Last Updated July 30, 2014
Last Updated July 30, 2014Org Title – Regional & Central 14Regional & Central Office Org DefinitionsUpdated “Facilities Office” to include furniture used in public/commonareas such as hallways, lounges.Clarified “Statewide Financial Aid” to include operating monies fromCentral Office which includes discretionary monies such as non-employeefee remissions.Clarified “Regional Financial Aid” to include regional supplements todiscretionary monies such as non-employee fee remissions.“Facilities Security” updated to include costs of employee and studentIDs“Marketing Communication” updated to include Chamber of CommercemembershipsUpdated “Facilities Custodial” to include shredding services.Updated “Administrative Services Office” to include spousal anddependent fee remissionsUpdated “Facilities Custodial” to include trash/waste removal services, &recycling services.Added “Student Life Budget Comm 70%” and definitionAdded “Student Life 30%” and definitionUpdated “Registrars Office” to include purchases of Course Reservationforms and Change of Enrollment forms.Updated “Facilities Office” to include furniture purchased for generalclassrooms use that can’t be attributed to a specific lab or program.Updated former WED org codes to reflect Corporate College name.Added “One Stop Services” and definitionAdded “Campus Events” and definitionClarified “Facilities Office” to state: “Rental or lease of facilities by IvyTech. (See Campus Events for rental revenue.)”.Added “Student Life Allocation” and definitionAdded “Ivy Prep” & “Supplemental Instruction” and definitionsPage 1 of 15
Last Updated July 30, 2014Org Title – Regional & Central OfficeAcademic Advising OfficeAcademic Skills AdvancementAdministrative Services OfficeAdmissions OfficeApprenticeship ContractsApprenticeship OfficeAssessmentRegional & Central Office Org DefinitionsPayroll costs and other costs incurred by staff in execution of the functions ofthe Academic Advising office. Includes costs previously associated withStudent Success Centers and Transfer Centers. Includes equipment, foodand beverages, software, contracted services, travel, and professionaldevelopment and training.Payroll costs and other costs incurred to provide remedial/non-college levelcourse instruction and tutoring (excluding tutoring provided in disability supportservices).Bad debt write offs / employee, spousal and dependent fee remissions /copier leases may be expensed here upon payment of invoice; however,those costs then need to be allocated back via JV to the appropriatedepartments.Payroll dollars and other costs incurred by staff in execution of the functions ofAdmissions. Includes consultant services, promotion (internal to the Collegeand with external vendors), software contracts and services, equipment,publications, travel (instate and out-of-state), professional memberships, andregistration expenses for fairs, outreach events.Contract expenditures for identified apprenticeship agreements.(Contracts will be unique to each region, so they are not all listed here)Payroll costs and other costs incurred by staff in execution of the functions ofthe Apprenticeship office. Costs relevant to supporting the apprenticeprograms.Payroll dollars and other costs incurred by staff in execution of the functions ofassessment and testing. Includes costs of testing materials except WEDcertifications and tests which are directly attributable to a scholastic program;i.e. Nursing tests. Normal range of expenses include testing materials(including Distance Ed proctoring), facility rentals, printing, and equipment.Bookstore OperationsBookstore commission from FollettCampus EventsTrack revenue and expenses associated with campus events. Events may becollege-hosted such as building dedications, ground breakings, etc. or facitheymay be events sponsored by external organizations which rent Ivy Techfacilities for an event.Page 2 of 15
Last Updated July 30, 2014Org Title – Regional & Central OfficeCareer Services OfficeCarry Forward Budget ReserveCC Computers / Infor Tech Non CrCC Computers / Inform Tech CrCC Healthcare CrCC Healthcare Non CrCC Manuf / Industr Tech CrCC Manuf / Industr Tech Non CrCC Other Activity / Non TrainingCC Overhead AdminCC Overhead IndirectCC Quality CrCC Quality Non CrRegional & Central Office Org DefinitionsPayroll costs and other costs incurred by staff in execution of the functions ofthe Career Services office. Includes printing and educational supplies,software contracts and services, travel (instate and out-of-state), facilityrentals, and general S&E.Used for budget reserve only, no revenue or expense transactions should beprocessed using this organization code. It is used to retain one-time budgetmonies each fiscal year.Revenue generated, payroll dollars and other costs incurred by staff inexecution of Computers/Infor Tech Non Cr courses in Corporate College.Revenue generated, payroll dollars and other costs incurred by staff inexecution of Computers/Infor Tech Cr courses in Corporate College.Revenue generated, payroll dollars and other costs incurred by staff inexecution of Healthcare Cr courses in Corporate College.Revenue generated, payroll dollars and other costs incurred by staff inexecution of Healthcare Non Cr courses in Corporate College.Revenue generated, payroll dollars and other costs incurred by staff inexecution of Manuf/Industr Tech Cr courses in Corporate College.Revenue generated, payroll dollars and other costs incurred by staff inexecution of Manuf/Industr Tech Non Cr courses in Corporate College.Revenue generated from contract billings to employers, payroll dollars andother costs incurred by staff in execution of non-training activities such as:bulk purchase of assessments for a company, job fairs, luncheons, consulting.