 Rickard Road (Cnr Jacob Street)BANKSTOWN (Entry to parking via Rickard Road – please parkon P1 level. If parking under Civic Tower, the Chambers areacross the park from that buildingSection 1Presentations1.1Emergency Services Property Levy TreasurySection 2ApologiesSection 3Declaration of Conflict of InterestSection 4Confirmation of the Minutes of the Previous MeetingSection 5Advocacy and Issues ManagementSection 6Section 7Section 815.1Recent Submissions85.2Submissions for Consideration105.3District Planning Update135.4Affordable Housing Advocacy155.5Liveability Indicators and Mapping36Administrative Matters6.1SSROC Workspace Hub Update386.2Update on Changes to the Financial Institution for SSROC396.3SSROC Payroll Tax Exempt – Amendment to the SSROC Constitution406.4SSROC News42Joint Activities Within SSROC7.1Shared Services Update487.2Projects Update497.3Procurement Activity51Externally Funded Projects8.1Street Lighting Improvement Program Update558.2Regional Waste and Resource Recovery Strategy57
8.3Section 9Section 10Connected Corridors for Biodiversity58General Business9.1SSROC and Fit for the Future: Options for a Future Model for SSROC9.2SSROC Facilitated Workshop – Thursday, 16 March 2017Due to the nature of the Facilitated Workshop on Thursday, 16 March,it will be held between 12:00 noon and 4:00pm (- 4:30pm). Anagenda and the papers will be forwarded closer to the date.Next MeetingThe date for the next Ordinary Meeting will be advised.59
Minutes of the Ordinary Meeting of the Southern Sydney Regional Organisation of Councils (SSROC) held atBurwood Council on Thursday, 17 November 2016Councillor Sally Betts (Waverley), 2016/17 SSROC President welcomed attendees and declared the OrdinaryMeeting of 17 November 2016 open at 6.53 pm.IN ATTENDANCEBayside CouncilMr Greg Wright (Administrator)Burwood CouncilCouncillor John Faker (Mayor)Councillor George Mannah (Deputy Mayor)Councillor Justin TauntonCity of Canada BayCouncillor Tony Fasanella (Deputy Mayor)Councillor Michael MegnaCanterbury-Bankstown City CouncilMr Richard Colley (Administrator)Mr Brian RobsonCity of SydneyCouncillor Jess MillerCouncillor Christine ForsterGeorges River CouncilMr John Rayner (Administrator)Mr Stephen AgiusInner West CouncilMr Richard Pearson (Administrator)Ms Rosana TylerRandwick City CouncilCouncillor Greg MooreSutherland Shire CouncilCouncillor Kent JohnsCouncillor Jack BoydCouncillor Daniel NichollsWaverley CouncilCouncillor Sally Betts (Mayor) (Chair)Councillor Tony Kay (Deputy Mayor)SSROC Ordinary Meeting, 16 February 20171
Minutes of the Ordinary Meeting of the Southern Sydney Regional Organisation of Councils (SSROC) held atBurwood Council on Thursday, 17 November 2016Woollahra CouncilCouncillor Toni Zeltzer (Mayor)Councillor Katherine O’ReganALSO IN ATTENDANCEBurwood CouncilMr Michael McMahon (General Manager)Canterbury-Bankstown CouncilMr Matthew Stewart (Interim General Manager)Inner West CouncilMr Rik Hart (Interim General Manager)SSROCMs Namoi Dougall (General Manager)Ms Helen Sloan (Program Manager)Dr Vincent Ogu (Manager Strategic Planning)Ms Natasha Anderson (Office Manager)Ms Colleen Stretton (Executive Assistant)1. PRESENTATIONSThere were no presentations at this meeting.2. APOLOGIESBurwood CouncilCouncillor Sally DeansCity of Canada BayCouncillor Helen McCaffrey (Mayor)Councillor Pauline TyrrellCanterbury-Bankstown CouncilMr Khal AsfourMr Toan NguyenCity of SydneyCouncillor Robert KokCouncillor Craig ChungGeorges River CouncilMr Philip SansomInner West CouncilMs Lucille McKennaMr Alex LoftsSSROC Ordinary Meeting, 16 February 20172
