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Southeast District Convention MinutesMarch 21st, 2014 – March 23rd, 2014

TAU BETA SIGMA2014 SOUTHEAST DISTRICT CONVENTIONTable of ContentsSchedule of Events3Session Minutes6Committee ReportsHistory and SisterhoodJoint Action CommitteeJurisdiction CommitteeMembershipNominationsPrograms and Music SupportWays and Means2014-2015 Approved Budget3336394547515355Officer ReportsPresidentVice President of MembershipVice President of Special Counselors5661636567707172SED District Constitution, Revised March 201478SED District Operations Handbook, Revised March 201492Page 2 of 103

TAU BETA SIGMA2014 SOUTHEAST DISTRICT CONVENTIONSchedule of EventsFRIDAY, March 21, 20145:00pm - 9:30pmRegistration5:00pm - 7:00pmDinner7:30pm - 8:30pmJoint Opening10:30pm - 12:00am TBS Ritual12:00am - endTBS Alumni MixerSATURDAY, March 22, 20147:00am - 7:45amMarketplace Set-up7:00am - 9:00amGraduating Senior Breakfast Drop-in7:30am - 9:30amRegistration8:00am - 1:30pmMarketplace OPEN8:00am - 9:00amSeparate Session #29:15am - 10:45amReading BandAuxiliary Clinic9:15am - 10:45amCommittee Meeting Block #1Nominations (Closed)Joint Actions (Closed)JurisdictionWays and MeansPrograms and Music SupportMembershipHistory and Sisterhood11:00am- 11:50am Workshop Block #1Working with Other Organizations *Joint WorkshopBy: Nicole Sanchez and Christine BeasonBridging the Gap Between Your Chapter and the SED *Generation NextBy: Lauren Harrison and Allison ReaganThe Truth about Rituals (OPEN)By: Belinda BakerTBS for Dummies *Generation NextBy: Christa HallAn Auxiliary Members Guide to the BandBy: Samantha RudolphPage 3 of 103

12:00 pm - 1:15pm1:30pm1:30pm - 2:20pm2:30pm - 3:45pm2:30pm - 3:45pm4:00pm - 4:50pm5:00pm– 6:45pm7:00pm- 8:00pm8:00pm- 12:00am12:30am- until endLUNCHMarketplace CLOSEDWorkshop Block #2Accepting the Unaccepted *Joint WorkshopBy: Ema Ashley and Lee CommanderThe Age Old Question- Quality vs. Quantity?By: Kathryn Kelly, M.DTBS for Dummies (Basic Chapter Operations) *Generation NextBy: Christa HallSocial Media: Friend or Foe? *Generation NextBy: Katie TaffCommittee Meeting Block #2Nominations (Closed)Joint Actions (Closed)JurisdictionWays and MeansPrograms and Music SupportMembershipHistory and SisterhoodMeet the CounselorsSED Traditions PanelWorkshop Block #3It's All About the Music *Joint WorkshopBy: Amy DauphinaisSocial Media: Friend or Foe? *Generation NextBy: Katie TaffWhat can the Board of Trustees/TBSAA do for you?By: Carolyn McCambridge, Dollie O’Neill, Justin BradyBridging the Gap Between Your Chapter and the SED *Generation NextBy: Lauren Harrison and Allison ReaganRitual DVR (CLOSED)By: Crystal Wright and Salvatore ParilloSeparate Session #3Reseating of DelegatesCommittee ReportsDistrict Officer ReportsQ & A with District Officer CandidatesChange and TravelBANQUET/ TALENT SHOWSpeakerAwardsAlumni MixerPage 4 of 103

SUNDAY, March 23, 20148:00am - 11:45amClosing Separate SessionReseating of DelegatesCommittee ReportsDistrict Officer ReportsWomen in Music SpeakerElections12:00pm - 1:00pmJoint Closing SessionSeating of DelegatesJoint Action ReportConvention Site/Eighth NoteClosing Announcements1:30 - 3:30pmJoint Social (optional)Page 5 of 103

