Annual Work Plan For Early Learning Hubs: Plan Period .

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Annual Work Plan for Early Learning Hubs:Plan Period: January 1, 2016 – December 31, 2016Early Learning Hub Name: South-Central Oregon Early Learning HubStrategic Plan Goal:Services are Coordinated and EffectiveObjective:The voice of families and communities served by the Hub guides the work of the Hub.Key Metrics This Will Move:1.2 Demonstrated meaningful engagement with children and families from all of the communities served by the hub.1.3 Demonstrated engagement with culturally specific community based organization as partners in delivery of services to children andfamilies.Key Activities1Will continuously assess andevaluate strategies and will adaptthem to follow successes andmake adjustments when we’renot seeing outcomes from currentstrategies and investments.Explore the feasibility of hostingone or more hub committeemeetings in other parts of thecounty tied to a community event1Date 16Person(s)ResponsibleCritical PartnersNeededResources NeededGillianPACNora AveryPageAll countygovernance councilsAll PAC groupsEL Hub CoordinationPartnersEarlyLearning pacePartner to provideKey Activities will take place in Douglas, Klamath and Lake Counties unless otherwise noted. This is true for all sections of this document.1 PageStatus withDate

Annual Work Plan for Early Learning Hubs:Plan Period: January 1, 2016 – December 31, 2016(Douglas)0Launch regular meetings of earlylearning hub partners (Klamath) Organize work group tocoordinate efforts of themany groups andprograms supportingparents of young childrenReview and updateGovernance Council andProfessional AdvisoryCommittee membershipCreate a Parent/ConsumerAdvisory Group (All)--2 PageIdentify existing groupsIdentify gapsMake contact withchurches in poverty hotspots and in diversepopulationsBuild connections tocreate bridges to listen tofamily voice/needs acrossEnd: April2016Wesenberg)Start: Firstmeeting willbe held Jan.2016End:Ongoing,monthlymeetingsEarlyLearning Hub(GillianWesenbergand NoraAvery-Page)spaceEL Hub CoordinationCommunity membersEarly learningcommunity partners**Meeting roomRefreshmentsSign-in sheets,detailed agendas,and other meetingmaterialsCouncilchairperson,TBDEL Hub coordinationPACchairperson,TBDStart:JanuaryEnd: April2016PACPACFoodParentingHub (KatWolcott)Head Start PolicyCouncil – parentgoverning boardSpaceUCAN elief NurseriesEL Hub Coordination

Annual Work Plan for Early Learning Hubs:Plan Period: January 1, 2016 – December 31, 2016--sectors in the HubMake use of existingconsumer groups toprovide guidance of Hubwork (e.g., Head StartPolicy Council)Develop a cadre of peoplewho conductfamily/communityoutreach by meetingpeople where they are,learning their needs &priorities, and sharingsupports. (Douglas)Create and convene committeeswithin the PAC to target specificissues within the county(Klamath) 3 PageCommittee formed towork on a plan totransition children frompreschool/homes/childcare to kindergarten willbegin meeting regularlyOther committees couldinclude Parenting Skillsand Home elopmentCenter(MarshaLaVerne)Child care providersSchoolsDHSLake LibraryLake ESDLakeGovernanceCouncilTransitioncommitteewill beginmeeting Jan.2016, othercommitteewill beformed byMarch 2016EarlyLearning Hub(GillianWesenbergand NoraAvery-Page)TransitionCommitteeChair (JillO’Donnell)Committeechairs, TBDEarly LearningCommunity PartnersMeeting roomRefreshmentsSign-in sheets,detailed agendas,and other meetingmaterialsEL Hub coordination

Annual Work Plan for Early Learning Hubs:Plan Period: January 1, 2016 – December 31, 2016Identify culturally specificrepresentatives/communityorganizations. (Douglas)Start:Feb/MarchHome VisitingworkgroupEnd: April2016PACUCC (GwenSoderbergChase)NorthDouglas P-3(NDP3)DHSEL Hub CoordinationConsumersCow Creek Tribe ofUmpqua Band ofIndiansMarta Queant to helpidentify ecruit (and/or reestablishrelationships after staffingchanges) culturally specificorganizations, parent groups, andothers, to join the hub (Klamath) 4 PageSchedule one-on-onemeetings with new staffand potential partners torecruit and expand hubleadershipSeek input (via email, in-Begin Jan.2016, andongoingthroughDecember2016EarlyLearning Hub(GillianWesenbergand NoraAvery-Page)Early learningcommunity partnersTransportationMeeting roomEL Hub coordination

