ISO Revisions Moving From ISO 14001:2004 To ISO 14001:2015

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ISO 14001TransitionguideISO RevisionsMoving from ISO 14001:2004to ISO 14001:2015The new international standardfor environmental management systems

ISO 14001 - Environmental Management System - Transition GuideSuccessful businesses understand that it is the present that underwritesthe future. Engaging with the commercial aspects of environmentalissues is about the totality of ‘now’; not just managing yourorganization’s impacts, but taking action today that manages thoseimpacts that will directly affect your organization and your markets.That’s why organizations need continual, robust and wide rangingenvironmental management.This guide has been designed to help you meet therequirements of the new version of the internationalstandard for environmental management, ISO 14001being finalised in 2015.This new version of ISO 14001 updates and extendsglobally recognized requirements for establishing,implementing, maintaining and continuallyimproving an Environmental Management System(EMS) for any organization, regardless of type or size.So why is it changing?All ISO management system standards are subjectto a regular review under the rules by which they arewritten. Following a substantial user survey thecommittee decided that a review was appropriateand created the following objectives to maintain itsrelevance in today’s market place and in the future:2 Integrate with other management systems Provide an integrated approach to organizationalmanagement Reflect the increasingly complex environments inwhich organizations operate Enhance an organization’s ability to address theirenvironmental impacts.NB. This transition guide is designed to be read inconjunction with the latest available version ofISO 14001—Environmental Management Systems —Requirements with guidance for use. It does not containthe complete content of the standard and should not beregarded as a primary source of reference in place ofthe standard itself.

bsigroup.comWhy adopt an EnvironmentalManagement System standard?No organization today can afford to risk it’s reputation by ignoring theirenvironmental responsibilityWith ISO 14001 Environmental Management you can; Consistently meet your environmental responsibilities overtime Differentiate your company and win more business Improve company performance through resource savingsAn ISO 14001 environmental management system will help you tomonitor and manage your resources and environmental impactswhether you run a single site operation or a global business. As theworld’s first environmental management system, it helps you identifyand control how your business affects the environment and helps putin place robust policies to conserve your resources and save money.These are some of the benefits that our customers tell us they havereceived as a result of adopting and implementing a system thatmeets ISO 14001.The standard allows: You to become a more consistent competitor in your marketplace Better manage your resources and reduce waste saving money Comply with legislation, reducing the risk of fines and adversepublicity Improve your corporate responsibility to meet your supply chainrequirements Motivate and engage staff with more efficient processes Broaden business opportunities by demonstrating compliance.Implementing ISO 14001ISO 14001 is part of a range of sustainability and environmental management related standards.You may find this selection useful for further reference in addition to ISO 140011 BS EN ISO 14004:2010, Environmental Management Systems General guidelines on principles, systems and supportingtechniques2 BS EN ISO 14006:2011, Environmental Management Systems Guidelines for incorporating ecodesign3 BS EN 14031:2013, Environmental Management - Environmentalperformance evaluation guidelines5 BS EN ISO 20121:2012, Event Sustainability ManagementSystems - Requirements with guidance for use.6 PAS 2050:2011, Specification for the assessment of the life cyclegreenhouse gas emissions of goods and services7 PAS 2060:2014, Specification for the demonstration of carbonneutrality.4 BS EN ISO 50001:2011, Energy Management - Requirementswith guidance for use3

ISO 14001 - Environmental Management System - Transition GuideComparing the latest version ofISO 14001 with ISO 14001:2004ISO 14001:2015 will be based on Annex SL – the new high levelstructure (HLS) that brings a common framework to all managementsystems. This helps to keep consistency, align different managementsystem standards, offer matching sub-clauses against the top-levelstructure and apply common language across all standards.With the new standard in place, organizations will find it easier toincorporate their environmental management system into the corebusiness processes and get more involvement from seniormanagement.Based on Annex SL, Fig. 1 shows how the clauses of the new highlevel structure could also be applied the Plan-Do-Check-Act cycle. ThePDCA cycle can be applied to all processes and to the environmentalmanagement system as a whole.4Figure 1ACT5. Leadership10. Improvement4. Context of theorganization9. PerformanceevaluationPLAN6. Planning7. SupportCHECKDO8. OperationNew/updated conceptCommentContext of the organizationThe organization will have a greater understanding of the important issues that can affect,positively or negatively the way it manages it’s environmental responsibilitiesIssuesIssues can be internal or external, positive or negative and include environmental conditionsthat either affect or are affected by the organizationInterested partiesMuch more detail about considering their needs and expectations, then deciding whether toadopt any of them as compliance obligationsLeadershipRequirements specific to top management and people in leadership roles within the EMsRisk associated with threatsand opportunitiesThe context of the organization provides the framework for the evaluation of risks associatedwith threats and opportunitiesCompliance obligationsReplaces the phrase ‘legal requirements and other requirements to which the organizationsubscribesEnvironmental objectives andplanning to achieve themGreater level of detail on environmental objectives which now have to reflect changedplanning process (see risk associated with threats and opportunities above) and includedetermination of appropriate indicatorsCommunicationThere are explicit and more detailed requirements for both internal and externalcommunicationsDocumented informationReplaces documents and recordsOperational planning andcontrolGenerally more detailed requirements, including a consideration of procurement, design andthe communication of environmental requirements ‘consistent with a life cycle perspective’Performance evaluationCovers the measurement of EMS, operations that can have a significant environmentalimpact, operational controls, compliance obligations and progress towards objectivesEvaluation of complianceMore detailed requirements relating to maintaining the knowledge and understanding thestatus of compliance levels.Nonconformity and correctiveactionMore detailed evaluation of both the nonconformities themselves and corrective actionsrequiredManagement ReviewMore detailed requirements relating to inputs and outputs of the review