TAU BETA SIGMA2014 SOUTHEAST DISTRICT CONVENTIONSession MinutesFriday March 21, 2014OPENING JOINT SESSIONCall to order at 7:34PM by the Tau Beta Sigma Southeast District President Belinda Baker andthe Kappa Kappa Psi Southeast District President Kyle SullivanWelcome by Southeast District PresidentsIntroduction of National OfficialsTBS (Baker)National President: Nicole SanchezNational Vice President of Colonization and Membership: Dr. Kathryn Garrett KelleyNational Vice President of Communication and Recognition: Amy DauphinaisBoard of Trustees: Carolyn McCambridgeBoard of Trustees: Justin BradyKKY(Sullivan)National President: Christine BeasonNational Vice President of Student Affairs: Kelly NellisChapter Field Representative: Yvonne DayeBoard of Trustees Chair: Dr. Malinda MatneyBoard of Trustees: Mike OsbornAlumni-at-Large: Sarah CasiasIntroduction of Special GuestsTBS(Baker)Lee Commander, 2012-2013 SED PresidentRachel Kerley, 2011-2012 SED PresidentStephen Burt, 2009-2010, 2010-2011 SED PresidentLaShika Williams, 2008-2009 SED PresidentChrissy Cook, 1997-1998 SED PresidentDebbie Baker, 2003-2005 National PresidentRenè Mark, 2010-2012 SED Vice President of Special ProjectsAshlynn Whitchow, 2011-2012 SED SecretaryTBS District HonorariesEvan Thompson, Southeast District of Kappa Kappa Psi GovernorPage 6 of 103

Craig Aarhus, Southeast District of Kappa Kappa Psi GovernorEma Ashley, 2012-2013 Southeast District President of Kappa Kappa PsiLee Commander.Nicole SanchezKKY (Sullivan)David Smith,Ema Ashley, 2012-2013 Southeast District PresidentNewman,Kevin Diana, 2012-2013 Southeast District Secretary TreasurerNational Headquarters StaffDi Spiva, National Interim Executive DirectorRobert Bratcher, National Publications and Multimedia ManagerRecognition of Band Director and SponsorsIntroductions KKY Officers (Sullivan)Vice President, Justin Carey, Iota Zeta, North Carolina A & T UniversitySecretary/Treasurer, Dustin Ingram, Iota, Georgia Institute of TechnologyMember at Large, Adrian Guess, Epsilon, Mississippi State UniversityParliamentarian, Ben Mock, Gamma Nu, Florida State UniversityDistrict Governor, Dr. Craig Aarhus, Pi, Auburn UniversityDistrict Governor, Evan Thompson, Zeta Chi, University of South CarolinaPresident, Kyle Sullivan, Alpha Eta, University of FloridaIntroductions TBS Officers (Baker)Vice President of Membership, Christa Hall, Epsilon Alpha, University of South CarolinaVice President of Special Projects, Shannon Matthews, Epsilon Alpha, University of South CarolinaSecretary, Ashley Williams, Epsilon Chi, South Carolina State UniversityTreasurer, Salvatore Parillo, Zeta Psi, University of Central FloridaParliamentarian, Neil Bleiweiss, Alpha Omega, Florida State UniversityHistorian, Bridgette Bell, Epsilon Theta, Georgia Institute of TechnologyDistrict Counselor, Reneè Cartee, Zeta Psi, University of Central FloridaDistrict Counselor, Crystal Wright, Theta Iota, Alabama A & M UniversityPresident, Belinda Baker, Theta Lambda, Auburn UniversityJoint Committee AnnouncementsCommittee Chairs of the Joint Actions Committee are recognized: Mathew Mederos (Gamma Nu,Kappa Kappa Psi) and Sean Tighe (Epsilon Theta, Tau Beta Sigma)No bids for 2014-2015 SED ConventionOne bid received for 2014-2015- Eighth Note, from the Gamma Epsilon chapter of TBSPresent Bid Material at the end of this joint session and set up time for presentationInstallation of Officers (Baker)Neil Bleiweiss: TBS Council PariliamentatianBridgette Bell: TBS Council HistorianOath of OfficePage 7 of 103

