Officer’s Guide

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The American Legion2020Officer’s GuideAND MANUAL OF CEREMONIES

The following chart explains the relationship a local post has with other posts, the district or county, thedepartment and National Headquarters. For the sake of brevity, post subcommittees are not included. A listof “standard” post committees and other non- traditional committees (depending on your post’s programsand activities) begins on page 18.The American LegionLevels of CommunicationNATIONAL HEADQUARTERSDEPARTMENT HEADQUARTERS55 departmentsDISTRICT AND/OR COUNTYApproximately 800 districtsPOST COMMANDERApproximately 13,000 postsPOST ADJUTANTOTHER ELECTED OFFICERSPOST EXECUTIVE mericanismChildren and YouthEconomicFinanceHouseLegislativeMembership & Post ActivitiesMedia & CommunicationsVeterans Affairs & RehabilitationSecurityGraves RegistrationSons of The American LegionLegion RidersLEGENDcoordination & informationdirective

The American LegionOfficer’s GuideAND MANUAL OF CEREMONIESPublished byThe American Legion National HeadquartersInternal Affairs & Membership DivisionP.O. Box 1055Indianapolis, IN 46206legion.org57th EditionRevised March 2020Disclaimer of liabilityThe American Legion Officer’s Guide and Manual of Ceremonies (“guide”) provides the reader with very general informationabout planning and conducting various programs. This guide is only intended to help assist volunteers and staff. With respectto information contained in this guide, neither The American Legion nor any of its officers, directors or employees make anywarranty, express or implied, nor assume any legal liability or responsibility for the accuracy, completeness or usefulness ofany information, apparatus, product or process implemented at the post or department level. This guide only constitutesgeneral advice and recommendations for operations based on best practices. Information within the guide stating “shall ormust” is based on federal law or federal/IRS regulations and mandates. All other items of information in this guide are generalsuggestions except for the National Constitution and By-Laws. This guide does not constitute any type of legal advice. Ifreaders have any concerns about anything in this guide, they are strongly advised to contact their respective department andan attorney licensed in their state.Please see 36 U.S.C. Section 21704: The Corporation (The American Legion) may provide guidance and leadership toorganizations (departments) and local chapters (posts) . but may not control or otherwise influence the specific activities andconduct of such organizations (departments) and local chapters (posts). (emphasis added)THE AMERICAN LEGION OFFICER’S GUIDE 2020i

iiTHE AMERICAN LEGION OFFICER’S GUIDE 2020

FOREWORDThe Officer’s Guide is the principal handbook issued by National Headquarters to help American Legionofficers fulfill their roles. It combines a guide to post offices, operations and procedures; the Manual ofCeremonies, which describes ceremonies prescribed by the National Trophies, Awards and CeremonialsSubcommittee; and an appendix including The American Legion Constitution, eligibility requirements,parliamentary procedures, a suggested post constitution and by-laws, and more.Publications on all major American Legion programs are available from the department headquarters andNational Headquarters. See the complete list at legion.org/publications. Many can be downloaded forfree; others are available at low cost at emblem.legion.org.If questions arise on American Legion policies or procedures, contact the district officers or departmentheadquarters.We hope this handbook will help in the post’s mission, and we encourage post officers to become familiarwith its contents.The responsibility given to the individual post is the source of our strength and ability to grow. The post isto a large degree autonomous, restricted only by the broad general guidelines contained in the national ordepartment constitution and by-laws.The question has been asked, “Who determines who is a member of a particular post?” In 1923, an AmericanLegion Weekly article stated, “At the same time that Article IV, Section 1 of the National Constitution ByLaws were adopted, we established another principle having an important bearing on it. Another sectionspecifies that each post shall be the judge of its own membership, subject to the restrictions of the Legion’sConstitution and By-Laws. This means that a post shall also determine whom it will accept for membership. The right of each post to determine its own membership is without restriction.”Regarding Article IV, Section 1, a 1937 ruling by National Judge Advocate Ralph B. Gregg stated, “In otherwords, a member may be eligible for to join The American Legion, but this does not mean that he (or she)must be accepted for membership in a particular post. Eligibility is not synonymous with acceptability. If amember is eligible to join The American Legion, it is still the prerogative of the post to determine whetherthey will accept such a member in their post.”In summary, the post sits as judge of its members in disciplinary proceedings, and has the prerogative toaccept, or not, whomever is eligible, provided that the post does not refuse membership to an eligiblemember based upon a demographic characteristic protected by law (race, gender, ethnicity, age, sexualorientation, etc.).The post’s challenge is to focus on service to veterans, their families and the community. To meet thischallenge, the post must develop goals and objectives. The Preamble to the Constitution of The AmericanLegion is an ideal, a set of missions and battles that can never be decisively won or lost – only fought for.It serves as a vision for the post leadership to craft a mission statement from which to establish short- andlong-term goals. In the appendix is a list of five resolutions pertaining to The American Legion’s blueprintfor meeting challenges it faces in the 21st century. They can provide guidance and direction as youestablish the post’s programs and overall vision.By accepting elected office, you made the decision to serve. Serve well, for our veterans are counting onyou, not just our members.THE AMERICAN LEGION OFFICER’S GUIDE 2020iii