Minutes of the Ordinary Meeting of the Southern Sydney Regional Organisation of Councils (SSROC) held atBurwood Council on Thursday, 17 November 2016Randwick CityCouncillor Noel D’Souza (Mayor)Councillor Anthony AndrewsCouncillor Harry StavrinosSutherland ShireCouncillor Ray PlibersekWaverleyCouncillor Angela BurrillCouncillor Bill MouroukasWoollahra CouncilCouncillor Susan Wynne (Deputy Mayor)OTHER APOLOGIESBayside CouncilMs Meredith Wallace (Interim General Manager)City of Canada BayMr Gary Sawyer (General Manager)City of SydneyMs Monica Barone (Chief Executive Officer)Georges River CouncilMs Gail Connolly (Interim General Manager)Randwick City CouncilMr Ray Brownlee (General Manager)Sutherland Shire CouncilMr Scott Phillips (General Manager)WaverleyMr Peter Brown (General Manager)WoollahraMr Gary James (General Manager)SSROC resolved to accept the apologies, as submitted.3. CONFLICT OF INTERESTNo conflicts of interest were noted.4.CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETINGSSROC Ordinary Meeting, 16 February 20173
Minutes of the Ordinary Meeting of the Southern Sydney Regional Organisation of Councils (SSROC) held atBurwood Council on Thursday, 17 November 2016Resolved that Delegates:1.Adopt the minutes of the Ordinary Meeting held on Thursday, 18 August 2016 at City of CanadaBay.5. ADVOCACY AND ISSUES MANAGEMENT5.1 Recent SubmissionsResolved that Delegates:1.Receive and note the report.5.2 Submissions for ConsiderationResolved that Delegates:1.Receive and note the report.2.Agree that preparation of submissions proceed on Draft Medium Density Design Guide (to Departmentof Planning and Environment), Climate Change Fund Draft Strategic Plan 2017 to 2022 (to NSWGovernment) and A Draft Plan to Save NSW Energy and Money (to NSW Government).3.That the unsolicited submission to the Greater Sydney Commission on Affordable Housing be deferreduntil the next SSROC Ordinary meeting to enable further discussion.5.3 Greater Sydney Commission and District PlanningResolved that Delegates:1.Receive and note the report.5.4 Affordable Housing AdvocacyResolved that Delegates:1. Receive and note the report.5.5 Liveability Indicators and MappingResolved that Delegates:1.Receive and note the report.5.6 SSROC Councils-Community Housing Providers’ Affordable Housing ForumResolved that Delegates:1.Receive and note the report and the proposed SSROC Councils-Community Housing Providers’Affordable Housing Forum.SSROC Ordinary Meeting, 16 February 20174
Minutes of the Ordinary Meeting of the Southern Sydney Regional Organisation of Councils (SSROC) held atBurwood Council on Thursday, 17 November 20166. ADMINISTRATIVE MATTERS6.1 Letter from Department of Fair Trading regarding SSROC’s Incorporated Association statusResolved that Delegates:1.Receive and note the report.6.2 Changes to the Financial Institution for SSROCResolved that Delegates:1.Receive and note the report.2.Approve the following:i.Opening of new Commonwealth Bank accounts, the transfer of funds from St George Bank tonew Commonwealth Bank Accounts.ii.Matthew Stewart (Canterbury-Bankstown General Manager & SSROC Secretary Treasurer),Namoi Dougall (SSROC General Manager), Helen Sloan (SSROC Program Manager), VincentOgu (SSROC Strategic Planning Manager) and Jennifer Revell (SSROC Procurement &Contracts Manager) are appointed signatories and online banking approvers on all SSROCaccounts with Commonwealth Bank.iii.Namoi Dougall’s (SSROC General Manager) credit card limit is increased from 5,000 to 7,500.Remaining three (3) SSROC credit cards in the name of Helen Sloan, Colleen Stretton andNatasha Anderson to remain at the same limit of 2,500 each.iv.Natasha Anderson (SSROC Office Manager) and Colleen Stretton (Executive Assistant), areappointed payment creators, commerical card administrators and verifying officers for CommBizOnline.v.Namoi Dougall (SSROC General Manager), Natasha Anderson (Office Manager) are appointedadministrators for CommBiz Online.vi.Natasha Anderson is appointed as an authorised person to obtain information, in relation toSSROC bank accounts.vii. Appoint Namoi Dougall (SSROC General Manager) and Helen Sloan (SSROC ProgramManager) as Account Controllers on all SSROC Commonwealth Accounts.SSROC Ordinary Meeting, 16 February 20175
