Kappa Kappa Psi North Central District Constitution And .

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Kappa Kappa PsiNorth Central DistrictConstitution and Policy HandbookTable of ContentsConstitutionArticle I – GeneralSection 1. NameSection 2. MembershipSection 3. PrecedenceSection 4. PurposeSection 5. HeadquartersArticle II – MeetingsSection 1. District ConventionsSection 2. Special ConventionsSection 3. QuorumSection 4. DelegatesSection 5. ProxiesArticle III – OfficersSection 1. GovernorsSection 2.Officers and DutiesSection 3. ElectionSection 4. QualificationSection 5. Vacancy in OfficeArticle IV – District CouncilArticle V – CommitteesSection 1. Standing CommitteesSection 2. Special CommitteesSection 3. AppointmentSection 3. AdvisorsArticle VI – FinancesSection 1. AccountsSection 2. BudgetSection 3. Chapter FeesSection 4. Officer ExpensesArticle VII – Parliamentary AuthorityArticle VIII – AmendementSection 1. AmendementSection 2. SuspensionPolicy HandbookArticle I – GeneralArticle II – OfficersSection 1. DutiesSection 2. Governor(s)Section 3. PresidentSection 4. Vice President of MembershipSection 5. Vice President for ProgramsSection 6. Secretary-TreasurerSection 7. MeetingsSection 8. AttendanceArticle III – Officer ElectionSection 1. EligibilitySection 2. ElectionSection 3. VacancySection 4. Officer RemovalPolicy Handbook (cont.)Article IV – CommitteesSection 1. Committee on NominationsSection 2. Committee on ConventionsSection 3. Committee on JurisdictionSection 4. Committee on FinanceSection 5. AppointmentSection 6. Appointment LimitsSection 7. Closed CommitteesSection 8. ChargesArticle V – Convention DelegatesSection 1. Delegate SeatingSection 2. Proxy DelegatesSection 3. Proxy Delegate RotationArticle VI – ReportsSection 1. Chapter ReportsSection 2. Membership Education ProgramsArticle VII – FinancesSection 1. ReimbursementSection 2. Officer ReimbursementSection 3. Budget AmendmentSection 4. Convention Host ReimbursementArticle VIII – Convention Site HostingSection 1. Convention Site SelectionSection 2. Convention ContractsSection 3. RegistrationSection 4. TransitionArticle IX – EventsSection 1. Leadership ConferenceSection 2. Membership Education Retreat.Section 3. Block MeetingsSection 4. Host Chapter RotationArticle X – ProgramsSection 1. Special Project Assistance Monies (SPAM)Section 2. Convention BandsSection 3. GrantsSection 4. Internet CommunicationArticle XI – Awards and HonorsSection 1. Superior Achievement AwardSection 2. Governor’s CupSection 3. Chapter Improvement AwardSection 4. Outstanding Service Project Award (OSPA)Section 5. Chapter Participation AwardSection 6. Chapter Distance AwardSection 7. Golden Gas Can AwardSection 8. J. Lee Burke Outstanding Service to the District AwardSection 9. Charles W. Hass Memorial AwardSection 10. Honorary MembershipArticle XII – AmendmentSection 1. AmendmentSection 2. SuspensionSection 3. UpdateAppendix A – TimelineAppendix B – Convention Bidding Sheet1