(Corporate College)Includes all expenses for non-instructional Corporate College staff and officemanagement expenses (salary, travel, equipment relevant to the CorporateCollege office) (not courses)Course/program expenses that cross multiple program areas in CorporateCollege. Special equipment utilized for multiple program areas would be anexample. It is also an accepted practice to split this costs across programarea accounts and never use this org.Revenue generated, payroll dollars and other costs incurred by staff inexecution of Quality Cr courses in Corporate College.Revenue generated, payroll dollars and other costs incurred by staff inexecution of Quality Non Cr courses in Corporate College.Page 3 of 15
Last Updated July 30, 2014Org Title – Regional & Central OfficeCC Safety CrCC Safety Non CrCC Sales / Business / Hosp CrCC Sales / Business / Hosp Non CrCC Superv / Leadership CrCC Superv / Leadership Non CrCC Transp / Dist / Logistic CrCC Transp / Dist / Logistics Non CrCC Wkplace Fundamentals CrCC Wkplace Fundamentals Non CrCC Workforce CertificationChancellorCollege Development OfficeCollege Hosted EventsCollege Initiative OrgsRegional & Central Office Org DefinitionsRevenue generated, payroll dollars and other costs incurred by staff inexecution of Safety Cr courses in Corporate College.Revenue generated, payroll dollars and other costs incurred by staff inexecution of Safety Non Cr courses in Corporate College.Revenue generated, payroll dollars and other costs incurred by staff inexecution of Sales/Business/Hosp Cr courses in Corporate College.Revenue generated, payroll dollars and other costs incurred by staff inexecution of Sales/Business/Hosp Non Cr courses in Corporate College.Revenue generated, payroll dollars and other costs incurred by staff inexecution of Superv/Leadership Cr courses in Corporate College.Revenue generated, payroll dollars and other costs incurred by staff inexecution of Superv/Leadership Non Cr courses in Corporate College.Revenue generated, payroll dollars and other costs incurred by staff inexecution of Transp/Dist/Logistics Cr courses in Corporate College.Revenue generated, payroll dollars and other costs incurred by staff inexecution of Transp/Dist/Logistics Non Cr courses in Corporate College.Revenue generated, payroll dollars and other costs incurred by staff inexecution of Wkplace Fundamentals Cr courses in Corporate College.Revenue generated, payroll dollars and other costs incurred by staff inexecution of Wkplace Fundamentals Non Cr courses in Corporate College.Workforce certification revenue generated, payroll dollars and other costsincurred by staff in execution of the functions of workforce certification inCorporate CollegePayroll dollars and other costs incurred by staff in execution of the functions ofthe Chancellors office.Payroll costs and other costs incurred by staff in execution of the functions ofthe Development office and Alumni Affairs office. Costs relevant to donorrelations.Used only with Agency funds. Dollars held by the college (i.e. registrationfees) which will be remitted to an outside party for events hosted by/at thecollege.Used to track strategic plan initiatives. Payroll should be charged back to theemployee’s home department. S & E should be charged here.(Initiatives may be unique to each region, so they are not all listed here)Page 4 of 15
Last Updated July 30, 2014Org Title – Regional & Central OfficeCommencementCopy CenterCounseling Services OfficeDisability Support Services OfficeDistance Ed SupportExec Director of Admin OfficeFacilities CustodialFacilities MaintenanceFacilities OfficeFacilities SecurityRegional & Central Office Org DefinitionsExpenses relevant to the annual graduation commencement. Includes but notlimited to caps/gowns, facility rentals, food & beverage for receptions/dinners,tassels, diploma covers, artifacts to present speakers.Payroll costs and other costs incurred by staff in execution of the functions ofthe Copy Center.Payroll costs and other costs incurred by staff in execution of the functions ofthe Counseling Services Office. Includes software, and professionaldevelopment--including professional membershipsPayroll costs and other costs incurred by staff in execution of the functions ofthe Disability Support Services Office. Includes services for service providers(i.e. tutors, interpreters, etc.), facility rentals, professional development andon-going training for staff, food and beverages, equipment, software, andprinting.Payroll costs and other costs incurred by staff in execution of the functions ofDistance Ed support. Costs include Dist Ed advising, Dist Ed help desk, andDist Ed strategic planning.Payroll costs and other costs incurred by staff in execution of the functions ofthe Exec Dir. of Admin office.Payroll costs for College employees who provide custodial services or costspaid to external