User Guide To Using The Linux Desktop - IAC
User Guide to Using the Linux DesktopNah Soo Hoe and Colin CharlesPublished bythe United Nations Development Programme’sAsia-Pacific Development Information Programme (UNDP-APDIP)Kuala Lumpur, MalaysiaWeb: http://www.apdip.net/Email: info@apdip.net UNDP-APDIP 2004The material in this guide may be reproduced, republished and incorporated into further worksprovided acknowledgment is given to UNDP-APDIP.This work is licensed under the Creative Commons Attribution License. To view a copy of thislicense, visit http://creativecommons.org/licenses/by/2.0/ or send a letter to CreativeCommons, 559 Nathan Abbott Way, Stanford, California 94305, USA.
PrefaceThis user guide is meant as an introductory guide for a userto use a modern personal computer (PC) running the Linuxoperating system. The main aim is to provide a self-learningguide on how to use a modern Linux desktop system. Itassumes that the user has no prior knowledge of Linux or PCusage.After going through the guide the reader should be in aposition to start using a Linux desktop for both personal andoffice use. In particular she should be able to: access the Internet and use the WWW and Internet email manipulate and manage files, folders and the file system produce and print simple documents and presentationmaterials advance to become a power user by further self-learningand exploringLinux has many distributions and sometimes the programsor tools used to perform a certain function can vary fromdistribution to distribution. This guide tries to be as genericas possible in the description of the features andfunctionalities. However, insome cases, especially some of the GUI desktopconfiguration tools, there is no really independent generictool that can be used and each distribution has its own tool.In such cases, we have tried to illustrate their usage usingFedora Linux.This guide was written on a Fedora Linux system and as suchmany of the screen shots reflect this. However, this shouldnot be construed as an endorsement of this distribution ofLinux over the others on the part of the authors.Nah Soo Hoe and Colin CharlesJuly 2004
Chapter 1: GettingStartedIn order to start using your system you will usually have toperform what is known as a user login. This procedure isnecessary to identify yourself to the system. The systemallows multiple users to use it concurrently and so it has tobe able to identify a user in order to grant them thenecessary privileges and rights to use the system andapplications.Each user upon successful login will beassigned to his home directory (folder).Some systems may have been set up so that upon poweron, a default user is logged in automatically. If this is so,then you will not be presented with a login screen orprompt as described in the section below. You may skip onto the section entitled “Basic Navigation using the Mouseon the Desktop”.applications. If you have used the text-based screen login,you will have to start the graphical desktop manually byentering the command startx followed by the ENTER key.[anita@localhost anita] startxFig. Starting the Graphical DesktopNote:The graphical desktop that we will be using throughoutmost of this guide is called the GNOME Desktop. There isanother desktop environment in popular use on Linuxsystems – the KDE Desktop. There is some coverage ofKDE later, comparing the similarities and differencesbetween GNOME and KDE although we will not be coveringthe KDE desktop in detail.For the rest of this user guide, when we refer to thegraphical desktop or Desktop we shall be talking about theGNOME Desktop unless stated otherwise.Note:There is a special user called the root or superuser (thisuser is usually created during the system installation)which has unlimited access and rights to all the systemfiles and resources. You only need to login as root if certainsystem level administrative tasks are to be carried out.Otherwise there is usually no need for a normal user tologin as root. This is to prevent accidentally damaging thesystem by deleting or modifying important system files.USING THE MOUSE ON THE DESKTOPLOGGING INTo click on a mouse the left button is depressed. (A mouseconfigured for a left-handed user will will need to have itsright button depressed.) The right (or left button for a lefthanded mouse) and middle buttons are usually used toinvoke special or specific features of the GUI andinstructions to do so will be explicitly given.Depending on how you have set up your system, you willeither have a graphical login screen or a text-based loginprompt for you to perform the login process.Proper usage of the mouse is essential in order to have arewarding and productive experience on the graphicaldesktop. Most Linux graphical desktops are designed foruse with a 3-button mouse. If you are using a 2-buttonmouse, during installation, it should have been configuredto emulate the middle-button of a 3-button mouse bypressing both buttons simultaneously.The term “clicking on the mouse” means that you click onthe mouse once.The term “double clicking” means that you click twice insuccession on the mouse.To “select” an item means clicking it once with the mouse.The term “drag and drop” means that you will have to clickon an item and while continuing to hold the mouse buttondown, drag the item to another place and on reaching itsdestination drop it by releasing the mouse button.EXERCISES1. Open the home folder from the Desktop.2. Close the home folder window by clicking on the closewindow button at the top right-hand corner.Fig. Graphical Login ScreenFedora Core release 1Kernel 2.4.22-1 on an i686localhost login:Fig. Text-based Login PromptTo login, enter the username followed by the ENTER keyand when the password prompt appears, enter thepassword followed by the ENTER key.STARTING THE GRAPHICAL DESKTOPIf you have logged in from the graphical login screen, thegraphical desktop will be started automatically for you.The graphical desktop presents a Graphical User Interface(GUI) for the user to interact with the system and run3. Right-click on the trash icon, view its properties andclose it back.4. Move the trash icon to another location on the desktopby using the mouse to drag it to the new location andreleasing the mouse.MAIN COMPONENTS OF THE DESKTOPThe figure below shows a typical view of the graphicalLinux desktop.