Kappa Kappa PsiNorth Central DistrictConstitutionRevision Adopted on 8 April 2015Article I – GeneralSection 1. Name. The name of the District shall be North Central, in accordance with the National Constitution of Kappa KappaPsi, National Honorary Band Fraternity.Section 2. Membership. The North Central District shall be composed of all chapters in active standing with the NationalHeadquarters in the states of Illinois, Indiana, Kentucky, Michigan, Ohio, Wisconsin, and any other chapters as determined by theNational Council and the National Constitution.Section 3. Precedence. The National Constitution and any rules and edicts of the National Chapter and National Council shalltake precedence over this Constitution.Section 4. Purpose. The Purposes of the North Central District shall be consistent with those of the National Chapter.Section 5. Headquarters. The headquarters of the North Central District shall be located in the city of the United States in whichthe District Governor(s) resides.Article II – MeetingsSection 1. District Conventions. A regularly called convention of the district shall be held every year in the spring. The locationwill be determined by the preceding convention, or in the absence of a decision by the convention, by the District Governor(s).The date shall be determined by the host chapter(s), subject to the approval of the majority of the district chapters.Section 2. Special Conventions. Special conventions of the district may be called upon a favorable vote of three-fourths of thechapters of the district, or upon the recommendation of all District Officers.Section 3. Quorum. Official delegates from a majority of the active chapters of the district, together with at least two districtofficers shall constitute a quorum at all district conventions.Section 4. Delegates. Each active chapter of the Fraternity shall be represented at each District Convention by a delegate,alternate delegate, or a proxy, and have one vote. Eligibility of all delegates and seating procedures shall be consistent with theNational Constitution, this Constitution, and any other rules the District adopts. All official delegates shall serve for the durationof the district convention to which they are appointed.Section 5. Proxies. In the absence of an official delegate, a chapter shall be represented by proxy. An active chapter may submita written proxy, designating any other chapter from the North Central District to represent it at the District Convention. All seatsof active chapters in the North Central District that are vacant, after seating of delegates and written proxies, shall be filledalphabetically, beginning after the last proxy seated, with proxies from the chapters present and voting. No chapter shall holdmore than two proxies (i.e. shall hold more than three voting seats). Should official chapter delegates appear following theseating of the proxies, the chapter’s proxy shall cede the seat to the official chapter delegate.Article III – OfficersSection 1. Governor(s). The District shall be under the jurisdiction of the Governor(s), who shall be appointed by the NationalCouncil in accordance with the National Constitution.Section 2. Officers and Duties. The officers of the North Central District shall be the Governor(s), President, Vice President ofMembership, Vice President for Programs, and Secretary-Treasurer. These officers shall perform the duties prescribed by the2

National Constitution, this Constitution, the parliamentary authority, and such other duties applicable to the office and adopted bythe District. With the exception of the Governor(s), officers shall be installed at the district convention and serve a term fromdistrict convention to district convention. All outgoing officers shall aid newly installed officers in their transition.Section 3. Election. The District may adopt procedures for officer elections, which shall be consistent with the NationalConstitution and this Constitution.Section 4. Qualification. All candidates for elected district offices must meet the requirements and qualifications found in theNational Constitution and this Constitution, and meet any adopted by the District.Section 5. Vacancy in Office. In the event that the office of President becomes vacant, the Vice President of Membership shallautomatically succeed to the office of President until the next District Convention. In the event that the office of Vice Presidentof Membership, Vice President for Programs, or Secretary-Treasurer becomes vacant, an officer will be appointed by theremaining officers with the input of the candidate’s home chapter and with the approval of the Governor(s).Article IV – District CouncilThe District Council shall consist of the President, Vice President of Membership, Vice President for Programs, SecretaryTreasurer, and Governor(s). The District Council shall act as the executive body of the District and shall meet at times adoptedby the District. The Council may transact business electronically, using a procedure mutually agreed upon by the council andapproved by the Governor(s), as long as minutes are recorded for the meeting.Article V – CommitteesSection 1. Standing Committees. The standing committees of the District shall be the Committee on Nominations, theCommittee on Conventions, the Committee on Jurisdiction, and the Committee on Finance. The duties of these committees shallbe consistent with this Constitution and any other duties prescribed by the District Council and the District.Section 2. Other Committees. Such other committees, standing or special, shall be appointed by the President as the District orthe District Council shall from time to time deem necessary to carry on the work of the district. Any committee may becombined with another committee, or divided into multiple committees.Section 3. Appointment. Each committee shall be appointed by the President, with the exception of the Committee onNominations, which may be appointed by the Governor(s) in the event that the President is running for an additional term ofdistrict office. Each committee shall be represented by at least three chapters and may be comprised of delegates and alternatedelegates. Committees serving outside of convention shall be represented by at least three chapters and shall be comprised ofactive members of chapters in the district.Section 4. Advisors. Each committee of the district shall be advised by at least one person who shall be an ex-officio, non-votingmember of the committee, appointed by the President and approved by the Governor(s).Article VI – FinancesSection 1. Accounts. All accounts of the District shall be held by the National Headquarters, in accordance with the NationalConstitution. All financial transactions shall be in accordance with the National Constitution.Section 2. Budget. The annual budget for the district shall be formulated by the Committee on Finance at each districtconvention and approved by the delegation. The budget may be revised by a procedure adopted by the District.Section 3. Chapter Fees. No fee may be levied against a chapter by the District unless a majority the delegation has voted toinstate said fee one district convention before it goes into effect.Section 4. Officer Expenses. All District Officers shall serve without compensation. Expenses of the District Officers, whenauthorized by the District Governor(s) and Secretary-Treasurer, shall be paid by the District upon presentation of a valid receiptfor money disbursed in the name of the District. Such statements shall be submitted no later than the opening of the annualconvention or the reimbursement shall be forfeited. The definition of appropriate expenses may be adopted by the district.3

