ISO 50001:2018 GAP GUIDE - NQA

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INTRODUCTIONThis document provides an overview of the key changes between the 2011and 2018 version of ISO 50001 – there are several new requirements inaddition to changes to key definitions. You will need to prepare for changeand adapt your energy management system to meet the new requirementsand transitional timelines.ISO 50001:2018 TIMESCALESISO 50001:2018 was published 22 August 2018and is the replacement for ISO 50001:2011. Fororganizations currently using ISO 50001:2011there is a three-year transition period to switchto ISO 50001:2018.OUR VALUESWe will help you understand thechanges, interpret the new concepts andact on the implications.STRUCTURE OF ISO 50001:2018Keep updated with the changesat www.nqa.comThe structure of ISO 50001:2018 follows thehigh level structure being applied to all new andrevised ISO management system standards:Please get in touch if you haveany questions1. ReferencesTerms and DefinitionsContext of the ormance EvaluationImprovementIMPORTANT NOTE:There is a three-yeartransition period fororganizations currentlyusing ISO 50001:2011 toswitch to ISO 50001:2018MAJOR DIFFERENCES IN TERMINOLOGYYou will find that some of the familiar terminology of ISO 50001:2011 has either been changed or removed.Here are the highlights, but please also refer to the key concepts above for additional guidance:ISO 50001:2011Documents and RecordsEnergy ManagerPreventive ActionTerm not usedTerm not usedTerm not usedISO 50001:2018Documented InformationEnergy Management TeamTerm not usedLeadershipOpportunityRisk

GAP ANALYSIS AND GUIDANCEISO 50001:2018CLAUSESISO 50001:2011CLAUSESGUIDANCE4 Context of the organization4.1 Understanding theorganization and itscontextNew requirement!This new concept relates to the factors and conditions affectingorganizational operation and energy performance improvemente.g. regulation, governance and other conditions.The organization must determine external and internal issuesrelevant to its activities and that can affect its ability to achievethe intended outcomes of its energy management system(EnMS) and improve its energy performance. There is arequirement for a high level understanding of the influentialfactors that can affect, negatively or positively, energyperformance and the EnMS of the organization.4.2 Understanding the needsand expectations ofinterested partiesNew requirement!Consideration should be given to who the interested partiesmight be and what their relevant interests might be, e.g.employees, neighbours, customers, shareholders, boardmembers, competitors, regulators, etc.The needs and expectations of interested parties must alsoinclude at this point relevant and applicable legal and other nonlegislative requirements.4.3 Determining the scope ofthe energy managementsystem4.1 General requirementsConsideration needs to be given to a number of specifiedfactors when establishing the scope of the EnMS. Theorganization must have the authority to control its energy use,efficiency and consumption within the defined scope.It is not permissible to exclude an energy type that is used withinthe defined scope of the system.4.4 Energy managementsystem4.1 General requirementsConsideration needs to be given to the knowledge referenced inclause 4.1 on the context of the organization when establishing,maintaining and continually improving the energy managementsystem.5.1 Leadership andcommitmentNew requirement!Top management of the organization are now required todemonstrate leadership and commitment to the EnMS in anumber of specified ways including a commitment to continualimprovement in energy performance.5.2 Energy policy4.3 Energy PolicyThe policy must commit to a continual improvement inenergy performance, satisfying all applicable legal and otherrequirements, support the procurement and design of energyefficient products, processes & services and the provision ofinformation and resources necessary to achieve objectives andtargets.5.3 Organizational roles,responsibilities andauthorities4.2.2 ManagementRepresentativeThere is no longer a need for a specific managementrepresentative, however the roles, responsibilities andauthorities previously assigned to them still need to be assignedwithin the organization to the energy management team.5 Leadership

ISO 50001:2018CLAUSESISO 50001:2011CLAUSESGUIDANCE6 Planning6.1 Actions to address risksand opportunitiesNew requirement!6.1.1 GeneralConsideration needs to be given to its identified internal andexternal issues (4.1) and the needs and expectations of itsinterested parties (4.2) during planning.A new concept of “risks and opportunities” is introduced.Planning now requires the identification of the risks (definedas the effect of uncertainty) and opportunities related toenergy performance improvement. Considerations of risk andopportunities are part of the high-level strategic decision-makingin the organization.6.2 Objectives, energy targetsand planning to achievethemBy identifying risks and opportunities, an organization is ableto anticipate potential scenarios and consequences so thatundesired effects can be addressed before they occur.6.2.1 Energy objectives4.4.6 Objectives, targetsand programme(s)The term ‘target’ has been retained by this standard. Whensetting objectives consideration now needs to be given to theidentified risks and opportunities.The standard requires the consideration of the views ofinterested parties when establishing objectives and targets ifthey are deemed to be applicable (4.2).They must include significant energy uses and take into accountopportunities to improve energy performance.There are now specific requirements for the objectives to bemonitored, communicated and updated as appropriate.6.2 Objectives, energy targetsand planning to achievethem4.4.6 Objectives, targetsand programme(s)The term programme is no longer used and the standard talksabout planning how to achieve energy objectives instead. Thisplanning now needs to include details on what resources will berequired and how the results will be achieved.6.3 Energy Review4.4.3 Energy ReviewThe basic requirement for the energy review has not changed.The review must analyse current and past energy use andconsumption, identify the significant energy uses (SEUs) and foreach one determine the relevant variables, current performance,those personnel doing work that can affect the SEU , prioritiseopportunities for improvement and estimate future use andconsumption. The review shall be maintained and updated ifmajor changes occur within the organization.6.4 Energy performanceindicators4.4.5 Energy PerformanceindicatorsEnergy performance indicators (EnPIs) must be determined thatare appropriate for measuring & monitoring energy performanceand are suitable to demonstrate energy performance6.5 Energy baseline4.4.4 Energy baselineUsing information from the energy review, a baseline must beestablished against which energy performance improvementcan be compared. The baseline should be normalised totake into account relevant variables in energy performance. Itmust be revised if there have been major changes within thebusiness.6.6 Planning for collection ofenergy dataNew requirement!Plans must be drawn up detailing how the key characteristicsidentified are to be measured, monitored and analysed.Measurement must be accurate and repeatable.

