VIRTUAL - COSM

COSM - Combined Otolaryngology Spring Meetings Exhibitors ProspectusSatellite Symposia or Zoom Chat w/attendeesThis year, you have the option of holding a formal satellite symposiaor ZOOM Chat with attendees.SATELLITE SYMPOSIA COST: 3,000ZOOM CHAT W/ATTENDEES COST: 1,500Satellite Symposia - will be one hour (45 minute presentation and15 minute Q&A) and must be pre-recorded and will be played liveat the chosen time, as well as on-demand until July 31, 2021. Thesymposia must be educational in nature and may not offer CMEcredit.ZOOM chat w/attendees - will be 30 minutes and recorded foron demand until July 31, 2021. Zoom chat w/attendees mustbe educational in nature and may not offer CME credit. COSMrecommend companies provide a 15-20 minute presentation and10 minute Q&S. Exhibitors must use COSM Zoom platform.Available Time Slots(up to two concurrent symposia are available per time slot)WEDNESDAY, APRIL 76:30 - 8:00am CentralTHURSDAY, APRIL 86:30 - 8:00am CentralFRIDAY, APRIL 96:30 - 8:00am CentralSATURDAY, APRIL 106:30 - 8:00am CentralSUNDAY, APRIL 116:30 - 8:00am Central 11

COSM - Combined Otolaryngology Spring Meetings Exhibitors ProspectusPurpose Of ExhibitsThe purpose of all exhibits is to providemembers and guests with information andexplanations concerning medical relatedproducts and services.ELIGIBILTY TO EXHIBIT— Productsand services must be related to theresearch or practice of Otolaryngology.COSM reserves the right to refuse space toany company whose products or services,in the judgment of COSM, do not meet theeducational, scientific, or practice needs ofour members and attendees.Exhibit Rules & RegulationsThe following rules and regulations havebeen established to govern exhibitorsand ensure a professional atmospherefor our attendees and exhibitors. Theyhave been formulated in the best interestof the exhibitor, and we respectfullyask for full cooperation of the exhibitorin their observance. It is imperativethat all exhibitors, exhibit designers,communication and marketing firms, andother third parties acting on an exhibitor’sbehalf are aware of and adhere to theCOSM rules and regulations. Exhibitorsunderstand that when applying for virtualspace they are bound by the rules andregulations that appear in the exhibitorprospectus. Any detail not specifiedis subject to decision by the COSMSecretaries Liaison Committee.VIRTUAL EXHIBIT DATES —TheVirtual Exhibits official opening will beon Tuesday, April 6 from 2:00-5:00pm.Attendees will have access to virtualbooths 24/7 prior, during and post meeting.The COSM SLC has approved two hours(Noon - 2:00pm) on Wednesday, April 7through Sunday, April 11 as dedicated timefor exhibitors to interact with attendee.Educational programming will take placefrom Wednesday, April 7 through Sunday,April 11. Access to the exhibits will beavailable until July 31, 2021.VIRTUAL BOOTHASSIGNMENTS—Virtual Exhibitspace will be assigned as applications arereceived. All virtual booths will be listed onthe Virtual Platform in alpha order.EXHIBIT FEES — Single VirtualExhibit Booth cost 1,500 and includes:Single virtual booth, 3 complimentaryregistrations, company logo and profile,social media links, one video, 2 PDF12documents, 2 website links, one companybrochure, and participate in giveaway.NON-PROFIT RATE—The non-profitrate is 1,000.SENIORITY POINTS — SeniorityPoints are accumulated in the followingmanner: One point per virtual booth. Inthe event of a change in company status,please notify COSM in writing as soon aspossible, so that points can be transferred.BOOTH SELECTIONS—All virtualbooth space applications will be processedas received. The application, along withpayment of 1,500 per virtual boothshould be returned to the COSM office.Subletting of space is not permitted. TheCOSM Secretaries Liaison Committeereserves the right to modify the designatedexhibit space and make changes to spaceassignments should it be necessary.CANCELLATION POLICY—Cancellation must be received by COSM inwriting. A refund, less a cancellation fee of 500 per virtual exhibit, is available untilMonday, March 8, 2021. After this date, norefunds will be granted. Funds cannot beapplied to other opportunities.EXHIBITS DESIGN/DISPLAY—Allvirtual booths includes: One (1) virtualbooth, 3 complimentary registrations,company logo and profile, social medialinks, one video, 2 PDF documents, 2website links, one company brochure, andparticipate in giveawayPAYMENT TERMS— Payment inthe amount of 1,500 per virtual