Provision Of IT Equipment -Retender-

Provision of IT EquipmentASEAN SECRETARIATRequest for ProposalProvision of IT Equipment-RetenderPROPOSAL MUST BE RECEIVED BYTuesday, 27 February 2018 before 4.30 WIBDELIVER/MAIL PROPOSAL TO:ASEAN SecretariatJl. Sisingamangaraja 70AJakarta 12110IndonesiaPrepared by : Information Technology Systems DivisionDate: 13 February 2018Request for proposalPage 1 of 17

Provision of IT EquipmentI.INTRODUCTIONThe ASEAN Secretariat was established on 24 February 1976 by the Foreign Ministers ofASEAN. The existing building of ASEAN Secretariat is located at 70A JalanSisingamangaraja, Jakarta.The ASEAN Secretariat's basic function is to provide forgreater efficiency in the coordination of ASEAN organs and for more effectiveimplementation of ASEAN projects and activities.The ASEAN Secretariat's vision is that by 2025, it will be the nerve centre of a strong andconfident ASEAN Community that is globally respected for acting in full compliance withits Charter and in the best interest of its people.The ASEAN Secretariat’s mission is to initiate, facilitate and coordinate ASEANstakeholder collaboration in realizing the purposes and principles of ASEAN as reflectedin the ASEAN Charter.II.OBJECTIVETo procure 16 Dell Laptops, 12 Dell PC Desktop, 2 HPC Dell Laptops, 1 HPC DellDesktop for Multimedia, 1 HPC Dell Server, and 1 Dell LTO Auto Loader.III.SCOPE OF WORKThe successful vendor shall deliver the above mentioned number of IT Equipment in linewith the technical specification (Appendix 3) and their associated warranty in a timelybasis and consistent with the required standards established by the ASEAN Secretariat.The vendor shall provide emergency supports for repairs or replacement of failed products.IV.CRITERIA OF COMPANYAny vendor who will be conducting business with ASEC are required to:a. Have a minimum of 3 (three) years experiences in supplying Dell Products.b. Possess Authorized Support Letter/ Appointment letter from DELL PrincipalIndonesia, (please provide an evidence)c. Be a registered company in Indonesia by providing evidence of legal documents suchas valid business permit, Tax Payer Identification Number, and other supportingdocuments.Page 2 of 17Request for Proposal

Provision of IT EquipmentV.RFP REQUIREMENT PROCESSInterested company should submit a technical proposal and a financial proposal,V.1 STRUCTURE OF DOCUMENTSThe Technical Proposal should be no longer than 20 pages and contain, amongothers:a. Brief information about the Company and contact information (CompanyProfile);b. SIUP, NPWP etc.c. Proposed professional teams to carry out the activitiesd. Work plan to deliver the project and all the expected outputs to be completed byset deadline;e. Names and addresses of at least three references (particularly, clients).V.2 RFP RELATED QUESTIONS / CLARIFICATIONS / SUBMISSIONAll questions related to this RFP should be directed to:Procurement UnitAdministration and General Affairs DivisionThe ASEAN SecretariatJalan Sisingamangaraja 70AJakarta 12110.Contact Person:Ms. Nella Susilani – nella.susilani@asean.orgMs. Zumy Rachma Kusumasari – zumy.kusumasari@asean.orgVendors must ensure that both Technical & Financial Proposal are delivered in two sets(original and a copy) and received at the following address before the tender closing date onTuesday, 27 February 2018 before 4.30PM.Chairman of Sub-Committee on TenderAdministration, Protocol and Conference Services DivisionThe ASEAN SecretariatJl. Sisingamangaraja 70AJakarta 12110IndonesiaPage 3 of 17Request for Proposal

Provision of IT EquipmentV.3 RFP TERMS & CONDITIONSV.3.1 Bid Expiration DateReceived tender proposal shall be valid until 31 April 2018V.3.2 Implementation/Delivery ScheduleEquipment shall be conducted/ installed immediately upon the appointment of the successfulvendor and completed by end of April 2018.Page 4 of 17Request for Proposal