Annual Work Plan for Early Learning Hubs:Plan Period: January 1, 2016 – December 31, 2016person requests, or overthe phone) from currentpartners to identifycommunity organizationsnot currently involved inthe HubConvene culturally specificrepresentatives/communityorganizations and identify needs(Douglas/Lake)Meetings tobe held inSeptember,October andNovember2016Home VisitingworkgroupUCC sEL Hub CoordinationChurches in Douglasand Explore the feasibility andpotential benefits or drawbacks oforganizing focus groups, usingfood or other incentives, toengage parents using hubpartner programs to identify gaps,build services, and betterunderstand the experience of5 PageStart: Focusgroupdiscussionwill takeplace withinthe secondquarter of2016 at aPACmeeting, byEarlyLearning Hub(GillianWesenbergand NoraAvery-Page)PACmembersEarly learningcommunity partnersEL Hub coordination

Annual Work Plan for Early Learning Hubs:Plan Period: January 1, 2016 – December 31, 2016parents and families (Klamath) Develop survey to gaininformation from existinggroups of families,including parents groups,Mothers of Preschoolers,homeschooling groups, orduring events such asreading programs,sporting events, and moreExplore overlap and possiblepartnership between establishedEarly Childhood Partnershipgroup, including information andactivity sharing (Klamath) 6 PageHub staff representativewill attend monthly ECPmeetings held October toJuneECP members and hubpartners will organizevisitations with localagencies, learn morethrough local agencypresentations at ECPmeetings, discuss relatedJune 2016End:DecemberDiscussionwith the ECPgroup willoccur in thefirst quarterof 2016during amonthlymeeting;overlap orpartnershipwill be ironedout by July1, 2016.Start: March2016End: July2016EarlyLearning Hub(GillianWesenbergand NoraAvery-Page)DenaHaudenshild(EI)Early ChildhoodPartnershipHub GovernanceCouncil and PACEL Hub CoordinationMeeting spaceHub coordination

Annual Work Plan for Early Learning Hubs:Plan Period: January 1, 2016 – December 31, 2016services, and exploreagreements betweenagencies regardingservice levelsCoordinate media and socialmedia outreach campaign topromote and educate communitymembers about the importance ofearly education.(Klamath) 7 PageUtilize media outreachmaterials including pressreleases and emails,social media postings,meetings with newspaperand other media outletstaffIdentify advertisingopportunities, includingcostPromote tie to KlamathPromise initiative—earlyeducation is the first stepin increasing graduationratesWork closely with KlamathPromise staff andmembers to coordinateStart: Jan. 1,2016End:Ongoingthrough2016,followinginput fromlocal mediacontactsEarlyLearning Hub(GillianWesenbergand NoraAvery-Page)Herald and NewsPress releasesKlamath PromiseHub coordinationEL Hub CoordinationAccess to socialmedia platforms

Annual Work Plan for Early Learning Hubs:Plan Period: January 1, 2016 – December 31, 2016cross-promotion postingsto Klamath Promisewebsite and social mediaCoordinate media and socialmedia outreach to inform andeducate Early Learning HubRegion Utilize media outreachmaterials including pressreleases and emails,social media postings,meetings with newspaperand other media outletstaff Identify advertisingopportunities, includingcostStart:FebruaryCreate a culturally responsiveregional KRPI P3 AlignmentLeadership Team to give input toKRPI services and developregional alignment, integrationand coordination in the threecounty area.8 PageEnd:December2016EarlyLearning Hub(GillianWesenbergand NoraAvery-Page)Newspapers inregionOrganizationsBusinessesEL Hub CoordinationPress releasesIssue briefsArticlesSocial mediaJanuaryJune 2016KRPI/CynthiaHurkesSchool DistrictsKRPIElementary SchoolsEL Hub CoordinationRecruit inJanuary &February2016, beginmeeting bimonthly inMarch –ongoingthroughLeads inKlamath/LakeKRPI SchoolBasedFacilitators inKlamath/LakeEarly LearningCommunity PartnersTribesCommunity MembersBusinessesIn planningphase.Discussionswill begin inNovember &December2015