boothmust accompany the application forspace. No applications will be processedwithout remittance of payment. COSMManagement will charge credit cardsthe full 1,500 per virtual booth spacerequested for the 2021 COSM. Allapplications received after Monday, March8, 2021 must include full payment. Noapplication will be processed without fullpayment after this date.Full payment is due Monday, March 8,2021. If payment is not received by thisdate, virtual booth will be placed on holduntil full payment has been received.VIOLATIONS—As a condition forexhibiting, each exhibitor will agree toobserve all policies. Violators will incura reduction in points for each regulationviolated. The first regulation violated willresult in the company not accruing theexhibit participation points for the year.The second regulation violated will resultin the company losing one-half of itsaccrued exhibit participation points. Thethird regulation violated will result in thecompany losing all of its accrued exhibitparticipation points. The fourth regulationviolated will result in the company not beingeligible to exhibit at future COSM meetings.The COSM Secretaries Liaison Committeereserves the right to levy a more severepenalty, without successive progressionthrough the preceding regulations.Booth Information andServicesADVERTISING & MARKETINGOPPORTUNITIES—COSM will beoffering limited advertising and marketingopportunities. Details outlined on page 7of this prospectus.BADGES AND BOOTH STAFFING—Each exhibiting company is entitled to threecomplimentary badges per virtual boothspace. Substitutions are not permitted,and badges cannot be shared. A 50per badge fee will be charged above andbeyond your booth allotment. A physicianwho wants to register as an exhibitor mustbe a full-time employee of the exhibitingcompany and possess a business cardwith that company’s name. Using exhibitorregistration to register physicians andother professional attendees who are notfull-time employees is strictly prohibited.Any exhibiting company found to be inviolation will forfeit its priority points forthe current year. COSM requires thatall representatives be registered for themeeting. Badge exchange betweenexhibitor representatives is not permissible.Booths must be staffed during postedexhibit hours.BOOTH MATERIALS — Exhibitorswill have access to an online portal foreasy uploading. The portal will be madeavailable once full payment is received. Allvirtual booth tasks will be due by Friday,March 19.BOOTH ACTIVITIES — No accreditedcontinuing education activity (in otherwords, for which CME or CEU certificationis awarded) may be conducted in theexhibit booth. No promotion of a CMEaccredited ACS educational session isallowed from the virtual booth. Officialvirtual Satellite Symposia may be promotedfrom your virtual booth.COMPANY DESCRIPTION—Exhibitors are responsible for entering

COSM - Combined Otolaryngology Spring Meetings Exhibitors Prospectustheir company descriptions in their virtualbooth profile. More details will be includedin exhibit space confirmation. The deadlineto enter company descriptions is Friday,March 19, 2021.EXHIBIT HOURSAttendees will have access to virtualbooths 24/7 prior, during and post meeting.The COSM SLC has approved two hours(Noon - 2:00pm) on Wednesday, April 7through Sunday, April 11 as dedicated timefor exhibitors to interact with attendee.Tuesday, April 6** 2:00pm-5:00pm**The exhibit hall will be “live” from2:00 - 5:00pm on Tuesday, April 6.There will be no educational contentoffered during this time.EXHIBITOR HOURSCOSM asks all exhibitors to be availablein their virtual booths from Noon - 2:00pmeach day (Wednesday through Sunday) forattendee questions.EXHIBITOR EVENTS—Theopportunity to hold Exhibitor Events will beoffered at COSM. Exhibitors will want totake advantage of the opportunity to gainadditional exposure to this influential groupof otolaryngologists. For more information,see page 11 for details.EXHIBITOR MEET AND GREET—The Annual Exhibitor Meet and Greet willtake place on Friday, April 9 at 8:00 am.Location and details will be sent later. Thismeeting will provide exhibitors with theopportunity to meet the COSM SecretariesLiaison Committee members and staff,hear the latest conference updates andlearn more about COSM.FOOD AND DRUGADMINISTRATION (FDA)—Allmedical devices or pharmaceuticalsexhibited must have fulfilled all applicableFDA regulations.Non–Food and Drug Administration (FDA)Approved Drugs and Devices—Exhibitorsare reminded