NDIS Partners In The Community Program Program Guidelines

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NDIS Partners in the CommunityProgramProgram GuidelinesNDIS Partners in the Community (Round One) – Program Guidelinesi

Table of Contents1Call for Grant Applications . 11.1Overview . 11.2Application Details . 11.3Interpretation. 21.4Questions and Answers . 21.5Questions and Answers after the Closing Time and Date. . 22Program Overview . 32.1National Disability Insurance Scheme . 32.2NDIS Partners in the Community Program . 42.3Local Area Coordination . 22.4Early Childhood Early Intervention . 32.5Funding. 42.6Ineligible Activities and Expenditure . 52.7Grant Agreement . 52.8Risk Management . 52.9Program Performance Management . 62.10Insurance . 63Assessment Process . 63.1Selection Methodology . 63.2Assessment Stages . 73.3Assessable Information . 73.4Decision to Grant Funding . 83.5Process for Advising Outcomes . 83.6Opportunity for Feedback. 84Assessment Criteria . 84.1Stage One – Screening and Eligibility . 84.2Compliance Requirements . 104.3Stage Two – Assessment . 124.4Stage Three – Shortlisting and Expert Panel Analysis . 145Application Process . 165.1Overview of the Application Process . 165.2Industry Briefing Webinar . 165.3Preparing an Application . 165.4Improper Assistance . 16NDIS Partners in the Community (Round One) – Program Guidelinesii

5.5Conflicts of Interest . 175.6How to Submit an Application . 175.7Applicant Obligations . 186Legal Matters . 206.1No Contract or Undertaking . 206.2NDIA's Rights . 206.3Confidentiality . 216.4Ownership of Application Documents. 216.5Personal information . 216.6Freedom of Information . 226.7Complaints . 22NDIS Partners in the Community (Round One) – Program Guidelinesiii

1Call for Grant Applications1.1OverviewThe National Disability Insurance Scheme Launch Transition Agency (NDIA) invitesorganisations to apply for funding under the NDIS Partners in the Community Program(Round One) (the Program). The NDIA is seeking Partners to deliver Local AreaCoordination Services (LAC Services) and Early Childhood Early Intervention Services(ECEI Services).This funding round relates to Service Areas that are due to transition to the NationalDisability Insurance Scheme (the Scheme) before 1 January 2018. The Service Areasincluded in this funding round and their Phasing Dates are detailed in the Statement ofRequirements (SOR).The NDIA intends to conduct future funding rounds under the NDIS Partners in theCommunity Program. These future rounds will include areas that are yet to transition into theScheme and may include Service Areas that are currently under contract for either LAC orECEI Services.1.2Application DetailsApplications close at 2:00 pm (AEST) on Thursday 22 September 2016 (Closing Timeand Date).The Application Pack is comprised of:a) these Program Guidelines;b) the Application Forms;c) Attachment Templates: Workforce Deployment, Staff Development and Preimplementation Schedule and Pricing Response Schedule;d) Questions and Answerse) the Statement of Requirements, including Annexures; andf) draft Grant Agreement Terms and Conditions.Please note that the ECEI Application Form and Pricing Response Schedule will beavailable by Close of Business Monday 8 August 2016. To register to be notified whenthey are available, please phone the Community Grants Hub Hotline on 1800 020 283.Additional data may be provided by the NDIA at any time prior to the Closing Time and Dateand, where so stated, will form part of the Application Pack.The Assessment Process for the Program will be managed by the Department of SocialServices' Community Grants Hub on behalf of the NDIA.There will be two separate online Application Forms for the LAC Services and ECEIServices. The online Application Forms are available on the webpage. Applications must besubmitted by completing the relevant online Application Form(s) by the Closing Time andDate.NDIS Partners in the Community Program (Round One) – Program Guidelines1