From the Menu System you can start many of theapplications installed on your Linux system. Note that theMenu System consists of a Main Menu panel and sub-menupanels. Each entry in the Menu System which has an arrowon its right means that it is an entry point to a sub-menu,and there can be sub-menus within each sub-menu.Inthis way applications in the Menu System can be organisedand categorised for easy reference and access.To access a the sub-menu associated with a menu entry,move the mouse and rest it on the menu entry in questionand a sub-menu panel will appear.Fig. A Typical Linux DesktopThere are 3 main components on the desktop: the Menu Systemthe Panelthe Desktop itselfTHE MENU SYSTEMThe main menu can be accessed by clicking on the MainMenu button located at the extreme lower left hand cornerof the desktop. This may be portrayed by one of severalicons depending on the desktop environment used.Generic GNOME Main Menu buttonFedora/Red Hat Main Menu buttonClicking on this will bring up the Menu System as shown inthe figure below.Fig. Main Menu and Sub-menuClicking once on a menu entry will cause an applicationassociated with it to be launched, i.e. executed.THE PANELThe long bar across the bottom of the desktop screen iscalled the Panel. The Panel contains the Main Menu icon,the application launcher icons, a notification area andapplets.Fig. The PanelInstalled by default are several application launcher iconson the Panel.Clicking on one of these will run anapplication.Commonly accessed applications can beadded to the Panel and those that are less frequently usedcan be taken off.The notification area holds alert icons so that the user canbe alerted to critical messages.Fig. The Menu SystemApplets are small applications that run on the Panel. Theseusually perform useful and informative tasks like settingthe sound level of the soundcard, monitoring whether thesystem software needs an update, etc. By default thefollowing applets are run.
The Workspace SwitcherThe graphical desktop can be regarded as a workspacedrawing an analogy with the working area on a realphysical tabletop. Programs are run, documents displayedand files opened on the workspace. To cut down onworkspace clutter and to enable the user to organise hisworkspace more efficiently, the graphical desktopenvironment allows the usage of multiple workspaces.Each workspace can be considered as a virtual desktop.Fig. The Workspace SwitcherBy default the user has 4 desktop workspace areas to workon. The workspace switcher represents each workspace asa small square and shows the applications running in eachof them. To access a workspace click on the square withthe mouse.The TaskbarThe Taskbar applet is located next to the workspaceswitcher and shows the titles of all the running applicationsin a virtual desktop (a workspace).Fig. An Application Window FrameTHE TITLEBARWhen an application is started an application window opensand a frame (see figure above) is placed around thewindow of the application. The top edge of the frame has atitlebar that contains the title of the application.Fig. The Window TitlebarTHE DESKTOP SPACEThe Desktop space refers to the rest of the screen. Itcontains icons which are graphical representations of shortcuts to application launchers, file folders, files andperipheral devices like floppy disks, CD-ROM drives andprinters.Double-clicking on an icon representing anapplication will launch or execute the application.Commonly used applications and/or files/folders are usuallyplaced on the desktop space.At the left hand corner of the titlebar is the Window Menubutton. Clicking on this button will open up the WindowMenu.Fig. The Window MenuYou can perform operations such as minimise, (un)maximise, roll up, move and resize the window from thismenu. At the right edge of the titlebar there are threebuttons which allow you to minimise, (un)maximise andclose the window.To perform an operation in the Window Menu, open themenu by clicking on the Window Menu button and thenselect the desired operation.Fig. The Desktop SpaceMANIPULATING THE WINDOWUSING THE WINDOW MANAGERAn interactive application that is run on the graphicaldesktop, is usually displayed inside a window. This windowcan be accessed and manipulated using the windowmanager.Some basic instructions to manipulate the windowingsystem are given here. More details can be obtained byrunning the “Help” application on the Main Menu. Afterrunning the Help application choose:Desktop -- Windows -- Manipulating WindowsFocusIn order for a window to receive input from the mouse andthe keyboard it has to be the window “in focus”. Only onewindow can have focus at a time. Windows that are not infocus have their titlebars greyed-out.To focus on awindow place the mouse on the titlebar and click on it.