Provision of IT EquipmentCOMPLIANCEVI.In conformance to the ASEAN Secretariat’s Financial Rules and Procedures (AFRP), the vendorshall submit Tender Bids in two sealed envelopes as follows:1)First Envelope:Technical Proposal which shall consist, among others, of the technical specifications ofthe goods/services/infrastructure to be procured; delivery schedule; after‐salesservice/parts; manpower requirements; list of contractor’s equipment; and2)Second Envelope:Financial Proposal which shall consist of the following sets of documents:a) FIRST SET, which shall contain, among others, the bid amount; recurring andmaintenance cost; detailed estimates including a summary sheet indicating the unit pricesof construction materials; payments schedule; andb) SECOND SET, which shall consist, among others, the company profile; business nameregistration issued by appropriate government agency; authority of signatory; validbusiness permit and other appropriate licenses; taxpayer identification number; latestaudited financial statements, track record which includes testimonials from past and presentclients on projects similar to the project at hand; capability to undertake the project; andprinted hardcopies of the duly filled Appendix 1 and 1a ‐ Company GeneralInformation and List of Clients.All documents not submitted in English shall not be entertained and quoted price in thehardcopy submission shall be in Indonesian Rupiah.Tender offers must be submitted in a sealed envelope clearly indicates the Title of theTender and the Name and address of the Company in each envelope. Subject to noelectronic tenders or tenders via facsimile or telegram will be accepted (Please refer toAppendix.The ASEAN Secretariat may, after the closing date, request additional information orclarification of tenders in writing.Page 5 of 17Request for Proposal

Provision of IT EquipmentAppendix 1Company General InformationTo be submitted together in the Technical ProposalCompany LEGAL Name:Division or Subsidiary (if applicable):Company Address:City:Province / State:Country:Postal Code:Telephone:Business Name Registration:Tax Registration Number:Valid Business Permit:Company Contact:Telephoneno.:Title / Position:Fax no.:E‐Mail:Indicate number of years involved in similar businessAre you a subsidiary of a financial institution?*If Yes, Please indicate your Holding CompanyPage 6 of 17Request for Proposal

Provision of IT EquipmentAppendix 1a.Customer ReferenceTo be submitted together in the Technical ProposalCustomer DetailsCompany NameCompany AddressTelephone NumberFax NumberContact NameProject TitleCustomer DetailsCompany NameCompany AddressTelephone NumberFax NumberContact NameProject TitleCustomer DetailsCompany NameCompany AddressTelephone NumberFax NumberContact NameProject TitlePage 7 of 17Request for Proposal

Provision of IT EquipmentAppendix 2Checklist for the Completeness of Documents SubmittedThe checklist must be used to ensure that you have provided all documentations for the tender. The checklistmust be signed and included in both envelopes of your proposals.I.General RequirementsNo. Description1Proposals shall be prepared in English2Proposals are submitted in two different envelopes3The envelope must be sealed and labeled accordingly.i. Technical Proposalii. Financial Proposal4Title of the tender shall be put on each envelopesII. Technical ProposalNo. Description1Technical Specifications of the service refer to the proposal2All required information have been addressed accordingly3Schedule of delivery4Manpower/consultant requirement5List of vendor’s equipment (if any)6One original signed copy7One copy of technical proposal duplicateIII. Financial ProposalNo. Description1Offering is formulated in English2Bid amount3Payment schedule4Company profile5Copy Company Legal Documents, i.e.i. Business Name Registrationii. Valid Business Permitiii. Tax Identification Numberiv. List of clients referencev. Customer testimonials on the similar project6Latest audited financial statements7Authority of signatory8One original signed copy9One copy of Financial Proposal DuplicateChecklistChecklistChecklistPage 8 of 17Request for Proposal