bsigroup.comThis is a new clause that in part addresses the depreciated conceptof preventive action and in part establishes the context for the EMS.It meets these objectives by drawing together relevant external andinternal issues (i.e. those that affect the organization’s ability toachieve the intended outcome(s) of its EMS) in clause 4.1 with therequirements of interested parties in clause 4.2 to help determine,amongst other elements, the scope of the EMS in clause 4.3.It should be noted that the term ‘issue’ covers not only problems,which would have been the subject of preventive action in theprevious standard, but also important topics for the EMS to address,such as any market assurance and governance goals that theorganization might set for the EMS. Importantly, those issues shouldinclude not only environmental conditions that the organizationaffects but also those that it is affected by. Some further generalguidance on ‘issues’ is given in clause 5.3 of ISO 31000:2009.This clause places requirements on ‘top management’ which is theperson or group of people who directs and controls the organizationat the highest level. Note that if the organization that is the subjectof the EMS is part of a larger organization, then the term ‘topmanagement’ refers to the smaller organization. The purpose ofthese requirements is to demonstrate leadership and commitmentby leading from the top and wherever possible integration ofenvironmental management into business processes.A particular responsibility of top management is to establish theenvironmental policy, and the standard defines the characteristicsand properties that the policy is to include. This can includeFinally the clause places requirements on top management to assignand communicate the roles, responsibilities and authority for thosewho facilitate effective EMS.Clause 6: PlanningTaken as a whole, Clause 6 probably presents the greatest area ofchange for users of earlier versions of the standard. It works withClauses 4.1 and 4.2 to complete the new way of dealing withpreventive actions. It focuses the organization on the developmentand use of a planning process (rather than a procedure) to addressboth a range of factors and the risk associated with such factors.Act - incorporateimprovementsas necessaryInputsPlan the process extent of planningdepends on riskDo - carry out theprocessOutputsCheck - monitor/ measureprocess performanceInteraction with other processesClause 5: Leadershipcommitments specific to an organization’s context beyond thosedirectly required, such as the ‘protection of the environment’Interaction with other processesClause 4: Context of the organization5

ISO 14001 - Environmental Management System - Transition GuideClause 7: SupportThis clause begins with a requirement that organizations shalldetermine and provide the necessary resources to establish,implement, maintain and continually improve the EMS. Simplyexpressed, this is a very powerful requirement covering all EMSresource needs.The clause continues with requirements for competence, andawareness, which are similar to their counterparts inISO 14001:2004.Finally, there are the requirements for ‘documented information’.‘Documented information’ is a new term that replaces the referencesin the 2004 standard to ‘documents’ and ‘records’. Theserequirements relate to the creation and updating of documentedinformation and their control. The requirements are similar to theircounterparts in ISO 14001:2004 for the control of documents andfor the control of records.Clause 8: OperationThis clause deals with the execution of the plans and processes thatenable the organization to meet their environmental policy andobjectives. There are new, more specific requirements that relate tothe control or influence exercised over outsourced processes.A potentially larger change is the new broader requirement toconsider certain operational aspects ‘consistent with a life cycleperspective’. This means giving serious consideration to how actualor potential environmental impacts happening upstream anddownstream of an organization’s site are influenced or (wherepossible) controlled.In the light of these changes (including those that relate to planningoutputs), users of the standard will obviously want to review theirprocedures relating to environmental emergencies. When they do so,they should also refer to the more detailed stipulations in clause 8.2to ensure they are meeting the full range of requirements.6Clause 9: Performance evaluationThis covers much of what was in clause 4.5 of the previous standard.As a general recommendation, determine what information you needto evaluate the environmental performance and the effectiveness ofyour EMS. Work backwards from this ‘information need’ to determinewhat to measure and monitor, when, who and how.Organizations should also revisit their audit programme in particularto ensure that it meets the new requirements.Clause 10: ImprovementDue to the new structure and risk focus of the standard, there are nospecific requirements for preventive actions in this clause. However,there are some new more detailed corrective action requirements.The first is to react to nonconformities and take action, as applicable,to control and correct the nonconformity and deal with theconsequences. The second is to determine whether similarnonconformities exist, or could potentially occur elsewhere in theorganization, leading to appropriate corrective actions across thewhole organization if necessary. Although the concept of preventiveaction has evolved there is still a need to consider potentialnonconformities, albeit as a consequence of an actualnonconformity.The requirement for continual improvement has been extended toensure that the suitability and adequacy of the EMS as well as itseffectiveness are considered in the light of enhanced environmentalperformance.

bsigroup.comDocumented informationThe requirements for documented information are spread throughout the standard. However, in summary they are:4.3Scope of the EMS5.2Policy6.1.1General documented process to meet requirements of6.1 - Information to the extent necessary to haveconfidence that the processes have been carried out asplanned.6.1.2Need to have documented information on: criteria used to determine its significantenvironmental aspects; environmental aspects and associated environmentalimpacts; significant environmental aspects.6.1.3Documented information of compliance obligations6.1.4Documented information of risk associated with threatsand opportunities that needs to be addressed6.2.1Documented information on environmental objectives7.2Documented information as evidence of competence7.4.1Documented

ISO 14001 with ISO 14001:2004 4 ISO 14001 - Environmental Management System - Transition Guide Context of the organization The organization will have a greater understanding of the important issues that can affect, positively or negatively the way it manages it’s environmental responsibilities

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