(You can actually click anywhere within the window, but it
is safer to click on the titlebar since there is no possibility ofaccidentally clicking on some item selection or functionalityof the application running within the window.)If thewindow is not visible you can click on the taskbar on thePanel at the bottom of the Desktop to bring into focus thewindow you want.Maximise and MinimiseMaximising a window means that the window is expandedto cover the whole desktop while minimising it means thatthe window is taken off the desktop and it appears as anicon in the taskbar on the Panel.You can maximise a window which has focused from theWindow Menu or by clicking on the maximise button on thetitlebar. You can similarly minimise the window. If thewindow does not have focus bring it into focus first byclicking on the taskbar on the Panel.LOGOUTWhen you have finished working on the system, you willneed to logout. Logging out will inform the system thatyou are no longer using the system's resources. All thefiles opened and programs run by you will be closed and/orstopped unless you have specifically informed the systemto keep them open or running for you.To logout, at the Main Menu select:Main Menu -- Logoutand at the dialog window select logout and click OKResizeYou can resize a window, i.e. change its size, by placing themouse at an edge of the window and then drag the windowto the desired size.MoveTo move a window to another place on the desktop, placethe mouse on the titlebar and drag the window to thedesired location.Roll Up and UnrollTo roll up a window allows you to “roll up” the windowframe until what can be seen of the window is just the thetitlebar. You can perform this operation from the WindowMenu.Fig. Logout Dialog WindowTo restore the window back to its original shape, select theunroll option from the Window Menu.SHUTTING DOWN THE SYSTEMCloseWhen you have finished using the computer and want topower it off, you will have to perform a system shutdown.You can close a window which has focused from theWindow Menu or by clicking on the close window button onthe titlebar. If the window does not have focus bring it intofocus first by clicking on the taskbar on the Panel.Note: Closing the window will terminate your application.Move to WorkspacesThe Window Menu can be used to move the applicationcurrently opened to another workspace or to all theworkspaces.EXERCISES1. Open your home folder from the Main Menu. Performthe following operations on the opened window: maximise itminimise itresize itroll it upunroll itmove it to another position on the Desktopplace it on workspace 3close the windowENDING THE SESSIONTo end this chapter, you can exit your session on thedesktop by performing what is known as a logout.If you do not want to use the system anymore, you canturn it off by performing a system shutdown.Note:It is very important that a proper system shutdown isperformed. You should not just turn off the power switchof the computer to shut it down. Failure to observe thismay lead to system software and data corruption andfailure.To shutdown, at the Main Menu, perform a logout. Then atthe graphical login screen select the “Shut down” option atthe bottom of the screen. Sometimes (depending on thelogin screen chosen) the Shutdown option is available as asub-option under the Actions option at the bottom of thescreen.Alternatively on some systems, you may be able toperform a shut down by performing a log out operation asdescribed in the previous section but instead of selecting“Log out”, select the “Shut down” option from the Logoutdialog.