Minutes of the Ordinary Meeting of the Southern Sydney Regional Organisation of Councils (SSROC) held atBurwood Council on Thursday, 17 November 20166.3 2017 Proposed Meeting DatesCouncillor Moore (Randwick) queried why the SSROC Committees are only meeting once in the next twelvemonths. Councillors Betts and Faker advised that the Executive had held discussions with Ms Dougall and it wasanticipated that the meeting date set for 16 March 2017 would be used as a working group meeting to discussthe Committees’ structures, aims and areas of responsibility, after which it would be a more appropriate time tolook at other meeting dates.Resolved that Delegates:1.Receive and note the report.2.Adopt the meeting dates and locations for Delegates’ and Committee meetings for 2017 as shown inthe report.6.4 SSROC NewsResolved that Delegates:1.Receive and note the report.7. JOINT ACTIVITIES WITHIN SSROC7.1 Shared Services UpdateResolved that Delegates:1.Receive and note the report.7.2 Projects UpdateResolved that Delegates:1.Receive and note the report.7.3 Procurement ActivityResolved that Delegates:1.Receive and note the report.8. EXTERNALLY FUNDED PROJECTS8.1 Street Lighting Improvement ProgramResolved that Delegates:1.Receive and note the report.SSROC Ordinary Meeting, 16 February 20176
Minutes of the Ordinary Meeting of the Southern Sydney Regional Organisation of Councils (SSROC) held atBurwood Council on Thursday, 17 November 20168.2 Regional Waste and Resource Recovery StrategyResolved that Delegates:1.Receive and note the report.8.3 Connected Corridors for BiodiversityResolved that Delegates:1.Receive and note the report.2.Endorse the CCB habitat corridor map as a tool for use by Councils as described in the report.3.Reallocate the remaining 10,791 BBWQIP funds to the CCB project for that area.9. GENERAL BUSINESSThere was no general business.10. NEXT MEETINGThe next meeting date will be confirmed.Councillor Betts thanked Burwood Council for hosting, thanked all in attendance and wished everyone a safeand happy Christmas and holiday.MEETING CLOSEThe meeting closed at 7.15 pm.SSROC Ordinary Meeting, 16 February 20177
SECTION 5.ADVOCACY AND ISSUES MANAGEMENTITEM 5.1Recent SubmissionsRECOMMENDATION:That SSROC Delegates:1. Receive and note the reportPurpose of thereport:To inform SSROC Delegates of recent submissions by SSROC.Background:Since the last meeting the following submissions have been made: Current Status:12 December 2016 – submission to NSW Department of Planning andEnvironment on Draft Medium Density Design Guide.16 December 2016 – on-line submission to the NSW Government on theClimate Change Fund Draft Strategic Plan 2017 to 2022 and A Draft Plan toSave NSW Energy and Money.23 December 2016 – on-line submission to the NSW Environment ProtectionAgency in support of the submission by LG NSW.20 January 2017 – submission to NSW Environment Protection Agency on thereport of the Clean Air for NSW consultation paper.20 January 2017 – online submission to Director, Environment and BuildingPolicy, NSW Department of Planning and Environment on Draft CoastalManagement State Environmental Planning Policy (SEPP).20 January 2017 – submission to NSW Office of Local Government on ModelCode of Meeting Practice Development.1 February 2017 – the draft submission (attached) on Affordable Housing wasprovided to the Hon Gladys Berejiklian, Premier of NSW, at the request of heroffice. (Submission to Greater Sydney Commission referred to in paragraph 3 ofthe letter to the Premier can be found at item 5.4 – Affordable HousingAdvocacy).These submissions have already been made. To download these submissions go to:http://www.ssroc.nsw.gov.au/submissionsSSROC Ordinary Meeting, 16 February 20178
