ISO 45001: Context, Leadership, & Worker Participation

ISO 45001: Context,Leadership, & WorkerParticipationRick Gehrke, Sr. Environmental Safety & Health Consultant,Alchemy

Today’s SpeakerRick GehrkeSr. Environmental Safety & Health ConsultantAlchemy2

Agenda1. Understanding Your Organization’s Context2. Identifying Interested Parties’ Needs & Expectations3. Documenting Your Organization’s Scope4. Leadership & Management Responsibilities5. Occupational Health and Safety Policy Purpose & Requirements6. Involving Your Workforce in Your OH&S Management System7. Questions?3

Context of the Organization4

Context of the Organization Understand our organizationand our context Determine external and internalissues which might affect ourability to achieve the intendedoutcomes of our OH&Smanagement system Circle of Concern**The 7 Habits of Highly Effective People by Stephen Covey5

Context of the OrganizationIntended outcomes include: Continual improvement of OH&Sperformance Fulfilment of legal requirements andother requirements Achievement of OH&S objectives6

Context of the OrganizationExamples of External IssuesExamples of Internal Issues Culture/Society Governance/Structure Politics/Laws Capabilities/Resources Economy/Competition Knowledge/Competence Technology/Changes Working condition Surroundings/Neighbors Facilities Suppliers/Customers Products & services7

Interested Parties, Needs, & Expectations8

Interested Parties, Needs, & ExpectationsInterested Parties:People or organizations that canaffect, be affected by, or perceivethemselves to be affected by adecision or activity.9

Interested Parties, Needs, & ExpectationsExternal ExamplesInternal Examples Regulators Workers Customers Corporate governance Community Owners Suppliers Workers representatives Visitors/Contractors Unions10

Interested Parties, Needs, & Expectations Determine the requirementsof workers and otherinterested parties Decide which of theserequirements are, or couldbecome, our complianceobligations11

Scope of the OH&S Management System12

Scope of the OH&S Management System Boundaries and applicability Consider external andinternal issues Consider interested parties Circle of Influence**The 7 Habits of Highly Effective People by Stephen Covey13

Scope of the OH&S Management System Include current and plannedwork-related activities Ensure that the system scopeincludes all activities,products and services withinour control or influence thatcan impact our OH&Sperformance Scope must be documented14

General System Requirement StatementClause 4.4 requires that we establish,implement, maintain and improve oursystem in accordance with therequirements specified in ISO 45001.Recommendation: Document and map allsystem processes, their inputs and outputs,and references to related processes, evenwhen that documentation is not requiredby the standard.15

Leadership & Responsibility16

Leadership & ResponsibilityTop Management:A person or group of people whodirects and controls an organization atthe highest level.Top management has the power todelegate authority and provideresources within the organization,provided ultimate responsibility for thesystem is retained.17

Leadership & ResponsibilityTake overall responsibility andaccountability for the prevention ofwork-related injury and ill health.Remember: Ill health includes adverseeffects on the physical, mental orcognitive condition of a person.18

Leadership & Responsibility Provide safe and healthy workplacesand activities Ensure that the OH&S policy andobjectives are established andcompatible with the strategic directionof our organizations19

Leadership & Responsibility Ensure integration of systemrequirements into other businessprocesses Ensure availability of resourcesneeded to support the system Communicate the importance ofeffective OH&S management and ofmeeting system requirements20

Leadership & Responsibility Ensure that the system achieves ourintended outcomes Direct and support others tocontribute Ensure and promote improvement Support others to demonstrate theirleadership21

Leadership & Responsibility Develop, lead, and promote a culturethat supports our OH&S goals Protect workers from retaliation Ensure we establish and implementprocesses for consultation andparticipation of workers Support health and safety committees22

OH&S Policy23

OH&S PolicyTop management needs to establish theOH&S policy including commitments to: Provide safe and healthy workingconditions Prevention of work-related injury andill health Provide a framework for setting theOH&S objectives24

OH&S Policy Fulfill legal and other requirements Eliminate hazards and reduceOH&S risks Continual improvement of the system Consultation and participation ofworkers, and if applicable, workers’representatives25

OH&S PolicyA few last requirements on the OH&S policy: Must be documented Must be communicated within theorganization Must be available to interested parties,as appropriate Must be relevant and appropriate26

Involving the Workforce27

Roles, Responsibilities, & AuthoritiesTop management needs to ensure thatthe responsibilities and authorities areassigned, communicated, anddocumented.Workers at all levels need to assumeresponsibility for aspects of the systemover which we have control.28

Roles, Responsibilities, & AuthoritiesTop Management needs to assignresponsibility and authority for: Ensuring that the system conforms to therequirements of ISO 45001 Reporting on the performance ofour systemUltimately top management is stillaccountable for the functioning of the system.29

Consultation & Participation ConsultationSeeking views before making a decision ParticipationInvolvement in decision-making30

Consultation & ParticipationEstablish, implement and maintain processesfor consultation and participation in: Development Planning Implementation Performance evaluation Actions for improvement of the OH&Smanagement system31

Consultation & ParticipationAs an organization you must: Provide mechanisms and resources forconsultation and participation Provide timely access to informationabout the OH&S management system Determine and remove or minimizeobstacles to participation32

Consultation & ParticipationPotential obstacles and barriers: Failure to respond to worker inputs Literacy or language barriers Retaliation or threats of retaliation Policies or practices that discourageparticipation33

Consultation & ParticipationConsultation of non-managerial workers in: Determining needs and expectations ofinterested parties Establishing OH&S policy Assigning roles, responsibilities andauthorities Determining how to fulfil legal andother requirements34

Consultation & Participation Establish and plan to achieve OH&S objectives Determine controls for outsourcing,procurement and contractors Determine monitoring, measurement,and evaluation needs Internal audit program planning,implementation, and maintenance Ensure continual improvement35

Consultation & ParticipationParticipation of non-managerial workersincludes the following: Determining processes for consultationand participation Identifying hazards, assessing risks, andidentifying opportunities Determining actions for eliminatinghazards and reducing risks36

onsultation & ParticipationParticipation of non-managerial workersincludes the following: Determining competence and trainingrequirements and evaluation Determining communication needs andprocesses Determining controls measures andimplementation Incident investigation and corrective action37

How Can You Learn More About ISO 45001?38

Key Takeaways The more you learn about the contextof our organization, the more effectiveyour OH&S management system will be Thoroughly document the inputs andoutputs of all system processes, evenwhere the standard does not require it The better you understand yourinterested parties and their needs andexpectations, the better you cansafeguard your own health and safetyand that of others A thorough and detailed analysis anddocumentation of scope will make iteasier to evaluate and manage ourOH&S risks Top management responsibilitiesunder the new standard are extensiveand specific Engaging a competent and motivatedworkforce will lead to greater success inOH&S management and improvedworker health and safety39

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Available Resources41

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Questions?46

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