Provision of IT EquipmentAppendix 3TECHNICAL SPECIFICATIONS1. Dell LaptopQTY: 16Latitude 3480– LaptopIntel(R) Core(TM) i5-7300U Processor Base, Intel(R) HD Graphics 6207th Generation Intel Core i5-7300U (Dual Core, 2.60Gz, 3MB cache)eStar 6.18GB (1x8GB) 2400MHz DDR4 Memory500 GB 7.2k RPM SATA 6Gbps Entry 2.5in14.0" (16:9) Anti-Glare, HD (1366 x 768) WLEDNo Fingerprint Reader Palmrest (Single Pointing)Non-Touch LCD Back Cover with CameraDell Latitude 3480 SRVDocument for MUI (English, Khemer, Bahasa Indonesia, Arabic, Spanish)Setup and Features Guide (English, Khmer, Indonesian)Warranty Card for IndonesiaAPCC InfoSystem Shipment, Latitude 3480OS Media Kit Not Included2.5" 7mm 1TB 5400rpm HDDNo Resource DVD / USBPower Cord for 3-pin Adapter EUR (SADMG)42 Whr ExpressCharge Capable (Prismastic)Intel Core i5 Processor Kabylake Label65 Watt AC AdaptorQualcomm QCA61x4A 802.11ac Dual Band (2x2) Wireless Adapter Bluetooth4.1Qualcomm QCA61x4A 802.11ac Dual Band(2x2) Wireless Adapter Bluetooth 4.1DriverNo Wireless WAN Card selected2.5" 7mm HDD Hard Drive BracketStandard Keyboard, EnglishNo Operating System or FreeDosNo SoftwareNo Out-of-Band Systems ManagementNo Backup and Recovery option on N-seriesNo Anti-Virus SoftwareNo Installation Service RequiredTechnical SupportNo FGALimited Warranty:Yr1 Carry-In (Labor)Limited Warranty:Yr1 Carry-In (Parts)3Yr ProSupport:(7x24) Technical Support & AssistancePage 9 of 17Request for Proposal

Provision of IT EquipmentYr1 ProSupport:Next Business Day Onsite ServiceYr2-3 ProSupport:Next Business Day Onsite Service3Yr ProSupport:Next Business Day Onsite ServiceBattery Carries 1 Year Warranty from Invoice DateVisit http://www.dell.com/contactdellFGA NB1-OS-BTO Freight charges (Indonesia)/SeashipODM CTO Sea Ship Info MOD2. Dell PC DesktopQTY: 12Dell OptiPlex 3050 SFFTPM EnabledIntel Core i5-7500 (QC/6MB/4T/3.4GHz/65W); supports Windows 10/LinuxNo Media Card ReaderNo Additional Cable RequestedPalmrest Not IncludedNo ESTAROptiPlex 3050 MT with 240W Standard Power Supply (APFC)DVD /-RW BezelNo Wireless DriverDocument for MUI (English, Khemer, Bahasa Indonesia, Arabic, Spanish)No Diagnostic/Recovery CD mediaShipping LabelShipping material for OptiPlexWarranty Card for IndonesiaThank You for Choosing Dell8GB (1x8GB) 2400MHz DDR4 Memory500 GB 7.2k RPM SATA 6Gbps Entry 3.5in Cabled Hard Drive2nd Hard Drive: not includedTray load DVD Drive (Reads and Writes to DVD/CD)System Power Cord aldives)No Chassis Intrusion SwitchIntel Core i5 Processor Kabylake LabelRegulatory Label for OptiPlex 3050 MT, APCC (APFC)Intel Integrated Graphics, Dell OptiPlexNo PCIe add-in cardNo WirelessNo Hard Drive Bracket for Small Form Factor, Dell OptiPlexDell Optical Mouse MS116 BlackDell Multimedia Keyboard KB216 Black (English)No Operating System or FreeDosOS-Windows Media Not IncludedPage 10 of 17Request for Proposal