Article VII – Parliamentary AuthorityThe rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the District in all cases towhich they are applicable and in which they are not inconsistent with this Constitution and any special rules of order the Districtmay adopt.Article VIII – Amendment of ConstitutionSection 1. Amendment. This Constitution may be amended at any regular convention of the District by a two-thirds vote of thedelegation, provided that the amendment has been submitted in writing to the President and Governor(s) and has been reviewedby the Committee on Jurisdiction.Section 2. Suspension. An article or section of this constitution may be suspended by a two-thirds vote, provided that thesuspension of the article or section does not cause conflict with the National Constitution. Suspension of the constitution shallotherwise be considered as a motion to suspend the rules.4

Kappa Kappa PsiNorth Central DistrictPolicy HandbookRevision Adopted on 2 April 2013Article I – GeneralThe North Central District Policy Handbook shall serve as guidance for the operation of the district and shall outline any rulesand regulations not found in the National Constitution and North Central District Constitution. The National Constitution andNorth Central District Constitution shall have precedence over this Policy Handbook. The policies herein shall be consideredSpecial Rules of Order.Article II – OfficersSection 1. Duties. In addition to the duties found in the National Constitution and North Central District Constitution, theofficers shall have a thorough knowledge of the policy documents of the National Chapter and of the District; maintain strongcommunication with chapters, Governor(s), National Headquarters and each other; plan and execute effective and educationalevents for the district; work with event hosts to ensure proper communication with the district; work with the District Conventioncoordinators to insure a smooth-running convention; and be well versed in issues of the district before attending block meetings.Section 2. Governor(s). In addition to the duties found in the National Constitution, the North Central District Constitution, andthis Handbook, the Governor(s) shall ensure all monies distributed stay within the pre-determined budget; and oversee a smoothand orderly transition period following the election of new officers.Section 3. President. In addition to the duties found in the National Constitution, the North Central District Constitution, and thisHandbook, the President shall remind chapters of all deadlines one month in advance for all forms and submissions, includingcopies sent to National Headquarters, the Governor(s), and the District President; be responsible for organizing educationalworkshops at the Leadership Conference and Block Meetings; shall coordinate block meeting scheduling with host chapters; andcollect and coordinate district convention delegate information.Section 4. Vice President of Membership. In addition to the duties found in the National Constitution, the North Central DistrictConstitution, and this Handbook, the Vice President of Membership shall coordinate and design the district internal and externalexpansion programs, promoting greater internal chapter strengths and greater chapter involvement in the district; solicit forcopies of all chapters’ membership education programs according to district deadlines; assist chapters with their membershipeducation and continuing membership programs and ensure that they comply with national policies; shall be responsible fororganizing a Membership Education Retreat for the district; certify the credentials of the delegates at district convention; andfoster relations among new colonies and chapters within the district and assist the National Vice President for Colonization andMembership in these capacities when needed.Section 5. Vice President for Programs. In addition to the duties found in the National Constitution, the North Central DistrictConstitution, and this Handbook, the Vice President for Programs shall be responsible for designing and implementing programsas determined by the District Council; plan a summer social gathering for the district; create and maintain an awards packet,covering all district and national awards; publish criteria pertaining to all district awards to all chapters of the district, accordingto district deadlines; and compile a report at the end of the term of all recipients of district awards and all NCD recipients ofnational awards during the term.Section 6. Secretary-Treasurer. In addition to the duties found in the National Constitution, the North Central DistrictConstitution, and this Handbook, the Secretary-Treasurer shall edit and publish all minutes and reports of the District Conventionas an incoming officer; audit the previous year’s finances; record and distribute to the district all minutes of district councilmeetings; edit and publish changes to the Constitution and this Handbook; distribute and collect all SPAM contracts; submitregular budget reports to the Governor(s); submit quarterly budget reports to the District on June 1 st, September 1st, January 1st,and 45 days before convention; send reminders to chapters of all financial obligations, district and national, 30 days prior to their5