The Concerto Competition:Program started last year by Shannon MatthewsWinner: Haley Harris from the Alpha Eta chapter of Kappa Kappa PsiAnnouncements from the Host Chapters:Sydney Butler and Alex Rawden representing Any help during convention- turn to the left, help desk, hotline: (770)-580-0614 any timeduring the day, one of the members of both host chapters will rush and get thereTwitter: sedc2014Sed2014.comAfter Joint Session, Kappa Kappa Psi Ritual in the BallroomMarch MadnessBrothers step out so that they can get set upRegistration open until 9:30, banquet ticket in the back of the badge, check banquet ticket,come visit the help desk tomorrowShuttle: Melia: 7:00-9:00 Lobby of Melia drop right off underneath building. Lanier runningshuttle and providing parkingStarbucks will be open tomorrowAlumni events: KKY Alumni in Courtyard, TBS Breakfast at 9:00 in the morning- Alumni breakfast Room 125 in the Saturday morningMarketplace ready for set-up from 7:00-8:00, open from 8:00-1:00- No chapters will not be able to sell after 1:30Any questions contact them using the contact them via help numberENJOY CONVENTION!!Announcements and RemindersFollow events on Twitter with @sedc2014Reminder that we are guests on this campus, remain courteous at all timesBe aware at all timesBe in committee sessions, and please turn off cell phones!Looking forward to a great conventionAnnouncements from floorJOINT SESSION IS RECESSED until Sunday at 1:00 PMPage 8 of 103

OPENING SEPARATE SESSIONCall to order at 9:02 PM by Belinda Baker, PresidentIntroduction of National GuestsNational President, Dr. Nicole SanchezNational Vice President of Colonization and Membership, Dr. Kathyrn KellyNational Vice President of Communication and Recognition, Amy DauphinaisBoard of Trustees, Carolyn McCambridgeBoard of Trustees, Dollie O’NeillTBS Alumni Association, Justin BradyIntroduction of District GuestsLee Commander, Alpha Omega, 2012-2013 SED PresidentRachel Kerley, Epsilon Alpha, 2011-2012 SED PresidentStephen Burt, Epsilon Alpha, 2009-2011 SED PresidentLa’Shika Williams, Epsilon Chi, 2008-2009 SED PresidentChristy Cook, 1997-1998 SED PresidentDebbie Baker, Beta Xi, 2003-2005 National PresidentRene Mark, Beta Xi, 2009-2011 SED Vice President of Special ProjectsStephen Richards, Epsilon Theta, 2012-2013 SED ParliamentarianAshlynn Whitchow, Epsilon Alpha, 2011-2012 SED SecretaryLindsey Myers, Zeta Psi, 2012-2013 SED HistorianChapter Sponsors RecognitionsIntroductions TBS OfficersVice President of Membership, Christa Hall, Epsilon Alpha, University of South CarolinaVice President of Special Projects, Shannon Matthews, Epsilon Alpha, University of South CarolinaSecretary, Ashley Williams, Epsilon Chi, South Carolina State UniversityTreasurer, Salvatore Parillo, Zeta Psi, University of Central FloridaParliamentarian, Neil Bleiweiss, Alpha Omega, Florida State UniversityHistorian, Bridgette Bell, Epsilon Theta, Georgia Institute of TechnologyDistrict Counselor, Reneè Cartee, Zeta Psi, University of Central FloridaDistrict Counselor, Crystal Wright, Theta Iota, Alabama A & M UniversityPresident, Belinda Baker, Theta Lambda, Auburn UniversitySeating of the DelegatesAlpha Omega- Official DelegateBeta Xi- Official DelegateBeta Tau-Official DelegateGamma Epsilon-Official DelegateGamma Eta- Zeta Iota (1st Proxy)Delta Theta- Zeta Beta (1st Proxy)Epsilon Alpha- Official DelegatePage 9 of 103