.tS. J) SSROC31 January 2017The Hon. Gladys Berejiklian, Premier of NSWAttn :Steve Orr, Executive Director - Local Government ReformDepartment of Premier and CabinetBy email: steve.orr@ dpc.nsw.gov.auDear Premier,Re:Affordable HousingThe Southern Sydney Regional Organisation of Councils (SSROC) is an association of 11Councils in the area south of Sydney harbour. SSROC advocates in the interests of the region ,provides a forum for the exchange of ideas between our member Councils, and an interfacebetween governments, other Councils and key bodies on issues of common interest. Together, ourmember Councils cover, a population of 1.7 million, or one third of the population of Sydney.I write to you now as President of SSROC and as Mayor of Waverley, to express my concern withthe issue of affordable housing in the area: a concern that I know is also a priority for you . Theissue affects all the Councils in SSROC, and we have several initiatives under way focused onaffordable housing and related matters such as the liveability of the area in the face of urbanintensification.One key initiative is the development of our regional policy position on affordable housing. A groupof council officers from across the region has worked with SSROC's Secretariat to draft a paper forsubmission to the Greater Sydney Comm ission on the issue. I was very pleased to see housingaffordability identified as one of your top priorities as Prem ier when you were elected last week. Itis with this in mind that I am pleased to attach our current draft position. The supporting papers,documenting the background research, can be downloaded by copying and pasting this /AAByWEXZK50IGdC77K3SIPQZa?dl-0.Although it is a draft, it has been debated once by the Council Delegates to SSROC, and I hopethat it will be a useful contribution to your plans to address the issue of housing affordability.May I also take this opportunity to congratulate you on your election to the position of Premier ofNSW, and to wish you every success in the role.Should you or your Department wish to discuss any of the content of the attached document,please feel free to contact me or SSROC General Manager, Ms Namoi Dougall, on 02 8396 3800or namoi.dougall@ssroc.nsw.gov.au.Cr Sally Betts,erley Mayor,President, Southern Sydney Regional Organisation of CouncilsSouthern Sydney Regional Organisation 01 Councilslevel 7, 1 Lawson SquareSSROC OrdinaryMeeting,16 February 2017(SSROC)Inc.REDFERN NSW 2016ABN 54 485 603 535PO Box 3138 ,REDFERN LPONSW2016T 02 8396 38009F02 8396 3816E ssroc@ssroc .nsw.gov.au
SECTION 5.ADVOCACY AND ISSUES MANAGEMENTITEM 5.2Submissions for ConsiderationRECOMMENDATION:That SSROC Delegates:1. Receive and note the report.2. Offer any comments in relation to the consultation.1. Approve and endorse the affordable housing submission (refer to item 5.4 – Affordable HousingAdvocacy):a) To the Greater Sydney Commission.b) For use as the basis for further affordable housing advocacy.Purpose of thereport:To identify submissions currently being developed, and provide an opportunity forSSROC Delegates to offer comments.BackgroundSSROC Secretariat develops submissions in relation to priority issues as resourcespermit, usually to a deadline imposed externally. Whenever the deadline allows,Delegates’ views on the submissions are sought.Current Status:The following submission(s) are currently being developed and expected to be submittedprior to the submission deadlines, where applicable: Submission to National Electricity Market on Preliminary Report of theIndependent Review into the Future Security of National Electricity Market –due 21 February 2017;Submissions to the Greater Sydney Commission due by 31 March 2017 on:o Amendment to the Plan for Growing Sydneyo Central District Plano South District PlanSSROC Ordinary Meeting, 16 February 201710