that the FDA generallyprohibits the advertising or other promotionof investigational or unapproved drugsand devices. The FDA also forbids thepromotion of approved drugs or devicesfor unapproved uses. UnapprovedClass III devices may be displayed onlyif they are the subject of an effectiveinvestigational device exemption (IDE).Class I or II devices that have not beenapproved by the FDA may be displayedonly if they are the subject of a pending510(k) premarket notification application.Any investigational product (including anyproduct subject to a pending 510(k)) thatis displayed or graphically depicted withinthe exhibit must: contain only objectivestatements about the product; contain noclaims of safety, effectiveness, or reliability;contain no comparative claims to othermarketed products; display the statement“Caution: Investigational Devices. Limitedto Investigational Use” in prominent sizeand placement; and not be sold or be thesubject of order taking or name gatheringuntil approved. Signage that is easilyvisible is to be placed near the devicesthemselves and on any graphics depictingthe device stating: “This device is notcleared by the FDA for distribution in theUnited States” or “This device is limited byFederal Law for investigational use only.”GIVEAWAYS—Exhibitors are permittedto offer giveaway/raffles from their virtualbooth. All giveaway items must beapproved by COSM Management. Sendemail to jhambrick@facs.org with list ofgiveaway items. Individual gifts in thegeneral range of 100 are acceptable. Nogifts over 100 are permitted. Exhibitorsmust follow the AMA Guidelines on Giftsto Physicians from Industry. Any giftsaccepted by physicians individually shouldprimarily entail a benefit to patients.Accordingly, textbooks, modest meals,and other gifts are appropriate if they servea genuine educational function. Cashpayments may not be offered. Exhibitorsare solely responsible for notifying anywinners, and alcohol is not permitted as aprize.LEAD RETRIEVAL — Exhibitors willhave access to lead retrieval reports intheir virtual booth portal. These reportsare accessible each day of the meetingand can be downloaded. Sending emailsto attendees are only available during theofficial dates of the meeting. These reportsare not to be used after the meeting.LIST RENTAL—Exhibitors can purchasethe preregistration attendee list before themeeting and the final attendee list after theclose of the meeting. Additional Informationincluding pricing and guidelines will beavailable in January 2021.RAFFLES/PRIZE DRAWING—Exhibitors may conduct raffles or haveindividual prize drawings in their virtualbooth space. All Raffles/Prize Drawingsmust be approved by COSM Managementprior to posting in virtual booth. Sendemail to jhambrick@facs.org with prizedetails. After approval, all raffles/prizedrawings must be entered by Friday, March22, 2021. Exhibitors are solely responsiblefor notifying any winners, and alcohol is notpermitted as a prize.RESTRICTIONS IN OPERATIONContractual ConsiderationsCONFIDENTIALITY — COSM andExhibitor, on behalf of themselves and theirrespective agents and employees, agreenot to use or disclose at any time anyconfidential information of the other partyor its affiliated groups, unless expresslyauthorized in writing and/or required bylaw. Both parties acknowledge that theobligations undertaken in this Section willsurvive the termination or expiration of thisAgreement.REGISTRATION AND ACCESSTO SCIENTIFIC SESSIONS — Allexhibitors must register to participate inCOSM 2021 Virtual. Exhibitors receivefull access to the live meeting, includingscientific sessions, with registration. CMEis not available to those registered solelyas exhibitors, however. Details for exhibitorregistration will be available in February2021.FORCE MAJEURE —The performanceof this Agreement by either party issubject to acts of God, war, governmentregulation, disaster, fire, epidemic,threatened or imminent strikes, civildisorder, curtailment of transportationfacilities, threats or terrorist attacks, orother similar occurrence beyond the controlof the parties, making it illegal, impossible,or commercially impractical to carry onthe Virtual Exhibits or fully perform theterms of this Agreement. This Agreementmay be terminated, or performance maybe excused without penalty, for any oneor more of such reasons by written noticefrom one party to the other.INDEMNIFICATION ANDINSURANCE —Each party agrees toindemnify and hold harmless the other,its agents, and employees from andagainst all claims, liabilities, and expenses,including reasonable attorneys’ fees,arising from acts, omissions, or breachof this Agreement by the party or itsagents or employees. The parties shalleach maintain appropriate and sufficient 13