vendors for custodial services or supplies. Includes shreddingservices, trash/waste removal services, & recycling services.Payroll costs for College employees who provide maintenance services ofbuilding or grounds or costs paid to external vendors for maintenance servicesor supplies for grounds or buildingsPayroll costs and other costs incurred by staff of the Facilities office that donot fit into another Facilities org. Rental or lease of facilities by Ivy Tech. (SeeCampus Events for rental revenue.) Purchase of and maintenance and repairto college vehicles used for administrative (i.e. travel to meetings) or facilitypurposes (i.e. cargo transport). Purchase of and maintenance and repair toshuttle buses or vans used to transport students or employees between sites.Utilities. Furniture used in public/common areas such as hallways, lounges.Furniture purchased for general classroom use that can’t be attributed to aspecific lab or program.Payroll costs for College employees who provide security services or costspaid to external vendors for security services. Costs of employee and studentIDs.Page 5 of 15
Last Updated July 30, 2014Org Title – Regional & Central OfficeFinance OfficeFinancial Aid OfficeRegional & Central Office Org DefinitionsPayroll costs and other costs incurred by staff of the Bursars office, EDF, andBusiness office. Excludes payroll staff. Includes bank fees. Includes costs forsecure transport of monies to the bank.Payroll costs and other costs incurred by staff in execution of the functions ofFinancial Aid administration. May be used with a Scholarship Fund to trackscholarships provided by outside organizations (not college funded)General RevenueStudent tuition and fee revenueGrants Administration OfficePayroll costs and other costs incurred by staff in execution of the functions ofpost-award Grant Administration.Human Resources OfficeInformation Technology Serv OffInstitutional Effectiveness OfficeInstitutional Research OfficeInstructional Technology Serv OffIvy PrepPayroll costs and other costs incurred by staff in execution of the functions ofthe Human Resources office. Excludes payroll staff.Payroll costs and other costs incurred by staff in execution of the functions ofthe Information Technology office. Costs related to desktop support foradministrative areas, hardware support, telecommunications, ERP systems,Infrastructure, etc. Bulk purchases of computers for administrative use whicharen’t distributed upon receipt. Once distributed, the charges should becharged back to the department via JV.This office oversees the efforts of the region’s grants office, intuitionalresearch team, professional development efforts, and campus events (on oroff campus). Costs associated with this Org include payroll costs, S&E, travel,and the events that are being coordinated. Professional development costsshould be charged back to the attending/benefitting department.Payroll costs and other costs incurred by staff in execution of the functions ofInstitutional Research.Payroll costs and other costs incurred by staff in execution of the functions ofthe Instructional Technology office. Costs related to specifically to faculty,classroom, or lab technical support; technical training for faculty; Blackboard;distance ed technical costs, etc. Computers for multiple-purpose labs whichcan’t be identified to a specific school or program. Bulk purchases ofcomputers for instructional use which aren’t distributed upon receipt. Oncedistributed, the charges should be charged back to the department via JV.Remediation offered during the summer only in preparation for Fall termPage 6 of 15
Last Updated July 30, 2014Org Title – Regional & Central OfficeJudicial Affairs OfficeK-12 InitiativesLearning College ConferenceLibraryMailroomMarketing Communication OfficeMulticultural AffairsNew Student OrientationExpress Enrollment Center(previously One Stop)Payroll OfficePerkins MaintenancePersonal Enrichment Non CrRecurring Budget ReserveRegional & Central Office Org DefinitionsPayroll costs and other costs incurred by staff in execution of the functions ofthe Judicial Affairs Office for students. Travel and S&E are the primaryexpenses.Initiatives geared toward grades K to 12; for example dual credit, early college,etc. Includes payroll and other costs.Learning College Conference is a professional development activity.Reasonable charges may include, but not be limited to, stipends/honorariumsfor presenters, food and beverage, lodging, travel (instate) and for presenters,facility rental, advertising, S&E, and printing.Payroll costs and other costs incurred by staff in execution of the functions ofthe Library. Costs to acquire and maintain library materials.Payroll costs and other costs incurred by staff in execution of the functions ofthe Mailroom. Postage.Payroll costs and other costs incurred by staff in execution of the functions ofthe Marketing Communications office. Costs to promote and/or communicateinformation regarding the College and it’s mission, including WED. IncludesChamber of Commerce memberships.Payroll costs and other costs incurred by staff in execution of the functions ofthe Multicultural Affairs Office. Includes consultant services, supplies, foodand beverages for workshops, local travel, and professional memberships.Payroll dollars and other costs