Annual Work Plan for Early Learning Hubs:Plan Period: January 1, 2016 – December 31, 2016December.ParentsNotes/Explanations:**Early learning community partners for Klamath include, but are not limited to, Klamath Falls City School District, Klamath County School District, KlamathBasin Behavioral Health, Healthy Families, Klamath-Lake Community Action Services, Child Care Resource and Referral, Klamath County Library,Department of Human Services, Klamath Tribes, Oregon Child Development Coalition, Friends of the Children, EI/ECSE, Klamath Promise, SMART,Oregon Institute of Technology, Oregon Health Authority, Klamath Family Head Start, Klamath-Lake CARES, Klamath Community College, YMCA ofKlamath Falls, Klamath County Public Health, Herald and News, Citizens for Safe Schools, and Cascade Health Alliance.Strategic Plan Goal:Services are coordinated and effective.Objective:9 Page

Annual Work Plan for Early Learning Hubs:Plan Period: January 1, 2016 – December 31, 2016Disparities in access to services and supports are reduced and services and supports are culturally responsive.Key Metrics This Will Move:1.4 Program participation data demonstrates increase in services to children and families from identified priority populations.Key ActivitiesOffer one bilingual parentworkshop and one bilingual 10week parenting class series(Douglas)Date toCompletePerson(s)ResponsibleCritical PartnersNeededResources NeededStatus with DateOctober 22,2015(Workshop)ParentingHub (KatWolcott)Instructor(Marta Queant)OPEC Parenting HubgrantOctober 22, 2015March thruJune 2016(Classseries)FamiliesTribesEarly LearningProvidersUCCOffer a Make Parenting aPleasure parenting class inReedsport (Douglas)October2015 –January2016ParentingHub (KatWolcott)Chris MarshOffer Early Literacy BabyShowers in at least twocommunities (Lake)Spring 2016andDecember2016LakeCountyLibraryDistrictPublic HealthFaith BasedCommunities10 P a g eReedsport familiesCow Creek UmpquaIndian FoundationgrantMarch thru June, 2016(10-week series)Head Start (in-kind)UCC (in-kind)Parenting HubBrokerageGreat AfternoonsReady to Read GrantLocal DonationsOct thru January(10-week series)

Annual Work Plan for Early Learning Hubs:Plan Period: January 1, 2016 – December 31, 2016Offer a Make Parenting aPleasure parenting class inMyrtle Creek (Douglas)Offer a Make Parenting aPleasure parenting class inRoseburg (Douglas-Roseelementary site)Januarythru March2016Januarythru March2016(AmyHutchinson)ParentingHub (KatWolcott)ParentingHub (KatWolcott)Instructor(Michael Christian)OPEC Parenting HubgrantFamiliesLilja grantTribesUCC (in-kind)EL ProvidersMyrtle CreekElementary (use offacility)Julie JeanmardLeAnn Grogan(instructors)OPEC Parenting HubgrantFamiliesCow Creek UmpquaIndian FoundationgrantTribesOffer a Nurturing Parenting classin Winston church (Douglas)11 P a g eJanuarythru March2016ParentingHub (KatWolcott)EL ProvidersHead Start (use offacility)UCCUCC (in-kind)Instructor(Marsha LaVerne)OPEC Parenting HubgrantWinston Assemblyof God ChurchCow Creek UmpquaIndian FoundationWinter 2016(10-week series)Winter 2016(10-week series)Winter 2016(10-week series)