ISO 50001:2018CLAUSESISO 50001:2011CLAUSESGUIDANCE7 Support7.1 Resources4.2.1 Top ManagementNo significant change – now a separate clause7.2 Competence4.5.2 Competence, training& awarenessPersons now need to be competent if they can affect theorganization’s energy performance or the operation of theEnMS.The need for training has been expanded into a wider need fortaking actions to acquire necessary competences, which canalso include mentoring, re- assignment or hiring/contractingcompetent persons.7.3 Awareness4.5.2 Competence, training& awarenessThis section has been rewritten, however the requirementsremain largely the same.7.4 Communication4.5.3 CommunicationRequirements are now more prescriptive as to what theprocess for communications (internal and external) shall be.New requirements include the need to ensure that it is plannedwhat, when, how and with who communications are made,and that the communications take into account complianceobligations, are consistent with the EnMS and are dependable.Communication to be based on the requirements identified inthe ‘needs of interested parties’ (4.2).7.5 Documented Information4.5.4 DocumentationThe communications process must enable persons workingunder the organization’s control to contribute to energy andEnMS performance improvement.7.5.1 General4.5.4 DocumentationThe terms ‘documents’ and ‘records’ have been replaced by theterm ‘documented information’.7.5.2 Creating and updating4.5.4.2 Control ofdocumentsThe organization can decide what documented information isrequired but must be sufficient to allow for an effective EnMSand demonstrate energy performance improvement.7.5.3 Control of documentedinformation4.5.4.2 Control ofdocumentsControls now need to ensure that documented information isadequately protected, retained and ultimately disposed of.4.5.5 Operational ControlSpecific reference is now made to the planning and control ofprocesses related to its SEUs8 Operation8.1 Operational planningand controlControls for processes should include effective operation andmaintenance of facilities, equipment, systems and energy usingprocesses.Implementing the controls in accordance with the set criteriaand keeping documented records that they have been carriedout as planned.There are requirements for the control of planned changesand the review of unintended changes. It is now specified thatoutsourced processes are to be controlled or influenced.Any outsourced SEUs or processes must be similarly controlled.8.2 Design4.5.5 DesignNo significant change.The consideration of energy performance improvementopportunities and operational control is required in the designof new, modified or renovated facilities, equipment, systems andenergy-using processes that can have a significant impact onenergy performance over the planned or expected operatinglifetime.

ISO 50001:2018CLAUSESISO 50001:2011CLAUSESGUIDANCE9 Performance Evaluation9.1 Monitoring, measurement,analysis and evaluation ofenergy performance andthe EnMS. (title only)4.6 Checking9.1.1 General4.6.1 Monitoring,measurement andanalysis.Greater detail on requirements for monitoring and measurement activitiesis specified.There is a specific requirement for the evaluation of the effectiveness ofaction plans in achieving objectives and energy targets, performanceindicators, operation of SEUs and actual versus expected energyperformance.Planning to be in place detailing monitoring and measurement methods,when they will be performed and how the results will be analysed andevaluated.Energy performance and effectiveness of the EnMS shall be evaluatedand EnPIs compared to baseline values. Significant deviations shall beinvestigated and the investigation/response documented.4.6.2 Evaluation ofcompliance with legalrequirements andother requirementsNo change to requirements9.2.1 Internal Audit4.6.3 Internal audit of theEnMSConduct audits at planned intervals to provide information on whethersystem is improving energy performance, conforms to organization’s ownrequirements, policy and standard requirements. Also to check that it iseffectively implemented and maintained.9.2.2 Internal audit4.6.3 Internal audit of theEnMSAudit plan to take into account frequency, methods, responsibilities,planning and reporting which takes into account importance of processand results of previous audits.9.1.2 Evaluation ofcompliance with legalrequirements and otherrequirements9.2 Internal Audit (title only)The audit process shall define the scope of each audit, selection ofauditors (ensuring objectivity and impartiality), ensure that audit resultsare reported to relevant management and that appropriate actions aretaken regarding necessary corrective actions.9.3 Management Review4.7 Management ReviewChanges in external and internal issues, the needs and expectations ofinterested parties, and risks and opportunities now need to be consideredduring the management review process.The consideration of the organization’s energy performance now needs toinclude trends in nonconformities and corrective actions, monitoring andmeasurement results, conformity with legal and other requirements.Review is required of opportunities to improve energy performance,policy, indicators and baseline, objectives and targets along with actionsif they are not achieved, allocation of resources and improvements incompetency, awareness and communicationThe outputs of the management review shall now include opportunitiesto improve the integration of the energy management system with otherbusiness processes and any implications for the organization’s strategicdirection.10 Improvement10.1 Nonconformity andcorrective action4.6.4 Nonconformities,correction, correctiveaction and preventiveactionThe organization needs to determine opportunities for improvementand implement actions needed to achieve the intended outcomes of theenergy management system.When a non-conformity is identified the organization must take action tocontrol/correct it and deal with the consequences.Evaluate the need for action to eliminate the causes and ensure that itdoes not occur elsewhere. This includes determining the causes.Corrective actions must be reviewed, shall be appropriate to the effect ofthe issue and if required shall result in changes to the EnMS.10.2 Continual ImprovementNew Requirement!The EnMS needs to be continually improved in order to be abledemonstrate continual energy performance improvement.