incurred by staff in execution of the functions ofstudent orientation. Major expenses incurred include professionaldevelopment and training, travel, registrations, memberships, and equipment.Payroll dollars and other costs incurred to support the Express EnrollmentCenter which provides tier 1 level (basic level) services of Admissions,Financial Aid, Prospecting, Orientation, Registration, & Veteran Affairs.Payroll costs should equal at least 50% of one full time employee (payrolltasks) to warrant use of the Org code. Otherwise, charged to homedepartment (i.e. Finance, HR)Dollars matched by the College for the Perkins Funds.Revenue generated, payroll dollars, and other costs incurred by staff inexecution of Personal Enrichment Non Cr courses.Used for budget reserve only, no revenue or expense transactions should beprocessed using this organization code. It is used to accumulate recurringPage 7 of 15
Last Updated July 30, 2014Org Title – Regional & Central OfficeRegional & Central Office Org Definitionsbudget monies each fiscal year.Regional Financial AidFinancial Aid expenses which are covered by contributions from regionalsources. An example is using bookstore commissions to fund scholarshipsand regional supplements to discretionary monies such as non-employee feeremissions.Regional Trustees OfficeCosts incurred by Regional Board of TrusteesRegistrars OfficeRetention OfficeSEOG MatchSIS Cash ClearingStatewide Financial AidPayroll costs and other costs incurred by staff in execution of the functions ofthe Registrars office. Includes S&E, professional memberships, travel (localand out-of-state), equipment, software contracts and services, & meal andbeverage costs. Purchases of Course Reservation forms and Change ofEnrollment forms.Payroll costs and other costs incurred by staff in execution of the functions ofRetention. Includes professional development and training, travel, andsoftware and equipment chargesShould not be used at this time.Used on cash receipts JV to clear receipts from the cash clearing FOAP to thebank account.Financial Aid expenses which are covered by operating monies from CentralOffice which includes discretionary monies such as non-employee feeremissions.Student Life AllocationStudent Life expenses for programming and services in the College’s corefunctional areas of Student Life Office’s operation: student programming,student governance, student leadership development, service engagement,student organizations, and recreation and wellnessStudent Clubs/OrganizationsUsed only with Agency funds. Holds revenue and expenses for the identifiedstudent clubs which are administered by the students. Includes club advisortravel/conference fees related to the club. If necessary, monies may betransferred from the General fund to cover advisor expenses.(Student clubs will be unique to each region, so they are not all listed here)Page 8 of 15
Last Updated July 30, 2014Org Title – Regional & Central OfficeRegional & Central Office Org DefinitionsStudent Life 30%30% of student life fees is distributed to this org. This org is managed by theStudent Life Office and is used to support educational activities (20%) andrecreation/wellness (10%) for students. Used only with an agency fund.Student Life Budget Comm 70%70% of student life fees is distributed to this org. This org is managed by theStudent Life budget Committee and is used to support Student Government,Campus Activity Board (CAB), and student organizations. Used only with anagency fund.Student Life OfficeStudent RecruitmentSupplemental InstructionVeteran AffairsVice Chanc Academic Affairs OfficeVice Chanc Student AffairsPayroll costs and other costs incurred by staff in execution of the functions ofthe Student Life Office. This office is the primary provider of co-curricularactivities for students and the general community. Include
Last Updated July 30, 2014 Page 1 of 15 Org Title – Regional & Central Office Regional & Central Office Org Definitions 6/30/11 07/12/11 07/18/11 07/25/11 07/26/11 08/22/11 09/21/11 12/12/11 7/2/12 5/2/13 4/24/14 7/16/14 7/30/14 Updated “Facilities Office” to include furniture used in public/common areas such as hallways, lounges.
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CERTAIN 2010-2014 MODEL YEAR PRIUS UPDATED August 22, 2014 Updated 8/22/14 - The TI has been updated to include inverter repair (IPM). (Section VII) Updated 3/13/14 - The TI has been updated to include a Vehicle Prep procedure. (Section VI, Step 1) Updated 2/21/14 - The TI has been updated to include a Customer Health Check Report after ECU
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September: 2013 33,391.18 9/24/2013 October: 2013 33,391.18 10/24/2013 December: 2013 65,031.50 12/20/2013 January: 2014 33,099.37 1/23/2014 February: 2014 33,099.37 2/24/2014 March: 2014 33,099.37 3/24/2014 April: 2014 31,662.23 4/25/2014 May: 2014 31,662.23 5/22/2014 June: 2014 31,662.24 6/26/2014 392,881.03
Updated Table 1-1 in Chapter 1; Updated Figure 4-1 and the parameter descriptions in Chapter 4; Updated Table 4-1, Table 4-2, Table 4-3 and Table 4-4 in Chapter 4. 2018.03 V3.0 Updated section 4.1.1; Updated Table 4-1 in Chapter 4. 2018.06 V3.1 Updated Table 4-3 in Chapter 4.2.1. 2019.02 V3.2 Updated the description in Appendix A;
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