Annual Work Plan for Early Learning Hubs:Plan Period: January 1, 2016 – December 31, 2016Offer several Parent workshopsin poverty hot spots (Douglas)February,March, April2016ParentingHub (KatWolcott)FamiliesgrantTribesUCC (in-kind)EL ProvidersWinston Assembly ofGod Church (facility)UCCInstructors(Andrew Swanson,Barb Tenneson,Christy Cox)OPEC Parenting HubgrantDouglas ESD (use offacility)FamiliesUCC (in-kind)Explore and assist in applicationprocess to expand the Douglasparenting hub to include Klamathand Lake Counties using OPECfunding (Klamath)Grant dueFeb 2016EarlyLearningHub(GillianWesenberg andNoraAveryPage)Klamath/Lake HeadStart(Vicky12 P a g eEL ProvidersUCCEarly learningcommunity partnersLake and KlamathGovernanceCouncilsTribesBusinessesPACEL Hub coordinationInformation aboutOPEC grantTransportationWinter and Spring2016

Annual Work Plan for Early Learning Hubs:Plan Period: January 1, 2016 – December 31, 2016Taylor)Identify leaders from culturalcommunities to participate intrainings(Douglas) Identify key activities atthe January and FebruaryPAC meeting Finalize plan with Gwen atthe March PAC meetingStart:January2016End: June2016ParentingHub (KatWolcott)UCC(GwenSoderberg-Chase)Pauline MartelPACCow Creek Band ofUmpqua Tribe ofIndiansHead StartIdentify expertise andresources availablein the communityEL Hub CoordinationDouglas ESD (use offacility)DHSSchool districtsADAPTRelief NurseriesFamily ConnectionsUCCFaith BasedTrain service providers in culturalresponsive strategies including inpeople in diverse populations andpoverty sensitivity; Cow CreekBand of Umpqua Tribe of Indianshas volunteered to host a training13 P a g line MartelHead StartMOU with Cow CreekBand of UmpquaTribe of IndiansCow Creek Band ofUmpqua Tribe ofIdentify expertise andresources available

Annual Work Plan for Early Learning Hubs:Plan Period: January 1, 2016 – December 31, iansin the community.DHSEL Hub CoordinationSchool districtsBusinessesADAPTRelief NurseriesFamily ConnectionsUCCIncrease frequency and varylocation of parenting classes,currently held at KLCAS—“MakeParenting a Pleasure” (Klamath) 14 P a g eIdentify all local trainerstrained in “MakeParenting a Pleasure”programPurchase new parentingclass kitUtilize marketingstrategies to increaseclass participation throughschools and childcareStart: Firstquarter2016, byMarch, withinput fromPAC groupat nWesenberg andNoraAveryPage)ParentingHub (KatWolcott)Faith BasedKCCKLCASHead StartSchoolsNeed new parentingclass kit, housed atmore central locationStaff to distributematerialsPotential OPEC grantfunding, followingsuccessfulapplicationEL Hub Coordination

Annual Work Plan for Early Learning Hubs:Plan Period: January 1, 2016 – December 31, 2016 Leverage existingprograms and exitingtrainers to schedule moreclasses, including KLCAS,KCC, YMCA, and HeadStartMeet with 5-8 stakeholders inBonanza, Chiloquin, North Lake,Paisley, Silver Lake aboutoffering Make Parenting aPleasure classes in theircommunities. Begin making contact withpartners in January todiscuss potential trainers. Make a trip to the notedareas in March to meetwith potential trainers inseveral individualmeetings. Pay for partners to attendtraining in Eugene onJune 2nd. We will paytravel costs and trainingattendance for one trainerfrom each area, butencourage other partnersto leverage funds to sendmore.15 P a g eParenting HubTraining materialsClass materialsMarch 2016Lake and KlamathCommunityGovernanceCouncilsJune 2016BusinessesJanuary2016ParentingHub (KatWolcott)Early learningcommunity partnersEL Hub CoordinationPotential OPEC grantfunding, followingsuccessfulapplication