Epsilon Theta- Official DelegateEpsilon Lambda- Official DelegateEpsilon Xi- Alpha Omega (1st Proxy)Epsilon Chi- Official DelegateZeta Beta- Official DelegateZeta Iota- Official DelegateZeta Tau- Official DelegateZeta Psi- Official DelegateEta Beta- Epsilon Alpha (1st Proxy)Eta Lambda- Theta Lambda (1st Proxy)Eta Xi- Official DelegateEta Omicron- Theta ZetaEta Phi- Official DelegateTheta Gamma- 3rd Round Proxy (Beta Psi)Theta Zeta- Official DelegateTheta Iota- Official DelegateTheta Lambda- Official DelegateTheta Nu- Iota Rho (2nd Proxy)Theta Rho- Zeta Psi (1st Proxy)Theta Upsilon- Epsilon Theta (3rd Round Proxy)Theta Chi- Theta Iota (Proxy)Iota Gamma- Epsilon Lambda (3rd Round Proxy)Iota Delta- Official DelegateIota Zeta- Zeta Tau (3rd Round Proxy)Iota Lambda- Official DelegateIota Mu- Eta Phi (DelegateIota Nu- Official DelegateIota Xi- Official DelegateIota Omicron- Eta Xi (Proxy)Iota Sigma- Iota Delta (Proxy)Iota Rho- Official DelegateIota Sigma- Delta Theta (Proxy)General Announcements Concerning Committees and WorkshopsAll current delegates will not switch until tomorrow morning, they must not switch until then.Delegates are expected to arrive on timeSeparate session starts at 8:00 AMCommittee Meetings will be directly after separate session tomorrow morning.You may not attend a closed meeting if you are not assigned to it, however any chapter can attendopen committeesRitual DVR workshop is closed, required to bring your membership card for entrancePage 10 of 103

Motion to accept Robert’s Rules of OrderMotion: Gamma EpsilonSecond: Iota OmicronMotion PassesNo amendments to the 2013 SED Convention Minutes2013 SED Convention Minutes will stand as publishedIntroduction of Committee Chairs and AdvisorsHistory and SisterhoodChair: Erica Gilmore, Iota NuAdvisors: Bridgette Bell and Amy DauphinaisMembershipChair: Lenore Brown, Iota RhoAdvisors: Christa Hall and Dr. Kathryn KellyProgram and Music SupportChair: Sheneka Jones, Theta ZetaAdvisor: Shannon MatthewsJurisdictionChair: Emily Bartlett, Alpha OmegaAdvisors: Neil Bleiweiss, Lee CommanderWay & MeansChair: PJ Jones, Zeta BetaAdvisors: Sal Parillo, Dollie O’NeillJoint ActionsChair: Sean Tighe, Epsilon ThetaAdvisor: Crystal WrightNominationsChair: Yolanda Williams, Lambda EtaAdvisor: Reneè CarteeCommittee AssignmentsHistory and SisterhoodIota Nu – ChairBeta TauEpsilon ChiEta XiPage 11 of 103

Theta RhoIota GammaMembershipTheta Nu – ChairGamma EpsilonDelta ThetaEta LambdaIota RhoUSF ColonyPrograms and Music SupportTheta Zeta – ChairEpsilon AlphaTheta LambdaIota MuIota XiECSU ColonyJurisdictionAlpha Omega – ChairEpsilon LambdaZeta IotaTheta GammaIota UpsilonWays and MeansZeta Beta – ChairBeta XiEta PhiTheta ChiIota DeltaIota SigmaJoint ActionEpsilon Theta – ChairEpsilon XiEta BetaTheta IotaTheta UpsilonNominationsGamma Eta - ChairZeta PsiZeta TauEta OmicronIota ZetaIota LambdaGeneral AnnouncementsPage 12 of 103