21 February 2017NEM Security Review Expert PanelBy email: NEMSecurityReview@environment.gov.auDear Panel Members,Re:Preliminary Report of the Independent Review into the Future Security of NationalElectricity MarketThe Southern Sydney Regional Organisation of Councils (SSROC) is an association of 11Councils in the area south of Sydney harbour. SSROC provides a forum for the exchange of ideasbetween our member Councils, and an interface between governments, other Councils and keybodies on issues of common interest. We facilitate collaboration between councils on jointventures, procurement, and projects including advocacy. Together, our member Councils cover apopulation of almost 1.7 million, or one third of the population of Sydney.SSROC has advocated for some years for the reform of the National Electricity Market (NEM).SSROC strongly supports a reform that not only permits but encourages energy efficiency anddecentralised energy production from renewable sources.How do we ensure the NEM can take advantage of new technologies and business models?SSROC supports actions to attract investment in advanced energy demonstration projects,however also points out that a number of existing feasible technologies exist for a transition to100% renewable energy and that exploration of emerging technologies and demonstration projectsshould not be cause to delay action towards transitioning to 100% clean energy.How do we ensure the NEM meets the needs of all consumers, including residential, large-scaleindustrial and vulnerable consumers?What role should the electricity sector play in meeting Australia’s emissions reduction targets?With electricity the largest source of Australia’s annual emissions by a large margin, the sectorshould play a major role in meeting the emissions reduction targets. Further, many solutions existalready to enable this to happen: many of which would be greatly facilitated for reform of the NEM.What are the barriers to investment in the electricity sector?SSROC strongly supports building the capacity of local communities to deliver and own renewableenergy projects consistent with the objectives of the SSROC Renewable Energy Master Plan.Finance can be a significant barrier to community energy projects, which may need seed funding,grants or finance that can be repaid from energy cost-savings.Southern Sydney Regional Organisation of Councils(SSROC) Inc.ABN 54 485 603 535Level 7, 1 Lawson SquareREDFERN NSW 2016SSROC Ordinary Meeting, 16 February 2017PO Box 3138,REDFERN LPONSW 2016T 02 8396 3800F 02 8396 3816E ssroc@ssroc.nsw.gov.au11
What immediate actions can we take to reduce risks to grid security and reliability?SSROC requests that opportunities for advanced energy support rule changes forelectricity networks and retailers to implement Virtual Net Metering (VNM). VNM is widelyused in the USA and currently being trialled in Australia. Byron Shire (solar PV) andWilloughby Councils (co-generation unit) are the first Councils to participate in a VNM trial andEssential Energy, Ausgrid, Origin Energy and Energy Australia are all participating in the trial aswell. Enabling VNM would significantly improve the business case for Council for rooftop solar PV.The preliminary VNM trial results showed that VNM significantly improves the business caseassociated with renewable/distributed energy generation, relative to a base case that assumescurrent market conditions and the current structure of network charges. At the same time, it showsthat VNM has a negative impact on network business revenues. For this reason a change inmarket rules is required to induce this service to be offered. By enabling VNM council would beable to maximise the benefits from on-site renewable energy technologies by installing them onmore viable sites and net off their outputs against the total electricity consumption.Is there a role for technologies at consumers’ premises in improving energy security andreliability?What role is there for new planning and technical frameworks to complement current marketoperations?How can markets help support additional system security services?How can we improve the supply of gas for electric
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