How To Write An Abstract & Make A Great Poster

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How to Write anAbstract & Makea Great PosterHamed Abbaszadegan, MD, MBAACP AZ Poster/Abstracts ChairChief of Health Informatics OfficerPhoenix VA Health Care SystemAssistant Professor of InternalMedicine & Biomedical InformaticsUniversity of Arizona College ofMedicine‐Phoenix

Overview Abstract Types of Posters–––– Research PosterCase Presentation PosterQuality Improvement PosterPatient Safety uation

Purpose of a Poster Communicate research To illustrate key points in a visuallystimulating manner To represent yourself and your workto peers and colleagues To network with leaders in your fieldof interest

Abstract An Abstract is a brief summary of aresearch article, thesis, case. quicklyallowing the reader to ascertain thepurpose. An abstract is used as the basis forselecting research proposed forpresentation

Abstract Continued Abstract will form the body of your poster Take already concise description of your work(abstract) and transition it into an exciting,interesting, accurate work of art (poster) After you have selected your case or completedyour research/project, review examples Program research department ACP website – link to “winning”abstracts Friends/colleagues

Developing an Abstract Purpose:– Application for poster presentations– Making selections for oral presentations– Briefly summarize work, allowing reader toquickly ascertain purpose Challenges:– Months/years of work into 300‐400 words– Deciding if work is worth entering

Research AbstractTitle and Author InformationIntroductionMethodsResultsConclusion250 words (do not need to include Titleand Author information in this block) “Writing a Research Abstract” on theACP website under “Residents andFellows” http://www.acponline.org/residents fellows/competitions/abstract/prepare/

Looking at Examples as we go

Pros & Cons of Prior Poster BackgroundTextColor schemeAbstract

Clinical Vignette Abstract Title and Author InformationIntroductionCase DescriptionDiscussion300 words A case worth reporting?–––––Classic example of unusual processUnusual presentation common conditionNew diagnostic strategyCost effective approachInterest of others is mainly determined byyour interest

Pros & Cons of Prior Poster Color schemePhotosLittle TextVisual Impact

Patient Safety & QualityImprovement Abstract Title and Author InformationIntroduction of topicMethodsResultsConclusion300 words (again, do not need to includeTitle and Author in this count) Category focusing on improving patientsafety, quality & evaluating patientsatisfaction.

Pros & Cons of Prior Poster CleanLots of graphsLittle textOrganized texts

Recap Types/Categories of Posters:– Research Poster– Case Presentation Poster– Quality Improvement Poster– Patient Safety/Satisfaction Poster

Great Poster Elements Easy to read/follow Attracts viewer’s attention Communicates results ofinvestigation

Quick Response Code QR Code

Poster Arrangement Timing:– Viewer able to glean message in 3‐5minutes– Viewer able to read text in 10 minutes Organization– Organization similar to scientificarticle– Poster describes findings of researchproject

How to Construct A single PowerPoint slide Set size of single slide (not toexceed 46 inches X 46 inches) Use large font for text BOLD font (always) Check poster in zoom view to seetrue arrangement

Other points for Construction Use a template/software program– Internet search “poster template”– Power Point format– Old poster – delete text, play with background,box/text sizes, format, images, color The rough draft process– 1st draft one month prior to conference– Considerations Word count, prose style, grammar, fluidity,figure clarity, spelling, aesthetic appeal– Print on letter sized paper to assess layout challenges

Details on Poster Content

Research Poster Title; 2 lines or less– 72 pt. type, legible at 25 feet– Clear, concise, direct Intro; 200 words or less––––– 20 pt. typeDefine the issueEstablish the purpose of your workJustify your experimental approachProvide a clear hypothesis Materials and Methods; approximately 200 words––––Use figures and tables to illustrate experimental designUse flowcharts to summarize timing of eventsInclude photograph or labeled drawingOutline statistical plan24

Research Poster, continuedResults; approximately 200 words– Provide qualitative/descriptive results– Present analyses that specifically address the hypothesis– Refer to charts or imagesDiscussion; approximately 300 words–––––Remind the viewer of the hypothesisDiscuss if/why results were conclusivePoint out relevance of findings to other published workDiscuss limitations of the workHighlight future directions of the research25

Research Poster, continuedConclusion; approximately two sentences– Concise summary– Reminds viewer of relevanceReferences– Approximately 5‐10 citations– Standard formatAcknowledgement– Assistance and financial support26

Case Presentation Poster Title Introduction Case Presentation:– History of Present Illness– Hospital Course– Family History– Social History– Labs, Images, StudiesDiscussion References27

Case Presentation Poster Introduction – briefly introduce type ofcondition/disease process – pathogenesis,etiology, microbiology, epidemiology ifrelevant HPI – classic academic history and physical.Age of patient, important past medicalhistory, presenting complaint, events leadingto presentation Hospital Course ‐ pertinent ( ) and (‐)findings on physical exam, work up andtreatment plan, involvement of consultants,clinical progress28

Case Poster Continued Family History Social History Pertinent Labs Images– Visual additions attract and informviewers more effectively than text– Details on graphs and photos viewed from6 ft away– Thin gray or black border around photos– Digital, high quality photographs ‐ webimages have poor printing resolution29

Patient Safety & QualityImprovement Poster If an intervention/poll wasperformed on a group – researchformat If attention is being drawn to anissue or concern – vignette format Same general guidelines, roomfor creativity see example fromearlier

Judging OriginalityCase Presentation MethodologyVisual ImpactInterview (presentation)

KEY DEADLINE INFO Deadline: poster abstractsubmission deadline is at midnighton September 15, 2015. Program Director/Faculty mentormust approve your abstractBEFORE you submit the abstract Submit tract15.htm

KEY POINTS Corrections: Once we have passedthe submission deadline, yourabstract cannot be altered. Theaccepted abstract will appear assubmitted to the reviewers andlater in an electronic journalcompiled by the Chapter Word Count: 450 words (10 pointfont). You do not need to use upyour word count repeatinginformation already collected.

KEY POINTS Poster Size. may not exceed 46” x46” Prizes; National Stipend: theChapter awards 1st prize of 150,2nd prize of 100, and 3rd prize of 50 to the winners in each of thecategories.

KEY POINTS Scholarship: the Research poster &Oral Clinical Vignette winner willreceive a 1,000 travelreimbursement stipend and bereported to National as the Chapterwinner and receive an automaticacceptance to poster present atNational.

KEY POINTS ACP Membership; Registering toAttend the Meeting: to present,you must be an ACP Member andmust register to attend the meeting. Programs often pay for this cost Medical Students may join the ACPfor free, and this year, the meetingregistration is free up front (no afterthe meeting reimbursementrequired).

THANK YOU! Contact information:Hamed.Abbaszadegan@va.gov

Abstract An Abstract is a brief summary of a research article, thesis, case. quickly allowing the reader to ascertain the purpose. An abstract is used as the basis for selecting research proposed for presentation

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