Beneficial committee meetings!The committee times and workshop times are all differentIf you are a delegate, you cannot do reading band and auxiliary clinic.Review 2014 SED ScheduleRecognize Yolanda Williams, Nominations chairIf you and intending to running for District Council, see her at Separate Session tomorrowmorningCommittee Chairs: Committee reports are due to SED Secretary by the end of their presentationAnnouncements from the floorTheta Iota- hosting a March of Dimes Walk and Lupus, at the University of Alabama on April 12,2014 from 8 AM - 5 PM. For more information contact: (708)-595-5365Iota Xi - Posting about Spirit Jerseys, putting in an order from around the SED. Info on the TBSGroup on FB, orders available until Monday. Price is 45To Chapter Historians - Don’t forget to bring scrapbooks, and take them with you tomorrowStephen Burt - Alumni Association official launch this weekendEvents:- Mixer for potential members of the TBSAA- Graduating Seniors 129 FREE Breakfast- Tomorrow night Another MixerSpecific Info in SED Booklets about schedule, and workshopsSED Treasurer selling t-shirts, Cash OnlyZeta Psi - Hosting Florida Day, May 30-June1Theta Zeta - Membership Probate 7:46PM, St. Augustine’s Band room, Next FridaySED Question Hotline- Reach one of three people at (770)580-0614Help Desk on the first floor by the vending machines, see Sydney Butler for helpStarbucks will be open until 7:30-1:00 AMEpsilon Theta – Room 125, Mingle session for candidates during RitualShuttles in the morning from the MeliaMarketplace opens at 8, set up begins at 7Madeleine Hood - March 29, TBS (540)-846-3695Page 13 of 103

Shannon Matthews - Trash Equals Treasure Drive, Make sure that everything comes to her thisweekendEpsilon Theta- Tomorrow “Be The Match Drive”, registering as a potential bone marrow donor,cheek swab, set up in the atrium from 10-11Going to ritual after this so please do NOT leave, stay in the room. We are going to start as soon aswe can. You will be allowed in without proper ritual attire.Want to be the DJ, let Belinda know.Epsilon Theta is all over the place, they will let you know when we are ready for ritualMotion to Recess until 8:00 AM, Saturday morningMotion: Zeta BetaSecond: Iota NuMotion PassesSEPARATE SESSION IS RECESSED until Saturday at 8:00 AMPage 14 of 103

Saturday, April 22, 2014SECOND SEPARATE SESSIONCall to Order at 8:05 AM by Belinda Baker, PresidentRoll CallAcknowledgement of Committee Chairs and AdvisorsHistory and SisterhoodChair: Erica Gilmore, Iota NuAdvisors: Bridgette Bell and Amy DauphinaisMembershipChair: Will Smith, Gamma EpsilonAdvisors: Christa Hall and Dr. Kathryn KellyProgram and Music SupportChair: Sheneka Jones, Theta ZetaAdvisor: Shannon MatthewsJurisdictionChair: Emily Bartlett, Alpha OmegaAdvisors: Neil Bleiweiss, Lee CommanderWay & MeansChair: Parquita Jones, Zeta BetaAdvisors: Sal Parillo, Dollie O’NeillJoint ActionsChair: Sean Tighe, Epsilon ThetaAdvisor: Crystal WrightNominationsChair: Katie Muscedere, Zeta PsiAdvisor: Reneè CarteeIf you are running for District Council, see Reneè Cartee at the end of this sessionTurn in officer packets, and schedule an interview time with herCommittee AssignmentsHistory and SisterhoodIota Nu – ChairBeta TauPage 15 of 103