COSM - Combined Otolaryngology Spring Meetings Exhibitors Prospectusinsurance to cover their obligations underthis Agreement.LICENSE OF INTELLECTUALPROPERTY — COSM and the VirtualExhibitor are each the sole owner of allright, title, and interest to COSM’ andthe Exhibitor’s respective information,including such party’s logo, trademarks,trade names, and copyrighted information,unless otherwise provided (collectively,“Intellectual Property”). COSM and theExhibitor hereby each grant to the other alimited, non-exclusive license to use certainof the granting party’s Intellectual Property,including names, trademarks, andcopyrights, in connection with promotion ofthe Virtual Exhibit Program.LIMITS IN LIABILITY — In no eventshall COSM be liable to the Exhibitor formore than the amount paid under theAgreement.RELATIONSHIP OF THE PARTIES— COSM and Exhibitor agree that thisAgreement is not intended to create anypartnership, agency, joint venture, oremployer/employee relationship of anykind; both parties agree not to contract anyobligations in the name of the other or touse each other’s credit in conducting anyactivities under this Agreement. The partiesagree that exhibiting as part of the VirtualExhibits does not constitute ACS’ officialendorsement, guarantee, acceptance, orapproval of Exhibitor, its services, products,programs, or activities.TERM AND TERMINATION — ThisAgreement is effective as of the date oflast signature, and will terminate (i) uponconclusion of the post promotion of theVirtual Exhibits, or (ii) upon the occurrenceof a material breach (including failure tomake timely payments) by either party ifsuch breach is not cured within thirty (30)days after written notice of such breach isreceived, or (iii) upon thirty (30) days’ noticeby COSM to Exhibitor, with or withoutcause. In the event of termination formaterial breach by COSM, or terminationwithout cause by COSM, COSM will refundpayments made by Exhibitor. Upon anytermination of this Agreement, all rightsand privileges for use of the other party’sIntellectual Property shall expire, and eachparty shall discontinue the use of the otherparty’s Intellectual Property.14MiscellaneousThis Agreement supersedes all priorwritings or oral agreements and constitutesthe entire agreement between the partieson the subject hereof; it may be amendedonly by a writing clearly setting forth theamendments and signed by both parties.This Agreement is binding on the parties,their successors, and assigns, providedthat no party may assign this Agreementwithout the prior written consent of theother party. Either party’s waiver of orfailure to exercise any right provided forin this Agreement shall not be deemed awaiver of any further or future right underthis Agreement. All notices required orpermitted hereunder shall be in writing,sent to the parties at the addressesprovided by the parties. This Agreementshall be governed by and interpreted inaccordance with the laws of the State ofIllinois.INTERPRETATION ANDAPPLICATION OF RULES ANDREGULATIONS — All matters andquestions not specifically covered by theseRules and Regulations, are subject to thedecision of Jacqueline Mitchell, AssociateDirector of Convention and Meetings,American College of Surgeons, and JudyHambrick, Exhibits Coordinator, AmericanCollege of Surgeons.Exhibits and General InquiriesJudy Hambrick, Exhibits Coordinator,American College of Surgeons,jhambrick@facs.org, 312-202-5034EXHIBITS CONTACTJudy Hambrick, COSM 2021c/o American College of Surgeons,633 N. St. Clair St., Suite 2200Chicago, IL 60611Telephone: 312.202.5034Fax: 312.267.1783Email: jhambrick@facs.org

Application for Virtual Exhibit SpaceCOMPANY INFORMATIONDESCRIPTION OF PRODUCT/SERVICES OFFEREDCOMPANYCONTACT INFORMATIONADDRESS)OFFICIAL CONTACTPlease list information EXACTLY as it should appear on COSMWebsite. (please print clearly)CITYSTATE/PROVINCEZIP/POSTAL CODECOUNTRYTITLEADDRES

Michael Pitman, MD American Broncho-Esophagological Association Susan McCammon, MD American Head and Neck Society Lucian Sulica, MD American Laryngological Association Elizabeth Toh, MD American Neurotology Society Sujana Chandrasekhar, MD, FACS American Otological Society Rakesh Chandra, MD American Rhinologic Society Reza Rahbar, MD