Chapter 2: Using theDesktopBASIC DESKTOP CUSTOMISATIONThe desktop can be customised to your preferences andtastes in a variety of ways. Here we will explore some basiccustomisations. More details can be obtained by running the“Help” application on the Main Menu. After running the Helpapplication choose:Desktop -- Basic PreferencesDesktop BackgroundThe background image displayed on the desktop can bechanged by running the Background application from theMain Menu (this is in the Preferences sub-menu).Main Menu -- Preferences -- BackgroundTo change the background image, click on the squaremarked “Select picture”.An image selector dialog isdisplayed. Choose an image from the dialog. If you want tochoose an image from another directory, click the Browsebutton. When you have chosen an image, click OK.Fig. Selecting a New ThemeDefault FontsThe default fonts used to display applications and thedesktop background can be changed by running the Fontsapplication from the Main Menu (this is in the Preferencessub-menu).Main Menu -- Preferences -- FontA selector dialog for the application, window title, dialog andterminal fonts are displayed. To change the font for eachcategory of usage, click on the space listing the font.Fig. Selecting a New Background imageDesktop ThemesThe desktop theme specifies the visual appearance of thepanels, applets, and windows. The desktop theme may alsospecify the appearance of interface items in applications. Forexample, the theme affects the appearance of buttons,scrollbars, check boxes, and so on in the applications.Menus and ToolbarsThe theme used by the Desktop can be changed by runningthe Theme application from the Main Menu (this is in thePreferences sub-menu).The Menus & Toolbars tool is used to customise theappearance of menus, menubars, and toolbars. Again thiscan be run from the Preferences sub-menu in the Main Menu.Main Menu -- Preferences -- ThemeAn theme selector dialog is displayed. To change the theme,click on a new theme. The screenshot below shows a sampleof some of the themes which may be available. Note thatthe actual themes available can vary from system to system.Fig. Selecting New FontsMain Menu -- Preferences -- Menus & ToolbarsExperiment on each of the settings to get the ones preferred.
THE PANELThe Panel houses many useful utilities called applets.Applets are small applications that run on the Panel. Asdiscussed in Chapter One, by default, the taskbar and theworkspace switcher applets are placed and run on the Panel.Other useful applets that may be placed on the Panelinclude: clocksticky notesvolume controlPlacing an Applet on the PanelTo place an applet on the Panel, move the mouse over to anempty space on the Panel and right-click it. Select the item"Add to Panel" and from the sub-menus select the applet toplace on the Panel. For example to place the "sticky notes"applet, select:Add to Panel -- Accessories -- Sticky NotesFig. Customising Menus and ToolbarsRemoving an Applet from the PanelEXERCISESExperiment with each of the following desktop preferences: To prevent accidental removal of an applet, you can lock iton the Panel by right-clicking on its icon and selecting"Lock".backgroundthemesfontsmenus and toolbarsTo remove an applet, right-click on the applet icon and select"Remove from Panel". If the applet is locked, you will have tounlock it first by right-clicking on the icon and selecting"Unlock".Configuring the PanelTo change the properties of the Panel, right-click on thePanel and select "Properties".USING THE DESKTOPThe Desktop provides a useful metaphor for awork environment. So on the Desktop weapplications that we want to run can easilylaunched and the information and data thateasily be located.modern officefind that thebe started orwe need canRUNNING APPLICATIONSApplications that we can run from the Desktop are to befound either from the Main Menu (and sub-menus therein), oras icons on the Panel and the Desktop itself.To run an application from the Main Menu, open up the menu(or sub-menu) and click on the application listed in the menubar.To run an application from the Panel, click once on the iconrepresenting the application.To run an application from the Desktop itself, double-clickon the icon representing the application.Sometimes it is more handy to have the application as anicon on the Panel or Desktop where you can launch it moreeasily by just clicking on it, rather than in the Main Menu,especially if it is buried deep within several sub-menus. Toachieve this open the Main Menu and select the applicationitem listed in it by clicking with the right mouse button. Clickon the selection “Add this launcher to panel” and a copy ofthe application icon will be placed on the Panel.To make a copy of this on the Desktop, you can drag the iconfrom the Panel over to the Desktop.To delete an application icon from the Panel right-click on itand select the “Remove from Panel” option.To delete an application icon from the Desktop, right-clickon it and select the “Move to Trash” option.Fig. General Properties of the PanelFrom the general properties menu you can change theorientation, size and (un)hide the Panel.From the background properties menu, you can change theco
The graphical desktop presents a Graphical User Interface (GUI) for the user to interact with the system and run appl i cto ns. If you hav eus dh x -b r login, you will have to start the graphical desktop manually by entering the command startx followed by the ENTER key. Fig. Starting the Graphical Desktop Note: The graphical desktop that we .
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