1.3InterpretationUnless a contrary intention is indicated, terms, words, abbreviations and acronyms in theseProgram Guidelines have the same meaning, as in the draft Grant Agreement.The following terms have the meaning set out below:Applicantmeans any entity which submits an Application or, where the contextrequires, is proposing to submit an Application.Applicationmeans any application submitted in response to this call for grantapplications.AssessmentCriteriameans the criteria identified in clause 4.3.Closing Timeand Date.means the time and date specified in clause 1.2Eligibility Criteriameans the criteria identified in clause 4.2.If any provisions of the Application Pack are inconsistent with any requirements in anydocumentation separately discovered or provided, the provisions of the Application Packapply.Anything under these Program Guidelines that is to be, or may be, done by the NDIA(including any decisions to be made or discretions to be exercised) may also be done by theCommunity Grants Hub.1.4Questions and AnswersApplicants may submit any questions relating to the Program or this application process inwriting to grants@dss.gov.au. Applicants may submit these questions up until five BusinessDays prior to the Closing Time and Date.Any question submitted by an Applicant is submitted on the basis that the NDIA may publishthe Applicant’s question and the answer on the webpage, where appropriate, withoutdisclosing the source of the question or revealing confidential Information.All questions will be responded to within five Business Days.The Community Grants Hub may provide technical help or support in using and/or submittingthe Application Forms. Applicants may direct any requests for technical help or support tothe Community Grants Hub by phone on 1800 020 283 or TTY 1800 555 677 or by email atgrants@dss.gov.au.1.5Questions and Answers after the Closing Time and DateWithout limiting clause 6.2, the NDIA and the Community Grants Hub will not accept orrespond to any Applicant’s questions relating to the Program, the application process or thestatus or progress of their Application during the assessment period.NDIS Partners in the Community Program (Round One) – Program Guidelines2

2Program Overview2.1National Disability Insurance SchemeThe NDIA is a Commonwealth statutory entity whose primary role is to implement theScheme. The Scheme aims to provide individual control and choice in the delivery ofreasonable and necessary supports to improve the independence, social and economicparticipation of Participants.The Scheme is currently being trialled in most States and Territories, and will beimplemented in all jurisdictions (except at this stage, Western Australia) between July 2016and June 2019. This will allow the progressive implementation of the core objectives of theScheme (referred to as Scheme Objectives below) which are designed to ensure that peoplewith disability have the same right as other members of Australian society to realise theirpotential as valued and contributing citizens.The Scheme works to support people with disability to participate in and contribute to socialand economic life and provide certainty that people with disability will receive the care andsupport they need over their lifetime. The Scheme provides a number of strategies to assistpeople with disability to exercise choice, including taking reasonable risks in the pursuit oftheir goals and the planning and delivery of their supports.The NDIA delivers the Scheme in a way that recognises the three key pillars of the Schemeset out in the principles and objects of the National Disability Insurance Scheme Act 2013(NDIS Act). These are referred to as Scheme Objectives and are:a) an insurance approach;i)This requires the NDIA and Partners to deliver the Scheme in a financiallysustainable way. This requires all interactions with Participants to be mindful of andguided by a goal of increasing the independence and growth of capability. It will meanthat the NDIA will require Partners to retain a strong focus on outcomes anddemonstrate the productivity of processes and the workforce deployed.b) choice and control; andi)This means that the NDIA and the Partners will need to work to be an exemplar ofdisability systems, in particular working to enable people with disability to takecharge of their own lives by upholding a person centred approach, maintainingflexibility to ensure individual needs and changes over time are respected. It willrequire the NDIA to work with Partners to simplify processes and embed an activecommitment to designing everything the NDIA and the Partners do throughcollaboration and engagement with people with disability.c) harnessing the power of community and mainstream.i)This will require effective building and leveraging of existing relationships andactive harnessing of voluntary and community action to enable people withdisability to gain the very real benefits of community membership, includingmaintaining or gaining employment and making a positive contribution to theircommunities.NDIS Partners in the Community Program (Round One) – Program Guidelines3

Further, the NDIA intends to deliver the Scheme in a manner that, through contemporarypartner relationships:a) builds on the strengths and knowledge of organisations embedded in the community:andb) using people skilled in person-centred planning and family based strategies.The transition to the full Scheme is the period during which people in existing State, Territoryand Commonwealth Programs transition to the Scheme in accordance with the relevantBilateral Agreement between the Commonwealth and State and Territory Governments.The Program will be implemented as part of the capability for the roll out of the Schemeacross Australia in all locations as required by Bilateral Agreements. The BilateralAgreements are available at:a)b)c)d)2.2VictoriaSouth AustraliaQueenslandACTNDIS Partners in the Community ProgramThe Program enables the Scheme to be implemented at a local community level. The NDIAis looking to partner with suitably experienced and qualified organisations, with strong localknowledge and understanding of the needs of people with disability or developmental delay,to deliver LAC Services and ECEI Services as part of the Program.The NDIA will set up these partnerships to build on existing relationships, voluntary andcommunity action enabling people with disability to gain the benefits of communitymembership. These benefits include maintaining or gaining employment and participating ineveryday activities and community life in natural settings.Applicants may apply to deliver either LAC Services or ECEI Services, or both (in relevantService Areas), if they meet eligibility and capability requirements.NDIS Partners in the Community Program (Round One) – Program Guidelines4