Annual Work Plan for Early Learning Hubs:Plan Period: January 1, 2016 – December 31, 2016 Recruit new trainers tooffer training on “MakeParenting a Pleasure” tonew trainers in theiroutlying communitiesMap resources for meeting basicneeds for priority populations forspecific regions of the county.- Identify who is providingresources to thesecommunities.- Will work with communitypartners and 211Info toassure accuracy andthoroughness of 211 datafor Douglas County andpromote availability ofnew 211Info app. Thiswill include testing of datafor accuracy and review ofdata by partner agenciesfor )CommunitymembersEL Hub CoordinationConsumersEnd: June2016DHSCCOFaith BasedcommunitiesBusinessesAll Lake EL HubPartners(Douglas and Lake)Establish and strengthenrelationships with other programsreceiving Early Learning Divisionfunding to coordinate and16 P a g WesenberDouglas, Lake andKlamathCommunityGovernanceEL Hub coordinationTransportationMeeting space

Annual Work Plan for Early Learning Hubs:Plan Period: January 1, 2016 – December 31, 2016increase services to empowerfamilies Work closely with partnersto share data and bestpracticesOrganize shadowing visitswith partner programs tobetter understand eachother’s work, for both Hubstaff and partnersSurvey partners about theusefulness of convening awork group or committeeof programs orstakeholders receivingELD funding to explorehow best to coordinateservices or identifyoverlapIdentify organizations providingservices in outlying ruralcommunities (Douglas) Will work with communitypartners and 211Info toassure accuracy andthoroughness of 211 datafor Douglas County andpromote availability ofnew 211Info app. Thiswill include testing of data17 P a g eg andNoraAveryPage)CouncilsEarly learningcommunity partnersMeeting materials,including partnerinformation handoutsTribesBusinessesKlamath/Lake andDouglas HealthyFamiliesKlamath/Lake andDouglas CCR&R’sUCCKCCStart:JanuaryEnd: June2016UCAN(MichaelFieldman)School DistrictsDouglas ESDEL Hub CoordinationMOU with UCANFaith BasedcommunitiesChild careprovidersDHS (DHS has asite in South

Annual Work Plan for Early Learning Hubs:Plan Period: January 1, 2016 – December 31, 2016 for accuracy and review ofdata by partner agenciesfor completeness.211Info app currently hasthe ability to map anddisplay the location ofservices in an area. Ifadditional mappingcapabilities are defined asneeded during thisprocess we will work with211Info to address those.Identify the resource fairs in thecounties (Douglas and Lake) Using media and contactsin each community in thetwo counties, we canidentify the manycommunity gatherings.This will be accomplishedby ongoing conversationswith community partners.PAC plans a coordinated set offamily outreach activities forCelebrate Kids event thataddresses the range of services18 P a g eUmpqua wherefamilies receiveSelf 2016Start:February2016ParentingHub(KatWolcott)Lake enberg)PACLake Health DistrictNorth Lake HealthDistrictPACParenting Hub stafftime (brokerage)CCR&RDHSHealthy FamiliesHead StartEL Hub CoordinationLake CCOEL Hub CoordinationLake Public Health

Annual Work Plan for Early Learning Hubs:Plan Period: January 1, 2016 – December 31, 2016of this plan in an integrated way(Douglas).End:March 2016Map opportunities to offer parenteducational and parent/childactivity events in ruralcommunities (Douglas) In an effort to offer parenteducational opportunitiesand parent/child activityevents, we will becontacting ruralcommunity event spacesto see their availabilityand interest in hostingevents. We will alsogather information onongoing events, anddiscuss possibleparticipation in theseevents.We willbegincontactingsites in May2016 andhave theopportunities mappedbySeptember201619 P a g eRelief NurseriesConsumersCCOParenting HubCow Creek Band ofUmpqua Tribe ng Hub stafftime (brokerage)

Annual Work Plan for Early Learning Hubs:Plan Period: January 1, 2016 – December 31, 2016Cow Creek Tribe of UmpquaBand of Indians will give apresentation on TribalAttendance Pilot Project (TAPP)to Professional AdvisoryCommittee (Douglas).Presentation inNovember2016DHS/Child Welfare

sectors in the Hub - Make use of existing consumer groups to provide guidance of Hub work (e.g., Head Start Policy Council) . Klamath Falls City School District, Klamath County School District, Klamath Basin Behavioral Health, Healthy Families, Klamath-Lake Community Action Services, Child Care Resource and Referral, Klamath County Library, .

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