Epsilon ChiEta XiTheta RhoIota GammaMembershipGamma Epsilon – ChairDelta ThetaEta LambdaTheta NuIota RhoUSF ColonyPrograms and Music SupportTheta Zeta – ChairEpsilon AlphaTheta LambdaIota MuIota XiECSU ColonyJurisdictionAlpha Omega – ChairEpsilon LambdaZeta IotaTheta GammaIota OmicronIota UpsilonWays and MeansZeta Beta – ChairBeta XiEta PhiTheta ChiIota DeltaIota SigmaJoint ActionEpsilon Theta – ChairEpsilon XiEta BetaTheta IotaTheta UpsilonNominationsZeta Psi – ChairGamma EtaZeta TauEta OmicronPage 16 of 103

Iota ZetaIota LambdaIf you are sitting for a chapter as a proxy, you will have to be in the committee meeting assigned tothat chapter.National Officer PresentationTBSTBSAABoard of TrusteesBE NICE and Nice!Scholarships, Awards, LISTENAnnouncements from BelindaDelegates must attend Committee MeetingsIf you are not a Delegate, you may attend Reading Band, Auxiliary Clinic, or Committee MeetingsMarketplace is only open until 1:30Announcements from National OfficersAnnouncing their PositionsInitiate Fees: You can only charge candidates with 95 dollars for candidatesColonization:Iota Upsilon is officially establishedColony at University of South Florida established, advising chapter is Zeta PsiElizabeth City State University Colony continues to do wellNo one submitted for Win-Win Membership DriveComposing our FutureCollecting songs for membership education process, such as Greek Alphabet SongWinners to be posted on the TBS YouTube channel run by Jonathan MarkowskiNational Programs can found Under National Programs on National websiteWomen Music Educators join Women Band Directors Facebook groupFacilitated by Beth BronkPage 17 of 103

National Intercollegiate Band will be performing at National Convention next year in Lexington,KentuckyConductor Joseph Harmann, Tennessee Tech UniversityComposer Julie GirouxProvides housing for rehearsals, until Tuesday of Nat Con2015More info available in the Fall of 2014NIC Band Submissions have been low, please submit and apply!Collection of schools from all overSubmit videosChapters have made this a service project by having their schoolThe Complete History of TBS History BookPart 1: From a Local Group to a National Sorority now available for purchase of 10. Can bepurchased from the website.National Scholarships and Awards are due on March 1stDeadline has already passed, so begin preparing for next year’s cycleAwards are now up to 750TBSigma.orgFollow TBS Online using:Facebook: facebook.com/TauBetaSigmaGeneral Twitter account @TBSigmaDr. Nicole Sanchez - @TBSNatPresDr. Kathryn Kelley - @TBSNatVPCMJonathan Markowski - @TBSNatVPSP4grtbands.blogspot.comPayment Plan for Life Membership now announcedPay all at once 3506 Payments that you can sign up for to be paid every monthwww.tbsigma.org for more infoPage 18 of 103

Board of Trustees FundraisersGoodSearch & Good Shop for TBS: www.goodsearch.comAmazon SmileGeico gives 5 to Nationals for every one person who receives a quote and mentions usWava Memorial Rose GardenGround Breaking will be July 26, 2014 Memorial at 5:30 in Stillwater, OKKKY will be dedicating their caboose, and a BBQ will followRegistration fee of 25 for BBQ and service. Money goes to upkeep of the garden.Trying to be able to have a webcast of the memorial, watch social media for more info13 Days of Wava Project highlights Wava and her accomplishments she has madeToday is Day 9TBSAA- continue to be involved at all timesSocial Events at the Wava Memorial GardenYoung Alumni 30, Life Members 30, any other Alumni 50AnnouncementsNicole SanchezLee Comma

Session Minutes Friday March 21, 2014 OPENING JOINT SESSION Call to order at 7:34PM by the Tau Beta Sigma Southeast District President Belinda Baker and the Kappa Kappa Psi Southeast District President Kyle Sullivan Welcome by Southeast District Presidents Introduction of National Officials TBS (Baker) National President: Nicole Sanchez

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