Grants will be offered for LAC Services in 16 Service Areas and in 9 Service Areas and thewhole State of South Australia for ECEI Services, as ESYESYESYESSERVICE AREAQUEENSLANDACTACT (Trial Site)SOUTH AUSTRALIABarossa, Light and Lower NorthNorthern AdelaideYESLimestone CoastYESMurray and MalleeYESAll remaining Service Areas in South AustraliaNOWhole State ofSouthAustralia mustbe applied forand is treatedas one"Service Area"for thepurposes ofthe draft GrantAgreementVICTORIAInner GippslandYESYESOvens MurrayYESYESWestern DistrictYESYESBarwon (Trial Site)YESYESInner Eastern MelbourneYESYESOuter Eastern MelbourneYESYESNo more than one Local Area Coordination Partner and one Early Childhood EarlyIntervention Partner will be appointed in each Service Area.It will be possible for an Applicant to be both the Local Area Coordination Partner and theEarly Childhood Early Intervention Partner in a Service Area.It will also be possible for an Applicant to be successful in more than one Service Area.Partners will deliver LAC Services and/or ECEI Services within their allocated Service Areas.They will:NDIS Partners in the Community Program (Round One) – Program Guidelines1

a) assist people with disability (and/or children with developmental delay in the case ofECEI Services), their families and carers to build and pursue their goals for life,exercise choice and control in their lives and engage with the Scheme asappropriate; andb) ensure that people with disability (and/or children with developmental delay in thecase of ECEI Services) can be offered a wide range of alternative supports as part ofthe Scheme by working with communities and mainstream services to buildawareness and commitment to become more inclusive of the range of needs andaspiration of people with disability.Partners will be expected to work closely with the NDIA to build and improve the way theseLAC Services and ECEI Services are delivered to achieve the Scheme Objectives. This willbe done through collaboration, focusing on outcomes and the day-to-day interaction betweenthe Partner and NDIA staff.Partners will be expected to align with the values of the NDIS and understand the needs andpreferences of people with disability and their families in local communities. They must alsoensure that LAC and ECEI Services operate within the context of NDIA legislated functionsand the NDIA business processes and operational guidelines relating to the Participant’sinteraction with the Scheme.2.3Local Area Coordination2.3.1 Background to LACIn the context of the Program, Local Area Coordination Partners will be required to work withboth individuals and the community in defined areas (Service Areas) in each state andterritory.Local Area Coordinators play a central role helping people with disability between the agesof 7 and 65 years live valued, quality and contributing lives by building relationships andconnections within the community and practical means for making this happen. Theprinciples underpinning the Local Area Coordination approach emphasise concepts of thenatural authority of people with disabilities and their families and carers and the importanceof accurate, timely and independent information from a wide range of sources to enablepeople to make appropriate decisions and to gain more control over their lives.2.3.2 Role of LACLocal Area Coordinators have three key roles. They will (1) link people to the NDIS; (2) linkpeople with disability, their families and carers to information and support in the community;and (3) work with their local community to make sure it is more welcoming and inclusive forpeople with disability.LAC Services play an important part in supporting people with disability to engage with thechange in funding and processes that the Scheme will bring. Local Area Coordinators helpexplain and optimise outcomes from the Scheme and ensure people with disability, theirfamilies and carers can be connected to existing community activities and mainstreamservices.Local Area Coordinators also guide people in their options for putting their Plan into actionand building capacity to self-manage the supports set out in their Plan.Local Area Coordinators will:NDIS Partners in the Community Program (Round One) – Program Guidelines2

a) assist Participants, their families and carers to build and pursue their goals andexercise choice and control in their choice of providers for their funded supports;b) work with Participants to collect all required information to enable the Participant’sInitial Plan and subsequent Plans to be developed as efficiently as possible; andc) promote opportunities for people with disability within their community by enhancingawareness and building the confidence of community-based organisations and otherbusinesses to engage with and offer opportunities for employment, volunteering andmaking a contribution to community life.The Scheme recognises that the NDIA must strengthen voluntary links between thecommunity and people with disabilities to stimulate social capital with the goal of increasing,rather than replacing, existing formal and informal arrangements.Local Area Coordinators must build relationships and connect people with disability and theirfamilies an

The NDIA delivers the Scheme in a way that recognises the three key pillars of the Scheme set out in the principles and objects of the National Disability Insurance Scheme Act 2013 (NDIS Act). These are referred to as Scheme Objectives and are: a) an insurance approach; i) This requires the NDIA and Partners to deliver the Scheme in a financially

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