due date; prepare a budget proposal for the next year’s term to be reviewed by the Committee on Finance; serve as advisor to theCommittee on Finance; submit a final budget report at convention; collect any delegate fees at district convention; and as anoutgoing officer, compile all minutes and reports of the District Convention and send to the incoming Secretary-Treasurer.Section 7. Attendance. All District officers are expected to attend every district event, including but not limited to DistrictConvention, officer meetings, district workshop meetings, district social events, National Convention, and any other District orNational Event deemed necessary by the Governor(s). Officers may work out absences on a case-by-case basis with theGovernor(s) at least one month in advance of any missed events.Section 8. Meetings. Council meetings shall be held directly after convention, at least once during the summer, at least onceduring the winter, and any other times deemed necessary by the Governor(s).Article III – Officer ElectionSection 1. Eligibility. To be eligible to hold elected office, a candidate must meet all of the eligibility requirements found in theNational Constitution and the North Central District Constitution. All candidates must notify the District President andGovernor(s) in writing 45 days before District Convention. Notification must include a cover letter, goals, and resume.Notification may be made by mail or by email attachment. At convention, each candidate must submit eight copies of their coverletter, goals, resume, and letters of recommendation from the candidate’s Chapter and Chapter Sponsor (or Director of Bands) tothe Committee on Nominations, including ex-officio members, by the conclusion of the first separate business session.Section 2. Election. As consistent with the National Constitution, a majority of all votes cast by delegates at the DistrictConvention shall be necessary for the election of district officers. Delegates may vote for any eligible candidate or may vote“Vacant”. A vote of “Vacant” shall be counted as a valid vote and shall be included in the total votes cast. Abstentions are stillnot counted toward the total votes cast. If “Vacant” receives a majority of votes cast in any ballot, then the office shall be leftvacant. In the event that no candidate receives a majority of the votes cast, a run-off election shall be held between the twocandidates who received the most votes. If “Vacant” is one of the top two vote recipients in the first ballot, but no candidate or“Vacant” receives a majority of the votes cast in the first ballot, then “Vacant” shall be considered a finalist for the run-offelection. In the event that no candidate receives a majority of the votes cast in the run-off election, the office will be declaredvacant, and the 30-day process for filling vacant offices will begin.Section 3. Vacancies. The District Council must announce any vacancies and allow members of the district 30 days to submitapplications to the Council before they consider any appointments. The Council may set its own list of materials needed in theapplication.Section 4. Officer Removal. An officer may be removed from office for misconduct or neglect of duty. Grievances may comefrom district officers, chapters, or Governors, and shall be submitted to the Governor(s). The Governor(s) shall assess if thegrievance is legitimate and make an initial decision on whether to investigate further. If investigation is needed, Governors willhandle grievances on a case-by-case basis, allowing the officer in question to speak in their defense. The Governor(s) shallsolicit a recommendation from the other officers and have the final decision on whether to remove the officer. If the officer isremoved, the district will be notified that the office is vacant and the 30-day appointment period will begin. If the officer is notremoved, the party that claimed grievance will be notified. In all cases, the Governor(s) shall keep a sealed record of theproce

Kappa Kappa Psi North Central District Constitution Revision Adopted on 8 April 2015 Article I – General Section 1. Name. The name of the District shall be North Central, in accordance with the National Constitution of Kappa Kappa Psi, National Honorary Band Fraternity. Section 2. Membership.

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