TABLE OF CONTENTSThe Four Pillars of The American Legion . 2The American Legion Emblem . 3Usage of The American Legion Cap, Emblem, Facilities and Political Donations . 4The Veteran’s Creed . 5Section 1 – Post OperationsThe Post . 6Post Officers . 8Standing Committees . 18Other Committees . 20Uniformed Groups . 20Analysis of Post Operations . 21Post Responsibility Audit (PRA) . 22-23Steps to a Better Post . 25Post Charters . 27New Posts . 28Project Stay Active . 31Direct Renewal Notices . 31Paid-Up-For-Life (PUFL) Membership . 31Consolidated Post Reports (CPR) . 31mylegion.org . 32The American Legion Child Welfare Foundation (CWF) . 33Temporary Financial Assistance (TFA) . 34National Emergency Fund (NEF) . 34Sons of The American Legion (SAL) . 35American Legion Auxiliary . 35Section 2 – Manual of CeremoniesPlan of Post Meeting Room . 38Plan of Post Meeting Room for Special Ceremonies . 39Wearing the American Legion Cap, Uniform and Regalia . 40Official Badges . 41Color Guard Procedure . 42Regular Meeting . 43POW/MIA Empty Chair Ceremony. 44POW/MIA Remembrance Service . 45Initiation of New Members . 47Installation of Post Officers . 52Dedication of Colors . 58ivTHE AMERICAN LEGION OFFICER’S GUIDE 2020

Military Funeral Honors for Veterans . 59Post Everlasting . 61Traditional Method of Folding the U.S. Flag . 69Draping the American Legion Charter Ceremony . 70Blue Star Service Banner . 70Gold Star Banner Ceremony . 71Patriotic Holidays . 72Flag Ceremonies . 78Prayers for Special Occasions . 82AppendixMeaning of the Preamble to The American Legion Constitution . 83The American Legion Charter . 85Constitution of The American Legion . 86By-Laws of The American Legion . 92The American Legion’s Blueprint for the 21st Century . 96Suggested Form for Post Constitution . 98Suggested Form for Post By-Laws . 100Delinquency, Resignation and Transfer . 104Eligibility . 104Parliamentary Procedure . 111Uniform Code of Procedure for the Revocation, Cancellation or Suspension of Post Charters . 118Practice and Procedure in Expulsion or Suspension of a Member of The American Legion . 122Emblem Sales . 125Use of The American Legion Emblem . 126Military Equipment . 128Blank Ammunition . 130The American Legion and American Legion Auxiliary Poppy Program . 133How to Write a Resolution . 133Veteran of the Month . 136Post Histories . 137Outline for a One-Year Post Yearbook . 143The American Legion’s Centennial Website .

The American Legion’s four pillars – Veterans Affairs and Rehabilitation, National Security, Americanism, and Children and Youth – are as relevant today as when our organization was founded in . According to Article ii, Section 2, of the Constitution of The American Legion, “The American Legion shall .

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