KEY CONCEPTSContext of the OrganizationEnergy Performance ImprovementThis is a new requirement to identify the internal andexternal factors and conditions that can positivelyor negatively affect an organization and its energyperformance. Examples of internal issues could includean organization’s culture and capabilities and widerbusiness objectives whilst external issues could includethe effects of climate change, greenhouse gas emissions,energy supply security or National Energy policies. Theorganization also needs to identify the interested parties tothe EMS and any requirements they have.This is the expected outcome from implementing thestandard. Defined by the standard as “Improvementin measureable results of energy efficiency or energyconsumption related to energy use, compared to theenergy baseline”.Tip: T he context will influence the type andcomplexity of management system needed.LeadershipThere is an explicit requirement for top management todemonstrate leadership and commitment relating to thesystem. This is an enhanced requirement relating to topmanagement.Tip: T op management will need to takeaccountability for the effectiveness of theEnMS and provide support and resourcesas necessary.Strategic Energy ManagementTop management needs to ensure that the energy policyand associated objectives and targets are consistent withthe overall business strategy and that management reviewoutputs include any implications for the strategic directionof the organization.Tip: This will be new territory for ISO 50001audits and, in conjunction with the above,more audit time may need to be devoted todiscussions with the organization’s leaders.Risk and OpportunitiesThis is a new concept introduced in the ‘planning’ sectionof the standard. It requires the organization to identifythe risks and opportunities associated with energyperformance and legal and other requirements, along withany other necessary issues or requirements, and takeaction to address them.Tip: “ Risk and opportunities” can be thoughtof as potential adverse deviations fromthe expected (threats) or potentialbeneficial deviations from the expected(opportunities).Tip: This is the fundamental concept thatunderpins the whole system. Does not referto ‘absolute’ energy usage but a normalisedmeasure taking into account relevantvariablesEnergy Performance Indicators(EnPIs)The standard suggests that we view EnPIs as ‘rulers’ usedto compare energy performance before and after theimplementation of improvement action plans.Tip: The key is to ensure that relevant variablesaffecting the performance are taken intoaccount. This is known as ‘normalization’.Energy Baseline (EnB)This is the point in time from which all improvements inenergy improvements will be measured. The baselineshould encompass a suitable period of time so as toaccount for operating cycles, regulatory requirements andany other variables that can affect energy consumption.Tip: The baseline should be modified ifsignificant energy uses within the scope ofthe system change.Performance EvaluationThere is a new emphasis on the need for evaluationin addition to the current requirements for monitoring,measurement and analysis.Tip: Evaluation is the interpretation of resultsand analysis. This is not new to managersbut is made explicit in the standard for thefirst time. Processes may be well definedand effective, but do they yield optimumresults? This may be a new challenge forinternal auditors.

AUDITINGThe standard is written entirely for the benefit of organizations and not auditors. Certificationbodies will need to understand and recognise the extent and type of evidence that would beacceptable to confirm conformity to the 2018 requirements.Our ISO 50001:2018 auditors will be engaging in dialogue with business leaders, seekingunderstanding and explanations from them about policy, strategy and energy objectives, andensuring these are compatible.The audit experience from the client perspective is likely to be different because of this, butthe end result would be more value being able to be added to the organization as a wholefrom the audit process.CONCLUSIONISO 50001:2018 incorporates more business management terminology and concepts andwill ensure that systems will be integrated into the organization’s overall business processesrather than being separate entities.The changes will require effort from organizations to implement, however the overall resultwill be a more effective management system capable of achieving more consistent results inenergy performance

ISO 50001:2018 TIMESCALES ISO 50001:2018 was published 22 August 2018 and is the replacement for ISO 50001:2011. For organizations currently using ISO 50001:2011 there is a three-year transition period to switch to ISO 50001:2018. STRUCTURE OF ISO 50001:2018 The structure of ISO 50001:2018 follows the high level structure being applied to all .